HomeMy WebLinkAboutMIN 12.13.1994 CC-RMINUTES OF THE MEETING OF THE GOVERNING BODY
OF THE CITY OF GEORGETOWN, TEXAS
TUESDAY, DECEMBER 13, 1994
The City Council of the City of Georgetown, Texas, met in regular session on the above date with
Mayor Leo Wood presiding.
Council Members
Present:
Ferd Torn
Mike McMaster
Dick Vincent
George Arroyos
Doris Curl
Jane Voltz
Staff Present:
Bob Hart, City Manager
Marianne Banks,. City Attorney
Sandra Lee, City Secretary
Ed Barry, Dir. of Development Services
Susan Morgan, Dir. of Finance and Admin.
Jim Briggs, Dir. of Community Owned Utilities
Elizabeth Gray, Dir. of Management Services
Randy Morrow, Dir. of Parks & Recreation
Council Members
Absent:
Winfred Bonner
Hildy Kingma, Chief Planner
Clyde von Rosenberg, Chief Planner
Terry Jones, Purchasing Agent
Guillermo Martinez, Police Lieutenant
Laurie Chron, Police Officer
Chris Herndon, Police Officer
Workshop --Called to order at 5:40 p.m.
A NLC Conference Report/Councilmembers Arroyos, Curl, Vincent, Voltz
Councilmembers stated that they would prefer to hold a special workshop session, not
in combination with a Council Meeting, in order to share their report on the NLC
Conference. A tentative date of January 17th was set. Voltz requested that the
Division Directors and Department Heads be invited to attend.
B LCRA/AWC Bond Rating Trip Report/Bob Hart
Hart told of his recent trip with the Lower Colorado River Authority, (as President of
the Association of Wholesale Customers), on their bond rating trip to New York. He
also invited Susan Morgan to speak to Council regarding the recently publicized
financial problems of Orange County, California. Morgan explained that Orange
County was investing borrowed money based on their opinion that interest rates would
be going down. The term of their investments was for several years. Morgan assured
Council that the City of Georgetown investments in Tex Pool are safe, short-term
Minutes of City Council Meeting
December 13, 1994
Page 1 of 9 Pages
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investments, and that the reserves of Tex Pool are backed by the State of Texas.
Morgan continually monitors the yields of the City's investments, and may at times
withdraw investment in Tex Pool if another yield is greater.
C Mid -year Council Retreat and/or Governance Workshop/Bob Hart
It was generally concluded that a workshop review of the governance policies would
be beneficial at this time. Hart will do a memo regarding upcoming Council activities
and a Saturday will be determined for the workshop.
Regular Session --Call to Order at 6:30 p.m.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the
regular session that follows.
D Sec.551.071 consultation with attorney
E Sec.551.072 deliberation on real property
F Sec.551.075 conference with employee
No action was taken on Executive Session items.
Public Hearing --Opened at 7:20 p.m.
G Review of project outcome and input from public regarding the City's 1991 Texas Capital
Fund Project on behalf of Sierra Microwave Technology, Inc./Bob Hart
Hart explained that a building had been constructed for Sierra Microwave Technology
using funds granted to the City from the Texas Capital Fund. Construction of the
building is now complete. There were no public comments. The hearing was closed
at 7:21 p.m.
Consent A end
Consent agenda includes non -controversial and routine items that council may act on with one single
vote. A councilmember may pull any item from the consent agenda in order that the Council discuss
and act upon it individually as part of the regular agenda.
