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HomeMy WebLinkAboutMIN 01.23.2024 CCMinutes of the City Council City of Georgetown, Texas Tuesday, January 23, 2024 The Georgetown City Council met on Tuesday, January 23, 2024, at 2:00 PM at Council and Court Building, 510 W. 9th Street. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930- 3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711. The following Members were in attendance: Josh Schroeder, Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart 1. Policy Development and Discussion - Workshop Mayor Schroeder called the meeting to order at 2:02 p.m. 1.A Police Department Annual Council Update Provide an annual update on the operations and direction of the Police Department -- Cory J. Tchida, Chief of Police Chief Tchida presented and reviewed: staffing update including attrition, hiring, new positions, vacancies, training pipeline; model for the allocation of patrol personnel; department statistic for total calls for service, priority levels of calls for service, top 10 types of calls for service, motor vehicle crashes, traffic stops, reports, arrest, CID (Criminal Investigation Department) case assignments, Part 1 crimes, and response times; homeless including contacts, camps, camp cleanups, and outcomes; mental health including mental health calls for service, time of day for calls, frequency for different days of the week, call length, other agencies, Crisis Intervention Team, and schedule of intervention team members; 2023 highlights related to policy and oversight, technology and social media, training and education, officer wellness and safety, recruiting and retention, community policing and crime reduction, and building trust and legitimacy; and what's ahead for 2024 including Police Firing Range, policy and oversight, technology and social media, training and education, officer wellness and safety, recruiting and retention, community policing and crime reduction, and building trust and legitimacy. General discussion among Council and staff regarding how the PD is addressing speeding concerns; clarification on panhandling limits; location of the County jail being in Georgetown and so close to downtown; consider including data regarding ages of those connected to mental health calls; possible future expansion of mental health programming; where mental health patients can be placed; usage of most recently activated warming shelter; make sure that PD is included in legislative affairs process; and general support of the work done by the PD. 1.13 City Annual Debt Overview Presentation Overview presentation and discussion of the City's Debt Program -- Nathan Parras, Assistant Finance Director Parras presented and reviewed debt planning; debt policies and debt management; types of debt including general obligation bonds, certificates of obligation - tax backed, certificates of obligation - self supporting, revenue bonds, and refunding bonds; current bond ratings; debt coverage ratio; fixed revenue coverage; current tax rate; current tax obligation not including self funded obligations; five-year tax supported debt not including self funded obligations; debt per capita; enterprise obligations; five-year enterprise debt including self supported debt; debt per customer; historical assets net of debt; voter approved bond authorization remaining; five- year taxed backed capital improvement projects (CIP); FY2024 proposed debt tax supported - certificates of obligation; FY2024 proposed debt tax supported - general obligation; supporting the debt; FY 2024 proposed debt self supported - certificate of obligation; supporting the debt for Airport, GTEC (Georgetown Transportation Enhancement Corporation), and Downtown TIRZ (Tax Increment Reinvestment Zone); five-year Electric, Water, and Wastewater CIP; FY2024 proposed debt Electric, Wastewater, and Water revenue bonds; supporting the debt for Water and Electric rates and electric finance model and rates; takeaways; and next steps. General discussion among Council and staff, including city Manager David Morgan, regarding if any projects are located in the ETJ, which there are none. Mayor Schroeder called for a break at 3:48 p.m. and resumed the meeting at 3:57 p.m. 1.0 Short-term Rental Registration Program Presentation and discussion regarding short-term rental regulations -- Jessica Clarke, Assistant to the City Manager, and Kim McAuliffe, Downtown and Tourism Director Clarke presented and reviewed reasons for regulating short term rentals (STR); STR platform and basic requirements needed; previous Council direction; program development; purpose of STR ordinance; STR permit registration; health and safety requirements; permit violations; program implementation; financial impact of program; measuring program success; future expansion of STR regulation; and questions for Council General discussion among Council and staff, including City Attorney Skye Masson, regarding