HomeMy WebLinkAboutRES 022415-F - Bylaws for Georgetown B&CRESOLUTION NO. O ( ,F-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS APPROVING AND ADOPTING THE ATTACHED
BYLAWS AS AMENDED FOR CITY OF GEORGETOWN BOARDS AND
COMMISSIONS; PROVIDING A CONFLICT CLAUSE AND SEVERABILITY
CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, on March 22, 2011, the City Council reviewed and approved the provisions
included in a bylaw template and directed staff to amend the bylaws for all the boards and
commissions, and related ordinances, as necessary; and
WHEREAS, the Code of Ordinances regarding certain advisory boards and commissions has
been amended to update their purpose statement and update the board ordinance language for
clarity and functionality; and
WHEREAS, the attached Bylaws have been amended pursuant to City Council direction.
NOW THEREFORE BE IT RESOLVED:
SECTION ONE. The facts and recitations contained in the preamble of this resolution are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim.
SECTION TWO. The following Bylaws, attached to this Resolution, are approved and adopted:
Exhibit A — "Building Standards Commission Bylaws"
Exhibit B — "Convention and Visitor's Bureau Advisory Board Bylaws"
Exhibit C — "General Government and Finance Advisory Board Bylaws"
Exhibit D — "Georgetown Transportation Advisory Board Bylaws"
Exhibit E — "Georgetown Utility Systems Advisory Board Bylaws"
Exhibit F — "Housing Advisory Board Bylaws"
Exhibit G — "Library Advisory Board Bylaws"
Exhibit H— "Main Street Advisory Board Bylaws"
Amending Certain Advisory Board and Commission Bylaws Page 1 of 2
Resolution No. t4 t A "Y
Approved: February 24, 2015
Exhibit I — "Parks and Recreation Advisory Board Bylaws"
Exhibit J— "Planning and Zoning Commission Bylaws"
Exhibit K — "Zoning Board of Adjustment Bylaws"
SECTION THREE. If any provision of this Resolution or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this Resolution which can be given effect without the invalid provision or
application, and to this end the provisions of this Resolution are hereby declared to be severable.
SECTION FOUR. This Resolution shall be effective immediately.
SECTION FIVE. The Mayor is hereby authorized to sign this Resolution and the City Secretary to
attest. This Resolution shall become effective upon its adoption.
PASSED AND APPROVED on the 2 H day of February, 2015.
ATTEST:
w
Jes tic
Brettle, City Secretary
APPROVED AS TO FORM:
Bridget Chap an0
City Attorney
CITY OF GEORGETOWN, TEXAS
d" By:
Dale Ross, Mayor
Amending Certain Advisory Board and Commission Bylaws Page 2 of 2
Resolution No. -F
Approved: February 24, 2015
CITY OF GEORGETOWN
BUILDING STANDARDS COMMISSION
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Building Standards Commission ("Commission").
Section 1.2. Purpose. The Commission is established to hear and determine cases
concerning alleged violations or ordinances as authorized by Chapter 54, Subchapter C,
Texas Local Government Code and the City Code of Ordinances. See Ordinance Chapter
2.64.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Commission will be comprised of five (5)
Members.
Section 2.2. Eligibility. Each Member shall reside in the corporate City limits or
within the extraterritorial jurisdiction of the City. A minimum of four (4) Members
should be experienced in at least one of the following areas: electrical contracting,
mechanical contracting (heating, ventilation and air conditioning (HVAC)), plumbing
contracting, real estate, architecture, engineering, building construction and/or fire
protection. One (1) Member will serve at -large.
Section 2.3. Appointment of Commission Members. Members of the Commission
shall be appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Building Standards commission Bylaws
Revised March 2015
Page I of 6
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Commission and its Members have no authority to expend funds or
to incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Commission.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Commission and the Members,
including but not limited to Ethics Ordinance Chapter 2.20 and Cihj Commissions,
Committees and Boards Ordinance Chapter 2.36.
Section 2.8. Removal. A Member may be removed from the Commission for cause, on
written charge. Before the decision regarding removal is made, the City Council shall
hold a public hearing on the matter unless waived by the Member that is subject to the
removal action. Removal shall be by majority vote of the City Council.
ARTICLE III. COMMISSION OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Commission Officers. Commission Officers serve for
a term of one year. In the event of vacancy in the office of Chairman, the Vice -
Chairman shall serve as Chairman until the City Council appoints a replacement
Chairman. A vacancy in the other offices shall be elected by majority vote of the
Members at the next regularly scheduled meeting, or as soon as reasonably practical for
the unexpired term. If possible, a Commission Officer shall continue to serve until the
vacancy is filled.
Section 3.3. Duties.
Building Standards commission Bylaws
Revised March 2015
Page 2 of 6
a. The Chairman presides at Commission meetings. The Chairman shall generally
manage the business of the Commission. The Chairman shall perform the duties
delegated to the Chairman by the Commission.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Commission. The Vice -Chairman presides at Commission meetings in the
Chairman's absence. The Vice -Chairman shall perform the duties of the Chairman
in the Chairman's absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the
Commission.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Commission shall meet once a
month on the same week of the month, the same day of the week, at the same time, and
at the same place. The regular date, time and place of the Commission meeting will be
decided by the Members at the first meeting of the Commission after the annual
appointment process. Hearings of the Board shall be held at the call of the Chairman at
such times as the Board may determine.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the
Building Official, the City Manager or designee, or at the request of a Member. The
party (or individual) requesting the agenda item will be responsible for preparing an
agenda item cover sheet and for the initial presentation at the meeting. Items included
on the agenda must be submitted to the Staff Liaison no later than one week before the
Commission meeting at which the agenda item will be considered. Agenda packets for
regular meetings will be provided to the Members in advance of the scheduled
Commission meeting. Agenda packets will contain the posted agenda, agenda item
cover sheets, and written minutes of the last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or on
written request of two (2) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Commission to convene a meeting and to conduct business
at a meeting. Attendance of at least three Members is required to hear and determine a
case.
