The URL can be used to link to this page

Home My WebLink AboutHARC Bylaws signed May 2011BYLAWS CITY OF GEORGETOWN HISTORIC AND ARCHITECTURAL REVIEW COM1ViISSION' ARTICLE I. NAME AND PURPOSE Section Li. Name. Historic and Architectural Review Con 'ssion ("Commission" or "HARC")_ Section L2. Purpose. a. The Con-txniasion Yeas tt[e power, and its duties 3ndude: I_ making r commendations to the City Council on the designation of Ystoric sites or dastriccs; 2. acting and assisting The City Council in formulating designguidelin .and other supplemental materials relevant to historic preservation or design rev ew; 3. approving or disapprovixvg Certificates of Deafgn compliance; 4. ¢nd¢ring advice and guidance, upon request of the property o cupant, nstnac[ion or the restorarion, alteration or mamt¢uanc¢ of any historic resource or other building within the distric[s; and S. performing any other ft�zrctions requested by the City Council. See Ordivzanre Chapter 250. b. The Commission shall Y�ave the express authority to delegate revr¢w of mirror projects (as defined by majority vote of the Commission) [o either: 1. a Subcommittee of the Couuxrission composed. of at least three tubers; or 2_ City Staff as designated by the City Maxrager. c. Any permit issued pursuan[ to a delegation of authority shall require the signature of the Chairman or Vice -Chairman of the Commission and dermal or a permit may be appealed to tree full Commission. min �'... zo.. ..,.a. ar.e,,, co..,�,.�ss.o., ar�awa I1 x+i 4 C4 R� t /!�e lbs. � : a d:�7:_xx Section 21_ Number of Members_ The CoxTsrxaission will be comprised of not leas Haan sev¢n ('J) Members. Section 2_2_ EligibIIity. a. At least two Commission Members shall be properrty owners the historic Downtown Overlay District. Each Member shall be either a registered voter eligible to vote in City electlrnas o owners of real property that 3s designated a9 historic, either in the City's historic survey o with a state or federal historic designation, and located withfxa the Downtown or Old Town Overlay Districts. Commission Members who are registered voters -must have resided within the City for one year preceding their appointment_ b. Whenever possible, the Commission shall include a m jority of Members from xhe Following categories (with of two from each category) having a demonstrated interest in the downtown area of skills in design review: 1. licexased architect, 2. landscape architect, professional planner or urban designer, 3. historian or person with expertise in historic preservations 4. developer, contractor or realtor and 5. property owner or non-owna¢r tenant within the Downtown Overlay District. Persons with an mterest in historic preservation or urban design shall be appointed to the Commission to fill remaiaaaxag appointments. Section 2.3_ Appointm¢nt of Corranaission Members. and Commissioners-in- Tralning_ a. Members of tine Commission shall be appointed pursuant to and ha accordance with the City Charter. b. The City Council shall also appoint up [o three persons, who would be qualified to on the Commission, Commissioners-in-Traia�3rvg. Commissioners -in - Training shall not serve as alternates or as proxies fox any Comxniasion Member but ti.e�aev om...��e.. sv�aws. Aar setl M 2011 shal3 be eligible to be appointed to the position of Commission Member upon the xpiration of the term of a regular Coxmnassaon Member or upon. a vacancy bn the Commission. Section 2.4. Terms of Office. Generally, terms of offic¢ for each Member shall be two (2) yeazs. Generally, a Member clay serve two (2) c cutive terms. Refer to Ordinancc Section 236.030A for additional provisions regarding terms of office. Section 2.5. Vacancies. Vacancies twat o r during a term shall be tilled a nably possible and in the s an appointxxtent in accordance with the City Charter_ if possible, the Member shall c retinue to s until the v anry is filled. An appointment to fill a vacated term is not irzduded as a term for purposes of counting consecutive terms_ S¢etion 2_6. Compensation and Exp endilvr¢ of Funds. Members without compensation. Th¢ Commission and its Members haven uthority to expend funds to in or make an obligarion on behalf of the City unless authorized and approved by the City Covtncil. Members may be r arxtbursed For expenses authorized ar.d approved by the City Council and the Commission. Section 2.9. Comp3iance witE City Policy. Members will comply with City Ordinances, Rvles and Polices applicable to the Commission and the Members, meiuding