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Home My WebLink AboutMinutes_GTWU 06.2021City of Georgetown, Texas Georgetown Water Utility Board Meeting Minutes Thursday, June 10, 2021 at 2:00 p.m. Teleconference Board Members Present: Thomas Glab; Board Chair (virtual), Stuart Garner, Steve Fought, Michael Morrison, Scott Macmurdo (virtual) Staff Members Present: Chelsea Solomon, Director of Water Utilities; Leticia Zavala Jones, Customer Care Director; Wesley Wright, System Engineering Director; Laurie Brewer, Assistant City Manager; David Thomison, Water Services Manager; Mike Welch, Treatment and Regulatory Manager; Cindy Popisil, Customer Care Manager; Chris Pousson, Project Manager; Mike Maldonado, Aaron St. Pierre, Administrative Assistant; Tina Davis, Board Liaison Guest: Alan Wolke Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order - Meeting was called to order by Chair at 2:06 PM B. Monthly report from Water Utility Directors — Jones reports Customer Care residential customers up about 200, non-residential customers up just over 100. 77% is from Advanced Metering Infrastructure (AMI), 23% is Automated Meter Reading (AMR). Average Water Bill/May FY 2020-residential $54.43, FY 2021- $58.36, all customers FY2020-$69.72, FY2021-$79.23. Aged receivables through 5/31/202 1 -collected approx. $20k on outstanding receivables, sewer increase about $1K on outstanding receivables. Wallace reports Finance January, February, March 2021 financials. During winter storm Water Utility experienced increase for personal overtime of $335K and operating/contracts/equipment expenses of $559K. There will be a mid -year budget amendment to increase water fund to make the fund whole. The amendment will be reflected in 3rd quarter report. City will apply for reimbursement from FEMA for 75% of eligible expenses. Water sales charge have increase due to growth & rates that were implemented, impact fees doing great. Have collected just over 50% of water revenue year to date at $23.83 million; almost an 15% increase from last year. The mid -year budget amendment includes a re -organization of 2 staff positions from Customer Care to Conservation and a contribution to Electric Fund for Ronald Regan electric feeder capital project that improves reliability of water infrastructure in the area; $180K. Brief discussion for clarity on "other miscellaneous" under Operating revenue, increase of water revenue and how it may have been different without the winter storm and what will Conservation employees/department do? Solomon reports Georgetown Water utility Advisory Board Meeting June 10, 2021 Operating Statistics rated capacity at 40 million for Water, annual production is 18.5 million gallons per day, peak per day is 30.18 gallons per day or 74%. For Wastewater, rate capacity is 8.5%, annual production YTD is 5.8. Doing good on performance metrics. Wrong day watering campaign, 66 open cases, 107 letters sent, 18 customers currently repairing sprinkler heads, 8 customers have taken the class. Currently have 212 open cases. Georgetown still in stage one of BRA reservoirs, still 3.4 feet low. Brief discussion on how rain translates to reservoir levels. Wright explained Lake Georgetown is the last to reservoir to fill. Primary fill method from the Lake is Stillhouse. Capital Improvement Projects (CIP) - Cimarron Hills WWTP under design for rest of year. Have contractual commitment with Developer; plan to make submittal to TCEQ in March 2022.Berry Creek Interceptor design complete. Acquiring easements. Goal to bid late 2021, early 2022. Will be presenting San Gabriel Interceptor to Council next month and begin late 2021. South Lake Water Treatment Plant under design, will discuss later in agenda on action item. Moving forward on Shell Road Waterline easements and Berry Creek easements; working with consultants. Waiting on landowner developer to figure out lot plans and how it will work with proposed development of Hoover Pump Station. Pilot study will begin early July for Southside Water Treatment Plant Rehab for testing out new canisters. All contracts have been approved for total rehab of facility. EARZ under ongoing construction. Expect to deliver San Gabriel Park Lift Station this summer. San Gabriel WWTP Belt Press and Capital Maintenance is and Southwest Bypass Waterline have been completed. Making good progress on Northlake Pump Station done and turned over for operations. Mike Cunningham starting on Treatment Plant Expansion. C. Virtual Conference instructions, to include options for public comments and how the public may address he Commission - Chelsea Solomon, Water Utility Director - Solomon explained the participation process for the public (no one signed up to speak) and the Board, everyone must state name before speaking, Chair will do roll call for votes by name) No further questions or discussion. D. Public Wishing to Address the Board. -- Thomas Glab, Board Chair — no one signed up to speak at the meeting. Regular Agenda E. Review and possible action to approve the minutes from the May 13, 2021 Water Board Meeting — Tina Davis, Board Liaison - Motion to approve minutes by Morrison, seconded by Macmurdo, Approved 5-0-0 F. Consideration and possible recommendation on an amendment to Task Order CDM-20-009 in the amount of $2,788,660 for design services related to the South Lake Water Treatment Plant -- Wesley Wright, PE, Systems Georgetown Water utility Advisory Board Meeting June 10, 2021 Engineering Director — Initial scope of South Lake Water Treatment Plant determined it would be 44 million gallons at ultimate capacity with initial phase of 11 million gallons. With growth and additional treatment capacity needed above the current 22 million gallon capacity build in 60% of the design phase, the Board previously approved the 44 million gallon buildout. Amendment to Task Order CDM-20-009 will be allow CDM to build out the full expansion. The benefit of awarding this to CDM will prevent having to move CDM out and another contractor in to complete the expansion, only having one contractor, one set of material, one set of equipment. The full expansion will double what is proposed on the site, additional treatment facility, additional treatment structure and an additional clearwell. Expansion to cost about $160 million dollars. Would like to take full expansion with CDM to Council for approval with Boards approval. Brief discussion on flood protection, staffing of the facility. Motion to approve a Morrison, seconded by Macmurdo. 5-0-0 G. Review and possible action of the Georgetown Water Utility Advisory Board Bylaws- Laura Brewer, Assistant City Manager — Brewer states request from Board Member to discuss by-laws and purpose of Water Board. Fought explained the Water Utility Board purpose is empowered to have oversight, in cooperation with the City Council, of the Georgetown Water and Wastewater Utility Resource Planning, Water Utility Construction and Operations, and Water Finance and Accounting, to give more financial oversight to the Financial Director, and more visibility at the Board and Committee level. Fought's role on any committee is not to guide the Board but to provide questions he feels the Council may ask and to represent the Water Utility Board. He will not make a motion to on an item to prevent the perception of swaying the Boards vote. May on occasion second if needed. Expects Council will want to know the Boards input on what to do with the money being generated, to look at water rates, overall supply of water vs. demand, do we have the infrastructure to supply water and know the operational contracts. No votes were taken. This item was just discussion. Adjournment Motion to adjourn by Morrison, seconded by Macmurdo at approximately 3:19 PM. �v Y Thomas Glab, Chair ,Scott Macmurdo, Secretary Board Liaison Georgetown Water utility Advisory Board Meeting June 10, 2021