measurements of success; only collect required data; manageability of program; how complaints will be reported; simplicity of the registration process; need for those to pay equitable amount of HOT tax; how to handle multiple offerings under one address and associated exception process; allowability of accessory dwelling units (ADUs); need to review program one year after implementation; track density via GIS information and data; state standards are 30 consecutive days for STR; days referred to in the ordinance should be business days and not calendar days; possibility for creating a template for use by residents; how Granicus systems searches for unregistered STRs; insurance requirements; appreciation for work done by staff with stakeholders regarding formulation of proposed ordinance; use of Code Compliance resources; penalties that can accumulate for violators; how many violations warrant loss of license; how taxes will be paid; Code violations and associated fees; and neighborhood covenant and restrictions. The following citizens provided public comment on the item: Liz Weaver addressed the Council regarding Hotel Occupancy Tax, and basic requirements that should be needed for safety; and Lawrence Romero addressed the Council regarding occupancy number calculations, evacuation and parking plans, extended stays, and concerns with proposed process. 1.D Industrial Pretreatment Program Presentation Presentation overview for the Industrial Pretreatment Program with status updates, and next steps -- Coby Gee, Freese and Nichols, Inc. Tiffany Diaz introduced the item and provided background on the program history. Gee presented and reviewed what the industrial pretreatment program is; need for the program; nearby cities with TCEQ approved programs; pretreatment program components; types of industries regulated under the program; industrial user survey process; sewer use ordinance; technically based local limits (TBLLs); TBLL development; regional TBLL comparison; surcharge program; surcharge program recommendation; pretreatment program status; and next steps. General discussion among Council, consultant, and staff regarding clarification on local treatment limits and pollutant related fees; how charges work; and testing of samples Mayor Schroeder recessed into Executive Session at 5:05 p.m. 2. Executive Session In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. 2.A Executive Session 01.23.2024 Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items. - Litigation Update - Water CCN Sec. 551.072: Deliberations about Real Property - Deliberations regarding the property located at 711 North College Sec. 551.086: Certain Public Power Utilities: Competitive Matters - Energy Risk Management Policy Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Rio Grande - Project Sabine - Project Tiger When discussing "Deliberations regarding the property located at 711 North College" Mayor Schroeder recused himself and left the room due to a conflict of interest. 3. Regular Session - This portion of the meeting will begin no earlier than 6:00 pm. Mayor Schroeder called the meeting to order at 6:27 p.m. 3.A Call to Order 01.23.2024 Pledge of Allegiance Mayor's Comments Announcements Action out of Executive Session 4. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward to speak when the Council considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is permissible to use another requestor's granted time to speak. No more than six minutes for a speaker may be granted. The requestor granting time to another speaker must also submit a form and be present at the meeting. On a subject not posted on the agenda: An individual may address the Council at a regular City Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the individual's name and a brief description of the subject to be addressed. Only those persons who have submitted a timely request will be allowed to speak. Speakers will be given up to three minutes to address the City Council. The City Secretary can be reached at (512) 931-7715 or cs@georgetown.org. 4.A Public Wishing to Address 01.23.2024 At the time of posting no one had signed up to speak. 5. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items which may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order to be discussed and acted upon individually as part of the Regular Agenda. Moved by Kevin Pitts; seconded by Ben Stewart to Approve as presented. Motion Approved: 7 - 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 5.A January 9, 2024 Council Minutes Consideration and possible action to approve the Council minutes from the regular meeting held on January 9, 2024 -- Robyn Densmore, City Secretary 5.B ETJ Disannexation - SRR Evans Inv, LLC - 281.797 acres - Resolution Consideration and possible action to confirm the disannexation of approximately 281.797 acres of land from the City of Georgetown's Extraterritorial Jurisdiction (ETJ), generally located to