H Approval of meeting minutes --Regular Meeting of November 22, 1994, 1994/Sandra Lee
I Cancellation of the second regular Council Meeting in December (December 27th)
Minutes of City Council Meeting
December 13, 1994
Page 2 of 9 Pages
J Award of bid for housing rehabilitation work to Kyser Construction, Inc. in an amount not
the exceed $21,990 for work at 906 W. 18th, and $11,954 for work at 603 W. 6th/Elizabeth
Gray
K Approval of a resolution expressing official intent to reimburse costs of certain capital
improvements projects with proceeds from bonds that will be issued at a later time/Bob Hart
and Susan Morgan
L Approval of the purchase of 800MHz radio equipment for the Police and Fire Departments
from Houston -Galveston Area Council and Motorola in the amount of $386,870.56/Susan
Morgan and Terry Jones
M Approval to purchase vehicles from Draeger Motors in the amount of $132,280.00 and the
State of Texas contract for vehicles in the amount of $45,113.96/Susan Morgan and Terry
Jones
Vincent commented that he was glad that the City was able to buy the vehicles.
locally.
N Award of annual bid for tires and tubes to various bidders in the estimated amount of
$17,565.00/Susan Morgan and Terry Jones
O Approval of a change order to reduce the Recreation Center interior plumbing bid from
Kinney's Plumbing by $11,520.00/Randy Morrow and Terry Jones
P Award of bid of the Recreation Center racquetball courts to Hollman, Inc. in the amount of
$31,200.00/Randy Morrow and Terry Jones
Q Approval of a short form final plat of Southwestern University Student Housing Subdivision,
a 4.388 acre tract being the Anderson Addition, Blocks 12 and 13 and a portion of Blocks
10 and 11; a portion of Outlot 5; J.R. Allen Addition, a portion of Lots 1 and 2; and a
portion of Olive Street (abandoned)/Ed Barry and Hildy Kingma
R Approval of a short form final plat of Southworth Addition, a 1.35 acre tract in the Antonio
Flores Survey; and ratification of variances to the Subdivision Regulations/Ed Barry and
Hildy Kingma
Motion by Tonn, second by Curl to approve the Consent Agenda in its entirety. Approved 6-0.
Bonner Absent.
Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
(Council may, at any time, recess the regular session to convene in executive session at the request
of the Mayor, a councilmember, or the City Manager.)
Minutes of City Council Meeting
December 13, 1994
Page 3 of 9 Pages
S Citizens wishing t, ldress the Council
• Presentation by Gary Crowell and Barbara Pearce
Crowell thanked the City for the use of the Community Center for leadership
conferences for high school students, and presented a plaque to the Mayor.
Pearce gave special kudos to Donna Kirk and the set-up crew of the Parks and
Recreation Division, and announced that Georgetown High School had been
a recipient of a state Drug Free School Award.
• Llorente Navarette spoke to Council on behalf of the hispanic community thanking
those from the City of Georgetown, Mayor Leo Wood and George Arroyos, who were
responsible in helping to secure the voting rights on the Texas Municipal League
Board for black and hispanic associate members.
Arroyos thanked the people from the hispanic community who had come to the
meeting to show their appreciation and asked that the Mayor declare a brief meeting
recess in order that his constituents might be allowed to leave the meeting.
7:29 p.m. Recess - Resumed at 7:34 p.m.
T Mayor, Council, City Manager and staff comments and reports
• Williams Drive Annexation Meeting
Hart announced that residents of the unincorporated subdivisions of Casa Loma and
Olde Oak Estates would be meeting regarding the City's annexation plans with he and
planning officials on Thursday, December 15, at 7:00 p.m. in the Council Chambers.
U Second reading of an ordinance to rezone Lots 6 and 7, Block D, Sierra Vista Subdivision,
Section One, from RS, Residential Single Family to RM-1, Multifamily/Ed Barry and Hildy
Kingma
Kingma read the caption of the ordinance. Motion by McMaster, second by Tonn to
approve Ordinance 94-45 on second reading. Approved 6-0.
V Second reading of an ordinance to rezone Southwestern University from RP, Residential
Planned with a Master Plan to RP, Residential Planned with an Amended Master Plan/Ed
Barry and Hildy Kingma
Kingma read the caption of the ordinance. McMaster asked Dan Bryant of
Southwestern (in the audience) to assist the City in constructing bleachers at the
soccer fields near the university. McMaster pointed out that the fields would also be
available to Southwestern students and would be well -lit. Bryant replied that he
would look into that for McMaster.
