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HomeMy WebLinkAboutMIN 02.13.2024 CCMinutes of the City Council City of Georgetown, Texas Tuesday, February 13, 2024 The Georgetown City Council met on Tuesday, February 13, 2024 at 2:00 PM at Council and Court Building, 510 W. 9th Street. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930- 3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711. The following Members were in attendance: Josh Schroeder, Amanda Parr, Shawn Hood, Mike Triggs, Steve Fought, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart. 1. Policy Development and Discussion - Workshop Mayor Schroeder called the meeting to order at 2:03 p.m. 1.A Micro -Trenching Workshop Presentation and discussion regarding the micro trenching study findings for the City of Georgetown -- Eric Johnson, Public Works Director Johnson presented and reviewed the following: current and interested providers in the City of Georgetown; existing conditions; definition of micro -trenching; dimension recommendations; additional recommendations including Mill and Overlay 1.5-foot wide for every trench that crosses the road, contractor must identify all utilities and "test hole" to find their depths at each crossing, sod will be used for turf replacement, and trenches must be backfilled by the end of each day; Council feedback from the June 13, 2023 meeting including Council interest, number of passes allowed, addition conduit dedicated for City use and/or future providers, and moratorium on trenching on newer roadways; and next steps. General discussion among Council and staff regarding: new roads that would be prohibited from micro -trenching; how much of the warranty is voided when trenching occurs; needed future steps to put micro -trench in place as an option; typical length of road warranties being 12 months; impacts to curb and gutter; moving of utilities; pole attachments; exclusive easements; and cost incurred are on the provider. Jason Leiker from Ubiquity stated that he was supportive of the proposed process. Joey Roberts with Halff and Associates offered to answer technical questions from the Council. 1.13 Public Safety Update - Fire Presentation and discussion regarding the Fire Department Annual Update and 2024 Operational Outlook -- John Sullivan, Fire Chief Sullivan presented and reviewed the following: organizational structure; Emergency Service District (ESD) 8; service area; emergency system demand; people vs. jobs vs. 911 demand; geographical demand; incident types; activation alerts; overdose trends; homeless response; day of the week call breakdown; hour of the day call breakdown; hourly system stress for 2023; incident distribution; employee wellness trends and resiliency dashboard; retention and hiring trends including experience gap, brain drain, attrition by rank, hire/loss trends, daily leave management, work schedule; and the future of FD including planning for tomorrow, multi -year improvement plan. General discussion among Council and staff regarding the following: ESD 8 funding sources and possible options; response times in the City vs. in the ESD; how to best prepare for the potential of future wildfires; how to better inform ESD 8 residents; change in response recording in 2016 for units per response; reasons for turn over in the department; and how to best handle people who routinely call 911 and coordinate with the newly created PD mental health unit. Mayor Schroeder called for a break at 3:24 p.m. and resumed the meeting at 3:37 p.m. 1.0 Georgetown Resident Survey Results Presentation and discussion regarding the Georgetown Resident Satisfaction Survey Results -- Jessica Clarke, Assistant to the City Manager Clarke introduced the item and turned the presentation over to Thomas Longoria from Texas State University. Longoria presented and reviewed the following: project background and purpose; methodology; representativeness of sample; overall quality of life versus value for City taxes paid; review of selected items; respondent ratings for selected items; overview of results for quality of life, public safety, public services, employment, traffic flow, resident contact, and value for taxes paid; open-ended comments; and correlation between citizen results and Council goals. General discussion among Council and staff regarding appreciation for the information provided and respondents emphasis on economic development. 