the north of State Highway 29 and east of US Highway 183, more fully described in document 2021082145 of the Official Public Records of Williamson County, Texas, and owned by SRR Evans Investment, LLC -- Robyn Densmore, City Secretary, and Skye Masson, City Attorney 5.0 ETJ Disannexation - Nova368, LLC - 43.13 acres - Resolution Consideration and possible action to confirm the disannexation of approximately 43.13 acres of land from the City of Georgetown's Extraterritorial Jurisdiction (ETJ), generally located at 2000 Shell Rd and owned by Nova368, LLC -- Robyn Densmore, City Secretary, and Skye Masson, City Attorney 5.D ETJ Disannexation - Spangler - 37 acres on CR 107 - Resolution Consideration and possible action to confirm the disannexation of approximately 37 acres of land from the City of Georgetown's Extraterritorial Jurisdiction (ETJ), generally located at 651 CR 107 and owned by Jane Spangler -- Robyn Densmore, City Secretary, and Skye Masson, City Attorney 5.E Garden Club Fee Waiver for May 7, 2024 Consideration and possible action regarding a request from the Georgetown Garden Club to waive the rental fee for the Community Center with regard to the Arbor Day Celebration and Flower Show in the Community Center and Sunken Garden on May 7, 2024 -- Shannon Biddle, Executive Assistant to the City Manager 5.F Parkland Maintenance Agreement for Carlson Place Consideration and possible action to approve a Parkland Maintenance Agreement with Carlson Place Homeowner's Association, Inc. for general landscape and irrigation maintenance -- Kimberly Garrett, Parks and Recreation Director 5.G South Central Planning and Development Commission for Online Permitting Consideration and possible action to approve an annual appropriation of $58,760.00 to South Central Planning and Development Commission for online permitting software and license fees -- Glen Holcomb, Chief Building Official 5.H Resolution - Energy Risk Management Policies Consideration and possible action to approve a Resolution amending the Energy Risk Management Policy and accompanying sub -policies -- Daniel Bethapudi, General Manager of Electric Utility 5.1 Assignment of Tax Abatement Agreements from Longhorn Junction Owner (TX) LP to Exeter Property Group LLC Consideration and possible action to consent to the assignment of Tax Abatement Agreements from Longhorn Junction Owner (TX) LP to EQRT 110 Southeast Inner Loop, L.P. -- Cameron Goodman, Economic Development Director 5.J Library Grant Application Consideration and possible action to authorize City Manager to apply for a Texas State Library and Archives Commission Special Projects Grant on behalf of the Georgetown Public Library -- Sally Miculek, Library Director 5.K AT&T FirstNet Cellular Service for Emergency Responders Consideration and possible action to approve the purchase of cellular services from First Net (AT&T) through DIR Contract # DIR-TELE-CTSA-002 in the amount not to exceed $54,720.00 -- John Sullivan, Fire Chief 51 2023 Racial Profiling Report Consideration and possible action to accept the 2023 Racial Profiling Report as mandated by the State Legislature -- Cory J. Tchida, Chief of Police 5.M Motorola Solutions Service Agreement Consideration and possible action to approve the renewal of a contract between the City of Georgetown and Motorola Solutions for radio maintenance, support, and/or other services in an amount not to exceed $65,860.34 -- Cory J. Tchida, Chief of Police 5.N Citywide Camera Replacements Consideration and possible action to approve purchase of Citywide camera replacements by Convergint Technologies of Austin, TX in the amount of $58,776.99 per Sourcewell contract 030421-CTL -- Eric Johnson, Public Works Director, and Trish Long, Facility Services Manager 5.0 Citywide Roof Replacements and Repairs Consideration and possible action to approve Citywide roof replacements and repairs with Texas Traditions of Georgetown, TX through TexBuy RFP # 023-086 in the amount of $122,080.00 -- Eric Johnson, Public Works Director, and Trish Long, Facility Services Manager 5.P Purchase one (1) Mini Derrick Backyard Machine from Altec Consideration and possible action to approve the purchase of one (1) Mini Derrick Backyard machine from Altec for an amount not to exceed $246,126.00 -- Scott Parker, Fleet Services Manager 5.Q Purchase John Deere Backhoe and Loader Consideration and possible action to approve the purchase of one (1) John Deere 410P backhoe and one (1) 444P loader from RDO Equipment Co. for an amount not to exceed $417,074.20 -- Scott Parker, Fleet Services Manager 5.R Right -of -Entry with USACOE - Construction of the Lake WTP Emergency Power Supply System (EPSS) Consideration and possible action authorizing the Mayor to execute a Right- of -Entry with the United States Army Corps of Engineers (USACOE) for the construction of the Lake Water Treatment Plant (WTP) Emergency Power Supply System (EPSS) -- Wesley Wright, PE, Systems