HomeMy WebLinkAboutMIN 12.13.2022 CC-RMinutes of the City Council
City of Georgetown, Texas
Tuesday, December 13, 2022
The Georgetown City Council met on Tuesday, December 13, 2022, at 2:00 PM at Council and Court
Building, 510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact
the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-
3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route
through Relay Texas at 711.
The following Members were in attendance: Josh Schroeder, Amanda Parr, Shawn Hood, Mike Triggs,
Kevin Pitts, Jake French, Ron Garland, and Ben Stewart.
1. Policy Development and Discussion - Workshop
This portion of the Council meeting will begin no earlier than 2:00 p.m.
Mayor Schroeder called the meeting to order at 2:00 p.m.
1.A Review of Library's 2023-2026 Strategic Plan
Presentation and discussion regarding the Library's 2023-2026 strategic plan -- Sally Miculek,
Library Services Director
Miculek presented the item and reviewed: how the Library staff and Advisory Board began
working on the Strategic Plan in February 2022; providing high quality library services; relevant
current, and accessible collections; interesting, entertaining, and useful programs; a community
centered ethos; adapting to a growing and changing community; staff development; maximize
use of available resources; maintain focus on sustainability; and final steps.
General discussion among Council and staff regarding Council's support for the plan; use of
desktop computers; charges for use of printing; circulation of titles; largest use at the library is
downloadable materials; agricultural events at the library that show the City's heritage; the
possibility of lending out digital devices; increase in contactless services; increase use of online
reserve system; book mobile program; potential change is fees; the role of the Peer Support
Specialist that provide services at the library; materials for bilingual and sight impaired users;
and if there are any high demand programs that the City is not currently implementing.
1.13 Integrated Water Resources Plan
Presentation and discussion regarding Integrated Water Resources Plan, supply options, and portfolio
compositions to meet demands and growth projections within the Certificate Convenience and
Necessity (CCN) to 2070 -- Chelsea Solomon, PE, Water Utilities Director
Solomon presented the item and reviewed the project objective. She then introduced Allen Wilke with
CDM Smith who reviewed the systems approach to address multiple water resources challenges;
traditional master planning; integrated water resources planning; questions answered by integrated
water resource planning; and future water demands for the City. Solomon resumed the presentation
and reviewed existing water supply resources and capacity; surface water; existing and proposed
wells; conservation; groundwater from the East (Carrizo/Simsborro/Hosston); and groundwater
resources to date.
General discussion among Council and staff regarding the BRA's (Brazos River Authority) current rate
case.
Solomon resumed and reviewed reclaimed water, and aquifer storage and recovery (ASR). Wilke
picked -up the presentation and reviewed City of Georgetown water supplies; supply characteristics;
portfolio development; supply portfolios; portfolio results for 2070 supplies plus existing; and portfolio
results for 2070 supplies.
General discussion among Council and staff regarding conservation and the impacts.
Wilke resumed the presentation and reviewed ASR land requirements; unit cost for existing supply
options; unit cost for new supply options, unit cost for additional conveyance and ASR; portfolio
selection; portfolio ranking; performance metrics; portfolio ranking; IWRP provides portfolios that meet
the City's future supply needs; and next steps.
General discussion among Council, staff, and Wilke regarding regulations on ASR's; how many times
reclaimed water can be treated; what the best step forward to meet the most immediate needs; cost
associate with brining on water from different sources; if reclaimed water has to be blended with
treated water; reclaimed water; recharging of aquifers; upcoming changes to the City's conservation
program; location of Hosson; by 2030 we can treat about 90 million gallons per day; notable cost of
getting more water; the need to watch the legislative actions as they pertain to water; how regulations
increase as water supply decreases; education needed for public understanding of the issues related
to water resources; support for a strong conservation campaign; how models were determined for
calculations of water needs; how current contracts affect future water use; process for claiming water
rights and associated concerns; Council's support of staffs proposed next steps.
Mayor Schroeder called for a break at 3:53 p.m. and resumed the meeting at 4:05 p.m.
1.0 Water and Wastewater Impact Fee
Presentation and discussion regarding Water and Wastewater Impact Fee service areas, Master
planning, growth projections, land use assumptions, proposed capital improvement plan, and max
assessable fee -- Chelsea Solomon, PE, Water Utilities Director
Solomon introduced the item and then turned the presentation over to Matthew Garrett from NewGen
Strategies. He then reviewed the following: what impact fees are; Impact Advisory Committee findings;
and a summary of key financial assumptions for impact fees for the next 10 years. Wilke then took over
the presentation and reviewed water use based on land use development assumptions.