Building Standards Commission Bylaws
Revised March 2015
Page 3 of 6
Section 4.5. Call to Order. Commission meetings will be called to order by the
Chairman or, if absent, by the Vice -Chairman. In the absence of both the Chairman and
Vice -Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Commission meetings will be conducted in
accordance with these Bylaws and City Council Meeting Rules and Procedures, as
applicable to the Commission. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Commission Members. Unless
otherwise provided by law, each case before the Commission must be heard and
determined by at least four Members. Any request not approved by affirmative vote of
four or more Members shall be considered denied.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Commission meetings. The minutes shall show the vote of each Member
upon each question or, if absent or failing to vote, indicating such fact, and
examinations and other official actions. The Staff Liaison is the custodian of all
Commission records and documents.
Section 4.9. Attendance. Members are required to attend Commission meetings
prepared to discuss the issues on the agenda. A Member shall notify the Chairman and
the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism
will be subject to action under Council policy and may result in the Member being
replaced on the Commission. See Ordinance Section 2.36.010D. Excessive absenteeism
means failure to attend at least 75% of regularly scheduled meetings, including
Commission meetings and Subcommittee meetings. If a Member is removed from the
Commission that position shall be considered vacant and a new Member shall be
appointed to the Commission in accordance with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Commission meetings and to speak on any item on the
agenda. A person wishing to address the Commission must sign up to speak in
Building Standards Commission Bylaws
Revised March 2015
Page 4 of 6
accordance with the policy of the Council concerning participation and general public
comment at public meetings. Sign-up sheets will be available and should be submitted
to the Chairman prior to the start of the meeting. If any written materials are to be
provided to the Commission, a copy shall also be provided to the Staff Liaison for
inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three
minutes to speak, but may take up to six minutes if another individual who signs up to
speak yields the time to the speaker. If a person wishes to speak on an issue that is not
posted on the agenda, they must file a written request with the Staff Liaison no later
than one week before the scheduled meeting. The written request must state the
specific topic to be addressed and include sufficient information to inform the
Commission and the public. A person who disrupts the meeting may be asked to leave
and be removed.
Section 4.11. Open Meetings. Public notice of Commission meetings shall be provided
in accordance with the provisions of the Texas Open Meetings Act. All Commission
meetings and deliberations shall be open to the public, except for properly noticed
closed session matters, and shall be conducted in accordance with the provisions of the
Texas Open Meetings Act.
Section 4.12. Closed Sessions. The Commission may conduct closed sessions as
allowed by law, on properly noticed closed session matters, such as consultation with
attorney on legal matters, deliberation regarding the value of real property, competitive
utility matters, and economic development negotiations. A recording or certified
agenda shall be made of all closed sessions of Commission meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Commission shall meet with City Council, as requested, to determine how the
Commission may best serve and assist City Council. City Council shall hear reports
from the Commission at regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Commission,
Subcommittees may be formed for specific projects related to Commission matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Building Standards commission Bylaws
Revised March 2015
Page 5 of 6
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Commission. Subcommittee expenses may be reimbursed if authorized and approved
by the Commission or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Commission Members at any
regular meeting of the Commission. The Commission's proposed amendments to the
Bylaws must be approved by City Council at the next Council meeting after the
Commission's approval. Bylaw amendments are not effective until approved by City
Council.
Approved and adopted at a meeting of the City Council on the day of
, 2015.
ATTEST:
City Secretary
THE CITY OF GEORGETOWN
Mayor
Approved and adopted at a meeting of the Commission on the day of
. 2015.
ATTEST:
COMMISSION
Commission Secretary Commission Chairman
Building Standards Commission Bylaws
Revised March 2015
Page 6 of 6
E R,.&T 13
CITY OF GEORGETOWN
GEORGETOWN CONVENTION AND VISTOR'S BUREAU
ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Georgetown Convention and Visitor's Bureau Advisory Board
("Board").
Section 1.2. Purpose.
a. The purposes of the Board are to encourage tourism in the Georgetown community,
to raise the public visibility of local activity which may attract visitors to the City,
and to promote and enhance tourism in the convention and hotel industry.
b. The Board is directed to:
1. develop and regularly update a strategic plan to include specific goals and
objectives for promoting tourism and the preservation and appreciation of
historic and cultural attributes of the Georgetown community;
2. develop guidelines and evaluate proposals for the awarding of funds to promote
tourism, in compliance with local and state law;
3. provide a report to the City Council on its programs on a timely basis.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board shall consist of up to seven (7)
Members.
Section 2.2. Eligibility. Members of the Board shall be appointed from the following
categories: the arts community, the hotel/motel industry, the restaurant industry, major
tourist attractions, and the business community.