Motion by McMaster, second by Tonn to approve Ordinance 94-46 on second reading.
Approved 6-0.
Minutes of City Council Meeting
December 13, 1994
Page 4 of 9 Pages
W Second reading ol_ 'ordinance authorizing the issuance c_ 585,000 City of Georgetown,
Texas Limited Tax Notes Series 1994; Authorizing the Levy of an Ad Valorem Tax;
Approving an Official Statement; Approving a Paying Agent/Registrar Agreement and a
Letter of Representations and Authorizing Other Matters Relating to the Issuance of the
Notes/Bob Hart and Susan Morgan
Morgan recognized City financial advisors Monty Nitcholas and Gary Kimball from
First Southwest Company who told Council that this issuance was considered small
and not worth rating, and due to the recent publicity regarding the Orange County
bankruptcy, local banks declined to purchase. First Southwest Company has agreed
to buy the notes for resale. Therefore, on this particular item, they will be the
purchaser and will not collect a fee as financial advisor to the City. Nitcholas
informed Council that the market was starting to discount rates, so it was better for
the City to move now, rather than wait until next week.
Arroyos asked for an explanation of the Orange County problem. Gary Kimball of
First Southwest Company explained that the difference between the bad investments
in Orange County, California and the City investments in Tex -Pool was that the State
of Texas backs Tex -Pool and provides liquidity. In the last week, other cities have
pulled $1 billion out of the $3.8 billion in Tex -Pool.
Motion by McMaster, second by Arroyos to approve Ordinance 94-47 on second
reading. Approved 6-0.
X Approval of a short form final plat of Frost and Benold Subdivision, a 42.38 acre tract in the
David Wright Survey, ratification of variances to the Subdivision Regulations and fee waiver
request/Ed Barry and Hildy Kingma
According to Kingma, three streets in the subdivision dead-end into the subject
property. Of the three, it may be necessary to make a cul-de-sac out of Bluebonnet
Trail. The Planning and Zoning Commission wants the School District to provide an
easement.
Voltz expressed concern about the increased traffic impact and condition of the roads
where the traffic will increase. Wood referred these negotiations to the Council Sub -
Committee composed of Doris Curl and Ferd Tonn, who will meet with
representatives from the School Board. Council feels that the School Board has put
the City in a difficult position regarding traffic impact.
Vincent asked about buffering around the houses. Kingma replied that the ordinance
doesn't require buffering due to both pieces of property being zoned RS, but a berm
has been planned for the northwest side due to the presence of karst, in compliance
with the Endangered Species Act. McMaster thinks schools should not be zoned RS.
Vincent thinks that a cul-de-sac should be required on Bluebonnet Trail. Kingma
explained that a meeting was scheduled for next week regarding Bluebonnet Trail.
Motion by Vincent, second by McMaster to approve the short form final plat and fee
waiver request. Approved 6-0.
Minutes of City Council Meeting
December 13, 1994
Page 5 of 9 Pages
Y Approval of a dE_ 'ed development plan of Russell Su. _'vision, Block 1, Lot 1; and
ratification of variances to the Subdivision Regulations/Ed Barry and Hildy Kingma
Barry explained that this DDP met all issues and asked that Council approve on the
contingency that the staff of Community Owned Utilities approves it. Barry stated
that the project clearly meets all ordinance requirements, and the property could not
be re -zoned at this time. Vincent expressed that citizens had opposed this item at the
Planning and Zoning (P & Z) Meeting. P & Z is requiring that the applicant install
a continuous hedge as a buffer.
Voltz acknowledged concerns from citizens, but as long as the project meets the
Subdivision Regulations, the Council has no control over the kind of business that
goes in. She spoke of having learned about crime prevention by environmental design
at the recent NLC Conference, and suggested it would be a good idea to include that
process in future policy.