General discussion among Council, staff and consultants regarding some of the location of future
growth along FM195.
Wilke resumed the presentation and reviewed: water growth rate assumptions; water demand
projections; overall water capital improvement plan (CIP); and total cost of $820,883,396.00 for the
water 10-year CIP.
General discussion of timing and costs of future projects including assumptions made for inflation.
Garrett resumed and reviewed water impact fee calculations.
General discussion regarding the current impact fees.
Wilke resumed and reviewed wastewater growth projections from city
planning; wastewater growth projections including major differences; wastewater growth projections
results; wastewater collection CIP; wastewater impact fees versus non -impact fee projects; and total
cost of $1,195,879,107 for the wastewater 10-year CIP. Garrett then reviewed the wastewater impact
fee calculations; impact fee study outcomes and recommendations; and regional comparison of costs.
General discussion among Council and staff regarding staging of projects to maximize the City's ability
to reclaim water; keeping the fee the same for all water and wastewater customers; comprehensive
work done by the Committee; how the Committee represented reviewing the fees on a more routine
basis; where the City can use the collected impact fees based on statue; recommended October 1st
start date for new fees; and support of Committee recommendations.
1.D Progress Update on FY22 Capital Improvement Program (CIP) Projects
Presentation and discussion regarding FY22 Capital Improvement Program (CIP) Projects -- Nick
Woolery, Assistant City Manager
Woolery presented the item and reviewed completed Water and Wastewater CIP projects; Water
CIP projects in the design phase; Wastewater CIP projects in the design phase; Water and
Wastewater CIP projects under construction; South Lake Water Treatments Plant; Hoover Pump
Station and Elevated Storage Tank (EST); Round Rock Pump Station and EST; North Lake Water
Treatment Plant (WTP) expansion; facilities CIP projects in design; facilities CIP projects under
construction; parks CIP projects in the planning and design phase; parks CIP projects under
construction; Garey Park; Wolf Crossing Trail; Heritage Gardens; South Main Plaza; Electric CIP
projects; transportation CIP projects in the planning phase; transportation CIP projects in the design
phase; transportation CIP projects in the construction phase; FY2021-22 Downtown Sidewalk
Improvements; FM971 expansion; SW Bypass from Wolf Ranch to SH-29; Westinghouse Road
expansion; interactive project map; Stormwater CIP projects; 2022 street maintenance for Hot In -
Place Recycling (HIPR) by Cutler; and 2022 street maintenance for high performance pavement
seal.
General discussion among Council and staff regarding the Shell Road project that is currently in design;
Aviation Drive reopening; Overlook Drive; intersection of Lakeway and Williams Drive; appreciation for
sidewalk work.
Mayor Schroeder recessed into Executive Session at 5:08 p.m.
1.E Council member Vacancy Policy
Presentation and discussion regarding adoption of policy for Councilmember vacancies -- Skye
Masson, City Attorney
Due to time constraints this item was not presented or taken up for consideration by the Council. It will
be addressed at a future meeting.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session.
2.A Executive Session 12.13.2022
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items.
- Litigation Update
- Power Purchase Agreement Between Spinning Spur Wind Three LLC and City of Georgetown
Sec. 551.072: Deliberations about Real Property
- Property Sale - Habitat for Humanity - Northwest Blvd.
3. Regular Session -This portion of the Council meeting will begin no earlier than 6:00 p.m. This
Regular Session may, at any time, be recessed to convene in Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.
Mayor Schroder called the meeting to order at 6:04 p.m.
3.A Call to Order 12.13.2022
Pledge of Allegiance
Comments from the Mayor
Announcements
Action Out of Executive Session
Moved by Kevin Pitts; seconded by Ben Stewart to Approve an amendment of the
contract for purchase of real property between the City of Georgetown and Habitat for
Humanity, extending the final date to close as noted in Section 6.01 of that Agreement
to a date on or before January 31 st, 2023.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland,
and Ben Stewart
Voting Against: None
4. Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be
found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the
item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the
meeting. You will be called forward to speak when the Council considers that item. Only persons who
have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be
allowed up to three minutes to speak. If you wish to speak for six minutes, it is permissible to use
another requestor's granted time to speak. No more than six minutes for a speaker may be granted.
The requestor granting time to another speaker must also submit a form and be present at the meeting.
On a subject not posted on the agenda: An individual may address the Council at a regular City Council
meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday
meeting, with the individual's name and a brief description of the subject to be addressed. Only those
persons who have submitted a timely request will be allowed to speak. Speakers will be given up to
three minutes to address the City Council. The City Secretary can be reached at (512) 931-7715 or
cs@georgetown.org.
