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HomeMy WebLinkAboutMIN 12.13.1994 CC-RMINUTES OF THE MEETING OF THE GOVERNING BODY OF THE CITY OF GEORGETOWN, TEXAS TUESDAY, DECEMBER 13, 1994 The City Council of the City of Georgetown, Texas, met in regular session on the above date with Mayor Leo Wood presiding. Council Members Present: Ferd Torn Mike McMaster Dick Vincent George Arroyos Doris Curl Jane Voltz Staff Present: Bob Hart, City Manager Marianne Banks,. City Attorney Sandra Lee, City Secretary Ed Barry, Dir. of Development Services Susan Morgan, Dir. of Finance and Admin. Jim Briggs, Dir. of Community Owned Utilities Elizabeth Gray, Dir. of Management Services Randy Morrow, Dir. of Parks & Recreation Council Members Absent: Winfred Bonner Hildy Kingma, Chief Planner Clyde von Rosenberg, Chief Planner Terry Jones, Purchasing Agent Guillermo Martinez, Police Lieutenant Laurie Chron, Police Officer Chris Herndon, Police Officer Workshop --Called to order at 5:40 p.m. A NLC Conference Report/Councilmembers Arroyos, Curl, Vincent, Voltz Councilmembers stated that they would prefer to hold a special workshop session, not in combination with a Council Meeting, in order to share their report on the NLC Conference. A tentative date of January 17th was set. Voltz requested that the Division Directors and Department Heads be invited to attend. B LCRA/AWC Bond Rating Trip Report/Bob Hart Hart told of his recent trip with the Lower Colorado River Authority, (as President of the Association of Wholesale Customers), on their bond rating trip to New York. He also invited Susan Morgan to speak to Council regarding the recently publicized financial problems of Orange County, California. Morgan explained that Orange County was investing borrowed money based on their opinion that interest rates would be going down. The term of their investments was for several years. Morgan assured Council that the City of Georgetown investments in Tex Pool are safe, short-term Minutes of City Council Meeting December 13, 1994 Page 1 of 9 Pages P� c;iY oi M;n .Iggy-+M'rj investments, and that the reserves of Tex Pool are backed by the State of Texas. Morgan continually monitors the yields of the City's investments, and may at times withdraw investment in Tex Pool if another yield is greater. C Mid -year Council Retreat and/or Governance Workshop/Bob Hart It was generally concluded that a workshop review of the governance policies would be beneficial at this time. Hart will do a memo regarding upcoming Council activities and a Saturday will be determined for the workshop. Regular Session --Call to Order at 6:30 p.m. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. D Sec.551.071 consultation with attorney E Sec.551.072 deliberation on real property F Sec.551.075 conference with employee No action was taken on Executive Session items. Public Hearing --Opened at 7:20 p.m. G Review of project outcome and input from public regarding the City's 1991 Texas Capital Fund Project on behalf of Sierra Microwave Technology, Inc./Bob Hart Hart explained that a building had been constructed for Sierra Microwave Technology using funds granted to the City from the Texas Capital Fund. Construction of the building is now complete. There were no public comments. The hearing was closed at 7:21 p.m. Consent A end Consent agenda includes non -controversial and routine items that council may act on with one single vote. A councilmember may pull any item from the consent agenda in order that the Council discuss and act upon it individually as part of the regular agenda. H Approval of meeting minutes --Regular Meeting of November 22, 1994, 1994/Sandra Lee I Cancellation of the second regular Council Meeting in December (December 27th) Minutes of City Council Meeting December 13, 1994 Page 2 of 9 Pages J Award of bid for housing rehabilitation work to Kyser Construction, Inc. in an amount not the exceed $21,990 for work at 906 W. 18th, and $11,954 for work at 603 W. 6th/Elizabeth Gray K Approval of a resolution expressing official intent to reimburse costs of certain capital improvements projects with proceeds from bonds that will be issued at a later time/Bob Hart and Susan Morgan L Approval of the purchase of 800MHz radio equipment for the Police and Fire Departments from Houston -Galveston Area Council and Motorola in the amount of $386,870.56/Susan Morgan and Terry Jones M Approval to purchase vehicles from Draeger Motors in the amount of $132,280.00 and the State of Texas contract for vehicles in the amount of $45,113.96/Susan Morgan and Terry Jones Vincent commented that he was glad that the City was able to buy the vehicles. locally. N Award of annual bid for tires and tubes to various bidders in the estimated amount of $17,565.00/Susan Morgan and Terry Jones O Approval of a change order to reduce the Recreation Center interior plumbing bid from Kinney's Plumbing by $11,520.00/Randy Morrow and Terry Jones P Award of bid of the Recreation Center racquetball courts to Hollman, Inc. in the amount of $31,200.00/Randy Morrow and Terry Jones Q Approval of a short form final plat of Southwestern University Student Housing Subdivision, a 4.388 acre tract being the Anderson Addition, Blocks 12 and 13 and a portion of Blocks 10 and 11; a portion of Outlot 5; J.R. Allen Addition, a portion of Lots 1 and 2; and a portion of Olive Street (abandoned)/Ed Barry and