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HomeMy WebLinkAboutMIN 01.09.2024 CCMinutes of the City Council City of Georgetown, Texas Tuesday, January 9, 2024 The Georgetown City Council met on Tuesday, January 9, 2024 at 2:00 PM at Council and Court Building, 510 W. 9th Street. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930- 3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711. The following Members were in attendance: Josh Schroeder, Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart. 1. Policy Development and Discussion - Workshop Mayor Schroeder called the meeting to order at 2:03 p.m. 1.A Economic Development Strategic Plan Presentation and discussion regarding the Economic Development Strategic Plan -- Cameron Goodman, Director of Economic Development Goodman presented and reviewed major Economic Developments from 2018-2023; the Economic Development Mission to purposefully support a business friendly environment where companies can and want to grow; Strategic Goal 1 of Support Existing Businesses and Industries; Strategic Goal 2 of Enhance Targeted Recruitment; Strategic Goal 3 of Diversify workforce development and recruitment initiatives; Strategic Goal 4 of Encourage Speculative Development; and Strategic Goal 5 - Tell Our Story to a Broader Audience. Tom Stellman and Erica Colston with TIP Strategies were in attendance. Stellman presented and reviewed the project goal and process of discovery, opportunity, and implementation. General discussion among Council, consultants and staff regarding co -working spaces/incubators to attract young professionals and Georgetown Works. Stellman continued the presentation and reviewed qualitative findings of stakeholder engagement; Economic Development strengths, opportunities, aspirations, and results; quantitative findings for industry sectors job count, industry sector incremental change, housing affordability index from 2021, residential building permit trends, residential building permit distribution, and industrial space availability; target industries sectors of advanced manufacturing, professional services, and healthcare; industries, employers, talent supply for advanced manufacturing, professional services, and healthcare/life sciences; strategic plan framework for goals of business development, talent development, and quality placemaking; and potentially underserved retail areas. General discussion among council, consultant, and staff, including City Manager David Morgan regarding: the need to include Southwestern under list of places to build relationship with; ways to advertise what types of degrees/educational backgrounds are needed for job available in Georgetown; when looking at downtown development, include areas slightly outside of downtown; future of southwestern development; including all parts of the City and not highlighting/excluding any particular part of the City; target industries; entertainment options for families; need to develop on East side of town; possible future partnership with ACC (Austin Community College); and the need to harmonize this plan with utility planning. Mayor Schroeder called for a break at 3:18 p.m. and resumed the meeting at 3:31 p.m. 1.13 Downtown Master Plan Update Presentation and discussion regarding the Downtown Master Plan update -- Kim McAuliffe, Downtown and Tourism Director McAuliffe introduced the item. Chris Geddes with Design Workshop presented and reviewed recent updates related to Rock Street and Downtown gateways; Rock Street between 7th-8th Streets; Rock Street south of 9th Street; southern gateway; Downtown bike connections for improved pedestrian connectivity; proposed bike connections; and proposed bike connections on N. Rock Street; existing conditions on N. Main Street; Proposed options A and B for North Main Street; needed feedback; a curated downtown experience; existing materials on the Square; proposed materials on the Square; existing materials off the Square; proposed material off the Square; planting palettes; integration to reach a curated downtown; needed feedback; and next steps and schedule February engagement. General discussion among, Council Consultants and staff regarding not putting bikes on Scenic but doing intersection improvements; relocation of bike lane on Main Street; keeping bikes lanes off of the street; appreciation for presentation; use of better quality products for finishes, but staying away from too much sameness; railing downtown; bike racks for bikes and scooters; and diversified lightly opportunities when considering wayfinding signage. 