HomeMy WebLinkAboutRES 06.12.1984- City's Committees, Boards, and CommissionsA RESOLUTION TO IMPROVE THE EFFECTIVENESS AND
REPRESENTATIVENESS OF THE CITY OF GOERGETOWN'S
SYSTEM OF COMMITTEES, BOARDS AND COMMISSIONS.
IT SHALL BE THE POLICY OF THE CITY OF GEORGETOWN:
1. That appointments shall be made on the recommendation of the Mayor
and approved by vote of a majority of the City Council in regular open
meeting. All vacancies shall be publically announced 30 days in advance and
written nominations accepted from the committee involved, the Mayor and
Council Members, and any citizen. Persons desiring to serve may volunteer.
2. That members of the committees be broadly representative of the whole
community by geographic area, age, sex, race and ethnic group.
3. That members of all committees serve staggered, rotating terms so
that an increased number of representative citizens have opportunity to serve
and to contribute to the City. Members may be reappointed for a second
sonsecutive term. After being rotated off for one term a person may be re-
appointed. Exceptions to the rotation policy may be made if no citizen can
be found who is both qualified and willing to serve.
4. That each committee submit reports of its work to the Council at
regular intervals (monthly, quarterly, semi-annually, annually) as determined
appropriate by the Council. Those reports shall be used.by the Council to
review a committee's work as a basis for deciding whether to continue, modify,
instruct or terminate it. Such review and evaluation shall occur no less often
than once each year. If timely reports are not submitted to the City Council as
requested, the Mayor may appoint one or more Council member to evaluate the
committee in question. Any decision concerning the continuance, abolition or
modification to an existing committee shall be by majority vote of the City Council.
5. The Mayor shall appoint two members of the City Council to serve as a
standing committee to contineu to monitor and evaluate the boards and commissions
of the City.
A. FOR IMMEDIATE ACTION:
1. That the Council request each committee to submit a written report
by October 1, 1984 containing a statement of its goal(s) and functions,
description of its organization and pattern of work, and recommendations.
2. That all present members whose terms expire before 10/1/84 be
continued until that time; except that Joan King be replaced on
the P&Z Commission at the regular July Council meeting, and
that vacancies not caused'by expiration of term be filled ac-
cording to the policies adopted in the above Resolution.
3. That the Council combine present Budget and Audit committees
into one Standing Committee on Budge and Audit composed of
two Council members (one of whom may be the Mayor) and the City
Manager, to be appointed at once.
4. That the Council establish an Ad Hoc Committe on Charter
Revision, the vacancies to be announced at once and members
appointed at the regular July Council meeting. The Committee
shall have 12 members composed of the Mayor, another Council
member and 10 citizens at least two of whom shall be lawyers
and two residents of parts of the ETJ soon to be annexed.
B. FOR FUTURE ACTION:
1. Combine the present Parks & Recreation committees into one
Standing Committee on Parks and Recreation with members from the
Council, citizens, and residents of the present ETJ.
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2. Clarify the purpose of the present Citizens Advisory Committee, or abolish
it and appoint Ad Hoc committees on specific issues as they may be needed.
READ, PASSED AND APPROVED this 12th day of June, 1984.
CARL D RING, MAYOR
ATTEST:
PAT -f,6L"BBRT; CITY SECRETARY
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