HomeMy WebLinkAboutRES 940222-BB00 =4,WAO
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, REVISING GOVERNANCE POLICIES FOR
ADVISORY BOARD AND COMMISSION MEMBERS AND FOR THEIR
RELATION TO STAFF.
WHEREAS, the City Council has the duty to establish rules of behavior for Council
Advisory Board and Commission Members and their relation to staff, and
WHEREAS, the City Council desires to capture the spirit of the Century Plan and focus
upon creating a vision for the community.
WHEREAS, the City Council requested the addition of an attendance policy and minor
revisions to resolution 940125 -TT passed January 25, 1994;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, THAT:
SECTION 1
The facts and recitations contained in the preamble of this resolution are hereby found and
declared to be true and correct, and are incorporated by reference herein and expressly made a
part hereof, as if copied verbatim. The City Council hereby finds that this resolution implements
the Finance Policy 1 of the Century Plan - Policy Plan Element which states: "The City will
conduct all municipal operations in an efficient business -like manner;" and further finds that the
adoption of this resolution is not inconsistent or in conflict with any other Century Plan Policies,
as required by Section 2.03 of the Administrative Chapter of the Policy Plan.
SECTION 2
The attached Exhibit "A" (Advisory Board and Commission Governance Policies) is
hereby adopted.
matly
These policies shall be in force and effect immediately upon adoption.
RESOLVED this -
i _
tday of 1994.
Attest:
THE CM OF GEORGETOWN:
andra Lee, City Secretary- By: Le Wood, Mayor
Approved as to Form:
Marianne Landers Banks
City Attorney
0;m;
In keeping with the principles of effective governance, the City Council will create AdvisoryBoardswhich:
1. Are relevant to city governance:
A. The Board will perform "useful" activities.
B. The Board will perform unique duties.
2. Relate to the Council's job.
3. Avoids coming between the Council and City Manager.
4. Have established rules of behavior for officers and members:
A. The Council and Board will have an adequate system for monitoring Board
Member behavior.
B. The Council will have a system for revocation of membership.
5. Have a clearly defined charge.
6. Have a policy for dissolution of the Board.
A- The Council may dissolve the Board for any of the above violations of the
governance policies,
B. An annual review of the boards' charge and effectiveness will be
conducted.
In keeping with the principles of effective governance, in appointing members to Advisory
Boards, the City Council will:
1. Make the process open to all citizens -- applications will be available through the
City Letter, newspaper posting, and the Assistant to the City Manager.
A. All interested citizens must apply for appointment, including those
applying for re -appointment.
B. An applicant deadline will be established, and those applications received
after the deadline will not be considered.
2. Seek to appoint the best person available.
3. Respect the need for diverse community opinions.
4. Submit eligible applications to the appropriate board and staff for review two
weeks prior to submittal to Council.
5. Submit, in writing to the Mayor, each Council member's preferences (through
appropriate staff) two weeks prior to the Mayor's resubmittal for Council approval
as per the Charter).
6. Establish a three - two year term limit for an individual to serve consecutive
positions on the same Board.
7. Require attendance at meetings -- A member who, except in the case of illness
or extenuating circumstances as determined by the Commission or
Board misses three (3) consecutive meetings or misses one-third
1/3) of all regular meetings in a twelve-month period may be
removed from such Commission or Board.
City Advisory Boards and Commissions will be responsive to the needs of citizens of the
Georgetown Community. In doing so, each Board and Commission will provide pro -active
support and advice to the City Council's visionary and strategic leadership. Each Board, as
outlined in its board description, will delineate a clear distinction between its role in advisingboththeCouncilandstaff. In keeping with the focus of the Century Plan, boards will focus on
the future rather than the past.
In its governance role, each Board and Commission will:
1. Strive to recognize its responsibility to the future generations by addressing theinterrelatednessofthesocial, cultural, and physical characteristics of the
community when advising policies (ends and means).
2. Be an advisor to Council of policy ends and, when requested by the City Manager,
to staff on policy means, ensure that the Council is provided sufficient support to
meet its ends.
3. Continue to be dedicated to friendly and courteous relationships with staff, council
members, and the public; and seek to improve the quality and image of public
service.
4. Endeavor to keep the community informed on municipal affairs; encourage
communication between citizens and the City Council; strive for strong, working
relationships among Georgetown, Williamson County, Southwestern University,
Georgetown Independent School District, Georgetown Chamber of Commerce, and
the Georgetown Industrial Foundation.
5. Make a commitment, individually, to improve the quality of life for the individual
and the community, and to be dedicated to the faithful stewardship of the public
trust.
6. Recognize that the Council, not the Advisory Board, will be responsible for
Advisory Board performance.
