HomeMy WebLinkAboutMIN 10.25.2022 CC-RMinutes of the City Council
City of Georgetown, Texas
Tuesday, October 25, 2022
The Georgetown City Council met on Tuesday, October 25, 2022 at 3:00 PM at Council and Court
Building, 510 W. 9th Street.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact
the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652
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Texas at 711.
The following Members were in attendance:
Present were Josh Schroeder, Amanda Parr, Mike Triggs, Kevin Pitts, Jake French, and Ron Garland
for the Workshop.
Absent were Shawn Hood and Ben Stewart.
Ron Garland attempted to attend the meeting via virtual client but due to technical difficulties was unable
to attend the Regular Session that began at 6:00 p.m.
Policy Development and Discussion - Workshop
Mayor Schroeder called the meeting to order at 3:02 p.m.
1.A Future Mobility and Land Use Plan
Presentation, update and discussion on the Future Mobility Plan, Sidewalk Master Plan,
and Future Land Use Plan -- Mayoa Cantu, Strategic Support Manager and Sofia Nelson,
Planning Director
Cantu presented and reviewed the purpose of the update; plan synergy; previous study
updates; Future Mobility Plan (FMP); goals of the FMP Update; members of the City team;
members of the Consultant team; Public Engagement Plan (PEP); what the City is asking
residents; agencies to work with; stakeholders; how citizens can participate; needs
assessment; travel demand modeling; cross sections and
bottlenecks; implementation; future land use update; Sidewalk Master Plan; and feedback
needed from Council.
General discussion among Council and staff regarding the following: emphasis on the need
to be thoughtful of other existing plans that could impact this plan; support of the public
engagement plan; when the next pop-up event will be held; how best to utilize existing
events to spread information; incorporating neighborhood associations; and consideration
of esthetics.
1.6 Recreation Center Feasibility Study Scope of Work
Presentation and discussion regarding the Recreation Center Feasibility Scope of Work --
Kimberly Garrett, Parks and Recreation Director
Garrett presented and reviewed indoor recreation assessment; Master Plan
recommendation; draft scope of Recreation Center Feasibility Study including renovation and
expansion of the existing recreation center, needed size of new recreation center to serve
existing and future needs of Georgetown, project budget and schedule, identification of
potential funding sources, and exploration of operational partnerships; update from recent
YMCA meeting; composition and role of the advisory committee; timeline; next steps; and
needed feedback from Council.
General discussion among Council and staff regarding: positive response to renovating
current rec center and pursuing partnerships for future rec centers; approval of scope;
possible locations for a future rec center; possible locations for a future tennis center; the
importance of having plenty of pickleball courts in the future; plans for existing tennis center
once a new location is selected; possible future parks bonds; focusing on indoor recreation
with this proposed Master Plan; and general support for pursuing a partnership with the
YMCA.
1.0 Historic Tax Exemption Program Update
Presentation and discussion of historic tax exemption program development -- Jessica
Clarke, Assistant to the City Manager, and Maddison O'Kelley, Preservation and
Redevelopment Manager
Clarke presented and reviewed Council feedback summary; program purpose; program
eligibility; eligible properties; historic resource survey criteria; eligible projects; ineligible
projects; and project cost thresholds.
O'Kelley presented and reviewed the implementation plan; Planning Department Role;
example of an eligible high priority project; example of an eligible low priority project; program
scope; administrative workflow; and Historic Tax Credit important dates for implementation.
Clarke resumed the presentation and reviewed financial impact of the program; city
revenue impact projection; homeowner impact; and needed Council direction.
General Discussion among Council and staff regarding the following; candidates needing to
reapply for this benefit annually; how staff would reach out to all possible applicants; mindful
of the number of homes that could be updated annually; possible timing for rollout of the
program; how staff would handle applicants that try to stack incentives; promotion of the plan;
how best to avoid people intentionally utilizing the program for short term gain; whether or
not to allow the program only in the downtown overlay or expand beyond; and general
support for 10 year timing of the program; main structure
of program; limiting the program to the overlay district; and not allowing the benefits to
transfer from owner to owner.