1.0 FY2025 Budget Calendar Presentation and discussion regarding the proposed budget calendar for the FY2025 Annual Budget and Five-year Capital Improvement Plan -- Erika Young, Budget Manager Young presented and reviewed October of 2023 is the beginning of the Fiscal year; January of 2024 consist of Budget Team preparation, training, and CIP kickoff; February of 2024 consist of Internal Service Funds review and internal CIP review; March of 2024 consist of CIP review with City Management, operation base budget kickoff; April of 2024 consist of operation base budgets due, base budget meetings with City Management; May of 2024 consist of base budget meetings and a Council workshop on budget development topics; June of 2024 consist of base budget meetings and fund development; July of 2024 consist of City Council budget workshops and receiving certified tax rolls; August of 2024 consist of City Manager proposed budget and setting public hearings; September of 2024 consist of adopting the tax rate and adopting the budget; and only one special meeting planned if needed on July 10th if everything is not covered at the regular July 9th council meeting. Council had no comments or questions on this item. 1.D FY2024 Capital Roll Forward Budget Amendment Presentation and discussion regarding the FY2024 Capital Roll Forward Budget Amendment - - Erika Young, Budget Manager Young presented and reviewed the background; Tier 1 amendments including capital roll forward amounts, interest appropriation for projects, and operational roll forward amounts; Tier 2 amendments including General Fund, general capital projects, special revenue funds, fleet fund, joint service fund, electric fund, and water fund; and next steps. General discussion among Council and staff including Chief Financial Office Leigh Wallace regarding reason for identifying the Electric transfer under the CIP category, and guidance received by the City's auditing firm. 1.E Library Grant Application Presentation and discussion regarding a possible application for a Texas State Library and Archives Commission Special Projects grant to hire a Senior Library Assistant for express library services -- Sally Miculek, Library Director Miculek presented and reviewed Express Service program; 2023-2026 strategic plan calls for expanded Express Service; Carver Center for families opportunity; support from the Friends of the Library; TSLAC (Texas State Library and Archives Commission)/IMPLS special projects grant; associated concerns; proposed timeline; and measures for success. General discussion among Council and staff regarding how Council gets to determine if the program is successful and if the position included would continued to be funded; applicants for the position would know that it was funded via a grant and that funding is not guaranteed past the three time period of the grant; how the proposal would allow for expanded access to the library; any library materials could be returned; capacity of possible systems; would be a self serve 24 hour per day system; possible cross promotion with the Carver Center; inclusion of San Jose Neighborhood Plan and standing meetings to promote service; and concerns for future of position being grant funded, but overall support of the project. Mayor Schroeder recessed into Executive Session at 5:53 p.m. 2. Executive Session In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. 2.A Executive Session 01.09.2024 Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items. - Litigation Update Sec. 551.072: Deliberations about Real Property - Possible lease of City owned property located near Pedernales Falls Drive and Lost Peak Path Sec. 551.086: Certain Public Power Utilities: Competitive Matters - Purchased Power Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Sharp 3. Regular Session - This portion of the meeting will begin no earlier than 6:00 pm. Mayor Schroeder called the meeting to order at 6:03 p.m. 3.A Call to Order 01.09.2024 Pledge of Allegiance Mayor's Comments Announcements Action out of Executive Session 4. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward to speak when the Council considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak for six minutes, it is permissible to use another requestor's granted time to speak. No more than six minutes for a speaker may be granted. The requestor granting time to another speaker must also submit a form and be present at the meeting. On a subiect not posted on the agenda: An individual may address the Council at a regular City Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the individual's name and a brief description of the subject to be addressed. Only those persons who have submitted a timely request will be allowed to speak. Speakers will be given up to three minutes to address the City Council. The City Secretary can be reached at (512) 931-7715 or cs@georgetown.org. 4.A Public Wishing to Address 01.09.2024 At the time of posting no one had signed up to speak. 5. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items which may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order to be discussed and acted upon individually as part of the Regular Agenda. Mayor Schroeder recused himself from the Consent Agenda due to a conflict with Item 5.AC. Moved by Jake French; seconded by Ron Garland to Approve as presented with the exception of Item 5.U. Motion Approved: 6 - 0 Voting For: Amanda Parr, Shawn Hood, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 5.A December 1 and 12, 2023 Council Minutes Consideration and possible action to approve the Council minutes from the Special meetings held on December 1 and 12, 2023, and regular meeting held on December 12, 2023 -- Robyn Densmore, City Secretary 5.13 ETJ Disannexation - RCG GT 48, LLC - 729 CR 105 Spur-11.879 acres Consideration and possible action to confirm the disannexation of approximately 11.879 acres generally located north of University Boulevard and west of SH 130 in Williamson County, addressed as 729 CR 105 Spur and owned by RCG GT 48, LLC -- Robyn Densmore, City Secretary, and Skye Masson, City Attorney 5.0 ETJ Disannexation - RCG GT 48, LLC - 717 CR 105 Spur-36.106 acres Consideration and possible action to confirm the disannexation of approximately 36.106 acres of land from the City of Georgetown's Extraterritorial Jurisdiction (ETJ), generally located north of University Boulevard and west of SH 130, and addresses as 717 CR 105 Spur, and owned by RCG GT 48,LLC LLC -- Robyn Densmore, City Secretary, and Skye Masson, City Attorney 5.D ETJ Disannexation - Matthew 513, LLC - 3071 CR 100 Consideration and possible action to confirm the disannexation of approximately 5.002 acres of land from the City of Georgetown's Extraterritorial Jurisdiction (ETJ), located in the Windmill Ridge Subdivision, 3071 CR 100, as more fully described in the General Warranty Deed recorded under Document Number 2021061715 of the Official Public Records of Williamson County, Texas, and owned by Matthew 513, LLC -- Robyn Densmore, City Secretary, and Skye Masson, City Attorney 5.E ETJ Disannexation - Wasinojo LLC - 3231 Shell Rd - 6 acres Consideration and possible action to confirm the disannexation of approximately 6 acres of land from the City of Georgetown's Extraterritorial Jurisdiction (ETJ), generally located south of Sun City Boulevard and west of State Highway 195, addressed as 3231 Shell Rd and owned by Wasinojo, LLC -- Robyn Densmore, City Secretary, and Skye Masson, City Attorney 5.F ETJ Disannexation - Wasinojo LLC - 3231 Shell Rd - 6.02 acres Consideration and possible action to confirm the disannexation of approximately 6.02 acres of land from the City of Georgetown's Extraterritorial Jurisdiction (ETJ), generally located south of Sun City Boulevard and west of State Highway 195, addressed as 3231 Shell Rd and owned by Wasinojo,LLC -- Robyn Densmore, City Secretary, and Skye Masson, City Attorney 5.G Resolution - Parkside on the River Municipal Utility District No. 3 Consideration and possible action to approve a Resolution of the City of Georgetown, Texas, consenting to the creation of the Parkside on the River Municipal Utility District No. 3 consisting of approximately 314.00 Acres (+/-) located in Williamson County and generally situated on the north side of Parkside Parkway south of the South San Gabriel River, in between Parkside on the River Municipal Utility Districts Nos. 1 and 2 — Cresta Lyons, Special Districts Program Manager 5.H Resolution - Annual Agreement with Williamson Central Appraisal District Consideration and possible action to approve a Resolution authorizing payments of $357,208.00 for the City's pro-rata portion, and $3,243.00 for the Village Public Improvement District pro -rata portion of the cost of operation of the Williamson Central Appraisal District (WCAD) -- Nathan Parras, Assistant Finance Director 5.1 Resolution - United Healthcare - Stop Loss Consideration and possible action to approve a Resolution awarding of contract renewal for medical stop loss reinsurance to United Healthcare effective January 1, 2024, for a total not to exceed $169.71 per employee per month and authorizing the City Manager to enter such contract -- Merrilee Paige, Assistant Director of Human Resources 5.J WCCHD Business Associate Agreement for Overdose Mapping Project Consideration and possible action to approve a Business Associate Agreement allowing the Georgetown Fire Department to share information with the Williamson County and Cities Health District in order to comply with a new Texas law (SB 1319) regarding overdose reporting and mapping -- John Sullivan, Fire Chief 5X Amendment to Monday.com Software Contract Consideration and possible action to approve Amendment No. 1 to an existing three-year contract with Monday.com to purchase 100 additional software licenses for a total three-year cost of $110,565.00 -- Chris Bryce, Director 5.L Contract with Townsend Tree Services Company for Tree Trimming and Vegetation Management Services Consideration and possible action to award a three-year service contract to Townsend Tree Services Company for tree trimming and vegetation removal services in and around the Lake Water Treatment Plant in an amount not -to -exceed $200,000.00 -- Isaac Conde, Water Utility Contract Program Manager, and Chelsea Solomon, Water Utility Director 5.M Crescent Power Service Agreement Renewal Consideration and possible action to renew an agreement with Crescent Power, Inc. to perform energy portfolio management, risk management, regulatory support, and related consulting services in an amount not to exceed $165,000.00 -- Daniel Bethapudi, General Manger of Electric Utility 5.N Meter Testing Services Agreement Consideration and possible action to approve an agreement with Texas Meter and Device Company, LLC to perform meter testing services in an amount not to exceed $54,000.00, and to authorize the City Manager to execute four additional one-year renewals with a not to exceed amount no greater than $20,000 each renewal term -- Mike Maldonado, Electric Operations Metering Supervisor 5.0 Consent to Partial Assignment of Water Impact Fee Credit Agreement Consideration and possible action to approve the Consent to Partial Assignment of Water Impact Fee Credit Agreement from Plazo Tierra, LLC and Georgetown Patio Homes, LLC to Hometown Special Member, LLC for Somerset Hills -- Wesley Wright, PE, Systems Engineering Director 5.P 1st Amendment to Task Order MEI-22-004 with McCord Engineering for the South Lake WTP Electrical Service Consideration and possible action to approve the First Amendment to Task Order MEI-22-004 with McCord Engineering, Inc., of College Station, Texas, in the amount of $140,000.00, for professional engineering services related to electric distribution service for the proposed South Lake Water Treatment Plant -- Wesley Wright, PE, Systems Engineering Director 5.Q Contract Award to Cash Construction Company - Construction of Package 3 42-inch Finished Water Line Consideration and possible action to award a contract to Cash Construction Company of Pflugerville, Texas for the construction of Package 3 42-inch finished water line in the amount of $9,028,201.25 -- Wesley Wright, P.E., Systems Engineering Director 5.R Water Impact Fee Credit Agreement with Pulte Homes of Texas —Waterline Improvement Sun City Consideration and possible action to approve a Water Impact Fee Credit Agreement with Pulte Homes of Texas for waterline improvements associated with the Sun City Development -- Wesley Wright, PE, Systems Engineering Director 5.S Rejection of all bids associated with Bid No. 202412 for Austin Avenue Bridges Rehabilitation Consideration and possible rejection of all bids associated with Bid No. 202412 for Austin Avenue Bridges Rehabilitation -- Darwin Marchell, PE, HDR, Inc. and Wesley Wright, PE, Systems Engineering Director 5.T Electric Service Agreement with Pedernales Electric Cooperative - Southlake Water Treatment Plant Consideration and possible action to approve an agreement between the City of Georgetown and Pedernales Electric Coop for the construction of the substation improvements and electric feeder improvements for the South Lake WTP in an amount not to exceed $8,000,000.00 -- Wesley Wright, P.E., Systems Engineering Director, Chris Pousson, CIP Manager 5.0 Facility Use Agreement Renewal and Amendment with GYGSA Consideration and Possible action to approve the fourth Facility Use Agreement Renewal and Amendment with Georgetown Youth Girls Softball Association (GYGSA) for the use of the VFW Softball Fields -- Kimberly Garrett, Parks and Recreation Director This item was pulled from the Consent Agenda and became the first item on the Legislative Regular portion of the agenda. Garrett presented the item and reviewed the history and need for the item. General discussion among Council and staff regarding the difference between a Facility Use Agreement and a Lease Agreement; extended nature of the rental agreement; how the fields are open when not being used by GYGSA; long standing partnership with GYGSA; other entities that use a Facility Use Agreement; differences between this agreement and the type of agreement held by GYBA; fields for GYBA are activated frequently and scheduling is controlled by GYBA; future renovations to San Gabriel Park; and desire to make the uses equitable. Moved by Kevin Pitts; seconded by Ben Stewart to Approve as presented. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 5.V Purchase and installation of McMasters Pickleball Court lighting from Musco Sports Lighting, LLC Consideration and possible action to approve the purchase and installation of court lighting from Musco Sports Lighting, LLC of Oskaloosa, IA using Buyboard contract, #677-22 in the amount of $119,750.00 for the McMaster Athletic Complex pickleball courts -- Kimberly Garrett, Parks and Recreation Director 5.W Village Pool and Facility Renovations Consideration and possible action to approve a TIPS contract with T.F. Harper & Associates LP of Buda, TX in the amount of $ 297,311.06 for facility and pool renovations to Village Pool - - Kimberly Garrett, Parks and Recreation Director 5.X