Georgetown Convention and Visitor's Bureau Advisory Board Bylaws
Revised March 2015
Page 1 of 7
At -large member(s) residing within the corporate City limits or the extraterritorial
jurisdiction of the City may be appointed to the Board if an insufficient number of
applications are received from individuals representing these organizations or groups.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and Cihj Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
Georgetown Convention and Visitor's Bureau Advisory Board Bylaws
Revised March 2015
Page 2 of 7
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Board. The Vice -Chairman presides at Board meetings in the Chairman's absence.
The Vice -Chairman shall perform the duties of the Chairman in the Chairman's
absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
Georgetown Convention and Visitor's Bureau Advisory Board Bylaws
Revised March 2015
Page 3 of 7
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Georgetown Convention and Visitor's Bureau Advisory Board Bylaws
Revised March 2015
Page 4 of 7
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Georgetown Convention and Visitor's Bureau Advisory Board Bylaws
Revised March 2015
Page 5 of 7
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board's proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board's approval.
Bylaw amendments are not effective until approved by City Council.
Approved and adopted at a meeting of the City Council on the day of
, 2015.
ATTEST:
City Secretary
THE CITY OF GEORGETOWN
Mayor
Approved and adopted at a meeting of the Board on the day of
, 2015.
ATTEST:
BOARD
Georgetown Convention and Visitor's Bureau Advisory Board Bylaws
Revised March 2015
Page 6 of 7
Board Secretary
Board Chairman
Georgetown Convention and Visitor's Bureau Advisory Board Bylaws
Revised March 2015
Page 7 of 7
L�x44 a i -r C.
CITY OF GEORGETOWN
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. General Government and Finance Advisory Board ('Board")
Section 1.2. Purpose. It is the purpose and intent of the Council to create an advisory
board empowered to review and analyze the general government and finance activities
of the City that include but are not limited to the following areas: Finance
administration, including fiscal matters, debt and treasury management; accounting
and financial reporting; purchasing; the Municipal Court; facilities maintenance
including construction and renovation of City facilities; vehicle services; information
technology; compensation and benefits; City insurance; and other related items as
recommend by the City Manager, and to report, by official vote, their recommendations
to the City Council.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of five (5) Members.
Section 2.2. Eligibility. All Members shall reside in the corporate City limits or the
extraterritorial jurisdiction of the City. Three Members shall be Members of the City
Council.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
General Government and Finance Advisory Board Bylaws
Revised March 2015
Page 1 of 7
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
General Government and Finance Advisory Board Bylaws
Revised March 2015
Page 2 of 7
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Board. The Vice -Chairman presides at Board meetings in the Chairman's absence.
The Vice -Chairman shall perform the duties of the Chairman in the Chairman's
absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
General Government and Finance Advisory Board Bylaws
Revised March 2015
Page 3 of 7
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
General Government and Finance Advisory Board Bylaws
Revised March 2015
Page 4 of 7
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board's proposed amendments to the Bylaws must be
General Government and Finance Advisory Board Bylaws
Revised March 2015
Page 5 of 7
approved by City Council at the next Council meeting after the Board's approval.
Bylaw amendments are not effective until approved by City Council.
General Government and Finance Advisory Board Bylaws
Revised March 2015
Page 6 of
Approved and adopted at a meeting of the City Council on the day of
. 2015.
ATTEST:
City Secretary
THE CITY OF GEORGETOWN
Mayor
Approved and adopted at a meeting of the Board on the day of
.2015.
ATTEST:
Board Secretary
BOARD
Board Chairman
General Government and Finance Advisory Board Bylaws
Revised March 2015
Page 7 of 7
exwo rr D
CITY OF GEORGETOWN
GEORGETOWN TRANSPORTATION ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Georgetown Transportation Advisory Board ('Board")
Section 1.2. Purpose.
a. The purpose and goals of the Board are to:
1. assist in the development of a continuing, comprehensive, multi -modal
transportation planning process carried on cooperatively with state and
local transportation agencies in concurrence with state and federal
guidelines;
2. advise the City Council on the status of the needs identified through
the continuing multi -modal transportation planning process;
3. facilitate coordination and communication between policy boards and
agencies represented on the Board;
4. assist the general public in understanding transportation decisions and
policies;
5. act as a conduit for cooperative decision making by transportation officials of
this urbanized area in cooperation with federal, state, regional, county, and
local transportation agencies, thereby serving as the basis for a
integrative transportation planning process;
6. review items related to transportation improvements, transportation
modeling, transportation development, transportation planning,
transportation infrastructure and stormwater and conveyance systems,
including, but not limited to, streets, roads, sidewalks, highways,
freeways, aviation, transit services, and rail;
7. review items related to safety, construction, leases, charges, maintenance and
the operation of the Airport;
Georgetown Transportation Advisory Board Bylaws
Revised March 2015
Page 1 of 8
8. review/recommend various potential funding mechanisms to conduct
necessary transportation improvements and projects; and
9. make recommendations and advise the City Council on matters
requiring Council action or direction as prepared by staff for Council
consideration.
b. The responsibilities of the Board include:
1. Review and recommend short-term and long-term goals and objectives for
the transportation planning process;
2. reviewing and recommending approval of transportation planning, design,
and implementation projects for the City;
3. reviewing and recommending approval of leases, rates and other
revenue options related to transportation and stormwater utilities;
4. reviewing and recommending changes to the Urbanized Area Boundary,
the Transportation Planning Area Boundary, and the Overall
Transportation Plan (OTP), Airport Master Plan, other special area
transportation, stormwater and drainage studies;
5. reviewing and recommending changes to the adopted Capital Area
Metropolitan Planning Organization Comprehensive Transportation Plan;
and
6. reviewing and recommending approval of the City's Transportation Capital
Improvement Program (TCIP) for multi -modal capital and
operating expenditures to insure coordination between local, county,
regional and state capital and operating improvement programs.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of nine (9)
Members.