Mayor recessed into Executive Session at 4:52 p.m. to begin at 5:00 p.m.
2. Executive Session
In compliance with the Open Meetings Act, Chapter 551, Texas Government Code, Vernon's
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
2.A Executive Session 10/25/2022
Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on
which the attorney has a duty to advise the City Council, including agenda items
- Litigation Update
- Parking agreement with the Sheraton Hotel
Sec. 551.072: Deliberations about Real Property
- Amendment to the purchase and sale agreement for the exchange of real property
between the City of Georgetown and Block 27, LLC
- South Lake Treated Transmission Main easements — Avant parcel
551.086: Certain Public Power Utilities: Competitive Matters
- Purchase Power Update
3. Regular Session - This portion of the Council meeting will begin no earlier than 6:00 p.m.
This Regular Session may, at any time be recessed to convene an Executive Session for any
purpose authorized by the Open Meeting Act, Texas Government Code 551.
Mayor called the meeting to order at 6:01 p.m.
&A Call to Order
Pledge of Allegiance
Comments from the Mayor
-Texas League of Women Voters Proclamation for Jessie Daniel Ames Day
- Breast Cancer Awareness Proclamation
- Engaged Leaders Program Recognition
- TML Award for the Downtown Ambassador Program
- Sun City Water Matters Group Recognition
Announcements
Action Out of Executive Session
Moved by Kevin Pitts; seconded by Jake French to Approve authorize a Settlement in
Lieu of Condemnation with Jamie Avant Deyhle, Jim Forrest Avant, and Wood Avant
Investments, Ltd., on the terms discussed in executive session.
Motion Approved: 4-0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, and Jake French IV
Voting Against: None
Moved by Kevin Pitts; seconded by Jake French to Approve authorize the City Manager to
negotiate and enter into an Amendment to the Purchase and Sale Agreement with Bock
27, LLC dated June 14, 2022, on the terms discussed in executive session.
Motion Approved: 4-0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, and Jake French
Voting Against: None
4. Public Wishing to Address Council
On a subject that is hosted on this agenda: Please fill out a speaker registration form which can
be found on the table at the entrance to the Council Chamber. Clearly print your name and the
letter of the item on which you wish to speak and present it to the City Secretary on the dais,
prior to the start of the meeting. You will be called forward to speak when the Council considers
that item. Only persons who have delivered the speaker form prior to the meeting being called
to order may speak. Speakers will be allowed up to three minutes to speak. If you wish to speak
for six minutes, it is permissible to use another requestor's granted time to speak. No more than
six minutes for a speaker may be granted. The requestor granting time to another speaker must
also submit a form and be present at the meeting.
On a subject not pasted on the agenda: An individual may address the Council at a regular City
Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to
the Tuesday meeting, with the individual's name and a brief description of the subject to be
addressed. Only those persons who have submitted a timely request will be allowed to speak.
Speakers will be given up to three minutes to address the City Council. The City Secretary can be
reached at (512) 931-7715 or cs@georgetown.org.
4.A At the time of posting no one had signed up to speak.
5. Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items which may be
acted upon with one single vote. An item may be pulled from the Consent Agenda in order to
be discussed and acted upon individually as part of the Regular Agenda.
Moved by Jake French; seconded by Amanda Parr to Approve.
