HomeMy WebLinkAboutGTAB Bylaws 3.2015CITY OF GEORGETOWN
GEORGETOWN TRANSPORTATION ADVISORY BOARD
BYLAWS
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Georgetown Transportation Advisory Board ('Board").
Section 1.2. Purpose.
a. The purpose and goals of the Board are to:
1. assist in the development of a continuing, comprehensive, multi -modal
transportation planning process carried on cooperatively with state and
local transportation agencies in concurrence with state and federal
guidelines;
2. advise the City Council on the status of the needs identified through
the continuing multi -modal transportation planning process;
3. facilitate coordination and communication between policy boards and
agencies represented on the Board;
4. assist the general public in understanding transportation decisions and
policies;
5. act as a conduit for cooperative decision making by transportation officials of
this urbanized area in cooperation with federal, state, regional, county, and
local transportation agencies, thereby serving as the basis for a
integrative transportation planning process;
6. review items related to transportation improvements, transportation
modeling, transportation development, transportation planning,
transportation infrastructure and stormwater and conveyance systems,
including, but not limited to, streets, roads, sidewalks, highways,
freeways, aviation, transit services, and rail;
7. review items related to safety, construction, leases, charges, maintenance and
the operation of the Airport;
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8. review/recommend various potential funding mechanisms to conduct
necessary transportation improvements and projects; and
9. make recommendations and advise the City Council on matters
requiring Council action or direction as prepared by staff for Council
consideration.
b. The responsibilities of the Board include:
1. Review and recommend short-term and long-term goals and objectives for
the transportation planning process;
2. reviewing and recommending approval of transportation planning, design,
and implementation projects for the City;
3. reviewing and recommending approval of leases, rates and other
revenue options related to transportation and stormwater utilities;
4. reviewing and recommending changes to the Urbanized Area Boundary,
the Transportation Planning Area Boundary, and the Overall
Transportation Plan (OTP), Airport Master Plan, other special area
transportation, stormwater and drainage studies;
5. reviewing and recommending changes to the adopted Capital Area
Metropolitan Planning Organization Comprehensive Transportation Plan;
and
6. reviewing and recommending approval of the City's Transportation Capital
Improvement Program (TCIP) for multi -modal capital and
operating expenditures to insure coordination between local, county,
regional and state capital and operating improvement programs.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of nine (9)
Members.
Section 2.2. Eligibility. Each Member shall reside in the City of
Georgetown corporate limits or extraterritorial jurisdiction. Two Members shall
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have expertise in the aviation field. One Member shall be from the Georgetown
Transportation Enhancement Corporation (GTEC), preferably the Chairman.
One Member shall be from the Georgetown Planning and Zoning Commission,
preferably the Chairman. Two Board Members shall be members of the City
Council.
Section 2.3. Appointment of Board Members. Members of the Board shall
be appointed pursuant to and in accordance with the City Charter.
Section 2.4. Terms of Office. Generally, terms of office for each Member shall be
two (2) years. Generally, a Member may serve two (2) consecutive terms. Refer to
Ordinance Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon
as reasonably possible and in the same manner as an appointment in accordance
with the City Charter. If possible, the Member shall continue to serve until the
vacancy is filled. An appointment to fill a vacated term is not included as a term for
purposes of counting consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve
without compensation. The Board and its Members have no authority to
expend funds or to incur or make an obligation on behalf of the City unless
authorized and approved by the City Council. Members may be reimbursed for
expenses authorized and approved by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with
City Ordinances, Rules and Policies applicable to the Board and the Members,
including but not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees
and Boards Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the
Board for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is recommended by the Mayor and the City Council shall approve the
recommendation by a vote of the majority of the Council during the annual
appointment process. Should the Mayor fail to recommend a Chairman for each board,
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committee, or commission, and/or the Council fails to approve any Chairman
recommended by the Mayor, a majority of the Council plus one may approve
appointment of a Chairman to serve as Chairman without a recommendation of the
Mayor. The other Board Officers are elected by a majority vote of the Members at the
first meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term
of one year. In the event of vacancy in the office of Chairman, the Vice -Chairman
shall serve as Chairman until the City Council appoints a replacement Chairman.