1.D Council Strategic Goals Update Presentation and discussion regarding updates to the Council Strategic Goals and the results of Council's Annual Goal -Setting and Strategic Visioning Retreat that occurred December 2023 -- Jessica Clarke, Assistant to the City Manager, and Ron Cox, Consultant Clarke introduced the item and turned the presentation over to Ron Cox. Cox presented and reviewed the following: goal -setting process; annual retreat recap with review of governance model, review of 2022-23 Strategic Plan and Work Programs, identifying new initiatives and goals, and priority goals for 2024; Council mission statement of "a welcoming and safe community honoring our past and planning for a vibrant future"; key mission elements; Council Governance Policy from 2017; Council Rules of Engagement from 2017; what governance is about; effective leadership; meaningful communication; expectations of each other; and expectations of staff. Clarke presented the Strategic Plan Updates and reviewed: Council strategic areas; prioritized actions to achieve Council goals; selection of 2024 priority goals; City Manger's Office recommendations; continuous work for proposed goals; 2024 priorities for Downtown, Economic Development, Governance, Growth, Risk Management; and Council feedback requested. General discussion among Council and staff regarding general appreciation for the work related to the goal -setting session; clarification of downtown item related to trash; and items in progress and those accomplished. 1.E Regulatory Update from Texas Public Power Association Presentation and discussion regarding Regulatory Update from Texas Public Power Association -- Taylor Kilroy, TPPA Executive Director, and Daniel Bethapudi, General Manager of Electric Utilities Bethapudi introduced the time and turned the item over to Kilroy. Kilroy presented and reviewed the following: public power deliver an essential service and produces community value; and who the Texas Public Power Association is, what they do, and what they are watching including Federal Funding Opportunities, Texas Legislature with interim charges and Primary Elections, Public Utility Commission/ERCOT with PUC Market Design and Texas Energy Fund Implementation, and winter weather reliability. General discussion among Council and staff regarding generation capabilities added since Winter Storm Uri; efforts being made to correct the statewide electric grid; and TPPA's role in intergovernmental affairs. Mayor Schroeder recessed into Executive Session at 4:44 p.m. 2. Executive Session In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. 2.A Executive Session 02.13.2024 Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items. - Litigation Update Sec. 551.072: Deliberations about Real Property - Deliberations regarding the acquisition of easement rights from a portion of a 60-acre, more or less, Tract of land owned by Harrison 209 LLC and commonly known as 500 Harrison Ln., Georgetown, TX 78628 and from a portion of a 21.66-acre, more or less, Tract of land owned by Rhonda Jean Carnley and Bruce Alan Carnley and commonly known as 20105 West Lake Pkwy, Georgetown, TX 78628 for the "South Lake Water Treated Transmission Line Project" Sec. 551.086: Certain Public Power Utilities: Competitive Matters - Shell QSE Amendment Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Rio Grande 3. Regular Session - This portion of the meeting will begin no earlier than 6:00 pm. Mayor Schroeder called the meeting to order at 6:00 p.m. 3.A Call to Order 02.13.2024 Pledge of Allegiance Mayor's Comments - Heart Month Proclamation Announcements Action out of Executive Session Moved by Kevin Pitts; seconded by Ben Stewart to Approve a Resolution authorizing the Mayor to execute Amendment No. 6 to the Energy Management and Qualified Scheduling Entity Services Agreement with Shell Energy North America and to approve Amendment No. 6 with Shell Energy North America. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None Moved by Kevin Pitts; seconded by Jake French to Approve the authorization of the acquisition of easement rights from a portion of a 147-acre, more or less, tract of land owned by Harrison 209 LLC, and commonly known as 500 Harrison Ln., Georgetown, TX 78628; as well as from a portion of a 21.66-acre, more or less, tract of land owned by Rhonda Carnley and Bruce A. Carnley and commonly known as 20105 West Lake Pkwy, Georgetown, TX 7862 on the terms discussed in executive session; and to further authorize the City Manager to execute all necessary documentation to effectuate the purchase of the aforementioned property rights as part of the "South Lake Water Treated Transmission Line Project". Motion Approved: 6- 1 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, and Ron Garland Voting Against: Ben Stewart 4. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward to speak when the Council considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is permissible to use another requestor's granted time to speak. No more than six minutes for a speaker may be granted. The requestor granting time to another speaker must also submit a form and be present at the meeting. On a subject not posted on the agenda: An individual may address the Council at a regular City Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the individual's name and a brief description of the subject to be addressed. Only those persons who have submitted a timely request will be allowed to speak. Speakers will be given up to three minutes to address the City Council. The City Secretary can be reached at (512) 931-7715 or cs@georgetown.org. 4.A Public Wishing to Address 02.13.2024 At the time of posting no one had signed up to speak. 5. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items which may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order to be discussed and acted upon individually as part of the Regular Agenda. Moved by Kevin Pitts; seconded by Amanda Parr to Approve as presented. Motion Approved: 7 - 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 5.A January 23, 2024 Council Minutes Consideration and possible action to approve the Council minutes from the regular meeting held on January 23, 2024 -- Robyn Densmore, City Secretary 5.B Resolution Ordering May 4, 2024 General Election Consideration and possible action to approve a Resolution ordering the May 4, 2024 General Election -- Robyn Densmore, City Secretary 5.0 Resolution Adopting Updated Voting Equipment Consideration and possible action to approve an resolution adopting updated voting equipment prior to the May 4, 2024 General Election -- Robyn Densmore, City Secretary 5.D Appoint Library Long Range Plan Steering Committee Consideration and possible action to confirm the appointment of the Library 's Long Range Planning Steering Committee -- Sally Miculek, Georgetown Public Library Director 5.E Contract - Specialized Public Finance for Financial Advisory Services re: Water Supply Project Consideration and possible action to approve the contract with Specialized Public Finance Inc. for financial consulting services regarding the Carrizo-Wilcox Aquifer Water Supply Project in the not -to -exceed amount of $300,000.00, and authorizing the City Manager to execute up to two additional one-year renewals on the same terms and conditions -- Leigh Wallace, Chief Financial Officer, and Bridget Hinze Weber, Strategic Projects Manager 5.F Contract Renewal with HUB International Limited Consideration and possible action to approve a contract renewal with HUB International Limited for benefit management services in an annual amount not to exceed $78,225.00 and to ratify any services between February 13-28, 2024 -- Merrilee Paige, Assistant Human Resources Director 5.G 2024 Prepayment of the Electric Portion Series 2014 Utility System Revenue Bonds Consideration and possible action to approve a Resolution authorizing redemption of certain of the City's outstanding Utility System Revenue Bonds and other related matters - - Nathan Parras, Assistant Finance Director 5.H Motorola Body Cameras Consideration and possible action to approve a subscription -based contract between the City of Georgetown and Motorola Solutions through Texas DIR-TSO- 4101 for body worn cameras in an amount not to exceed $974,303.20 over a period of 5 years with a first -year cost not to exceed $214,439.20 -- Cory J. Tchida, Chief of Police 5.1 Purchase of 12 Vehicles from Silsbee Ford Consideration and possible action to approve Silsbee Ford TIPS contract# 210907 for an Parker, Fleet Services Manager the purchase of twelve (12) vehicles through amount not to exceed $628,025.74 -- Scott 5.J Purchase of 15 Police vehicles from Silsbee Ford Consideration and possible action to approve the purchase of twelve (12) patrol vehicles and three (3) CID vehicles from Silsbee Ford for an amount not to exceed $1,459,491.33 -- Scott Parker, Fleet Services Manager 5X DIJ Construction Contract Renewal Consideration