Hildy Kingma R Approval of a short form final plat of Southworth Addition, a 1.35 acre tract in the Antonio Flores Survey; and ratification of variances to the Subdivision Regulations/Ed Barry and Hildy Kingma Motion by Tonn, second by Curl to approve the Consent Agenda in its entirety. Approved 6-0. Bonner Absent. Regular Agenda Council will individually consider and possibly take action on any or all of the following items: (Council may, at any time, recess the regular session to convene in executive session at the request of the Mayor, a councilmember, or the City Manager.) Minutes of City Council Meeting December 13, 1994 Page 3 of 9 Pages S Citizens wishing t, ldress the Council • Presentation by Gary Crowell and Barbara Pearce Crowell thanked the City for the use of the Community Center for leadership conferences for high school students, and presented a plaque to the Mayor. Pearce gave special kudos to Donna Kirk and the set-up crew of the Parks and Recreation Division, and announced that Georgetown High School had been a recipient of a state Drug Free School Award. • Llorente Navarette spoke to Council on behalf of the hispanic community thanking those from the City of Georgetown, Mayor Leo Wood and George Arroyos, who were responsible in helping to secure the voting rights on the Texas Municipal League Board for black and hispanic associate members. Arroyos thanked the people from the hispanic community who had come to the meeting to show their appreciation and asked that the Mayor declare a brief meeting recess in order that his constituents might be allowed to leave the meeting. 7:29 p.m. Recess - Resumed at 7:34 p.m. T Mayor, Council, City Manager and staff comments and reports • Williams Drive Annexation Meeting Hart announced that residents of the unincorporated subdivisions of Casa Loma and Olde Oak Estates would be meeting regarding the City's annexation plans with he and planning officials on Thursday, December 15, at 7:00 p.m. in the Council Chambers. U Second reading of an ordinance to rezone Lots 6 and 7, Block D, Sierra Vista Subdivision, Section One, from RS, Residential Single Family to RM-1, Multifamily/Ed Barry and Hildy Kingma Kingma read the caption of the ordinance. Motion by McMaster, second by Tonn to approve Ordinance 94-45 on second reading. Approved 6-0. V Second reading of an ordinance to rezone Southwestern University from RP, Residential Planned with a Master Plan to RP, Residential Planned with an Amended Master Plan/Ed Barry and Hildy Kingma Kingma read the caption of the ordinance. McMaster asked Dan Bryant of Southwestern (in the audience) to assist the City in constructing bleachers at the soccer fields near the university. McMaster pointed out that the fields would also be available to Southwestern students and would be well -lit. Bryant replied that he would look into that for McMaster. Motion by McMaster, second by Tonn to approve Ordinance 94-46 on second reading. Approved 6-0. Minutes of City Council Meeting December 13, 1994 Page 4 of 9 Pages W Second reading ol_ 'ordinance authorizing the issuance c_ 585,000 City of Georgetown, Texas Limited Tax Notes Series 1994; Authorizing the Levy of an Ad Valorem Tax; Approving an Official Statement; Approving a Paying Agent/Registrar Agreement and a Letter of Representations and Authorizing Other Matters Relating to the Issuance of the Notes/Bob Hart and Susan Morgan Morgan recognized City financial advisors Monty Nitcholas and Gary Kimball from First Southwest Company who told Council that this issuance was considered small and not worth rating, and due to the recent publicity regarding the Orange County bankruptcy, local banks declined to purchase. First Southwest Company has agreed to buy the notes for resale. Therefore, on this particular item, they will be the purchaser and will not collect a fee as financial advisor to the City. Nitcholas informed Council that the market was starting to discount rates, so it was better for the City to move now, rather than wait until next week. Arroyos asked for an explanation of the Orange County problem. Gary Kimball of First Southwest Company explained that the difference between the bad investments in Orange County, California and the City investments in Tex -Pool was that the State of Texas backs Tex -Pool and provides liquidity. In the last week, other cities have pulled $1 billion out of the $3.8 billion in Tex -Pool. Motion by McMaster, second by Arroyos to approve Ordinance 94-47 on second reading. Approved 6-0. X Approval of a short form final plat of Frost and Benold Subdivision, a 42.38 acre tract in the David Wright Survey, ratification of variances to the Subdivision Regulations and fee waiver request/Ed Barry and Hildy Kingma According to Kingma, three streets in the subdivision dead-end into the subject property. Of the three, it may be necessary to make a cul-de-sac out of Bluebonnet Trail. The Planning and Zoning Commission wants the School District to provide an easement. Voltz expressed concern about the increased traffic impact and condition of the roads where the traffic will increase. Wood referred these negotiations to the Council Sub - Committee composed of Doris Curl and Ferd Tonn, who will meet with representatives from the School Board. Council feels that the School Board has put the City in a difficult position regarding traffic impact. Vincent asked about