HomeMy WebLinkAboutRES 022222-K - Emergency Management PlanRESOLUTION NO. OZ�—%
A Resolution of the City Council of the City of Georgetown, Texas approving
the City of Georgetown Emergency Management Basic Plan and declaring an
effective date
WHEREAS, a Texas cities must prepare, keep current, and distribute to appropriate
officials a local emergency management plan; and
WHEREAS, the purpose of an emergency management plan is to provide general
guidance for emergency management activities and an overview of our methods of disaster
mitigation, preparedness, response and recovery, and
WHEREAS, each emergency management plan must be signed by the mayor, and must
include, at a minimum: a description of the legal basis for emergency management activities;
outlines lines of authority and organizational relationships during emergency situations, and
describes how actions will be coordinated; includes a concept of operations for responding to
and recovering from emergency situations; assigns responsibility to organizations and
individuals for carrying out specific emergency actions to protect lives and property; identifies
personnel, equipment, facilities, supplies, and other resources available within the jurisdiction
or by agreement with other jurisdictions for use during response and recovery operations;
outlines procedures to request assistance from the State if local resources are insufficient to deal
with an emergency situation; and identifies mitigation actions to reduce the threat posed by
known hazards, and; and
WHEREAS, the mayor, as the emergency management director of the city, may
designate a person to serve as the emergency management coordinator; and
WHEREAS, the emergency management coordinator is responsible for developing the
emergency management plan and coordinating emergency management training; and
WHERAS, the plan, and any changes, must also be sent to the Governor's Texas
Division of Emergency Management (TDEM), and each plan must be reviewed annually and
updated at least once every five years.
NOW THEREFORE BE IT RESOLVED THAT:
1. The City of Georgetown's Emergency Management Plan is approved in its entirety;
Resolution Number: O Page 1 of 2
Description: Georgetown Emergency Management Plan Resolution
Date Approved: 02/2V2022
2. The City of Georgetown vests with the City Council the responsibility, authority, and
means to inform all parties of this action; assure that the Emergency Management Plan
will be reviewed at least annually and updated at least once every five years;
3. The City of Georgetown agrees to take such other action as may be reasonably necessary
to carry out the objectives of the Emergency Management Plan and report on progress as
required by TDEM.
Adopted and approved by the City Council of the City of Georgetown on the 22nd day of
February 2022.
ATTEST:
Robyn Deg :-rnore
City Secretary
APPROVED AS TO FORM:
Skye AZson
City Attome
Resolution Number: dL <, Page 2 of 2
Description: Georgetown Emergency Management Plan Resolution
Date Approved: 02/22/2022
EMERGENCY
MANAGEMENT
PLAN
BASIC PLAN
City of Georgetown, Texas
GEORGETOWN
T E X A S
more than welcome
This document is confidential and is for official use only. It cannot be duplicated or
distributed without the prior written consent of the City of Georgetown Office of
Emergency Management. Before responding to any request under the Public
Information or Freedom of Information Acts, you must notify this agency so we can
protect our interests and its confidentiality.
City of Georgetown, Texas BP-1 02/2022
RECORD OF CHANGES
CHANGE #
DATE OF CHANGE
DESCRIPTION
CHANGED BY
Update Section II
1
11/2021
Explanation of Terms
according to TDEM
Christine Rogers
guidance
Revised Figure 1 - Hazard
Summary to align with
2
1/2022
Hazard Mitigation Plan and
Christine Rogers
incorporate updated
impacts
Section VLB Assignment of
Responsibilities - updated
3
1/2022
primary responsible position
for various functions to
Christine Rogers
better align with current City
organizational structure
Attachment 1 - Updated
4
1/2022
distribution list to reflect city
Christine Rogers
positions
Attachment 4, 5-Aligned
i
department/agency
5
1/2022
assignments with updated
Christine Rogers
Section VLB Assignment of
Responsibilities
City of Georgetown, Texas BP-2 02/2022
APPROVAL & IMPLEMENTATION
The City of Georgetown, Texas
Emergency Management Plan
This emergency management plan is hereby approved. This plan is effective
immediately and supercedes all previous editions.