and possible action to approve a renewal of the agreement with DIJ Construction of Bertram, Texas for the annual Street Striping contract, in an amount not to exceed $125,000.00 -- Eric Johnson, Public Works Director 51 Hangar Rates Increase Consideration and possible action to approve hangar rates at the Georgetown Executive Airport -- Matthew Sommerfeld, Airport Manager, and Eric Johnson, Public Works Director 5.M Texas Executive Aircraft Services Inc Lease Agreement Consideration and possible action to approve the airport facility lease between Texas Executive Aircraft Services Inc. and the City of Georgetown -- Matthew Sommerfeld, Airport Manager, and Eric Johnson, Public Works Director 5.N MSA On -Call Engineering for Airport Consideration and possible action to approve a Master Service Agreement (MSA) with The Solco Group for professional engineering services for the Georgetown Executive Airport -- Jennifer Bettiol, CIP Manager, Public Works 5.0 Change Order #1 to Landmark Structures Consideration and possible action to approve Change Order #1 to the Hoover 2.OMG and Parkside 1.5MG Elevated Storage Tanks contract to Landmark Structures of Fort Worth, Texas for the demolition of the "Old" Braun Elevated Storage Tank (EST) in the amount of $107,209.00 -- Wesley Wright, P.E., Systems Engineering Director, and Chris Pousson, CIP Manager 5.P Water Department Warehouse Inventory Contract with Ferguson Waterworks/Ferguson Enterprise, Inc. Consideration and possible action to approve contract 24-0068-GC with Ferguson Waterworks/Ferguson Enterprise, Inc. of Newport News, VA to purchase and maintain inventory of water maintenance goods for the Water Department warehouse with an annual not -to -exceed amount of $1,000,000.00; and to additionally authorize the City Manager to execute renewal of the agreement and conditions for up to four additional one year terms -- Isaac Conde, Water Utility Contract Program Manager, and Chelsea Solomon, Water Utility Director 5.Q Wastewater Laboratory Services Contract with Aqua -Tech Laboratories, Inc. Consideration and possible action to approve contract 24-0102-SC with Aqua -Tech Laboratories, Inc. of Bryan, TX for wastewater laboratory services in an amount not -to - exceed $200,000.00 -- Tiffany Diaz, Regulatory and Conservation Manager 5.R 2023-8-ABD for the Benefit of Inner Visions LLC Consideration and possible action to approve the abandonment of a Public Utility Easement situated in the Lewis J. Dyches Survey for the benefit of Inner Visions LLC, and to authorize the Mayor to execute all necessary documents to effectuate the abandonment -- Lauren Boenig, Real Estate Services Coordinator 5.S Task Order ARE-24-007 with Atrium Real Estate Services for Appraisal Reports Consideration and possible action to approve Task Order ARE-24-007 with Atrium Real Estate Services, of Austin, Texas, in the amount of $77,600.00, for professional appraisal services related to the acquisition of new Right -Of -Way for the proposed widening of SH 29 from IH35 to Wolf Ranch Pkwy -- Juan C. Rodriguez, SR/WA, Real Estate Services Manager 5.T Contract Amendment with LJA Engineering Services to Increase Contract Amount by 25% Consideration and possible action to approve an amendment to the approved Master Services Agreement, No. 21-0046-GS, with LJA Engineering, of Austin, Texas, in the amount of $125,000.00, for Right -Of- Way acquisition services in connection with the City's Capital Improvement Projects -- Juan C. Rodriguez, SR/WA, Real Estate Services Manager 5.0 Second Reading - Fire Assignment Pay Ordinance Amendment - FY2024 Second Reading of an Ordinance of the City of Georgetown, Texas amending Sec. 2.28.210 "Assignment Pay" for certain assignments within the Fire Department -- John Sullivan, Fire Chief 5.V Second Reading 2023 Sidewalk Master Plan Adoption Second Reading of an Ordinance adopting the 2023 Sidewalk Master Plan -- Lua Saluone, Transportation Manager 6. Legislative Regular Agenda 6.A Second Reading - 2023-11-SUP - 605 E. University Ave. Second Reading of an Ordinance on a request for a Special Use Permit for a Multifamily, Attached Dwelling Unit in the (C-1) Local Commercial District for the property addressed at 605 E. University Avenue Suite 110, bearing the legal description of Academia East Condo, Building 605, Unit 110, 4.9% Common Area Interest (2023-11-SUP)-- Sofia Nelson, CNU-A, Planning Director Nelson presented the item and noted that it was on the