Section 2.2. Eligibility. Each Member shall reside in the City of
Georgetown corporate limits or extraterritorial jurisdiction. Two Members shall
Georgetown Transportation Advisory Board Bylaws
Revised March 2015
Page 2 of 8
have expertise in the aviation field. One Member shall be from the Georgetown
Transportation Enhancement Corporation (GTEC), preferably the Chairman.
One Member shall be from the Georgetown Planning and Zoning Commission,
preferably the Chairman. Two Board Members shall be members of the City
Council.
Section 2.3. Appointment of Board Members. Members of the Board shall
be appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be
two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to
Ordinance Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon
as reasonably possible and in the same manner as an appointment in accordance
with the City Charter. If possible, the Member shall continue to serve until the
vacancy is filled. An appointment to fill a vacated term is not included as a term for
purposes of counting consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve
without compensation. The Board and its Members have no authority to
expend funds or to incur or make an obligation on behalf of the City unless
authorized and approved by the City Council. Members may be reimbursed for
expenses authorized and approved by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with
City Ordinances, Rules and Policies applicable to the Board and the Members,
including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees
and Boards Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the
Board for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
Georgetown Transportation Advisory Board Bylaws
Revised March 2015
Page 3 of 8
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term
of one year. In the event of vacancy in the office of Chairman, the Vice -Chairman
shall serve as Chairman until the City Council appoints a replacement Chairman.
A vacancy in the other offices shall be elected by majority vote of the
Members at the next regularly scheduled meeting, or as soon as reasonably
practical for the unexpired term. If possible, a Board Officer shall continue to serve
until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally
manage the business of the Board. The Chairman shall perform the duties
delegated to the Chairman by the Board.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by
the Board. The Vice -Chairman presides at Board meetings in the Chairman's
absence. The Vice -Chairman shall perform the duties of the Chairman in the
Chairman's absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the
Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a
month on the same week of the month, the same day of the week, at the same
time, and at the same place. The regular date, time and place of the Board
meeting will be decided by the Members at the first meeting of the Board after the
annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the
City Manager or designee, General Manger of Utilities or designee, or at the
request of a member. The party requesting the agenda item will be responsible
for preparing the agenda item back up materials and for the initial presentation
Georgetown Transportation Advisory Board Bylaws
Revised March 2015
Page 4 of 8
at the meeting. Items included on the agenda must be submitted to the Staff
Liaison no later than one week before the Board meeting at which the agenda item
will be considered. Agenda packets for regular meetings will be provided to
the Members in advance of the scheduled Board meeting. Agenda packets will
contain the posted agenda, agenda item cover sheets, and written minutes of the last
meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or
by three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at
a meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman
or, if absent, by the Vice -Chairman. In the absence of both the Chairman and
Vice- Chairman, the meeting shall be called to order by the Secretary, and a
temporary Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in
accordance with these Bylaws and City Council Meeting Rules and Procedures, as
applicable to the Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on
matters involving a conflict of interest, substantial financial interest or
substantial economic interest under state law, the City's Ethics Ordinance, or
other applicable Laws, Rules and Policies. In such instances the Member shall
make the required disclosures and shall refrain from participating in both the
discussion and vote on the matter. The Member may remain at the dais or
leave the dais, at the Member's option, while the matter is being considered
and voted on by the other Board Members. Unless otherwise provided by
law, if a quorum is present, an agenda item must be approved by a majority of
the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all
open sessions of Board meetings. The Staff Liaison is the custodian of all Board
records and documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared
to discuss the issues on the agenda. A Member shall notify the Chairman and the
Georgetown Transportation Advisory Board Bylaws
Revised March 2015
Page 5 of 8
Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism
will be subject to action under Council policy and may result in the Member being
replaced on the Board. See Ordinance Section 2.36.010D. Excessive absenteeism
means failure to attend at least 75% of regularly scheduled meetings, including
Board meetings and Subcommittee meetings. A Member shall be allowed two
excused absences for the Member's personal medical care or required medical
care of a Member's immediate family member (as defined by City Ordinance), or
Member's military service that shall not count against the 75 percent attendance
requirement. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in
accordance with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the
agenda. A person wishing to address the Board must sign up to speak in
accordance with the policy of the Council concerning participation and general
public comment at public meetings. Sign-up sheets will be available and should
be submitted to the Chairman prior to the start of the meeting. If any written
materials are to be provided to the Board, a copy shall also be provided to the Staff
Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a
maximum of three minutes to speak, but may take up to six minutes if another
individual who signs up to speak yields the time to the speaker. If a person wishes
to speak on an issue that is not posted on the agenda, they must file a written
request with the Staff Liaison no later than one week before the scheduled meeting.