fiby'U YZA ZZ
Mayor Date
City of Ge rgetow as
City of Georgetown, Texas BP-3 02/2022
TABLE OF CONTENTS
BASIC PLAN
RECORDOF CHANGES............................................................................................................................. .. ..............2
I. AUTHORITY....................................................................................................................................................................6
A. Federal.........................................................................................................................................................................6
B. State ....................................... ....................... .............................. .................................................................................. 6
C. Local...............................................................................................................................................................................7
II. PURPOSE.....................................................................................................................................................--...--.............7
III. EXPLANATION OF TERMS.........................................................,.......................................................................7
A. Acronyms...................................................................................................................................................................7
B. Definitions.................................................................................................................................................................8
IV. SITUATION AND ASSUMPTIONS................................................................................................................14
A. Situation..............................................................................................................................................................14
B. Assumptions..........................................................................................................................................................16
V. CONCEPT OF OPERATIONS...........................................................................................................................16
A. Objectives.................................................................................................................................................................16
B. General.......................................................................................................................................................................16
C. Operational Guidance....................................................................................................................................18
D. Incident Command System(ICS)...............................................................
..19
E. ICS - EOC Interface..........................................................................................................................................20
F. State, Federal & Other Assistance..........................................................................................................21
G. Emergency Authorities.................................................................................................................................22
H. Actions by Phases of Emergency Management.......................................................................23
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES.............................................24
A. Organization.........................................................................................................................................................24
B. Assignment of Responsibilities..................................................... ..25
VII. DIRECTION AND CONTROL...........................................................................................................................37
A. General......................................................................................................................................................................37
B. Emergency Facilities......................................................................................................................................38
C. Line of Succession..................................................................................................................---- ..................39�
VIII.READINESS LEVELS............................................................................................................................................40
IX. ADMINISTRATION AND SUPPORT..........................................................................................................43
A. Agreements and Contracts......................................................................................................................43
B. Reports.....................................................................................................................................................................43
City of Georgetown, Texas BP-4 02/2022
2. Preservation of Records .................................... ............................................................. ............................ 44
D. Tra i n i ng.......................................................................................................................,.,...,.................................. 45
E. Consumer Protection....................................................................................................................................45
F. Post -Incident and Exercise Review....................................................................................................45
X. PLAN DEVELOPMENT AND MAINTENANCE
.45
A. Plan Development...........................................................................................................................................45
B. Distribution of Planning Documents...............................................................................................45
C. Review .......................................... .. .........................................................................................................46
D. Update. .............. ............................................................................................................................ . ............... . ....... 46
ATTACHMENTS
Attachment 1: Distrubution List..............................................................,.............................................................1-1
Attachment2: References.........................................................................................................•..............................2-1
Attachment 3: Organization For Emergency Management ........... .............................................. 3-1
Attachment 4: Emergency Management Functional Responsibilities ................................ 4-1
Attachment 5: Annex Assignments...................................................................................................................5-1
Attachment 6: Summary Of Agreements & Contracts ............................... ........................................ 6-1
Attachment 7: National Incident Management System Summary.........................................7-1
ANNEXES (distributed under separate cover
Annex A - Warning
A-1
Annex B - Communications
B-1
Annex C - Shelter & Mass Care
C-1
Annex D - Radiological Protection
D-1
Annex E - Evacuation
E-1
Annex F-Firefighting
F-1
Annex G - Law Enforcement
G-1
Annex H - Public Health & Medical Services
H-1
Annex I - Public Information
1-1
Annex J - Recovery
J-1
Annex K- Public Works & Engineering
K-1
Annex L- Energy & Utilities
L-1
Annex M - Resource Management
M-1
Annex N - Direction & Control
N-1
Annex O - Human Services
0-1
Annex P - Hazard Mitigation
P-1
Annex Q- Hazardous Materials & Oil Spill Response
Q-1
Annex R - Search & Rescue
R-1
Annex S -Transportation
S-1
Annex T- Donations Management
T-1
Annex U - Legal
U-1
Annex V -Terrorist Incident Response
V-1
City of Georgetown, Texas BP-5 02/2022
BASIC PLAN
I. AUTHORITY
A. Federal
1. Robert T. Stafford Disaster Relief & Emergency Assistance Act, (as amended),
42 U.S.C. 5121
2. Emergency Planning and Community Right -to -Know Act, 42 USC Chapter 116
3. Emergency Management and Assistance, 44 CFR
4. Hazardous Waste Operations & Emergency Response, 29 CFR 1910.120
S. Homeland Security Act of 2002,6 USC, §§ 1-5
6. Homeland Security Presidential Directive. HSPD-S, Management of Domestic
Incidents
7. Homeland Security Presidential Directive, HSPD-3, Homeland Security
Advisory System
8. National Incident Management System
9. National Response Plan
10. National Strategy for Homeland Security, July 2002
11. Nuclear/Radiological Incident Annex of the National Response Plan
12. Presidential Policy Directive PPD-8: National Preparedness, March 30, 2011
13. 42 USC, § 5195: Critical Infrastructures Protection Act of 2002, (as amended)
14. 6 USC, §§131-143: Critical Infrastructure Information Act of 2002, (as amended)
15. 18 USC, Section 1030, Cyber Security Enhancement Act of 2002, (as amended)
16. 45 CFR: Public Welfare
17. 49 CFR: Transportation
18. 5 USC, Title 5: Government Organization and Employees (as amended).