but not limited to Ethics Ordinanre Chapter 2.20 and City Commissions, Committees and Boa>ds Ordinance Chapter 236. Section 2.8. Removal_ Any Member may be r moved from their position on the Commission for any reason, or fox no reason, by a majority vote of the City Council. ARTICLE III. COMMISSION OPFICERS S¢etion 31. Officers. The Commission Officers ar¢ Chairman, Vice -Chairman and Secretary_ The Chairman appointed by the City Counci] during the ual appointment process. The other Commission Officers. a elected by a majority vote of the Members at the first meeting after the annual appointment process_ Section 3.2. Terms of Office For Commission Officers Comrrtfssion Officers serve for a term of one yeaz_ In the a ent of v anry in the office of Chairman, the Vice - Chairman shall serve as Chairman until the City Council appoints a replacement Chairman. A vacancy in the other offices shall be elected by majority vote of the ...d a<.+e.,� cen....ts+�.+...ar�s..w Members at the next regularly scheduled meeting, o sonably pracrical For the vavrexpued term. If possible, a Commission Officershall continue to serve until the vacancy is filled. Section 3.3. Duties. a_ 'I l-.e c't+�+++�..+an pr¢aid¢s at Cossvuussioxz meetings. Tb¢ Chairn�an shall gcn ally Wage the business of the Commission. The Chairman shall perform the duties delegated to [he Chairman by the Commission. b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the Commission. The Vice -Chairman presides at Commission meetings Hie Chairman's absence. The Vice -Chairman shall perform the duties of true Chairman m the Chairman a absence or disability. c Th¢ Secretary shall perform the duties d¢legated to the Secretary by the Conurtission. ARTICLE IV. MEETINGS Section 43. Time and Date of Regular Meeting. The Commission shall meet o nth on the s eek of the month, the Same day of the week, at the same timeRand at the same placmeTh¢ regular date, tim and place of the Commission me¢t3ng will be decided by the Members at the first meetirtg. of the Commission after the annual appointment process_ S¢etioa 42. Agenda. Items may be placed on the agenda by the Chairman, the Director of Planning and Development (as Historic Preservatron Officer), true City Manage designee or at the equest of Member. The party (or ndividual) requesting the agenda item will be responsible for preparing an agenda item c sheetand for the initial presents [ion at the mee[ixtg. Items included on the agenda must be submitted to the Staff Liaison no later than one week before the Commission meeting at which the agenda item will be c sidered_ Agenda packets for regular meetings will be provided m the Members +++ aadvance of the scheduled Commission meetirtg. Agenda packets will contain the posted agenda, agenda item cover shee[s, and writ[en minutes of [he last mee[irvg_ Section 4.3. Special Meetings_ Spedal meetings may be called by the Chairman or by request of three (3) Members. �«a� ism... �..v om....��o.. srteys Section 4.4. Quoravnz. A quorum shall c ist of a majority of the Members_ A quorum i required for the Commission to a nvene a meeting and to conduct business at a meeting_ Section 4.5. Call ko Order. Commission meetings will be called to order by the Chairman or, iF absent, by the Vfce-Chairrry In the absence of both the Chairman and Vicc-Chairman, the meetfizg shall be called to order by the Secretary, and a temporary Chairman shall be elected to preside ov¢rthe meeting. Section 4.6. Conduct of Meeting. Commission eetings will be nduct¢d accordance with these Bylaws and City Council Meeting Rules and Procedures, s applicable to the Commission_ See Ordixaxce Chapter 2.24. Section 49. Voting. Eadv Member shall vote on all agenda items, a cept o matters olving a conflict of interest, substanrial financval interest o ubs[antial e mterest under state law, the City's Ethics Ordinance, o other applicable Laws Rules. and Policies. Iry such instances the Member shall make the required disclosures and shall refrain from participating in botFt the discussion and vote on the matter. 'I'tve Member may rr. at the dais or leave the dais, at the Member's option, while the matter is being e � dered and voted on by tkve ottv¢r Commission Members. Unless otherwise provided by law, if a quorevrxv is present, an agenda item must b¢ approved by a majority of the Commission Members present at the meeting_ Section 4.8. Minutes. A recording or written sites shall be ade of all open of Commission meetings. 