7. Monitor and regularly discuss the Advisory Board's own process and performance,
ensuring the continuity of its governance capability by retraining and
redevelopment.
The position of appointed advisor to staff and council is one of trust and service to the citizens
of Georgetown. This position creates a special responsibility for the Georgetown AdvisoryMember. In response to this, the Georgetown Advisory Boards are expected to advise the
governing of this City in a manner associated with a commitment to the preservation of the
values and integrity of representative local government and local democracy and a dedication to
the promotion of efficient and effective governing. To further these objectives, certain ethical
principles shall govern the conduct of every Advisory Board Member, who shall:
1. Be dedicated to the highest ideals of honor and integrity in all public and personal
relationships in order that the member may merit the respect and confidence of the
citizens of Georgetown.
2. Recognize that the chief function of local government at all times is to serve the
best interests of all of the people.
3. Be dedicated to public service by being cooperative and constructive, and by
making the best and most efficient use of available resources.
4. Refrain from any activity or action that may hinder one's ability to be objective
and impartial on any matter coming before the Board or recommended to the
Council or City staff. Do not seek nor accept gifts or special favors; believe that
personal gain by use of confidential information or by misuse of public funds or
time is dishonest.
5. Recognize that public and political policy decisions (ends), based on established
values, are ultimately the responsibility of the City Council, and
6. Recognize that the role of the board is to advise, not decide. Policy decision
authority (ends) belongs to Council while means authority rests with the City staff.
7. Conduct business in open meetings.
The City of Georgetown Advisory Boards and Commissions provide critical input to both theCouncilandCitystaff, therefore, they play a key role in the integrity of governance. TheCouncilisresponsiblefortheBoards' responsibilities, discipline, and performance. Even so, the Board is responsible for its own development - both as a body and as individuals.
1. Board Members must represent unconflicted loyalty to the interests of the
citizenry. This accountability supersedes any conflicting loyalty such as that to
advocacy or interest groups and membership on other boards or staffs. This
accountability supersedes the personal interest of any Board Member acting as anindividualcitizenoftheCity.
2. Board Members must avoid any appearance of conflict of interest with respect to
their responsibility.
A. It is the desire of the City that Board members shall act and conduct
themselves, both inside and outside the City's service, so as to give no
occasion for the distrust of their integrity, impartiality or of their devotion
to the best interests of the City.
B. All members of commissions and boards appointed by the City Council
shall comply with the provisions of the City's Ethics Ordinance (Chapter
2.20 of the Georgetown Municipal Code).
C. Board members will not condone any unethical or illegal activity. All
members agree to uphold the intent of this policy and agree to govern their
actions accordingly.
D. In the event of a violation, or a perceived violation, of the governance
and/or ethics policies:
One or more members of the Council may request that the
Mayor select two Councilmembers to accompany him/her
to meet with:
the Chair of the Advisory Board (19. appropriate board member) and relevant sta
to determine background o, o,
b. and, if necessary, the Advisory Board
member who has "violated" the
policy.
ii. If the Councilmember fails to mitigate the problem, then
two Councilmembers may request an item to be placed on
the City Council Agenda for additional discussion and
action with the affected Advisory Board Member.
3. The power of the City's Boards and Commissions is advisory - decision authority
remains with the staff (means) and Council (ends).
A. The advisory capacity held by the Board is held collectively, not
individually. Therefore, Board Members may not attempt to exercise
individual authority over the City organization (staff).
B. Board Members' interaction with the public, press or other entities must
recognize that not only does the Board lack decision authority by servinginanadvisoryrole, but also, the lack of authority in any individual BoardMembertospeakfortheBoard.
4. During Board Meetings, Board Members shall preserve order and decorum and
shall, neither by conversation or otherwise, delay or interrupt the proceedings nor
refuse to obey the orders of the presiding officer.
A. Each Board Member is responsible for being prepared to come and discuss
the agenda.
B. No Board Member shall be permitted to indulge in personalities, use
offensive language, arraign motives of members, charge deliberate
misrepresentation or use language tending to hold a member of the Board
in contempt.
C. No member shall be excused from voting except on matters involving the
consideration of his own official conduct, or where his personal interests
are involved, and in these instances he shall abstain. Any member
prohibited from voting by personal interest shall announce at the
commencement of consideration of the matter and shall not enter into
discussion or debate on any such matter and shall have previously filed an
affidavit stating the conflict of interest. The member having briefly stated
the reason for his request, the excuse from voting shall be made withoutdebate.
D. Any member who reasonably believes that his/her voting on a matter
would create an appearance of impropriety shall be excused from voting. That member shall state publicly the reason(s) she/he believes votingwouldbeimproper.
E. The Board will seek to be innovative, creative and take risks in resolvingissues.