19. 42 CFR: Public Health
20.6 CFR: Domestic Security
B. State
1. Government Code, Chapter 418 (Emergency Management)
2. Government Code, Chapter 421 (Homeland Security)
3. Government Code, Chapter 433 (State of Emergency)
4. Government Code, Chapter 791 (Inter -local Cooperation Contracts)
S. Health & Safety Code, Chapter 778 (Emergency Management Assistance
Compact)
6. Executive Order of the Governor (RP-1): Relating to Emergency Management
March 29, 2001
7. Executive Order of the Governor (RP-32): Relating to Emergency Management
and Homeland Security, January 28, 2004
8. Executive Order of the Governor (RP-40): Relating to the National Incident
Management System as the incident management system for the State of
Texas, February 23, 2005
City of Georgetown, Texas BP-6 02/2022
9. Executive Order of the Governor (RP-57): Relating to implementing
recommendations from the Governor's Task Force on Evacuation,
Transportation, and Logistics, March 21, 2006
10. Executive Order of the Governor (RP-68): Relating to the creation of the
Blue Alert Program, August 18, 2008
11. Executive Order of the Governor (RP-69): Relating to the creation of the
Governor's Commission for Disaster Recovery and Renewal, November 20,
2008
12. Administrative Code, Title 37, Part 1, Chapter 7 (Division of Emergency
Management)
13. The Texas Homeland Security Strategic Plan, Parts I and II, December 15, 2003
14. The Texas Homeland Security Strategic Plan, Part III, February 2004
C. Local
1. City Ordinance Number 84-38, dated 7-10-84, and codified as Section 2.76 in
the Georgetown Municipal Code of Ordinances.
2. Inter -local Agreements & Contracts. See the summary in Attachment 6.
16 ViR01MDI
This Basic Plan outlines our approach to emergency operations, and is applicable to
the City of Georgetown, Texas. It provides general guidance for emergency
management activities and an overview of our methods of mitigation, preparedness,
response, and recovery. The plan describes our emergency response organization
and assigns responsibilities for various emergency tasks. This plan is intended to
provide a framework for more specific functional annexes that describe in more
detail who does what, when, and how. This plan applies to all local officials,
departments, and agencies. The primary audience for the document includes our
chief elected official and other elected officials, the emergency management staff,
department and agency heads and their senior staff members, leaders of local
volunteer organizations that support emergency operations, and others who may
participate in our mitigation, preparedness, response, and recovery efforts.
III. EXPLANATION OF TERMS
A. Acronyms
AAR
After Action Report
IAHJ
Agency Having Jurisdiction
ARC
American Red Cross
ARES
Amateur Radio Emergency Services
CAPCOG
Capitol Area Council of Governments
CASHP
Capitol Area Shelter Hub Plan
CATRAC
Capitol Area Trauma Regional Advisory Council
CFR
Code of Federal Regulations
City of Georgetown, Texas BP-7 02/2022
COG
Councils of Government
COOP
Continuity of Operations
DDC
Disaster District Committee
DHS
Department of Homeland Security
DPS
Department of Public Safety
DSHS
Department of State Health Services
EMC
Emergency Management Coordinator
EMD
Emergency Management Director
EMS
Emergency Medical Services
EOC
Emergency Operations or Operating Center
FBI
Federal Bureau of Investigation
FEMA
Federal Emergency Management Agency, an element of the U.S.
Department of Homeland Security
Hazmat
Hazardous Material
HSPD-S
Homeland Security Presidential Directive S
ICP
Incident Command Post
ICS
Incident Command System
IP
Improvement Plan
JFO
Joint Field Office
JIC
Joint Information Center
MACC
Multi -Agency Coordination Center
MACS
Multi -Agency Coordination System
MOA
Memorandum of Agreement
MOU
Memorandum of Understanding
NIMS
National Incident Management System
NRIA
Nuclear/Radiological Incident Annex
NRF
National Response Framework
OSHA
Occupational Safety & Health Administration
PIO
Public Information Officer
RMOC
Regional Medical Operations Center
SOG
Suggested Operating Guideline
SOPs
Standard Operating Procedures
SOC
State Operations Center
TAHC
Texas Animal Health Commission
TDA
Texas Department of Agriculture
TDEM
Texas Division of Emergency Management
TFS
Texas Forest Service
TRRN
Texas Regional Response Network
TSA
The Salvation Army
TXMF
Texas Military Forces
UC
Unified Command
WCEC
Williamson County Emergency Communications
WCCHD
Williamson County and Cities Health District
B. Definitions
1. Area Command (Unified Area Command). An organization established (1) to
oversee the management of multiple incidents that are each being managed
City of Georgetown, Texas BP-8 0212022
by an ICS organization or (2) to oversee the management of large or multiple
incidents to which several Incident Management Teams have been assigned.