The written request must state the specific topic to be addressed and include
sufficient information to inform the Board and the public. A person who disrupts
the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided
in accordance with the provisions of the Texas Open Meetings Act. All Board
meetings and deliberations shall be open to the public, except for properly noticed
closed session matters, and shall be conducted in accordance with the provisions
of the Texas Open Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed
by law, on properly noticed closed session matters, such as consultation with
attorney on legal matters, deliberation regarding the value of real property,
competitive utility matters, and economic development negotiations. A recording
or certified agenda shall be made of all closed sessions of Board meetings.
Georgetown Transportation Advisory Board Bylaws
Revised March 2015
Page 6 of 8
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board
may best serve and assist City Council. City Council shall hear reports from the
Board at regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior
consent and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a
Subcommittee, has the authority to expend funds or incur an obligation on behalf
of the City or the Board. Subcommittee expenses may be reimbursed if authorized and
approved by the Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be
open to the public, except for properly noticed closed session matters, and shall be
conducted in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any
regular meeting of the Board. The Board's proposed amendments to the Bylaws
must be approved by City Council at the next Council meeting after the
Board's approval. Bylaw amendments are not effective until approved by City
Council.
Approved and adopted at a meeting of the Board on the day of
2015.
ATTEST:
Board Secretary Board Chairman
Approved and adopted at a meeting of the Board on the day of
Georgetown Transportation Advisory Board Bylaws
Revised March 2015
Page 7 of 8
2015.
ATTEST:
City Secretary
THE CITY OF GEORGETOWN
Mayor
Georgetown Transportation Advisory Board Bylaws
Revised March 2015
Page 8 of 8
pw t &-r C
CITY OF GEORGETOWN
UTILITY SYSTEMS ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Utility Systems Advisory Board ('Board")
Section 1.2. Purpose.
The Board is established to review and analyze the policies and resources of the
Georgetown Utility Systems concerning the business aspects of such policies and
resources as they relate to City funded capital improvements projects, utility services,
resource supplies, water, wastewater, stormwater, electric rates, impact fees and other
Council -assigned projects, and to report recommendations to the City Council. See
Ordinance Chapter 2.109.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of seven (7)
Members.
Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown
corporate limits or extraterritorial jurisdiction. Two Board Members shall be members
of the City Council. Whenever possible, Members shall have expertise in the areas of:
1. water/wastewater;
2. construction standards;
3. electricity; or
4. environmental engineering/stormwater drainage.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
Georgetown Utility Systems Advisory Board Bylaws
Revised March 2015
Page I of 6
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
Georgetown Utility Systems Advisory Board Bylaws
Revised March 2015
Page 2 of 6
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Board. The Vice -Chairman presides at Board meetings in the Chairman's absence.
The Vice -Chairman shall perform the duties of the Chairman in the Chairman's
absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Georgetown Utility Systems Advisory Board Bylaws
Revised March 2015
Page 3 of 6
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
Georgetown Utility Systems Advisory Board Bylaws
Revised March 2015
Page 4 of 6
must file a written request with the Staff Liaison no later than one week before the
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
Georgetown Utility Systems Advisory Board Bylaws
Revised March 2015
Page 5 of 6
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board's proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board's approval.
Bylaw amendments are not effective until approved by City Council.
Approved and adopted at a meeting of the City Council on the day of
.2015.
ATTEST:
City Secretary
THE CITY OF GEORGETOWN
Mayor
Approved and adopted at a meeting of the Board on the day of
, 2015.
ATTEST:
Board Secretary
BOARD
Board Chairman
Georgetown Utility Systems Advisory Board Bylaws
Revised March 2015
Page 6 of 6
OM161T F-
CITY OF GEORGETOWN
HOUSING ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Housing Advisory Board ("Board")
Section 1.2. Purpose. The Board is established for the purpose of ensuring that the
City has affordable housing for residents at all income levels. The Board is responsible
for providing long-range housing research and policy recommendations with the
housing element of the City's comprehensive plan. The Board is also responsible for
reviewing and making recommendations regarding housing developments that request
City support for state and federal funding. See Ordinance Chapter 2.116.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of seven (7)
Members.
Section 2.2. Eligibility. Whenever possible, the Members shall include the following
categories: a representative from Habitat for Humanity, a representative from the
Georgetown Housing Authority, a person with knowledge of the home building and/or
development industry, and a person with knowledge of mortgage business. It is
recommended that the other three members have knowledge of senior housing, real
estate and/or social services.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Housing Advisory Board Bylaws
Revised March 2015
Page 1 of 7
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
Housing Advisory Board Bylaws
Revised March 2015
Page 2 of 7
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Board. The Vice -Chairman presides at Board meetings in the Chairman's absence.
The Vice -Chairman shall perform the duties of the Chairman in the Chairman's
absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Housing Advisory Board Bylaws
Revised March 2015
Page 3 of 7
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
Housing Advisory Board Bylaws
Revised March 2015
Page 4 of 7
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
Housing Advisory Board Bylaws
Revised March 2015
Page 5 of 7
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board's proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board's approval.
Bylaw amendments are not effective until approved by City Council.
Housing Advisory Board Bylaws
Revised March 2015
Page 6 of 7
Approved and adopted at a meeting of the City Council on the day of
, 2015.
ATTEST:
City Secretary
THE CITY OF GEORGETOWN
Mayor
Approved and adopted at a meeting of the Board on the day of
.2015.