4.A Public Wishing to Address - December 13, 2022
Danielle Watts would like to address the City Council regarding Short Term Rentals.
Ms. Watts was not in attendance and did not address the Council.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be acted
upon with one single vote. An item may be pulled from the Consent Agenda in order to be discussed
and acted upon individually as part of the Regular Agenda.
Moved by Kevin Pitts; seconded by Ron Garland to Approve as presented.
Motion Approved: 7 - 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
5.A Minutes from 11/15/2022 and 11/22/2022
Consideration and possible action to approve the Special meeting minutes for the meeting held on
November 15, 2022 and Regular meeting minutes for the City Council meeting held on November
22, 2022 -- Robyn Densmore, City Secretary
5.13 Remove Member from Main Street Advisory Board
Consideration and possible action to remove Bobby Weisbrod from the Main Street Advisory
Board -- Mayor Josh Schroeder
5.0 Williams Drive Enhancements Task Order
Consideration and possible action to approve Task Order RPS- 23-002 with RPS North America for
professional services related to the Williams Drive Enhancement Project in the amount of
$2,370,315.92 -- Wesley Wright, P.E., Engineering Director
5.D Amendment to the FY23 Interlocal Agreement with CapMetro
Consideration and possible action to approve an amendment to the FY23 Interlocal Agreement
with Capital Metropolitan Transportation Authority and the City of Georgetown for Limited
Paratransit and Senior Services -- Wesley Wright, P.E., Engineering Director
5.E Resolution to Amend an Advanced Funding Agreement with TxDOT
Consideration and possible action to approve a Resolution for an amendment to an Advanced
Funding Agreement (AFA) with TxDOT for the Leander Road expansion project from Southwest
Bypass to Norwood Drive -- Wesley Wright, P.E., Engineering Director
5.F Convergint Technologies Contract
Consideration and possible action to approve a three-year contract for dedicated support for facility
access control and video surveillance to be provided by Convergint Technologies of Austin, TX in the
amount of $ 768,163.00 per Sourcewell contract 030421-CTL -- Eric Johnson, Public Works Director
5.G Routine Airport Maintenance Grant
Consideration and possible action to approve the Texas Department of Transportation Grant for
Routine Airport Maintenance -- Eric Johnson, Public Works Director and Matthew Sommerfeld,
Airport Manager
5.H Airport Site 4 Ground Lease
Consideration and possible action to approve a 20- year ground lease between the City of
Georgetown and HNK Development, LLC. for Site 4 at the Georgetown Executive Airport at Johnny
Gantt Field to construct and operate a hangar building or buildings and other site improvements --
Eric Johnson, Public Works Director; and Matthew Sommerfeld, Airport Manager
5.1 Animal Shelter Temporary Kennel Site Work Contract
Consideration and possible action to approve a contract with G2 CSi General Contractor of
Georgetown, Texas using TIPS Contract 211001 for site prep work for the installation of a temporary
kennel structure in the amount of $111,000.00 -- Trish Long, Facilities Manager; April Haughey,
Animal Services Manager; and Jack Daly, Assistant Public Works Director
5.J Grande/Astound Fiber through San Gabriel Park
Consideration and possible action to approve a license agreement with Grande Communications,
authorizing the encroachment into San Gabriel Park, and authorizing the Mayor to execute the
agreement -- Lauren Boenig, Real Estate Services Coordinator
5.K 2022-10-ABD Abandonment of a Public Utility Easement for Haynie Construction, Inc.