Motion by Tonn, second by Arroyos to approve the DDP. Approved 4-2. (Vincent
and McMaster opposed)
Z Approval of a resubdivision of City of Georgetown, Block 41, part of Lot 7; and ratification
of variances to the Subdivision Regulations/Ed Barry and Hildy Kingma
Kingma explained to Council that the purpose of this item was to clean up an illegal
lot situation that had occurred in the 1980's. The location is intended to be used for
office only due to the lack of a firewall. This resubdivision applies to only one of the
two illegal lots. The other property owner has been notified.
Co -applicant Melissa Dietz assured Council that the variance would be obeyed, and
that the location would only be used for office space. Motion by McMaster, second
by Tonn to approve the resubdivision and to ratify the variances. Approved 6-0.
AA Approval of a short form final plat of the Fletcher Subdivision, 1.27 acre tract in the Clement
Stubblefield Survey, and a part of Division A, Outlots 22 and 23; and consider ratification
of the Planning and Zoning Commission's recommendation to approve variances to the
Subdivision Regulations/Ed Barry and Hildy Kingma
Kingma reminded Council that the subject property is the donated land for the
Georgetown Housing Authority and that on October 25 they had voted to pay the
engineering fees to have this plat prepared, and waived the detailed development plan,
creating the need for the variance. The Planning and Zoning Commission required
the installation of a continuous hedge and a 25-foot buffer set back in the front.
Curl questioned the existence of adequate lighting for night-time functions. Arroyos
also warned of the need for adequate lighting, saying that there have been problems
at the park down the street. Wood suggested that the City put up a power pole in that
location. Council also questioned the safety of installing a hedge as a buffer, saying
that the hedge would create an obstruction to visibility.
Minutes of City Council Meeting
December 13, 1994
Page 6 of 9 Pages
Motion by ' Master, second by Tonn to approv, :ie final plat for the Fletcher
Subdivision provided that the continuous hedge utilizes low -growing shrubs.
Approved 5-1. (Arroyos opposed)
BB Approval of a preliminary plat of a planned unit development of Katy Crossing Subdivision,
a 108 acre tract in the Antonio Flores Survey/Ed Barry and Hildy Kingma
Kingma explained that this plat included all five phases to be developed. One section
will contain smaller than standard lots (average lot size is 7,000 square feet), and
transfers would be made to allow for greater impervious cover, making sure the
impervious and building cover limits throughout the subdivision as a whole never
exceed those established by the Subdivision Regulations. Some area residents were
concerned about the movement of farm equipment on streets with parking on both
sides. Planning and Zoning specified a 60-foot right of way for Claris Lane. There
will be two parks, one local and one city-wide, more than required by ordinance.
Motion by McMaster, second by Torn to approve the preliminary plat. Approved 6-0.
CC Approval of a resolution indicating intent to annex an 81.89 acre property located at the
southeast corner of Westinghouse Road and IH35 and the 108 acre property known as Katy
Crossing, a portion of a tract located south of FM971 near its intersection with CR151A/Ed
Barry and Clyde von Rosenberg
Barry pointed out that the owners of the 108-acre property have requested annexation.
The City will already be providing water and wastewater to both locations.
Motion by McMaster, second by Torn to approve the intent to annex. Approved 6-0.
DD First reading of an ordinance to rezone of 0.754 acres in the Lewis J. Dyches Survey as
recorded in Volume 629, Page 55 of the Official Deed Records of Williamson County, Texas
from RS, Residential Single Family to C-2A, Commercial First Height/Ed Barry and Hildy
Kingma
In accordance with the publication requirements in the new Charter provision, Kingma
read the caption only. Motion by McMaster, second by Curl to approve this ordinance
on first reading. Approved 6-0.
EE First reading of an ordinance adopting revisions to the City's Subdivision Regulations, making
the regulations continuously effective, and establishing a revision requirement/Ed Barry and
Hildy Kingma
Kingma explained that the Advisory Committee began work on revising the
Subdivision Regulations in October of 1993. Two required public hearings have been
held by the Planning and Zoning Commission. The Council reviewed the proposed
revisions at two workshops. Then the City Manager and planning staff conducted a
further review. As a result of concerns raised by the Jonah Water Special Utility
District, provisions have been added to the Regulations that address fire flow
standards in rural areas. Council recommended that the sunset provision be removed,
Minutes of City Council Meeting
December 13, 1994
Page 7 of 9 Pages
allowing tL.-gulations to be continuously effecti-v .unless specific action is taken
by the Council.