ATTEST:
Board Secretary
BOARD
Board Chairman
Housing Advisory Board Bylaws
Revised March 2015
Page 7 of 7
eViSIT C
CITY OF GEORGETOWN
LIBRARY ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Library Advisory Board ('Board").
Section 1.2. Purpose. The Board is established for the purpose of participating in the
update of the Long Range Plan for the Library and to serve to promote library programs
and services in the community. See Ordinance Chapter 2.72.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be composed of seven (7) Members.
Section 2.2. Eligibility. All Members shall reside in the corporate City limits or
extraterritorial jurisdiction of the City.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Library Advisory Board Bylaws
Revised March 2015
Page 1 of 6
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Board. The Vice -Chairman presides at Board meetings in the Chairman's absence.
The Vice -Chairman shall perform the duties of the Chairman in the Chairman's
absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
Library Advisory Board Bylaws
Revised March 2015
Page 2 of 6
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Library Advisory Board Bylaws
Revised March 2015
Page 3 of 6
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Library Advisory Board Bylaws
Revised March 2015
Page 4 of 6
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board's proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board's approval.
Bylaw amendments are not effective until approved by City Council.
Library Advisory Board Bylaws
Revised March 2015
Page 5 of 6
Approved and adopted at a meeting of the City Council on the day of
, 2015.
ATTEST:
City Secretary
THE CITY OF GEORGETOWN
Mayor
Approved and adopted at a meeting of the Board on the day of
.2015.
ATTEST:
Board Secretary
13167,110 b,
Board Chairman
Library Advisory Board Bylaws
Revised March 2015
Page 6 of 6
i�,xoigrr H
CITY OF GEORGETOWN
MAIN STREET ADVISORY BOARD
FAI-amrr •�
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. The Main Street Advisory Board (the "Board")
Section 1.2. Purpose. The Board is created to work with the Main Street Manager.
The Board will assist the Main Street Manager in a number of ways including the
following: (1) expand interest base/support group; and (2) fund raising for the Main
Street Program or for special projects organized through Main Street, including
identifying and utilizing local, state, federal, and private sources including grants and
contributions; (3) make recommendations as to Main Street program policy; (4)
developing a strategic plan and setting goals of the Main Street Program; (5)
administering monies from the Main Street Facade Fund; and (6) providing a report to
the City Council on its programs on a timely basis.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of seven (7)
Members.
Section 2.2. Eligibility. Members of the Board shall represent public and private sector
interests. Additionally, through public advertising, nominations will be requested from
downtown commercial property owners and downtown business owners.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5 Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Main Street Advisory Board Bylaws
Revised March 2015
Pagel of 6
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and Cihj Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally
manage the business of the Board. The Chairman shall perform the duties
delegated to the Chairman by the Board.
Main Street Advisory Board Bylaws
Revised March 2015
Page 2 of 6
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman
by the Board. The Vice -Chairman presides at Board meetings in the
Chairman's absence. The Vice -Chairman shall perform the duties of the
Chairman in the Chairman's absence of disability.
c. The Secretary shall perform the duties delegated to the Secretary by the
Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) of the Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman, or
if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Main Street Advisory Board Bylaws
Revised March 2015
Page 3 of 6
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A tape recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
Main Street Advisory Board Bylaws
Revised March 2015
Page 4 of 6
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
Main Street Advisory Board Bylaws
Revised March 2015
Page 5 of 6
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board's proposed amendments to the Bylaws must be
approved by City Council. Bylaw amendments are not effective until approved by City
Council.
Approved and adopted at a meeting of the City Council on the day of
, 2015.
ATTEST:
City Secretary
THE CITY OF GEORGETOWN
Mayor
Approved and adopted at a meeting of the Board on the day of
, 2015.
ATTEST:
Board Secretary
BOARD
Board Chairman
Main Street Advisory Board Bylaws
Revised March 2015
Page 6 of 6
n�iI&I 1
CITY OF GEORGETOWN
PARKS AND RECREATION ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Parks and Recreation Advisory Board (`Board").
Section 1.2. Purpose. The purpose of the Board shall be to review and recommend
acquisition and uses of parkland and sports/recreation facilities and improvements in
programs, activities, and facilities to meet current and future community needs for the
City and its residents, including the Parks Master Plans, Park Bonds, and Park Capital
Improvement Plans.
See Ordinance Chapter 2.104.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board is composed of seven (7) Members.
Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown
corporate limits or extraterritorial jurisdiction.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
Parks and Recreation Advisory Board Bylaws
Revised March 2015
Page 1 of 7
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Board. The Vice -Chairman presides at Board meetings in the Chairman's absence.
Parks and Recreation Advisory Board Bylaws
Revised March 2015
Page 2 of 7
The Vice -Chairman shall perform the duties of the Chairman in the Chairman's
absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Parks and Recreation Advisory Board Bylaws
Revised March 2015
Page 3 of 7
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Parks and Recreation Advisory Board Bylaws
Revised March 2015
Page 4 of 7
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board's proposed amendments to the Bylaws must be
Parks and Recreation Advisory Board Bylaws
Revised March 2015
Page 5 of 7
approved by City Council at the next Council meeting after the Board's approval.
Bylaw amendments are not effective until approved by City Council.
Parks and Recreation Advisory Board Bylaws
Revised March 2015
Page 6 of 7
Approved and adopted at a meeting of the City Council on the day of
, 2015.