Engineering Director 5.S Cost Reimbursement Agreement with CLI C7 Ranch - Construction of Elevated Water Storage Tank near Ronald Reagan and SH29 Consideration a possible action to approve a Water Tank Construction and Cost Reimbursement Agreement with CLI C7 Ranch for the construction of an Elevated Water Storage Tank near Ronald Reagan and SH29 -- Wesley Wright, PE, Systems Engineering Director 5.T 2nd Task Order Amendment to WPL-18-001 -TO with Walker Partners Forwarded from Georgetown Water Utility Advisory Board (GWUAB): Consideration and possible action to approve the Second Amendment to Task Order 18-001- TO with Walker Partners, LLC. of Austin, Texas for professional services related to the Berry Creek Interceptor Project in the amount of $879,496.63 -- Wesley Wright, P.E., Systems Engineering Director 5.0 Task Order TCI-24-001 to Terracon Consultants Forwarded from Georgetown Water Utility Advisory Board (GWUAB): Consideration and possible action to approve Task Order TCI-24-001 to Terracon Consultants, Inc., of Austin, Texas, for materials testing and inspection services for the Berry Creek Interceptor Project in the amount of $64,412.00 -- Wesley Wright, P.E., Systems Engineering Director, and Chris Pousson, CIP Manager 5.V Contract with Buie & Co. - Public Relations Services re: The Water Supply Project Consideration and possible action to approve the contract with Buie & Co. LLC for public relations services for Water Resource Planning and Supply Services in the not -to -exceed amount of $150,000.00, and authorizing the City Manager to execute up to three additional one-year renewals on the same terms and conditions -- Aly Van Dyke, Director of Communications, and Bridget Hinze Weber, Strategic Projects Manager 6. Legislative Regular Agenda 6.A Purchase of Three (3) Pumps from Xylem Dewatering Solutions Consideration and possible action to approve a purchase from Xylem Dewatering Solutions, Inc. of Bridgeport, New Jersey for the purchase of Three (3) Diesel Auxiliary pumps using Buy board 672-22 in the amount of $755,239.20 -- Wesley Wright, P.E., Systems Engineering Director, and Chris Pousson, CIP Manager Wright presented the item and reviewed the background and map of existing treatment plants. He noted the purpose of the pumps and facilities they would assist. General discussion among Council and staff regarding increased treatment capacity for summer months; and future projects coming online. Moved by Ben Stewart; seconded by Kevin Pitts to Approve as presented. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.B Construction Contract Award for the Berry Creek Interceptor Project Forwarded from Georgetown Water Utility Advisory Board (GWUAB): Consideration and possible action to award a construction contract to Ward & Burke Tunneling Inc, of Columbus, Ohio for the construction of the Berry Creek Interceptor project for the Base Bid and Add Alternate 1 in the amount of $61,838,620.62 -- Wesley Wright, P.E., Systems Engineering Director Wright presented and reviewed the summary of work; service area of Berry Creek Interceptor (BCI); expanded wastewater service area; BCI timeline; Hobas Pipe information; project funding; BCI bid tab; Ward and Burke Tunneling Inc. background; Ward and Burke safety record; construction oversight team; microtunnel layout; past project photos; project timeline; and staff recommendation. Council had no questions or comments regarding this item. Moved by Ron Garland; seconded by Amanda Parr to Approve as presented. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.0 Second Reading - FY2024 Capital Roll Forward Budget Amendment Second Reading of an Ordinance amending the FY2024 Annual Budget due to the timing of capital projects and other expenditures approved in the prior year -- Erika Young, Budget Manager Nathan Parras, Assistant Finance Director, presented and noted that there was a change from the first reading regarding moving project budget and remaining bond proceeds for the Transfer Station project from General Capital Projects into the Solid Waste Fund which adds Solid Waste Fund to the list of amended funds, but does not lead to a change to total appropriation. Parras read the Ordinance caption. Council had no comments or questions regarding this item. Moved by Kevin Pitts; seconded by Ron Garland to Approve as presented. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.D First Reading - Fire Assignment Pay Ordinance Amendment - FY2024 First Reading of an Ordinance of the City of Georgetown, Texas amending Sec. 2.28.210 "Assignment Pay" for certain assignments within the Fire Department -- John Sullivan, Fire Chief Sullivan presented and reviewed the item background; proposed amendments; and how the changes are need for clarification purposes. Sullivan read the Ordinance Caption Council had no questions or comments on this item. Moved by Kevin Pitts; seconded by Jake French to Approve as presented. Motion Approved:.7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.E First Reading - 2023-11-SUP - 605 E. University Avenue Public Hearing and First Reading of an Ordinance on a request for a Special Use Permit for a Multifamily, Attached Dwelling Unit in the (C-1) Local Commercial District for the property addressed at 605 E. University Avenue Suite 110, bearing the legal description of Academia East Condo, Building 605, Unit 110, 4.9% Common Area Interest (2023-11-SUP) -- Maddison O'Kelley, Preservation and Redevelopment Manager O'Kelley presented and reviewed the Location Map; Aerial Map; photo of property; Future Land Use/Overall Transportation Plan Map; Zoning Map; Special Use Permit (SUP) explanation regarding upper- story residential and multifamily, attached dwelling units; how the application complies or partially complies with all aspects of the approval criteria for UDC Sections 3.07.030 and 3.06.030; Mixed Density Neighborhood (MDN) zoning designation explanation; public notifications were sent and to date staff has received 9 written comments in favor and 2 written comments in opposition to the request. She added that at their January 2, 2024, meeting, the Planning & Zoning Commission recommended approval of the request with a 4-3 vote with the condition that the approval of the Special Use is limited to Suit 110 605 E. University Avenue O'Kelley read the Ordinance Caption. General discussion among Council and staff regarding process if the unit was converted back to commercial use; reason for split vote of P&Z which led to proposed amendment; and as written the proposed Ordinance refers to the one individual unit. Mayor Schroeder opened the public hearing at 6:58 p.m. Peter Dana addressed the Council regarding his concern with the applicant possibly making the entire first floor apartment units based on website advertisements. He asked that Council deny the SUP request. Mayor Schroeder closed the public hearing at 7:01 p.m. General discussion among council and staff after the motion regarding the approval of this change, but not of other changes going forward; and concern with web advertisements shown by public speaker. Lee McIntosh, applicant, addressed the Council regarding that the spaces are more valuable as commercial uses instead of residential and he was not aware of where the website advertisements came from. Moved by Kevin Pitts; seconded by Ron Garland to Approve as presented. Motion Approved: 6- 1 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Ron Garland, and Ben Stewart Voting Against: Jake French 6.F First Reading 2023 Sidewalk Master Plan Adoption First Reading of an ordinance adopting the 2023 Sidewalk Master Plan -- Lua Saluone, Transportation Manager Saluone read the Ordinance caption. Moved by Kevin Pitts; seconded by Jake French to Approve as presented. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 6.G Courthouse View Waiver - 2023-1-CVW - Block 37 - 200 West 6th Street Public Hearing and Possible Action on a request for a waiver from the requirements of the Courthouse View Protection Overlay District to allow one identified viewpoint to the courthouse to be affected by a proposed building for the property located at 200 W. 6th Street, bearing the legal description of Lots 2A -7A, Block 37, City of Georgetown, Amended (2023-1- CVW) -- Maddison O'Kelley, Preservation and Redevelopment Manager Prior to this item being taken up for consideration Mayor Schroeder recused himself due to a conflict and did not return for the remainder of the meeting. O'Kelley presented and reviewed the Location Map; Aerial Map; site renderings; Future Land Use/Overall Transportation Plan Map; Special Area (SA) zoning designation explanation; applicable recommendations of the Downtown Master Plan; Courthouse View Protection Overlay District Map; site plan; how the application complies or partially complies with all aspects of the approval criteria for UDC Section 3.27.060; staff recommendation for approval; and public notifications were sent and to date staff has received zero written responses. She added that the property falls within the Downtown Overlay Historic District, therefore, a simple majority vote plus one vote of approval of the City Council members present is required to authorize the request. Mayor Pro Tern Pitts opened and closed public hearing at 7:16 p.m. as there were no speakers. General discussion among Council and staff regarding support of proposal; clarification on how Courthouse view height was determined; and history of view corridor. Moved by Jake French; seconded by Shawn Hood to Approve as presented. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, Ben Stewart Voting Against: None Adjournment Moved by Ron Garland; seconded by Amanda Parr to Adjourn. Motion Adjourn: 7 - 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None Mayor Pro Tem Pitts adjourned the meeting at 7:22 p.m. These minutes were app(oved at the meeting of 1 r Mayor l Attest