Motion Approved: 4-0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, and Jake French IV
Voting Against: None
5.A Minutes from 10/11/2022
Consideration and possible action approve meeting minutes for the Special, Workshop and
Regular Meetings held on October 11, 20222 -- Robyn Densmore, City Secretary
5.13 2023 State Legislative Agenda
Consideration and possible action to adopt the City of Georgetown 2023 State Legislative
Agenda -- Ariel Traub, Intergovernmental Relations Manager
5.0 Contract for Downtown Master Plan Update Services with Design Workshop
Consideration and possible action to approve the contract between the City of Georgetown
and Design Workshop for Downtown Master Plan Update Services in an amount not to
exceed $310,685.00 -- Laurie Brewer, Assistant City Manager
5.D Fire Logistics Building Contract
Consideration and possible action to approve a contract with BRW Architects of College
Station, TX for the design, bidding, and construction administration services in the amount of
$252,000.00 for the Fire Logistics Building at Fire Station 5 -- Jennifer Bettiol, CIP Manager
5.E AvFuel Contract & Ratification
Consideration and possible action to approve an annual not to exceed amount of $3.2 Million for
the wholesale purchase of aviation fuel with Avfuel Corporation pursuant to the contract
previously approved on March 8, 2022, and ratify expenditures between October 1 and October
25, 2022 for wholesale purchases of aviation fuel in the amount of $272,000 -- Eric Johnson,
Public Works Director
5.F American Red Cross Facility Use Agreement
Consideration and possible action to approve a facility use agreement with the American Red
Cross -- Kimberly Garrett, Parks and Recreation Director
5.G Contract award to Tempset Controls
Consideration and possible action to approve a contract for the installation of Distech Direct
Digital Controls (DDC) to the HVAC system to Tempset Controls of Leander, Texas using TIPS
Contract #22010601 for the Lake Water Treatment Plant Expansion Project in the amount of $
56,068.00 -- Wesley Wright, PE., Systems Engineering Director
5.1-1 MSA with CDM Smith
Consideration and possible action to approve a Master Services Agreement with CDM
Smith, Inc., of Austin, TX, for professional engineering services -- Wesley Wright, PE,
Systems Engineering Director
5.1 Task Order CDM-23-001 for Utility Evaluation Support
Consideration and possible action to approve Task Order CDM-23-001 for Utility
Evaluation Support, to CDM Smith Inc., of Austin, TX, in the amount of $150,000.00 -
Wesley Wright, PE, Systems Engineering Director
5.J QT South, LLC (AKA Quik Trip) TIA Waiver Fee
Consideration and possible action to approve a Traffic Improvements Agreement with QT
South, LLC (AKA Quik Trip) at Shell Road and SH195 -- Wesley Wright, PE, Systems
Engineering Director
5.K 23-0033-MSA with M&S Engineering, LLC.
Forwarded from Electric Utility Advisory Board:
Consideration and possible action to approve Master Service Agreement 23-0033-MSA with
M&S Engineering, LLC. for Professional Services Task Order Edition -- Daniel McReynolds,
Electric Engineering Manager
51 23-0031-MSA with McCord Engineering, Inc.
Forwarded from Electric Utility Advisory Board:
Consideration and possible action to approve Master Service Agreement MSA-23-0031 with
McCord Engineering, Inc. for Professional Services, Task Order Edition -- Daniel
McReynolds; Electric Engineering Manager
5.M Task Order MEI-23-001 for McCord Engineering, Inc. 23-0031-MSA
Forwarded from Electric Utility Advisory Board:
Consideration and possible action to approve Task Order MEI-23-001 with McCord Engineering,
Inc. for Electric System and Planned Capital Improvement Projects in the not to exceed amount
of $200,000.00 -- Daniel McReynolds, Electric Engineering Manager
5.N Task Order MEI-23-002 for McCord Engineering, Inc. 23-0031-MSA
Forwarded from Electric Utility Advisory Board:
Consideration and possible action to approve Task Order MEI-23- 002 with McCord
Engineering, Inc. for Electric Planning and Engineering Assistance in the not to exceed
amount of $250,000.00 -- Daniel McReynolds, Electric Engineering Manager
5.0 Task Order MEI-23-003 for McCord Engineering, Inc. 23-0031-MSA
Forwarded from Electric Utility Advisory Board:
Consideration and possible action to approve Task Order MEI-23-003 with McCord
Engineering, Inc. for New Development Engineering and Design in the not to exceed
amount of $590,000.00 -- Daniel McReynolds, Electric Engineering Manager
5.P Authorizing Library materials purchases from Ingram, Inc.