ATTEST:
City Secretary
THE CITY OF GEORGETOWN
Mayor
Approved and adopted at a meeting of the Board on the day of
, 2015.
ATTEST:
Board Secretary
BOARD
Board Chairman
Parks and Recreation Advisory Board Bylaws
Revised March 2015
Page 7 of 7
EXR 191T T
CITY OF GEORGETOWN
PLANNING AND ZONING COMMISSION
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Planning and Zoning Commission ("Commission').
Section 1.2. Purpose.
a. The Commission is established to exercise the powers and duties of a zoning
commission as permitted by law, including Local Government Code Chapter 211,
the City Charter, the City Unified Development Code, and the City Code of
Ordinances, as each may be amended. See Ordinance Chapter 2.48.
b. The Commission has the power, and its duties include:
1. making appropriate surveys, investigations, reports and recommendations
relating to community planning and development to the City Council;
2. making plans and maps of the whole or any part or portion of the City and of
land outside the City located within five miles of the City limits and any other
land outside the City, which, in the opinion of the Commission, bears a
relation to the planning of the City and making changes in, additions to and
extensions of such plans or maps when it deems the same advisable;
3. acting with and assisting all other municipal and governmental agencies, and
particularly the City Council, in formulating and executing proper plans for
municipal development and growth;
4. recommending to the City Council the passage of such ordinances as it may
deem necessary to carry out its program;
5. recommending to the City Council the adoption of a comprehensive
community plan for the guidance and control of the future development of
the community;
6. making studies and recommending to the City Council plans for clearing the
City of slums and blighted areas; and
Planning and Zoning Commission Bylaws
Revised March 2015
Page 1 of 7
7. aiding and assisting the City Council in the annual preparation of a long
range capital improvement budget and determining sources of funds; and
8. performing such other duties as may be prescribed by ordinance or State law;
and
9. functioning as the City zoning commission and exercise all of those powers
and duties permitted by Chapter 221 of the Local Government Code, the City
Charter, and City ordinances, as each may be amended from time to time.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Commission will be comprised of seven (7)
Members.
Section 2.2. Eligibility. All of the seven Members shall be registered voters eligible to
vote in City elections and must have resided in the City of Georgetown for one year
preceding their appointment. The Commission shall be broadly representative as a
whole, and whenever possible, Members shall be drawn from different residential
areas, different racial and ethnic groups, different occupations and professions and
different interest groups. The Members may also be Members of the Zoning Board of
Adjustment.
Section 2.3. Appointment of Commission Members and Commissioners -in -
Training.
a. Members of the Commission shall be appointed pursuant to and in accordance with
the City Charter.
b. The City Council shall also appoint three persons, who would be qualified to serve
on the Commission, as Commissioners -in -Training. Commissioners -in -Training
shall not serve as alternates or as proxies for any Commission Member but shall be
eligible to be appointed to the position of Commission Member upon the expiration
of the term of a regular Commission Member or upon a vacancy on the Commission.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Planning and Zoning Commission Bylaws
Revised March 2015
Page 2 of 7
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Commission and its Members have no authority to expend funds or
to incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Commission.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Commission and the Members,
including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions,
Committees and Boards Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the
Commission for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. COMMISSION OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Commission Officers. Commission Officers serve for
a term of one year. In the event of vacancy in the office of Chairman, the Vice -
Chairman shall serve as Chairman until the City Council appoints a replacement
Chairman. A vacancy in the other offices shall be elected by majority vote of the
Members at the next regularly scheduled meeting, or as soon as reasonably practical for
Planning and Zoning Commission Bylaws
Revised March 2015
Page 3 of 7
the unexpired term. If possible, a Commission Officer shall continue to serve until the
vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Commission meetings. The Chairman shall generally
manage the business of the Commission. The Chairman shall perform the duties
delegated to the Chairman by the Commission.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Commission. The Vice -Chairman presides at Commission meetings in the
Chairman's absence. The Vice -Chairman shall perform the duties of the Chairman
in the Chairman's absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the
Commission.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Commission shall meet at least
once a month on the same week of the month, the same day of the week, at the same
time, and at the same place. The regular date, time and place of the Commission
meeting will be decided by the Members at the first meeting of the Commission after
the annual appointment process. One additional meeting per month may be called with
consent of the Commission and at the direction of the Planning Director, as needed.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Commission meeting
at which the agenda item will be considered. Agenda packets for regular meetings will
be provided to the Members in advance of the scheduled Commission meeting.
Agenda packets will contain the posted agenda, agenda item cover sheets, and written
minutes of the last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
request of three (3) Members.
Planning and Zoning Commission Bylaws
Revised March 2015
Page 4 of 7
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Commission to convene a meeting and to conduct business
at a meeting.
Section 4.5. Call to Order. Commission meetings will be called to order by the
Chairman or, if absent, by the Vice -Chairman. In the absence of both the Chairman and
Vice -Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Commission meetings will be conducted in
accordance with these Bylaws and City Council Meeting Rules and Procedures, as
applicable to the Commission. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Commission Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Commission Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Commission meetings. The Staff Liaison is the custodian of all Commission
records and documents.
Section 4.9. Attendance. Members are required to attend Commission meetings
prepared to discuss the issues on the agenda. A Member shall notify the Chairman and
the Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism
will be subject to action under Council policy and may result in the Member being
replaced on the Commission. See Ordinance Section 2.36.010D. Excessive absenteeism
means failure to attend at least 75% of regularly scheduled meetings, including
Commission meetings and Subcommittee meetings. If a Member is removed from the
Commission that position shall be considered vacant and a new Member shall be
appointed to the Commission in accordance with Section 2.5 above.