buffering around the houses. Kingma replied that the ordinance doesn't require buffering due to both pieces of property being zoned RS, but a berm has been planned for the northwest side due to the presence of karst, in compliance with the Endangered Species Act. McMaster thinks schools should not be zoned RS. Vincent thinks that a cul-de-sac should be required on Bluebonnet Trail. Kingma explained that a meeting was scheduled for next week regarding Bluebonnet Trail. Motion by Vincent, second by McMaster to approve the short form final plat and fee waiver request. Approved 6-0. Minutes of City Council Meeting December 13, 1994 Page 5 of 9 Pages Y Approval of a dE_ 'ed development plan of Russell Su. _'vision, Block 1, Lot 1; and ratification of variances to the Subdivision Regulations/Ed Barry and Hildy Kingma Barry explained that this DDP met all issues and asked that Council approve on the contingency that the staff of Community Owned Utilities approves it. Barry stated that the project clearly meets all ordinance requirements, and the property could not be re -zoned at this time. Vincent expressed that citizens had opposed this item at the Planning and Zoning (P & Z) Meeting. P & Z is requiring that the applicant install a continuous hedge as a buffer. Voltz acknowledged concerns from citizens, but as long as the project meets the Subdivision Regulations, the Council has no control over the kind of business that goes in. She spoke of having learned about crime prevention by environmental design at the recent NLC Conference, and suggested it would be a good idea to include that process in future policy. Motion by Tonn, second by Arroyos to approve the DDP. Approved 4-2. (Vincent and McMaster opposed) Z Approval of a resubdivision of City of Georgetown, Block 41, part of Lot 7; and ratification of variances to the Subdivision Regulations/Ed Barry and Hildy Kingma Kingma explained to Council that the purpose of this item was to clean up an illegal lot situation that had occurred in the 1980's. The location is intended to be used for office only due to the lack of a firewall. This resubdivision applies to only one of the two illegal lots. The other property owner has been notified. Co -applicant Melissa Dietz assured Council that the variance would be obeyed, and that the location would only be used for office space. Motion by McMaster, second by Tonn to approve the resubdivision and to ratify the variances. Approved 6-0. AA Approval of a short form final plat of the Fletcher Subdivision, 1.27 acre tract in the Clement Stubblefield Survey, and a part of Division A, Outlots 22 and 23; and consider ratification of the Planning and Zoning Commission's recommendation to approve variances to the Subdivision Regulations/Ed Barry and Hildy Kingma Kingma reminded Council that the subject property is the donated land for the Georgetown Housing Authority and that on October 25 they had voted to pay the engineering fees to have this plat prepared, and waived the detailed development plan, creating the need for the variance. The Planning and Zoning Commission required the installation of a continuous hedge and a 25-foot buffer set back in the front. Curl questioned the existence of adequate lighting for night-time functions. Arroyos also warned of the need for adequate lighting, saying that there have been problems at the park down the street. Wood suggested that the City put up a power pole in that location. Council also questioned the safety of installing a hedge as a buffer, saying that the hedge would create an obstruction to visibility. Minutes of City Council Meeting December 13, 1994 Page 6 of 9 Pages Motion by ' Master, second by Tonn to approv, :ie final plat for the Fletcher Subdivision provided that the continuous hedge utilizes low -growing shrubs. Approved 5-1. (Arroyos opposed) BB Approval of a preliminary plat of a planned unit development of Katy Crossing Subdivision, a 108 acre tract in the Antonio Flores Survey/Ed Barry and Hildy Kingma Kingma explained that this plat included all five phases to be developed. One section will contain smaller than standard lots (average lot size is 7,000 square feet), and transfers would be made to allow for greater impervious cover, making sure the impervious and building cover limits throughout the subdivision as a whole never exceed those established by the Subdivision Regulations. Some area residents were concerned about the movement of farm equipment on streets with parking on both sides. Planning and Zoning specified a 60-foot right of way for Claris Lane. There will be two parks, one local and one city-wide, more than required by ordinance. Motion by McMaster, second by Torn to approve the preliminary plat. Approved 6-0. CC Approval of a resolution indicating intent to annex an 81.89 acre property located at the southeast corner of Westinghouse Road and IH35 and the 108 acre property known as Katy Crossing, a portion of a tract located south of FM971 near its intersection with CR151A/Ed Barry and Clyde von Rosenberg Barry pointed out that the owners of the 108-acre property have requested annexation. The City will already be providing water and wastewater to both locations. Motion by McMaster, second by Torn to approve the intent to annex. Approved 6-0. DD First reading of an ordinance to rezone of 0.754 acres in the Lewis J. Dyches Survey as recorded in Volume 629, Page 