'I'lve Staff Liaisormi rs the custodian of all Commission records and documents. Section 4.9. Atkendance. Members. required to. attend Commission meetings prepared to discuss the issues. on the agenda. A Member shall no[ify the Chairman and the Staff Liaison if true Member is vmable to attend a meeting_ Excessive absenteeism will b� subject to action under Couzzcil policy and may r¢svrlt in the Member being replaced on the Commission See Ordinance Section 2B6.OZOD. Excessive absenteeism failure to attend at least 95 % of ree .early scheduled eetuvgs, including Commission meetings. and Subcommittee meetings. If a Member is removed from the Commission that position shall be considered vacant and a ew Member shall be appointed to the Commission in accordance with Section 2.5 above. rswn�.�en - ma rce..�e.., co.......ssm.. arm...: Section 4.30. Public Participation. In ordance with Ciry yolicy, the public is welcome and i vited to attend Commission meetixgs and to speak o ny item on the agenda. A pc-rson wishing to address the Commission must sign ssp to speak m ordane¢ witty the policy of the Council c ceming participation and general public nt at public meetings. Sign-up sheets will be available and should be submitted to the Chairman prior to the start of the meeting_ If any written m�ter>•als are to be provided to the Commission, a copy shall also be provided to the Sta E Liaison For mclusio m the minutes of [he meeting. Speakers shall be allowed a maximum of three " u[es [o speak, but may take up to s ores if ano[her individual who signs up to speak. yields the time to the speaker_ If a person wishes to speak on an vssue that 3s not posted on the agenda, they must file a written request with the Staff Liaison no later than o eek beFore the scheduled meeting. The written request must stake the spedfic topic to be addressed and mdude strffident inforxtiatioxi to ixxform the Commission and the public. A person who disrupts the me¢tir.g may be asked to leave and be removed. Section 411. Open Meetings. Public notice of Commission meetings shall be provided ordance with the provisions of the Texas Open Meetings Act All Commission eetings and deliberations shall be open to the public, a cept For properly noticed closed session matters, and shall be conducted in accordance with the provisions of the Texas Open Meetixgs Act. Section 4.12. Closed Sessions. The Commission may conduct closed allowed by law, on properly noriced closed s matters, such a ulkataon wi[h attorney on legal matters, deliberarion regarding. the value of real property, c mpetitive utility atters, and economic development negoriations. A ecording r cerfff¢d agenda stall be made of all closed sessaons of Commission mee[irtgs. ARTICLE V. REPORTS TO CITY COUNCIL The Commission shall eet. with City Council, as requested, to dekexznme how the Commission may best serve and a ist City Council. City Council shall hear reports from the Commission at regularly scheduled Council meetings_ ARTICLE VI. SUBCOMMITTEES Section 6.1. Formation_ When deemed n azy by a majority of the Commission, Submommittees may be formed For specific projects related to Commission matters. a rst. e... co......:os,o.. ari..s. Subcomrttittees comprised of non-Memb¢rs-may only be formed with the prior consent and confirmation of the City Council. Section 6.2_ Expenditure of Funds. No Subcommittee, or member of a Subcommittee, has the authority to expend funds or maa an obligation on behalf of the City or the Commiss9oti. Subcommittee expenses may be reimbursed if authorized and approved by the Commission or by City Council_ Section 6_3. Open Meetings. Subcommittee meetings and deliberatiotvs shall be open to the public, a cept for properly noticed. closed session matters, and shall be conducted m accordance With the provisions of the Texas Open Meelixvgs Act. ARTICLE VIL BYLAW AMENDMENTS These Bylaws may be a ended by m jority vote of the Commission Me hers at any regulaz meeting of the Commission. The Commission's proposed amendments to the Bylaws must be approved by City Cormcil of the next Cotmcll meeting after the Commissions approval. Bylaw amendments are not effective until approved by City Couricil_ �� Approved and adopted at a meeting of itte City Council on the �O day of AA 4a� _ 20It. ATTEST: � � �y� THyE/' CITY OF GEORGETOWN tC S LP�r.�-il-2� LJ=4.�� - ty Secretary Ma ApP��ed and adopted t a meeting of th¢ Commission on t}ie. � 7 �-i�lday of �l Uf'1� .20�. A/T,T�jE/S�Ta//�I '' � l � anion secretary .w� .=e�,ew co�m,�.e� ay,a�, COMMISSION O.g . ��J C ton C man