Legislative Regular portion of the agenda because it was not approved unanimously on the first reading. Nelson read the Ordinance caption. General discussion regrading a red tag that was on the door of the unit noting that framing work was being done prior to seeking the approval for this change. Peter Dana addressed the Council regarding online advertisements for this property and the possibility of more units being put through this process. After the motion to approve was made French addressed the Council regarding the possible precedent approving this change could set. Moved by Kevin Pitts; seconded by Shawn Hood to Approve as presented. Motion Approved: 5- 2 Voting For: Mike Triggs, Kevin Pitts, Amanda Parr, Ron Garland, and Ben Stewart Voting Against: Shawn Hood and Jake French 6.B First Reading - Executive Amendment to the Unified Development Code Public hearing and First Reading of an Ordinance amending Sections 12.02.030, 12.03.030, 12.06 and 12.07.010 of the UDC; updating and adding certain definitions in Chapter 16 of the UDC relating to amendments necessary for the implementation of the Future Mobility Plan and updating references throughout the UDC to the Future Mobility Plan -- Lua Saluone, Transportation Manager Saluone presented the item and reviewed the schedule of proposed changes, UDC changes, and how at their January 16, 2024 meeting, the Planning and Zoning Commission recommended approval (6-0) of the proposed amendments. Saluone read the Ordinance caption. General discussion among Council and staff regarding Chapter 16 definitions for sidepath. Mayor Schroeder opened and closed the public hearing at 6:16 p.m. as there were no speakers. Moved by Amanda Parr; seconded by Jake French to Approve as presented. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.0 First Reading - 2023-9-ANX - 3101 West SH 29 Public Hearing and First Reading on an Ordinance for the voluntary annexation of Lot 1, Block B of the Davis Subdivision with an initial zoning of General Commercial (C-3) for the property 3101 West State Highway 29 (2023-9-ANX) -- Ryan Clark, AICP, Senior Long - Range Planner Clark presented and reviewed the following: Aerial Map; inventory of existing or entitled commercial along SH 29 between Scenic Heights Drive and Southwest Bypass; Mixed Density Neighborhood (MDN) zoning designation explanation; land use rations for MDN; urban corridors explanation; General Commercial (C-3) zoning designation explanation; uses allowed by right, with limitations, and with a Special Use Permit in C-3; how the application complies or partially complies will all aspects of the approval criteria for UDC Section 3.06.030; Comprehensive Plan guidance for land use; photos of the area; site plan; existing neighborhood character; public notifications sent and to date staff has received no comments; and how at their January 16, 2024, meeting, the Planning & Zoning Commission recommended approval of the request with a 5-1 vote. Clark read the Ordinance caption. General discussion among Council and staff regarding clarification on the use of carwashes. Mayor Schroeder opened and closed the public hearing at 6:27 p.m. as there were no speakers. After the motion to approve, Stewart noted that issues like this will continue to arise based on recent changes in law at the State level regarding disannexations and how C-3 would not be his preferred zoning for this area. French noted the need for Council to keep strong development standards even with the possibility of potential future disannexation. Hood echoed these comments. Moved by Kevin Pitts; seconded by Mike Triggs to Approve as presented. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.D First Reading — Overtime for Eligible Exempt Employees First reading of an Ordinance to approve a policy for overtime for eligible exempt employees -- Nathan Parras, Assistant Finance Director Parras presented and reviewed policy overview including a calculation example, policy research, and staff recommendation. Parras read the Ordinance caption. Council had no comments or questions on the item. Moved by Kevin Pitts; seconded by Shawn Hood to Approve as presented. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None Adjournment Mayor Schroeder adjourned the meeting at 6:37 p.m. Moved by Ron Garland; seconded by Ben Stewart to Adjourn. Motion Adjourn: 7 - 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None �1 These minutes were roved at the meeting of Mayor Attest