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Home My WebLink AboutMIN 03.08.2022 CC-WNotice of Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, March 8, 2022 The Georgetown City Council will meet on Tuesday, March 8, 2022, at 2:00 PM at City Council Chambers located at 510 West 91h Street. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. Mayor Schroeder called the meeting to order at 2:00 p.m. The following Council Members were in attendance: Mayor Josh Schroeder; Amanda Parr, Council Member District 1; Shawn Hood, Council Member District 2; Mike Triggs, Council Member District 3; Steve Fought, Council Member District 4; Kevin Pitts, Council Member District 5 and Mayor Pro Tem; and Jake French, Council Member District 6. Tommy Gonzalez, Council Member District 7 arrived during Item F. A quorum of Council Members was present in Council Chambers and a roll call was performed. Policy Development/Review Workshop - Call to order at 2:00 PM A. Presentation and discussion regarding building height in the Downtown Overlay District -- Sofia Nelson, Planning Director Nelson presented and reviewed the following: current code requirements; Downtown Overlay District; Mixed Use -Downtown (MU-DT); zoning standards for building height; courthouse view protection; courthouse view analysis; design guidelines for building height; criteria for approval for building height modification; process for approval; initial staff analysis; full staff analysis; and needed feedback from Council. General discussion among Council and staff related to when the 40-foot height requirements were adopted and reasoning for the adoption. Liz Weaver, Peter Dawa, and Larry Olsen addressed the Council regarding their lack of approval related to the possible changes to height requirements. General discussion related to what the 40-foot height was established from; consideration of the Downtown Master Plan; the possibility of designating different areas with different requirements; ability to collect input; desire to maintain beauty of downtown; consideration for four-story buildings; maximum heights outside of downtown; appeal process; and the role of HARC (Historical Architecture and Review Commission) B. Presentation and discussion on statement of qualification submittals for 2021 mobility bond projects -- Wesley Wright, PE, Systems Engineering Director Wright presented the item and reviewed the following: background on State Law related to submittals for projects; new road construction/rehab scope, ranking criteria, and rankings; next steps; projects from 2021 Mobility Bond; and other projects. General discussion among Council and staff related to clarification of ranking criteria; possible plan for feedback that can be provided to the applicants; work experience of applicants; work loads of applicants; and aspects of some of the projects. C. Review and discussion of the City's annual year-end external audit and Annual Comprehensive Financial Report (AFR) for the fiscal year ended September 30, 2021-- Elaine S. Wilson, Assistant Finance Director Wilson presented the item and reviewed the background; terms; independent audit; contents of the AFR; summary statement of net position; summary statement of activities; and 2021 highlights. Adam McCane with Weaver and Tidwell presented and reviewed the following: audit process; City financial statements; federal awards; required communications; and how the City received an unmodified and clean opinion. Mayor Schroeder recessed at 3:28 p.m. for a break and called the meeting back to order at 3:36 p.m. D. Presentation and discussion regarding the City's Quarterly Financial Report, which includes the Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the quarter ending December 31, 2021-- Nathan Parras, Assistant Finance Director Parras presented and reviewed the quarterly financial report including the following: Budget in this report reflects the CIP Roll Forward and Operational Amendment; year -over -year comparisons of FY2021 and FY2022 begin to normalize from the impact of COVID-19; General Fund budget revenue sources, sales tax, property tax, franchise fees, PILOT/ROI (payment in lieu of taxes/return on investment), planning and development revenue, sanitation revenue, Fire and EMS revenue, parks and recreation, budget expense sources, personnel, and operations; Electric Fund budget revenue sources, electric sales revenue, budget expenses, purchased power, Q1 comparisons for FY 2021 and FY 2022, and costs for T&D services and electrical engineering; Water fund budget revenue sources, water charges, wastewater charges, irrigation charges, and budget expenses; and tourism fund budget revenue sources and budget expense sources. E. Presentation of the proposed Budget Calendar for the FY2023 Annual Budget and Five -Year CIP -- Nathan Parras, Assistant Finance Director Parras presented the item and reviewed the budget calendar including the timing of Council review. Key dates are as follows: October 1st is the start of the fiscal year; January is used to conduct training and CIP kickoff; February is when internal service funds are kicked off and budget staff works with CIP managers on their 5-year plans; in March is when the CIP is reviewed by City Management and the kickoff of the base budget; in April operational base budgets are due and base budget meetings happen with City Management; in May and June base budget meetings are conducted with City management and staff begins fund development; in July the City receives the certified tax rolls and conducts the City Council budget workshops; in August the City Manager presents his proposed budget and Council sets the public hearings, and in September Council adopts the tax rate and budget. Currently, Council is set to review the budget on July 191h and 201h, 2022. F. Presentation and discussion regarding the City's Cost Allocation study -- Nathan Parras, Assistant Finance Director Parras presented the item and reviewed the following: reasons for a cost allocation study; central service areas versus operating departments; central service area allocation methodology; Iterative Methodology shift; organizational shifts; General Fund central service areas; administrative services; City Secretary; Communications and Public Engagement; Accounting; Joint Service Fund Reserve; Internal Service Fund review; impacts to major funds in the General Fund, Water Fund, other Enterprise Funds; implementation options; and next steps General discussion among Council and staff related to possible additional options for implementation and multi -year funding impacts. G. Presentation and discussion of the City's Fiscal and Budgetary Policies and guidance in development of the FY2023 draft budget -- Leigh Wallace, Finance Director Wallace presented the item and reviewed the following: FY2021 Year -End General Fund/Council Special Revenue Fund; FY2022 American Rescue Plan grant update; FY2023 Budget pressure points; operating budget contingency appropriations; and revenue management for PILOT/ROI (payment in lieu of taxes/return on investment). General discussion among Council and staff regarding operating revenues for the Electric Fund; Water and Wastewater PILOT numbers; and the amounts the City pays for electric and water rates. Wallace continued the presentation and reviewed revenue management and reserves for the Water Fund, reserves not in compliance, debt, and feedback from Council on the following options: in process cost of service study for Electric which may present options to change rates to recover funds faster for debt service; using one-time available General Fund balance or Council SRF balance to create new reserve; taking the difference of Electric PILOT calculation to fund reserve; and providing other direction to reduce Electric expenses. General consensus of Council was to follow staff recommendations for American Rescue Plan grant funds; look at options for reducing the PILOT percentage; earmarking funds within the Electric Fund to potentially pay off debt; and the need for a future workshop to discuss how to best utilize one time funding. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. H. Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Litigation Update Sec. 551.072: Deliberations about Real Property - Block 27, property located near the corner of 6th Street and Austin Avenue - Block 39, City -owned property located at the corner of 6th Street and Main Street and at 111 East 7th Street Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project See Three Adjournment Mayor Schroeder recessed into Executive Session at 5:21 p.m. to begin at 5:30 p.m. Approved by the Georgetown City Council on Paf CA/ - �H , CJ�� Date Attest: y Secretary