Sets overall strategy and priorities, allocates critical resources according to
priorities, ensures that incidents are properly managed, and ensures that
objectives are met and strategies followed. Area Command becomes Unified
Area Command when incidents are multijurisdictional.
2. Agency Having Jurisdiction (AHa). A federal, state, or local entity or political
subdivision with statutory authority over certain emergency management or
emergency support and/or response functions.
3. Disaster District. Disaster Districts are regional state emergency management
organizations mandated by the Executive Order of the Governor relating to
Emergency Management whose boundaries parallel those of Highway Patrol
Districts and Sub -Districts of the Texas Department of Public Safety.
4. Disaster District Committee. The DDC consists of a Chairperson (the local
Highway Patrol captain or command lieutenant), and agency representatives
that mirror the membership of the State Emergency Management Council.
The DDC Chairperson, supported by committee members, is responsible for
identifying, coordinating the use of, committing, and directing state resources
within the district to respond to emergencies.
S. Emergency Management Coordinator (EMC). The individual legally authorized
to exercise the powers granted to the Emergency Management Director
(EMD) on an appropriate local scale and who is responsible for coordinating
emergency programs and activities within a jurisdiction. The EMD may
either serve as the EMC for a jurisdiction or designate another individual to
serve as the EMC.
6. Emergency Management Director (EMD). The presiding officer of the
governing body of an incorporated city or a county or the chief administrative
officer of a joint board. The EMD serves as the Governor's designated agent in
the administrative and supervision of duties and exercise the powers granted
to the Governor on an appropriate local scale under Chapter 418 of the Texas
Government Code.
7. Emergency Operations Center. Specially equipped facilities from which
government officials exercise direction and control and coordinate necessary
resources in an emergency situation.
8. Emergency Situations. As used in this plan, this term is intended to describe,
a range of occurrences, from a minor incident to a catastrophic disaster. It
includes the following:
a. Incident. An incident is a situation that is limited in scope and potential
effects. Characteristics of an incident include:
City of Georgetown, Texas BP-9 02/2022
1) Involves a limited area and/or limited population.
2) Evacuation or in -place sheltering is typically limited to the immediate
area of the incident.
3) Warning and public instructions are provided in the immediate area,
not community -wide.
4) One or two local response agencies or departments acting under an
incident commander normally handle incidents. Requests for resource
support are normally handled through agency and/or departmental
channels.
5) May require limited external assistance from other local response
agencies or contractors.
6) For the purposes of the NRF, incidents include the full range of
occurrences that require an emergency response to protect life or
property.
b. Emergency. An emergency is a situation that is larger in scope and more
severe in terms of actual or potential effects than an incident.
Characteristics include:
1) Involves a large area, significant population, or important facilities.
2) May require implementation of large-scale evacuation or in -place
sheltering and implementation of temporary shelter and mass care
operations.
3) May require community -wide warning and public instructions.
4) Requires a sizable multi -agency response operating under an incident
commander.
5) May require some external assistance from other local response
agencies, contractors, and limited assistance from state or federal
agencies.
6) The EOC will be activated to provide general guidance and direction,
coordinate external support, and provide resource support for the
incident.
7) For the purposes of the NRF, an emergency (as defined by the Stafford
Act) is "any occasion or instance for which, in the determination of the
President, Federal assistance is needed to supplement State and local
efforts and capabilities to save lives and to protect property and public
health and safety, or to lessen or avert the threat of catastrophe in any
part of the United States."
c. Disaster. A disaster involves the occurrence or threat of significant
casualties and/or widespread property damage that is beyond the
capability of the local government to handle with its organic resources,,
Characteristics include:
1) Involves a large area, a sizable population, and/or important facilities.
2) May require implementation of large-scale evacuation or in -place
sheltering and implementation of temporary shelter and mass care
operations.
City of Georgetown, Texas BP-10 02/2022
3) Requires community -wide warning and public instructions.
4) Requires a response by all local response agencies operating under one
or more incident commanders.