Planning and Zoning commission Bylaws
Revised March 2015
Page 5 of 7
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Commission meetings and to speak on any item on the
agenda. A person wishing to address the Commission must sign up to speak in
accordance with the policy of the Council concerning participation and general public
comment at public meetings. Sign-up sheets will be available and should be submitted
to the Chairman prior to the start of the meeting. If any written materials are to be
provided to the Commission, a copy shall also be provided to the Staff Liaison for
inclusion in the minutes of the meeting. Speakers shall be allowed a maximum of three
minutes to speak, but may take up to six minutes if another individual who signs up to
speak yields the time to the speaker. If a person wishes to speak on an issue that is not
posted on the agenda, they must file a written request with the Staff Liaison no later
than one week before the scheduled meeting. The written request must state the
specific topic to be addressed and include sufficient information to inform the
Commission and the public. A person who disrupts the meeting may be asked to leave
and be removed.
Section 4.11. Open Meetings. Public notice of Commission meetings shall be provided
in accordance with the provisions of the Texas Open Meetings Act. All Commission
meetings and deliberations shall be open to the public, except for properly noticed
closed session matters, and shall be conducted in accordance with the provisions of the
Texas Open Meetings Act.
Section 4.12. Closed Sessions. The Commission may conduct closed sessions as
allowed by law, on properly noticed closed session matters, such as consultation with
attorney on legal matters, deliberation regarding the value of real property, competitive
utility matters, and economic development negotiations. A recording or certified
agenda shall be made of all closed sessions of Commission meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Commission shall meet with City Council, as requested, to determine how the
Commission may best serve and assist City Council. City Council shall hear reports
from the Commission at regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Commission,
Subcommittees may be formed for specific projects related to Commission matters.
Planning and Zoning Commission Bylaws
Revised March 2015
Page 6 of 7
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Commission. Subcommittee expenses may be reimbursed if authorized and approved
by the Commission or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Commission Members at any
regular meeting of the Commission. The Commission's proposed amendments to the
Bylaws must be approved by City Council at the next Council meeting after the
Commission's approval. Bylaw amendments are not effective until approved by City
Council.
Approved and adopted at a meeting of the City Council on the day of
.2015.
ATTEST:
City Secretary
THE CITY OF GEORGETOWN
Mayor
Approved and adopted at a meeting of the Commission on the day of
, 2015.
ATTEST:
Commission Secretary
COMMISSION
Commission Chairman
Planning and Zoning Commission Bylaws
Revised March 2015
Page 7 of 7
t�ywrgrr K,
CITY OF GEORGETOWN
ZONING BOARD OF ADJUSTMENT
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Zoning Board of Adjustment ('Board").
Section 1.2. Purpose. The Board is established to exercise the powers and duties of a
board of adjustment as permitted by law, including Local Government Code Chapter
211, the City Charter, the City Unified Development Code, and the City Code of
Ordinances, as each may be amended. See Ordinance Chapter 2.49.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of five (5) Members.
Section 2.2. Eligibility. Members of the Board may also be Members of the Planning
and Zoning Commission.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Zoning Board of Adjustment Bylaws
Revised March 2015
Page 1 of 6
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and Cihj Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. A Member may be removed from the Board for cause, on
written charge. Before the decision regarding removal is made, the City Council shall
hold a public hearing on the matter unless waived by the Member that is subject to the
removal action. Removal shall be by majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Board. The Vice -Chairman presides at Board meetings in the Chairman's absence.
The Vice -Chairman shall perform the duties of the Chairman in the Chairman's
absence or disability.
Zoning Board of Adjustment Bylaws
Revised March 2015
Page 2 of 6
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. Meetings and hearings of the Board
shall be held at the call of the Chairman and at such times as the Board may determine.
All meetings and hearings shall be public. Each case before the Board must be heard by
at least 75 percent of the Members.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, or at the request of a Member. The party (or individual)
requesting the agenda item will be responsible for preparing an agenda item cover
sheet and for the initial presentation at the meeting. Items included on the agenda must
be submitted to the Staff Liaison no later than one week before the Board meeting at
which the agenda item will be considered. Agenda packets for regular meetings will be
provided to the Members in advance of the scheduled Board meeting. Agenda packets
will contain the posted agenda, agenda item cover sheets, and written minutes of the
last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or on
written request of two (2) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting. Attendance of at least 75 percent of the Members is required to hear and
determine a case.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
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and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, each case before the Board must be heard and determined
by at least 75 percent of the Members. Any request not approved by affirmative vote of
at least four Members shall be considered denied.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The minutes shall show the vote of each Member upon
each question or, if absent or failing to vote, indicating such fact, and examinations and
other official actions. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
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Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board's proposed amendments to the Bylaws must be
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approved by City Council at the next Council meeting after the Board's approval.
Bylaw amendments are not effective until approved by City Council.
Approved and adopted at a meeting of the City Council on the day of
, 2015.
ATTEST:
City Secretary
THE CITY OF GEORGETOWN
Mayor
Approved and adopted at a meeting of the Board on the day of
, 2015.
ATTEST:
Board Secretary
BOARD
Board Chairman
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