Consideration and possible action to approve a Resolution conditionally authorizing the abandonment
of a Public Utility Easement in the Nicholas Porter Survey Abstract No. 497, recorded in Document
Number 9459620 of the Official Public Records of Williamson County, for the benefit of Ewing
Development Company, upon conveyance of a replacement public utility easement, and to authorize
the Mayor to execute all necessary documents to effectuate the abandonment -- Lauren Boenig, Real
Estate Services Coordinator
51 Statement of Work for Wrong Day Watering Detection Project
Consideration and possible action to approve a Statement of Work (SOW) with Itineris N.A. to
develop and maintain a data hub and data model which automates the current wrong day watering
detection program and customer communications while also integrating conservation analytics into
the UMAX customer self-service portal to further promote the City's conservation program in the
amount of $325,000.00 which includes annual licensing costs of $143,500.00 and 1-time
implementation costs of $181,500.00 -- Leticia Zavala, Customer Care Director
5.M Purchase of Asphalt Patcher
Consideration and possible action to approve the purchase of one (1) Mack MD7 Truck w/ Asphalt
Patcher for an amount not to exceed $278,884.00.00 under TIPS contract #200802 -- Scott Parker,
Fleet Services Manager
5.N Purchase of Toro Groundsmaster Mower
Consideration and possible action to approver the purchase of one (1) Toro Groundsmaster large
area mower for an amount not to exceed $122,466.60 under Buy Board contract #611-20 -- Scott
Parker, Fleet Services Manager
5.0 Civil Service Commission Member Appointment
Consideration and possible action to approve a Resolution confirming the appointment of John
Philpott to a term on the Fire Fighters' and Police Officers' Civil Service Commission -- Tadd Phillips,
Human Resources and Organizational Development Director
5.P Contract Renewal for Medical Stop Loss
Consideration and possible action to approve a resolution awarding of contract renewal for medical
stop loss reinsurance to United Healthcare effective January 1, 2023, for a total not to exceed $151.60
per employee per month and authorizing the City Manager to enter such contract and execute any
renewals as long as such renewals do not deviate more than 8% from the initial per employee per
month contract price on behalf of the City -- Tadd Phillips, Director of Human Resources and
Organizational Development
5.Q Annual Investment Policy Review
Consideration and possible action to approve a Resolution formally adopting the City's Investment
Policies for Fiscal Year 2023 -- Nathan Parras, Assistant Finance Director
5.R Annual Agreement with Williamson Central Appraisal District
A resolution authorizing payments of $258,444.00 for the City's pro-rata portion, and $2,724.00 for
the Village Public Improvement District pro-rata portion, of the cost of operation of the Williamson
Central Appraisal District (WCAD) -- Nathan Parras, Assistant Finance Director
5.S Wastewater Transport Services Contract for Sludge Hauling
Consideration and possible action to amend the existing sludge hauling contract (contract # 22-0051-
SC) with Wastewater Transport Services, LLC to add funds in the amount of $185,000.00 to continue
sludge hauling and disposal services for the remainder of the first contract term ending March 21,
2023, since the volume of sludge generated from the water and wastewater treatment processes has
been higher than originally estimated -- Chris Graf, Assistant Water Utility Director; and Chelsea
Solomon, Water Utility Director
5.T Polydyne Inc Chemical Contract 22-0062-GC
Consideration and possible action to increase the appropriation for the existing water and wastewater
treatment chemical contract for polymer (contract #22-0062-GC) with Polydyne, Inc. from $60,000.00
to $78,732.00 for the remainder of the first contract term and to increase the associated approximate
total cost including contingency of the water and wastewater treatment chemical contracts (contract
#22-0060-GC, #22-0061-GC, #22-0062-GC and #22- 0063-GC) to $750,500.00 to correct a clerical
miscalculation of the original approved values -- Chris Graf, Assistant Water Utility Director; and
Chelsea Solomon, Water Utility Director
5.0 Police Department Purchases from Galls for FY 2022/2023.
Consideration and possible action to approve Police Department purchases of equipment and
uniforms from Galls in an amount not to exceed $453,502.00 -- Cory Tchida, Chief of Police
5.V Police Department Purchases from GT Distributors for FY 2022/2023
Consideration and possible action to approve Police Department purchases of equipment, uniforms,
and ammunition from GT Distributors in an amount not to exceed $546,438.00 -- Cory Tchida, Chief
of Police
5.W Interlocal Agreement Between the City of College Station and the City of Georgetown
Consideration and possible action to approve an Interlocal Agreement with the City of College
Station, Texas to allow each party to purchase goods and services from vendors selected through
the competitive process -- John Sullivan, Fire Chief
5.X Second Reading - Strength of Force Ordinance
Second Reading of an Ordinance establishing the classifications and number of positions (Strength of
Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the
Texas Local Government Code pertaining to Civil Service -- Tadd Phillips, Human Resources and
Organizational Development Director
5.Y Second Reading 2022-13-SUP - Morrow Street Condominiums - 402 & 406 Morrow Street W
Second Reading of an Ordinance on a request for a Special Use Permit for attached Multi -Family in
the General Commercial (C-3) zoning district on the property located at 402 Morrow St., bearing the
legal description of .66 acre and .659 acre tracts out of the Nicholas Porter Survey Abstract No. 497,
(2022-13-SUP) -- Sofia Nelson, Planning Director
52 Second Reading - 2022-10-REZ - KB Home Wicker
Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone
approximately 61 acres out of the J. Mott Survey, Abstract No. 427 from the Agriculture (AG)
zoning district to the Residential Single- family (RS) zoning district, for the property generally
located at 2800 Westinghouse Rd, (2022-10-REZ) -- Travis Baird, Assistant Planning Director,
Current Planning
5.AA Second Reading - 2022-17-REZ - East View Terrace
Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 168.68 acres
out of W. Stubblefield Survey Abstract 0556, from the Residential Single Family (RS) and Agriculture
(AG) zoning districts to the Townhome (TH), and General Commercial (C-3) zoning districts, for the
property generally located at Southeast Corner of SH 130 and SH 29 (2022-17-REZ) -- Travis Baird,
Assistant Planning Director — Current Planning
6. Legislative Regular Agenda
6.A Second Reading - 2022-12-SUP - Todos Santos Permanent Mobile Food Trucks — 601 Austin Ave
Second Reading of an Ordinance on a request for a Special Use Permit for Permanent Mobile or
Outdoor Food Vendor in the Mixed -Use Downtown (MU-DT) zoning district on the property located at
601 S. Austin Ave., bearing the legal description of a 0.503 acres, being Lots 6,7, & 8, Block 38, City of
Georgetown (2022-12-SUP) -- Sofia Nelson, Planning Director
Mayor Schroeder recused himself from the item.
Nelson presented and noted that there had been no changes since the first reading.
Nelson read the Ordinance caption.
Moved by Ben Stewart; seconded by Ron Garland to Approve as presented.
Motion Approved: 6 - 1
Voting For: Amanda Parr, Shawn Hood, Kevin Pitts, Jake French, Ron Garland, and Ben Stewart
Voting Against: Mike Triggs
6.13 Setting a Public Hearing Date for Amendment of Utility Fees for Water and Wastewater
Consideration and possible action to set a date for a Public Hearing on amendment of Utility Fees for
Water and Wastewater -- Chelsea Solomon, Water Utilities Director
Solomon presented and noted that his item was related to a statutory requirement and recommended
the Public Hearing occur at the January 24th, 2023, City Council meeting.
Moved by Ron Garland; seconded by Amanda Parr to Approve set the public hearing on January 24th.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
6.0 FY2022 Fourth Quarter Financial Report
Presentation, consideration and possible action to accept the City's Quarterly Financial Report, which
includes the Investment Reports for the City of Georgetown, Georgetown Transportation
Enhancement Corporation (GTEC), and the Georgetown Economic Development Corporation
(GEDCO) for the quarter ended September 30, 2022 -- Nathan Parras, Assistant Finance Director
Parras presented the item and reviewed the General Fund Revenue sources; Sales Tax to date;
Property Tax; franchise fees; Payment in Lieu of Taxes (PILOT); Planning and Development revenue;
sanitation revenue; Fire and EMS revenue; Parks and Recreation; General Fund expense budget
sources; personnel and operations versus budget; Election Fund revenue budget sources; Electric
sales revenue; Electric Fund expense budget; purchase power; Q4 in FY2021 versus FY2022; and
CC0525 T&D Services and CC05557 Electrical Engineering.
General discussion among Council and staff regarding costs incurred during Winter Storm Uri.
Parras resumed the presentation and reviewed Water fund revenue budget sources; Water
charges; Water Fund expense budget; Water Revenue; and Water Expense.
Council had no additional questions or comments.
6.D FY2022 Year End Budget Amendment - First Reading
First Reading of an Ordinance amending the FY2022 Annual Budget for year-end obligations that
were not known at the time the budget was adopted; appropriating the various amounts thereof; and
repealing all ordinances or parts of ordinances in conflict therewith -- Nathan Parras, Assistant
Finance Director
Parras presented the item and reviewed the routine nature of the amendment; general capital
projects; general debt service and special revenue funds; and fleet, airport, and stormwater.
Council had no comments or questions.
Parras read the Ordinance caption.
Moved by Kevin Pitts; seconded by Shawn Hood to Approve as presented.
Motion Approved: 7- 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
Adjournment
Mayor Schroeder adjourned the meeting at 6:29 p.m.
Moved by Ron Garland; seconded by Amanda Parr to Adjourn.
Motion Approved: 7 - 0
Voting For: Amanda Parr, Shawn Hood, Mike Triggs, Kevin Pitts, Jake French, Ron Garland, and Ben
Stewart
Voting Against: None
These minL/es ere approved at the meeting of Jn _&UA-0L[1..t 1
Chair Attest