Consideration and possible action to authorize Library staff to purchase library materials from
Ingram, Inc. under SmartBuy Texas Contract # 715-M2 in a total amount not to exceed
$250,000.00 for fiscal year 2022-2023 -- Sally Miculek, Library Services Director
5.Q Authorizing Library audio visual materials and digital content purchases from
Midwest Tape LLC.
Consideration and possible action to authorize Library staff to purchase audio/visual
materials and digital content from Midwest Tape in a total amount not to exceed $70,000.00
for fiscal year 2022-2023 -- Sally Miculek, Library Services Director
5.R Authorizing Library digital content purchases from Overdrive, Inc. Consideration and
possible action to authorize Library staff to purchase digital library materials from OverDrive, Inc.
in a total amount not to exceed $120,000.00 for fiscal year 2022-2023 -- Sally Miculek, Library
Services Director
5.S Public Utility Easement Language Change for Blue Springs Business Park, LLC
Consideration and possible action to approve a Resolution conditionally authorizing the
acceptance of a public utility easement in the L.J. Dyches Survey, Abstract No. 180, from Blue
Springs Business Park, LLC upon resolution of any outstanding title matters, and to authorize
the City Manager to execute any related agreements -- Lauren Boenig, Real Estate Services
Coordinator
5.T Acceptance of Kasper/McNutt Lift Station Site and Facilities
Consideration and possible action to approve a Resolution conditionally authorizing the
acceptance of a 0.264-acre lift station site in the J. Robertson Survey, Abstract No. 545, from
Continental Homes of Texas, LLC and Southeast Williamson County Municipal Utility District No.
1 upon resolution of any outstanding title matters, and to authorize the City Manager to execute
any related agreements -- Jim Kachelmeyer, Sr. Assistant City Attorney
5.0 Purchase of Servers from Waypoint
Consideration and possible action to approve the purchase of 7 servers from Waypoint for a
total of $132,199.00 -- James Davis, IT Manager -Operations
5.V Five Year Contract with Milsoft Utility Solutions
Consideration and possible action to approve a new five-year contract with Milsoft Utility
Solutions, Inc. ("Milsoft") for annual software support and maintenance services for a five year
total of $383,191.00 -- Chris Bryce, IT Director
5.W UDC Rewrite Steering Committee
Consideration and possible action to appoint the members of the UDC Diagnostic and
Rewrite Committee -- Sofia Nelson, Planning Director
5.X Contract for Unified Development Code (UDC) Diagnostic and Rewrite
Consideration and possible action to approve the contract between the City of Georgetown and
Freese and Nichols Inc. for Unified Development Code (UDC) Diagnostic and Rewrite Services
in an amount not to exceed $ 538,215.00 -- Sofia Nelson, Planning Director
5.Y 2022-7-SUP First Presbyterian Cemetery and Columbarium, 106 E 20th St - Second
Reading
Second Reading of an Ordinance on a request for a Special Use Permit for a columbarium in the
Industrial (IN) zoning district on the property located at 106 E 20th St, bearing the legal
description of 2.59 acres in Block 12 of the Sparks Addition (2022-7-SUP) -- Sofia Nelson,
Planning Director
52 2022-9-REZ Lone Star Circle of Care Headquarters, 1100 W 17th St - Second Reading
Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone
11.707 acres in the Clement Stubblefield Survey, from the Residential Single -Family (RS)
zoning district to the Office (OF) zoning district, for the properties generally located at 1100
W 17th Street (2022-9-REZ) -- Travis Baird, Assistant Planning Director - Current Planning
5.AA 2022-2- PUD - The Junction at 1460, Westinghouse and FM 1460 - Second Reading
Second Reading of an Ordinance on a request for a zoning map amendment to rezone
approximately 57 acres in the Mott J. Survey from AG — Agriculture to Planned Unit