New Pool Heaters for Recreation Center Indoor Pool Consideration and possible action to approve the purchase and installation of indoor pool heaters from Progressive Commercial Aquatics of Manor, TX using Buyboard contract, 701- 23, in the amount of $74,095.84 for the Recreation Center indoor pool -- Kimberly Garrett, Parks and Recreation Director 5.Y Purchase of two (2) Freightliner Utility Crane Trucks from Doggett Freightliner of South Texas Consideration and possible action to approve the purchase of two (2) Freightliner Utility Crane Trucks from Doggett Freightliner of South Texas, for an amount not to exceed $533,808.00 -- Scott Parker, Fleet Manager 52 Purchase 2 RAM 4500 Truck Chassis Consideration and possible action to approve the purchase of two (2) RAM 4500 Truck Chassis, from Mac Haik CDJR of Georgetown, for an amount not to exceed $136,209.32 -- Scott Parker, Fleet Services Manager 5.AA Patterson Ranch Encroachment Agreement with Oncor Consideration and possible action to approve an Encroachment Agreement between the City of Georgetown and Oncor Electric Delivery Company LLC in connection with a public utility easement that overlays an Oncor utility easement associated with the Patterson Ranch Phase 1 subdivision, and to authorize the City Manager to execute the Encroachment Agreement -- Lauren Boenig, Real Estate Service Coordinator 5.AB NexMetro Vista Ranch Consent Agreement between City of Georgetown and PEC Consideration and possible action to approve a Consent for Crossing Utility Easement and Consent for Grant of Easement with Pedernales Electric Cooperative, Inc. in connection with the Avilla Vista Ranch development and to authorize the Mayor to execute the Consent for Crossing Utility Easement and Consent for Grant of Easement in the form substantially similar to the document attached hereto -- Lauren Boenig, Real Estate Service Coordinator 5.AC 2nd Reading - 2023-14-REZ Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 64.82 acres of land out of the W. Stubblefield Survey No. 2, Abstract No. 556, from the Agriculture (AG) zoning district to the Public Facility (PF) zoning district, for the property generally located near the intersection of Patriot Way and State Highway 130, generally south of East View High School (2023-14-REZ) -- Travis Baird, Assistant Planning Director, Current Planning 5.AD 2nd Reading - 13th Amendment to the Sun City Development Agreement Second Reading of an Ordinance approving the 13th Amendment to the Sun City Texas Development Agreement, to allow a monument sign with a maximum sign area of 32 square feet and a maximum sign height of 5 feet, generally located at 811 Sun City Blvd. - - Sofia Nelson, Planning Director 5.AE 2nd Reading - FY2023 Year End Budget Amendment Second Reading of an Ordinance Amending the FY2023 Annual Budget for Year -End obligations that were not known at the time the budget was adopted -- Erika Young, Budget Manager 6. Legislative Regular Agenda 6.A First Reading - FY2024 Capital Roll Forward Budget Amendment First Reading of an Ordinance amending the FY2024 Annual Budget due to the timing of capital projects and other expenditures approved in the prior year -- Erika Young, Budget Manager Young presented the item and noted that it was presented during the Workshop and is routine in nature. Young read the Ordinance caption. Moved by Amanda Parr; seconded by Shawn Hood to Approve as presented. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None 63 First Reading - Fire Assignment Pay Ordinance Amendment - FY2024 First Reading of an Ordinance of the City of Georgetown, Texas amending Sec. 2.28.210 "Assignment Pay" for certain assignments within the Fire Department -- John Sullivan, Fire Chief This item was pulled from the agenda and not taken up for consideration by the Council. 6.0 Courthouse View Waiver Request - 200 W. 6th Street Public Hearing and Possible Action on a request for a waiver from the requirements of the Courthouse View Protection Overlay District to allow one identified viewpoint to the courthouse to be affected by a proposed building for the property located at 200 W. 6th Street, bearing the legal description of Lots 2A -7A , Block 37, City of Georgetown, Amended (2023- 1-CVW) -- Maddison O'Kelley, Preservation and Redevelopment Manager Mayor Schroeder recused himself from this item. This item was postponed at the request of the applicant and not taken up for consideration by the Council. Moved by Kevin Pitts; seconded by Shawn Hood to Approve the postponement of the item until the January 23, 2024, City Council meeting. Motion Approved: 7- 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None Adjournment Mayor Schroeder adjourned the meeting at 6:18 p.m. Moved by Ron Garland; seconded by Shawn Hood to Adjourn. Motion Adjourn: 7 - 0 Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart Voting Against: None„ These minutes were�p bved at the meeting of P Mayor Attest 23