Motion by McMaster, second by Voltz to approve this ordinance on first reading.
Approved 6-0.
FF First reading of an ordinance establishing municipal drainage charges and monthly drainage
utility fees for utility customers within the City limits/Bob Hart and Susan Morgan
Morgan read the ordinance. Motion by McMaster, second by Vincent to approve this
ordinance on first reading. Approved 6-0.
GG Approval of a request for waiver of electric connect fees for the Cafe Project at 1953 S.
Austin Avenue/Ed Barry and Hildy Kingma
Kingma explained that the estimated amount of the fees for this project is $3200.
McMaster asked if this type of fee had been waived before. It had not. Hart
reminded Council that they had asked the staff to consider the connect fees as a way
to modify rates. Hart recommended denial of the request for waiver. Owner Clark
Lyda said that he is requesting the waiver because the expenses incurred by the City
in connecting service would be offset by the economic revenue generated by the
project on a piece of property that had stood vacant and "blighted" for the past ten
years.
Motion by McMaster, second by Tonn to require that the fees be paid by the owner
with possible reimbursement if the development policy is revised. Approved 6-0.
HH Consideration of a waiver of planning and billing related fees for the Mary Bailey Child
Development Center on College Street/Bob Hart and Ferd Torn
Tonn explained that the estimate of the total fees involved is $1200, with $350 toward
the planning fees and the rest being sewer tap fees. City Attorney Marianne Banks
advised Council that the posted agenda item did not speak to sewer tap fees, so action
could not be taken on that portion of the waiver at tonight's meeting. The Director
of the Center asked to address the Council.
Ms. Marie Johnson of 308 Ashwood Lane spoke to the Council about the excessive
expenses of preparing their new building for occupancy, and asked if the Council
could waive a pollution abatement fee of $4,000 and delay the construction of a cut -
through access road and filtration basin. Hart replied for the Council that those were
requirements of the Texas Natural Resource Conservation Commission (TNRCC).
Ms. Johnson asked for assistance with the State from the City. Wood asked Hart to
look into what the City can do to help the Head Start Program with their negotiations
with the TNRCC.
Motion by McMaster, second by Curl to waive the planning fees and bring back on
a subsequent agenda to waive the sewer tap fees. Approved 6-0.
Minutes of City Council Meeting
December 13, 1994
Page 8 of 9 Pages
II Approval of a c \`act for 1994-95 Water/Wastewater tility System Improvements
construction contract/Jim Briggs
Briggs explained that the bids were opened on December 8, too late to be included
in the agenda packets. He distributed a copy of the bid tabulations to the
Councilmembers. The projects involved in this contract include a waterline on
Highway 151 near Austin Avenue, extension of wastewater service to the Alternative
Learning Center on Austin Avenue, and resolution of a wastewater problem at
Country Club Drive and Riverview. The winning bid was from Borah, Inc. for
$393,006.00.
Motion by McMaster, second by Vincent to approve the contract being awarded to
Borah, Inc. Approved 6-0.
JJ Final comments and evaluation of meeting process
Voltz told Council that the next City Letter would be mailed out on December 22.
It will contain an application for boards and commissions, with a deadline to be
turned in by January 6. Council will receive copies of all the applications at the first
Council Meeting on January 10. The selections will be finalized at the second
meeting on January 24. The annual dinner will be held in February. She asked that
reminders be sent to the chairpersons of each committee to remind the members that
they must turn in new applications if they wish to be considered for appointment to
a second term.
The meeting was adjourned at 9:25 p.m.
Approved: Attest:
Leo Wbod, Mayor Kandra D. Lee, City Secretary
Minutes of City Council Meeting
December 13, 1994
Page 9 of 9 Pages