HomeMy WebLinkAboutGTAB Bylaws 2.26.13CITY OF i ' !'
GEORGETOWN TRANSPORTATION ADVISORY BOARD
ARTICLE I. NAME AND PURPOSE
Section 1.1. Name. Georgetown Transportation Advisory Board ('Board").
Section 1.2. Purpose.
a. The purpose and goals of the Board are to:
1. assist in the development of a continuing, comprehensive, multi -modal
transportation planning process carried on cooperatively with state and local
transportation agencies in concurrence with state and federal guidelines;
2. advise the City Council on the status of the needs identified through the
continuing multi -modal transportation planning process;
3. facilitate coordination and communication between policy boards and agencies
represented on the Board;
4. assist the general public in understanding transportation decisions and policies;
5. act as a conduit for cooperative decision making by transportation officials of this
urbanized area in cooperation with federal, state, regional, county, and local
transportation agencies, thereby serving as the basis for a integrative
transportation planning process;
6. review items related to transportation improvements, transportation modeling,
transportation development, transportation planning, transportation
infrastructure and stormwater and conveyance systems, including, but not
limited to, streets, roads, sidewalks, highways, freeways, aviation, transit
services, and rail;
7. review items related to safety, construction, leases, charges, maintenance and the
operation of the Airport;
8. review/recommend various potential funding mechanisms to conduct necessary
transportation improvements and projects; and
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9. make recommendations and advise the City Council on matters requiring
Council action or direction as prepared by staff for Council consideration.
b. The responsibilities of the Board include:
1. Review and recommend short-term and long-term goals and objectives for the
transportation planning process;
2. reviewing and recommending approval of transportation planning, design, and
implementation projects for the City;
3. reviewing and recommending approval of leases, rates and other revenue
options related to transportation and stormwater utilities;
4. reviewing and recommending changes to the Urbanized Area Boundary, the
Transportation Planning Area Boundary, and the Overall Transportation Plan
(OTP), Airport Master Plan, other special area transportation, stormwater and
drainage studies;
5. reviewing and recommending changes to the adopted CAMPO Metropolitan
Planning Organization Comprehensive Transportation Plan; and
6. reviewing and recommending approval of the City's Transportation Capital
Improvement Program (TCIP) for multi -modal capital and operating
expenditures to insure coordination between local, county, regional and state
capital and operating improvement programs.
ARTICLE II. MEMBERSHIP
Section 2.1. Number of Members. The Board will be comprised of nine (9) Members.
Section 2.2. Eligibility. Each Member shall reside in the City of Georgetown
corporate limits or extraterritorial jurisdiction. Two Members shall have expertise in the
aviation field. One Member shall be from the Georgetown Transportation
Enhancement Corporation (GTEC), preferably the Chairman. One Member shall be
from the Georgetown Planning and Zoning Commission, preferably the Chairman. No
more than two Board Members will be members of the City Council.
Section 2.3. Appointment of Board Members. Members of the Board shall be
appointed pursuant to and in accordance with the City Charter.
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Section 2.4. Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Refer to Ordinance
Section 2.36.030A for additional provisions regarding terms of office.
Section 2.5. Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
An appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board and its Members have no authority to expend funds or to
incur or make an obligation on behalf of the City unless authorized and approved by
the City Council. Members may be reimbursed for expenses authorized and approved
by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to Ethics Ordinance Chapter 2.20 and City Commissions, Committees and Boards
Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice -Chairman and Secretary.
The Chairman is appointed by the City Council during the annual appointment process.
The other Board Officers are elected by a majority vote of the Members at the first
meeting after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of
one year. In the event of vacancy in the office of Chairman, the Vice -Chairman shall
serve as Chairman until the City Council appoints a replacement Chairman. A vacancy
in the other offices shall be elected by majority vote of the Members at the next
regularly scheduled meeting, or as soon as reasonably practical for the unexpired term.
If possible, a Board Officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
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a. The Chairman presides at Board meetings. The Chairman shall generally manage
the business of the Board. The Chairman shall perform the duties delegated to the
Chairman by the Board.
b. The Vice -Chairman shall perform the duties delegated to the Vice -Chairman by the
Board. The Vice -Chairman presides at Board meetings in the Chairman's absence.
The Vice -Chairman shall perform the duties of the Chairman in the Chairman's
absence or disability.
c. The Secretary shall perform the duties delegated to the Secretary by the Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month
on the same week of the month, the same day of the week, at the same time, and at the
same place. The regular date, time and place of the Board meeting will be decided by
the Members at the first meeting of the Board after the annual appointment process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the City
Manager or designee, General Manger of Utilities or designee, or at the request of a
member. The party requesting the agenda item will be responsible for preparing the
agenda item back up materials and for the initial presentation at the meeting. Items
included on the agenda must be submitted to the Staff Liaison no later than one week
before the Board meeting at which the agenda item will be considered. Agenda packets
for regular meetings will be provided to the Members in advance of the scheduled
Board meeting. Agenda packets will contain the posted agenda, agenda item cover
sheets, and written minutes of the last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A
quorum is required for the Board to convene a meeting and to conduct business at a
meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman or,
if absent, by the Vice -Chairman. In the absence of both the Chairman and Vice -
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
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Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and City Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City's Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter. The
Member may remain at the dais or leave the dais, at the Member's option, while the
matter is being considered and voted on by the other Board Members. Unless
otherwise provided by law, if a quorum is present, an agenda item must be approved
by a majority of the Board Members present at the meeting.
Section 4.8. Minutes. A recording or written minutes shall be made of all open
sessions of Board meetings. The Staff Liaison is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. A Member shall be allowed two excused absences for the
Member's personal medical care or required medical care of a Member's immediate
family member (as defined by City Ordinance), or Member's military service that shall
not count against the 75 percent attendance requirement. If a Member is removed from
the Board that position shall be considered vacant and a new Member shall be
appointed to the Board in accordance with Section 2.5 above.
Section 4.10. Public Participation. In accordance with City policy, the public is
welcome and invited to attend Board meetings and to speak on any item on the agenda.
A person wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning participation and general public comment at public
meetings. Sign-up sheets will be available and should be submitted to the Chairman
prior to the start of the meeting. If any written materials are to be provided to the
Board, a copy shall also be provided to the Staff Liaison for inclusion in the minutes of
the meeting. Speakers shall be allowed a maximum of three minutes to speak, but may
take up to six minutes if another individual who signs up to speak yields the time to the
speaker. If a person wishes to speak on an issue that is not posted on the agenda, they
must file a written request with the Staff Liaison no later than one week before the
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scheduled meeting. The written request must state the specific topic to be addressed
and include sufficient information to inform the Board and the public. A person who
disrupts the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A recording or certified agenda shall
be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non -Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
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These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board"s proposed amendments to the Bylaws must be
approved by City Council at the next Council meeting after the Board's approval.
Bylaw amendments are not effective until approved by City Council.
Approved and adopted at a meeting of the Board on the day of
20
T.
Board Secretary
Board Chairman
Approved and adopted at a meeting of the City Council on the OU day of
201S
ATTEST:
Mayoe
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