5) Requires significant external assistance from other local response
agencies, contractors, and extensive state or federal assistance.
6) The EOC will be activated to provide general guidance and direction,
provide emergency information to the public, coordinate state and
federal support, and coordinate resource support for emergency
operations.
7) For the purposes of the NRF, a major disaster (as defined by the
Stafford Act) is any catastrophe, regardless of the cause, which in the
determination of the President causes damage of sufficient severity
and magnitude to warrant major disaster federal assistance.
d. Catastrophic Incident. For the purposes of the NRF, this term is used to
describe any natural or manmade occurrence that results in extraordinary
levels of mass casualties, property damage, or disruptions that severely
affect the population, infrastructure, environment, economy, national
morale, and/or government functions. An occurrence of this magnitude
would result in sustained national impacts over prolonged periods of time,
and would immediately overwhelm local and state capabilities. All
catastrophic incidents are Incidents of National Significance.
9. Hazard Analysis. A document, published separately from this plan, that
identifies the local hazards that have caused or possess the potential to
adversely affect public health and safety, public or private property, or the
environment.
10. Hazardous Material (Hazmat). A substance in a quantity or form posing an
unreasonable risk to health, safety, and/or property when manufactured,
stored, or transported. The substance, by its nature, containment, and
reactivity, has the capability for inflicting harm during an accidental
occurrence. Is toxic, corrosive, flammable, reactive, an irritant, or a strong
sensitizer, and poses a threat to health and the environment when improperly
managed. Includes toxic substances, certain infectious agents, radiological
materials, and other related materials such as oil, used oil, petroleum
products, and industrial solid waste substances
11. Inter -local aireements. Arrangements between governments or
organizations, either public or private, for reciprocal aid and assistance during
emergency situations where the resources of a single jurisdiction or
organization are insufficient or inappropriate for the tasks that must be
performed to control the situation. Commonly referred to as mutual aid
agreements.
12. Mass Evacuation. The movement of a large number of individuals, their
household pets, and their essential personal property from a dangerous area
due to the threat or occurrence of a natural or man-made incident.
City of Georgetown, Texas BP-11 02/2022
13. Mitigation. Those capabilities necessary to reduce loss of life and property by
lessening the impact of disasters.
14. Multiagenwy Coordination System (MACS). A system which provides the
architecture to support coordination for incident prioritization, critical
resource allocation, communications system integration, and information
coordination. MACS assist agencies and organizations responding to an
incident. The elements of a MACS include facilities, equipment, personnel,
procedures, and communications.
15. Multi jurisdictional Incident. An incident requiring action from multiple
agencies wherein each have jurisdiction to manage certain aspects of an
incident. In the Incident Command System (ICS), these incidents will be
managed under Unified Command (UC).
16. Mutual Aid Acireement or Assistance Agreement M . A written or oral
agreement between and among agencies/organizations and/or jurisdictions
which provides a mechanism to quickly obtain emergency assistance in the
form of personnel, equipment, materials, and other associated services. The
primary objective of the agreement is to facilitate rapid, short-term
deployment of emergency support prior to, during, and/or after an incident.
17. National Incident Management System (NIMS). The system mandated by
HSPD-5 that provides a consistent nationwide approach for Federal, State,
local, and tribal governments; the private sector; and non -governmental
organizations to work effectively and efficiently together to prepare for,
respond to, and recover from domestic incidents, regardless of cause, size, or
complexity, the NIMS includes a core set of concepts, principles, and
terminology.
18. National Preparedness. The actions taken to plan, organize equip, train, and
exercise to build and sustain the capabilities necessary to prevent, protect
against, mitigate the effects of, respond to, and recover from those threat that
pose the greatest risk to the security of the Nation.
19. Prevention. Those capabilities necessary to avoid, prevent, or stop a
threatened or actual act of terrorism. For purposes of the national prevention
framework called for in Presidential Policy Directive (PPD) - 8 this term refers
to preventing imminentthreats.
20. Public Information. Information that is disseminated to the public via the;
news media before, during, and/or after an emergency or disaster.
21. Recovery. Those capabilities necessary to assist communities affected by an
incident to recover effectively.
22. Reentry. The process of returning evacuated residents to their homes and
City of Georgetown, Texas BP-12 02/2022
businesses after a voluntary or mandatory evacuation order. Reentry is
authorized by the local Emergency Management Director (EMD). Reentry
should be authorized only after essential government services have been
restored in the affected area and may be limited and/or authorized in phases
for public safety and/or public health.
23. Resilience. The ability to adapt to changing conditions and withstand and
rapidly recover from disruption due to emergencies.