Development (PUD) with a base zoning of Residential Single Family (RS) , Low Density
Multifamily (MF-1) , High Density Multifamily (MF-2) and Local commercial (C-1), for
property generally located at the southeast corner of Westinghouse Road and FM 1460
(2022-2-PUD) -- Sofia Nelson, Planning Director
5.AB 2022-8-REZ Rezoning application to Office for 4219 and 4221 Williams Drive - Second
Reading
Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone Lots
1 and 2, Loper-Seebock Subdivision, from the Agriculture (AG) zoning district to the Office
(OF) zoning district, for the properties generally located at 4219 and 4221 Williams Drive
(2022-8-REZ) -- Travis Baird, Assistant Planning Director -Current Planning
6. Legislative Regular Agenda
6.A 2022-9-PUD Fidelis Rezoning Ordinance 2990 N IH 35 - Second Reading
Second Reading of an Ordinance for a Zoning Map Amendment to rezone approximately
56.730 acres in the John Berry Survey 3, from the Agriculture (AG) zoning district to the
Planned Unit Development (PUD) district, with a Business Park (BP) base zoning district for
the property generally located at 2990 N IH 35 (2022-9-PUD) -- Sofia Nelson, Planning
Director
Nelson presented the item and reviewed the Aerial Map; architectural planning; map of
nearby development; photo of the area; Future Land Use/Overall Transportation Plan Map;
Regional Center (RC) zoning designation explanation; land use ratios; Zoning Map;
Planned Unit Development (PUD) explanation; PUD request; architectural commitments;
renderings of the project; allowable uses; how the application applies or partially complies
with all aspects of the approval criteria for UDC Sections 3.065.030 and 3.06.040; and that
public notifications were sent and to date staff has received no comments.
Council did not discuss the item after the staff presentation.
Moved by Kevin Pitts; seconded by Mike Triggs to Approve item as presented.
Motion Approved: 3-2
Voting For: Josh Schroeder, Mike Triggs, and Kevin Pitts
Voting Against: Amanda Parr and Jake French
6.B 2021-19-ANX Bridge Business Park at 5501 S IH 35 - Second Reading
Second Reading of an ordinance to zone, upon annexation, a 92.248-acre tract out of F. A
Hudson Survey, Abstract 295 and the J. Powell Survey Abstract 491, to a Planned Unit
Development with the Business Park (BP) and Industrial (IN) base zoning districts, for the
property generally located at 5501 S IH 35 and the annexation of approximately 0.761 acres
of City -owned right-of-way of Rabbit Hill Road and the annexation of approximately 3.879
acres of County maintained right-of-way of Rabbit Hill Road (2021-19-ANX) -- Sofia Nelson,
Planning Director
Nelson presented the item and reviewed the Location Map; Aerial Map; Future Land
Use/Overall Transportation Plan Map; land use concept; Industrial (IN) zoning designation
explanation; Business Park (BP) zoning designation explanation; allowed and limited uses;
UDC and proposed PUD standards; concept elevation; buffering and street yard along Rabbit
Hill Road and southern property line; how the application complies or partially complies with
all aspects of the approval criteria for UDC Section 3.25.030; land use ratios for Employment
Center; gateway and image corridors for the highway corridor; how the application complies
or partially complies with all aspects of the approval criteria for UDC Sections 3.06.030 and
3.060.040; and how public notifications were sent and to date staff has received no
comments. She added that at their September 20, 2022, meeting, the Planning & Zoning
Commission (P&Z) recommended approval of the request with a 6-0 vote; and at their October
11, 2022, meeting, the City Council approved the first reading of the ordinance with a 6-1
vote.
General discussion among Council and staff regarding if this version of the item includes
changes regarding if this version of the application included Councils feedback regarding the
proposed water feature.