A vacancy in the other offices shall be elected by majority vote of the
Members at the next regularly scheduled meeting, or as soon as reasonably
practical for the unexpired term. If possible, a Board Officer shall continue to serve
until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally
manage the business of the Board. The Chairman shall perform the duties
delegated to the Chairman by the Board.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by
the Board. The Vice -Chairman presides at Board meetings in the Chairman's
absence. The Vice -Chairman shall perform the duties of the Chairman in the
Chairman's absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the
Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a
month on the same week of the month, the same day of the week, at the same
time, and at the same place. The regular date, time and place of the Board
meeting will be decided by the Members at the first meeting of the Board after the
annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the
City Manager or designee, General Manger of Utilities or designee, or at the
request of a member. The party requesting the agenda item will be responsible
for preparing the agenda item back up materials and for the initial presentation
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at the meeting. Items included on the agenda must be submitted to the Staff
Liaison no later than one week before the Board meeting at which the agenda item
will be considered. Agenda packets for regular meetings will be provided to
the Members in advance of the scheduled Board meeting. Agenda packets will
contain the posted agenda, agenda item cover sheets, and written minutes of the last
meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or
by three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at
a meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman
or, if absent, by the Vice -Chairman. In the absence of both the Chairman and
Vice- Chairman, the meeting shall be called to order by the Secretary, and a
temporary Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in
accordance with these Bylaws and City Council Meeting Rules and Procedures, as
applicable to the Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on
matters involving a conflict of interest, substantial financial interest or
substantial economic interest under state law, the City's Ethics Ordinance, or
other applicable Laws, Rules and Policies. In such instances the Member shall
make the required disclosures and shall refrain from participating in both the
discussion and vote on the matter. The Member may remain at the dais or
leave the dais, at the Member's option, while the matter is being considered
and voted on by the other Board Members. Unless otherwise provided by
law, if a quorum is present, an agenda item must be approved by a majority of
the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all
open sessions of Board meetings. The Staff Liaison is the custodian of all Board
records and documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared
to discuss the issues on the agenda. A Member shall notify the Chairman and the
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Staff Liaison if the Member is unable to attend a meeting. Excessive absenteeism
will be subject to action under Council policy and may result in the Member being
replaced on the Board. See Ordinance Section 2.36.010D. Excessive absenteeism
means failure to attend at least 75% of regularly scheduled meetings, including
Board meetings and Subcommittee meetings. A Member shall be allowed two
excused absences for the Member's personal medical care or required medical
care of a Member's immediate family member (as defined by City Ordinance), or
Member's military service that shall not count against the 75 percent attendance
requirement. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in
accordance with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the
agenda. A person wishing to address the Board must sign up to speak in
accordance with the policy of the Council concerning participation and general
public comment at public meetings. Sign-up sheets will be available and should
be submitted to the Chairman prior to the start of the meeting. If any written
materials are to be provided to the Board, a copy shall also be provided to the Staff
Liaison for inclusion in the minutes of the meeting. Speakers shall be allowed a
maximum of three minutes to speak, but may take up to six minutes if another
individual who signs up to speak yields the time to the speaker. If a person wishes
to speak on an issue that is not posted on the agenda, they must file a written
request with the Staff Liaison no later than one week before the scheduled meeting.
The written request must state the specific topic to be addressed and include
sufficient information to inform the Board and the public. A person who disrupts
the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided
in accordance with the provisions of the Texas Open Meetings Act. All Board
meetings and deliberations shall be open to the public, except for properly noticed
closed session matters, and shall be conducted in accordance with the provisions
of the Texas Open Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed
by law, on properly noticed closed session matters, such as consultation with
attorney on legal matters, deliberation regarding the value of real property,
competitive utility matters, and economic development negotiations. A recording
or certified agenda shall be made of all closed sessions of Board meetings.
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ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board
may best serve and assist City Council. City Council shall hear reports from the
Board at regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior
consent and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a
Subcommittee, has the authority to expend funds or incur an obligation on behalf
of the City or the Board. Subcommittee expenses may be reimbursed if authorized and
approved by the Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be
open to the public, except for properly noticed closed session matters, and shall be
conducted in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any
regular meeting of the Board. The Board's proposed amendments to the Bylaws
must be approved by City Council at the next Council meeting after the
Board's approval. Bylaw amendments are not effective until approved by City
Council.
Approved and adopted at a meeting of the Board on the day of (`.
2015.
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BOARD Board Chairman
Approved and adopted at a meeting of the Board on the 2LA day of "V(A
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2015.
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THE CITY OF GEORGETOWN
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