55 of the Official Deed Records of Williamson County, Texas from RS, Residential Single Family to C-2A, Commercial First Height/Ed Barry and Hildy Kingma In accordance with the publication requirements in the new Charter provision, Kingma read the caption only. Motion by McMaster, second by Curl to approve this ordinance on first reading. Approved 6-0. EE First reading of an ordinance adopting revisions to the City's Subdivision Regulations, making the regulations continuously effective, and establishing a revision requirement/Ed Barry and Hildy Kingma Kingma explained that the Advisory Committee began work on revising the Subdivision Regulations in October of 1993. Two required public hearings have been held by the Planning and Zoning Commission. The Council reviewed the proposed revisions at two workshops. Then the City Manager and planning staff conducted a further review. As a result of concerns raised by the Jonah Water Special Utility District, provisions have been added to the Regulations that address fire flow standards in rural areas. Council recommended that the sunset provision be removed, Minutes of City Council Meeting December 13, 1994 Page 7 of 9 Pages allowing tL.-gulations to be continuously effecti-v .unless specific action is taken by the Council. Motion by McMaster, second by Voltz to approve this ordinance on first reading. Approved 6-0. FF First reading of an ordinance establishing municipal drainage charges and monthly drainage utility fees for utility customers within the City limits/Bob Hart and Susan Morgan Morgan read the ordinance. Motion by McMaster, second by Vincent to approve this ordinance on first reading. Approved 6-0. GG Approval of a request for waiver of electric connect fees for the Cafe Project at 1953 S. Austin Avenue/Ed Barry and Hildy Kingma Kingma explained that the estimated amount of the fees for this project is $3200. McMaster asked if this type of fee had been waived before. It had not. Hart reminded Council that they had asked the staff to consider the connect fees as a way to modify rates. Hart recommended denial of the request for waiver. Owner Clark Lyda said that he is requesting the waiver because the expenses incurred by the City in connecting service would be offset by the economic revenue generated by the project on a piece of property that had stood vacant and "blighted" for the past ten years. Motion by McMaster, second by Tonn to require that the fees be paid by the owner with possible reimbursement if the development policy is revised. Approved 6-0. HH Consideration of a waiver of planning and billing related fees for the Mary Bailey Child Development Center on College Street/Bob Hart and Ferd Torn Tonn explained that the estimate of the total fees involved is $1200, with $350 toward the planning fees and the rest being sewer tap fees. City Attorney Marianne Banks advised Council that the posted agenda item did not speak to sewer tap fees, so action could not be taken on that portion of the waiver at tonight's meeting. The Director of the Center asked to address the Council. Ms. Marie Johnson of 308 Ashwood Lane spoke to the Council about the excessive expenses of preparing their new building for occupancy, and asked if the Council could waive a pollution abatement fee of $4,000 and delay the construction of a cut - through access road and filtration basin. Hart replied for the Council that those were requirements of the Texas Natural Resource Conservation Commission (TNRCC). Ms. Johnson asked for assistance with the State from the City. Wood asked Hart to look into what the City can do to help the Head Start Program with their negotiations with the TNRCC. Motion by McMaster, second by Curl to waive the planning fees and bring back on a subsequent agenda to waive the sewer tap fees. Approved 6-0. Minutes of City Council Meeting December 13, 1994 Page 8 of 9 Pages II Approval of a c \`act for 1994-95 Water/Wastewater tility System Improvements construction contract/Jim Briggs Briggs explained that the bids were opened on December 8, too late to be included in the agenda packets. He distributed a copy of the bid tabulations to the Councilmembers. The projects involved in this contract include a waterline on Highway 151 near Austin Avenue, extension of wastewater service to the Alternative Learning Center on Austin Avenue, and resolution of a wastewater problem at Country Club Drive and Riverview. The winning bid was from Borah, Inc. for $393,006.00. Motion by McMaster, second by Vincent to approve the contract being awarded to Borah, Inc. Approved 6-0. JJ Final comments and evaluation of meeting process Voltz told Council that the next City Letter would be mailed out on December 22. It will contain an application for boards and commissions, with a deadline to be turned in by January 6. Council will receive copies of all the applications at the first Council Meeting on January 10. The selections will be finalized at the second meeting on January 24. The annual dinner will be held in February. She asked that reminders be sent to the chairpersons of each committee to remind the members that they must turn in new applications if they wish to be considered for appointment to a second term. The meeting was adjourned at 9:25 p.m. Approved: Attest: Leo Wbod, Mayor Kandra D. Lee, City Secretary Minutes of City Council Meeting December 13, 1994 Page 9 of 9 Pages