24.Response. Those capabilities necessary to save lives, protect property and the
environment, and meet basic human needs after an incident has occurred.
25. 5ecurity. The protection of the Nation and its people, vital interests, and way of
I ife.
26. Shelter. A facility providing safe, sanitary, and secure refuge for evacuees and
first responders before, during, and after disaster incidents. Shelters are
generally located away from known hazards. Mass feeding operations may be
conducted in shelters or in other locations designated by the Williamson
County and/or local EMD of the cities adhering to this plan.
27.Special Facilities. Certain facilities which house or serve populations who
cannot care for themselves during emergency situations and/or require
unique support services. Such facilities may include schools, day care centers,
hospitals, rehabilitation centers, nursing homes, and correctional facilities.
Special facilities are required to have comprehensive shelter -in -pace,
evacuation, and continuity of operations plans in place and establish "like -to -
like" evacuation plans, wherein one facility evacuates to one or more facilities
which provide the same type and level of specialized or secure care.
28. Stafford Act. The Robert T. Stafford Disaster Relief and Emergency Assistance
Act authorizes federal agencies to undertake special measures designed to
assist the efforts of states in expediting the rendering of aid, assistance,
emergency services, and reconstruction and rehabilitation of areas
devastated by disaster.
29. Standard Operating Procedures. Approved methods for accomplishing a task
or set of tasks. SOPS are typically prepared at the department or agency
level. May also be referred to as Standard Operating Guidelines (SOGs).
,30.Terrorism. As defined in the Homeland Security Act of 2002, any activity that
(1) involves an act that (a) is dangerous to human life or potentially destructive
of critical infrastructure or key resources; and (b) is a violation of the criminal
laws of the United State or of any State or other subdivision of the United
States; and (2) appears to be intended (a) to intimidate or coerce a civilian
population; (b) to influence the policy of a government by intimidation or
coercion; or (c) to affect the conduct of a government by mass destruction,
City of Georgetown, Texas BP-13 02/2022
assassination, or kidnapping.
31. Unified Command (UC). An ICS application used when more than one agency
has incident jurisdiction or when incidents cross political jurisdictions.
Agencies work together through the designated members of the UC, often
the senior persons from agencies and/or disciplines participating in the UC, to
establish a common set of objectives and strategies and a single Incident
Action Plan (IAP).
32. Voluntary Organization. An entity that accepts individuals to work in a
voluntary capacity, provides community social services, and supports relief
and recovery operations for those affected by an emergency or disaster.
33. Wildfire. An unplanned, unwanted wildland fire including unauthorized
human -caused fires, escaped wildland fire use events, escaped prescribed fire
projects, and all other wildland fires where the objective is to put out the fire.
N. SITUATION AND ASSUMPTIONS
A. Situation
The City of Georgetown is exposed to many hazards, all of which have the
potential for disrupting the community, causing casualties, and damaging or
destroying public or private property. A summary of our major hazards is
provided in Figure 1. More detailed information is provided in our Local Hazard
Mitigation Plan which is maintained electronically by the Georgetown Office of
Emergency Management.
City of Georgetown, Texas BP-14 02/2022
Figure 1
HAZARD SUMMARY
Hazard Type:
Natural
Drought
Likelihood of
Occin-rence'
Likely
Estimated Impact on
Ptiblic fiealth & Safety
Estimated Impact
on Property
Earthquake
Unlikely
Erosion riverine
Highly Likely
�---
Extreme Heat
Highly Likely
Flash Flooding
Highly Likely
E---�
Floodin riverine
Highly Likely
Hail
Highly Likely
High Winds
Highly Like!
Infectious Disease
Highly Likely
Severe Thunderstorm
Highly Likely
Space Weather
(Geomagnetic
Disturbance
Likely
Tornado
Likel
Wildfire
Highly Likely
�--- �1-
Winter Storm
Likely
Dam Failure
Unlikely
Energy/Fuel Shortage
Highly Likely
Food Shortage/
Interruption
Unlikely
Fuel Shortage
Likely
Hazmat/Oil Spill (fixed
site)
Unlikely
Hazmat/Oil Spill
(transport)
Highly Likely
Major Structural Fire
Highly Likely
—-
Nuclear Facility Incident
Unlikely
Water S stem Failure
Likely
<--
Civil Disorder
Unlikely
CyberAttack/Denial of
Service
Highly Likely
Enemy Military Attack
Unlikely
Terrorism
Unlikely
*Likelihood of Occurrence: Unlikely, Occasional, Likely, or Highly Likely
City of Georgetown, Texas BP-15 02/2022
B. Assumptions
1. Georgetown will continue to be exposed to and subjected to the impact of
those hazards described above and as well as lesser hazards and others that
may develop in the future.