Moved by Amanda Parr; seconded by Kevin Pitts to Approve the item as presented.
Motion Approved: 4-0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Jake French
Voting Against: None
6.0 2022-10-SUP Senior Living Special Use Permit - First Reading
Public Hearing and First Reading of an Ordinance on a request for a Special Use Permit (SUP)
for Multifamily, Attached Dwelling Units in the Local Commercial (C-1) zoning district on the
property located at 4775 Williams Dr., bearing the legal description of 9.29 Acres in the J Fish
Survey (2022-10-SUP) -- Sofia Nelson, Planning Director
Travis Baird, Assistant Planning Director presented the item and reviewed the Location Map;
Aerial Map; Future Land Use/Overall Transportation Plan Map; Zoning Map; site rendering;
Williams Drive Corridor; C-1 Local Commercial zoning explanation; Special Use Permit (SUP)
explanation; how the application partially complies or complies with all aspects of the approval
criteria for Sections 3.07.030 and 3.06.030; how the zoning change is consistent with the
Comprehensive Plan; how the plan is intended to be an age restricted senior living facility;
and how public notifications were sent and staff received 10 written comments in opposition
of the request. He added that at their September 20, 2022, meeting, the Planning & Zoning
Commission (P&Z) recommended Approval of the request with a 6-0 vote with the condition
that the applicant must provide connectivity across the front of the site with the adjoining
properties.
Baird read the Ordinance caption.
General discussion among Council and staff regarding site access. Cade Novak with Novak
Brothers addressed the Council regarding modifications to the site based on surrounding
neighborhood feedback.
Mayor Schroeder opened the Public Hearing at 6:36 p.m. Dexter Harman, representing
several nearby neighborhoods, offered praise for developer, noted the improvements
included based on neighborhood feedback, the overall positive outcome, and gave
endorsement from the neighborhoods. Mayor Schroeder closed the Public Hearing at 6:40
p.m.
Moved by Kevin Pitts; seconded by Mike Triggs to Approve item as presented.
Motion Approved: 4- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, Joseph Qake) French IV
Voting Against: None
6.D 2022-6-ANX Gateway Annexation with initial zoning of Public Facility - First Reading
First Reading of an Ordinance for the annexation of 52.480 acres in the Joseph Mott Survey
Abstract No. 427 and the Calvin Bell Survey Abstract No. 112, including approximately 0.423
acre of right -of -way of County Road 111; and a zoning map amendment to rezone 52.057
acres out of the Joseph Mott Survey Abstract No. 427 and the Calvin Bell Survey Abstract
No. 112 to the Public Facility (PF) zoning district, upon annexation (2022-6-ANX) -- Travis
Baird, Assistant Planning Director
Baird presented the item and reviewed the Location Map; Aerial Map; Future Land
Use/Overall Transportation Plan Map; Mixed Density Neighborhoods (MDN) zoning
designation explanation; Community Center (CC) zoning designation explanation; Public
Facilities (PF) zoning designation explanation; how the application complies with all aspects
of zoning criteria for UDC Sections 3.25.030 and 3.06.030; and how public notifications were
sent and staff received one comment in favor. He added that at their October 4, 2022
meeting, the Planning & Zoning Commission (P&Z) recommended approval of the request
with a 6-0 vote.
Baird read the Ordinance caption
Ethan Harwell with Kimley Horne presented on behalf of the applicant and reviewed the
proposed campus expansion.
Mayor Schroeder opened and closed the public hearing at 6:46 p.m. as there were no
speakers.
Moved by Jake French; seconded by Amanda Parr to Approve the item as presented.
Motion Approved: 4- 0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, and Jake French
Voting Against: None
7. Adjournment
Moved by Jake French; seconded by Kevin Pitts to Adjourn.
Motion Approved: 4-0
Voting For: Amanda Parr, Mike Triggs, Kevin Pitts, and Jake French
Voting Against: None
These minutes were Approved at the meeting of
Mayor = Attest