2. It is possible for a major disaster to occur at any time and at any place. In
many cases, dissemination of warning to the public and implementation of
increased readiness measures may be possible. However, some emergency
situations occur with little or no warning.
3. Outside assistance will be available in most emergency situations affecting
our city. Since it takes time to summon external assistance, it is essential for
us to be prepared to carry out the initial emergency response on an
independent basis.
4. Proper mitigation actions, such as floodplain management, and fire
inspections, can prevent or reduce disaster -related losses. Detailed
emergency planning, training of emergency responders and other personnel,
and conducting periodic emergency drills and exercises can improve our
readiness to deal with emergency situations.
V. CONCEPT OF OPERATIONS
A. Objectives
The objectives of our emergency management program are to protect public
health and safety and preserve public and private property, and the environment.
The Georgetown emergency management program fosters a lifestyle of
preparedness and campions resiliency.
B. General
1. It is our responsibility to protect public health and safety and preserve
property from the effects of hazardous events. We have the primary role in
identifying and mitigating hazards, preparing for and responding to, and
managing the recovery from emergency situations that affect our
community.
2. It is impossible for government to do everything that is required to protect the;
lives and property of our population and environment. Our citizens have the
responsibility to prepare themselves and their families to cope with
emergency situations and manage their affairs and property in ways that will
aid the government in managing emergencies. We will assist our citizens in
carrying out these responsibilities by providing public information and
instructions prior to and during emergency situations.
City of Georgetown, Texas BP-16 02/2022
3. Local government is responsible for organizing, training, and equipping local
emergency responders and emergency management personnel, providing
appropriate emergency facilities, providing suitable warning and
communications systems, and for contracting for emergency services. The
state and federal governments offer programs that provide some assistance
with portions of these responsibilities.
4. To achieve our objectives, we have organized an emergency management
program that is both integrated (employs the resources of government,
organized volunteer groups, and businesses) and comprehensive (addresses
mitigation, preparedness, response, and recovery). This plan is one element of
our preparedness activities.
S. This plan is based on an all -hazard approach to emergency planning. It
addresses general functions that may need to be performed during any
emergency situation and is not a collection of plans for specific types of
incidents. For example, the warning annex addresses techniques that can be
used to warn the public during any emergency situation, whatever the cause.
6. Departments and agencies tasked in this plan are expected to develop and
keep current standard operating procedures that describe how emergency
tasks will be performed. Departments and agencies are charged with
ensuring the training and equipment necessary for an appropriate response
are in place.
7. This plan is based upon the concept that the emergency functions that must
be performed by many departments or agencies generally parallel some of
their normal day-to-day functions. To the extent possible, the same personnel
and material resources used for day-to-day activities will be employed during
emergency situations. Because personnel and equipment resources are
limited, some routine functions that do not contribute directly to the
emergency may be suspended for the duration of an emergency. The
personnel, equipment, and supplies that would normally be required for those
functions will be redirected to accomplish emergency tasks.
8. We have adopted the National Incident Management System (NIMS) in
accordance with the President's Homeland Security Directive (HSPD)-5, as laid
out in Ord. No. 2017-09, § 3 (Exh. A), Compliance with National Incident
Management System. Our adoption of NIMS will provide a consistent
approach to the effective management of situations involving natural or man-
made disasters, or terrorism. NIMS allows us to integrate our response
activities using a set of standardized organizational structures designed to
improve interoperability between all levels of government, private sector, and
nongovernmental organizations.
9. This plan, in accordance with the National Response Framework (NRF), is an
integral part of the national effort to prevent, and reduce America's
City of Georgetown, Texas BP-17 02/2022
vulnerability to terrorism, major disasters, and other emergencies, minimize
the damage and recover from attacks, major disasters, and other
emergencies that occur. In the event of an incident of national significance,
as defined in HSPD-5, we will integrate all operations with all levels of
government, private sector, and nongovernmental organizations through the
use of NRF coordinating structures, processes, and protocols.
C. Operational Guidance
We will employ the six components of the NIMS in all operations, which will
provide a standardized framework that facilitates our operations in all phases of
emergency management. Attachment 7 provides further details on the NIMS.
1. Initial Response
a. Our emergency responders are likely to be the first on the scene of an
emergency situation. They will normally take charge and remain in charge
of the incident until it is resolved or others who have legal authority to do
so assume responsibility. They will seek guidance and direction from our
local officials and seek technical assistance from state and federal agencies
and industry where appropriate.
2. Implementation of Incident Command System (ICS)
a. The first local emergency responder to arrive at the scene of an emergency
situation will implement the Incident Command System (ICS) and serve as
the incident commander until relieved by a more senior or more qualified
individual. The incident commander will establish an incident command
post (ICP) and provide an assessment of the situation to local officials,
identify response resources required, and direct the on -scene response
from the ICP.
b. For some types of emergency situations, a specific incident scene may not
exist in the initial response phase and the EOC may accomplish initial
response actions, such as mobilizing personnel and equipment and
issuing precautionary warning to the public. As the potential threat
becomes clearer and a specific impact site or sites identified, an incident
command post may be established, and direction and control of the
response transitioned to the Incident Commander.
3. Source and Use of Resources
a. We will use our own resources, all of which meet the requirements for
resource management in accordance with the NIMS, to respond to
emergency situations, purchasing supplies and equipment if necessary,
and request assistance if our resources are insufficient or inappropriate.
§418.102 of the Government Code provides that the county should be the
City of Georgetown, Texas BP-18 02/2022
first channel through which a municipality requests assistance when its
resources are exceeded. If additional resources are required, we will:
1) Summon those resources available to us pursuant to inter -local
agreements. See Attachment 6 to this plan, which summarizes the
inter -local agreements and identifies the officials authorized to request
those resources.
2) Summon contracted emergency service resources. See Attachment 6.
3) Request assistance from volunteer groups active in disasters.
4) Request assistance from industry or individuals who have resources
needed to deal with the emergency situation.
b. When external agencies respond to an emergency situation within our
jurisdiction, we expect them to conform to the guidance and direction
provided by our incident commander, which will be in accordance with
the NIMS.
D. Incident Command System (ICS)
4. We intend to employ ICS, an integral part of the NIMS, in managing
emergencies. ICS is both a strategy and a set of organizational arrangements
for directing and controlling field operations. It is designed to effectively
integrate resources from different agencies into a temporary emergency
organization at an incident site that can expand and contract with the
magnitude of the incident and resources on hand. A summary of ICS is
provided in Attachment 7.
5. The incident commander is responsible for carrying out the ICS function of
command -- managing the incident. The four other major management
activities that form the basis of ICS are operations, planning, logistics, and
finance/administration. For small-scale incidents, the incident commander
and one or two individuals may perform all of these functions. For larger
incidents, a number of individuals from different departments or agencies
may be assigned to separate staff sections charged with those functions.
6. An incident commander using response resources from one or two
departments or agencies can handle the majority of emergency situations.
Departments or agencies participating in this type of incident response will
normally obtain support and resources through their own department or
agency.
7. In emergency situations where other jurisdictions or the state or federal
government are providing significant response resources or technical
assistance, it is generally desirable to transition from the normal ICS structure
to a Unified or Area Command structure. This arrangement helps to ensure
that all participating agencies are involved in developing objectives and
strategies to deal with the emergency. Attachment 7 provides additional
information on Unified and Area Commands.
City of Georgetown, Texas BP-19 02/2022
E. ICS - EOC Interface
For major emergencies and disasters, the Emergency Operations Center
(EOC) will be activated. When the EOC is activated, it is essential to establish a
division of responsibilities between the incident command post and the EOC.
A general division of responsibilities is outlined below. It is essential that a
precise division of responsibilities be determined for specific emergency
operations.
2. The incident commander is generally responsible for field operations,
including:
a. Isolating the scene.
b. Directing and controlling the on -scene response to the emergency
situation and managing the emergency resources committed there.
c. Warning the population in the area of the incident and providing
emergency instructions to them.
d. Determining and implementing protective measures (evacuation or in -
place sheltering) for the population in the immediate area of the incident
and for emergency responders at the scene.
e. Implementing traffic control arrangements in and around the incident
scene.
f. Requesting additional resources from the EOC.
3. The EOC is generally responsible for:
a. Providing resource support for the incident command operations.
b. Issuing community -wide warning.
c. Issuing instructions and providing information to the general public.
d. Organizing and implementing large-scale evacuation.
e. Organizing and implementing shelter and mass arrangements for
evacuees.
f. Coordinating traffic control for large-scale evacuations.
g. Requesting assistance from the State and other external sources.
4. In some large-scale emergencies or disasters, emergency operations with
different objectives may be conducted at geographically separated scenes. In
such situations, more than one incident command operation may be
established. If this situation occurs, a transition to an Area Command or a
Unified Area Command is desirable, and the allocation of resources to specific
field operations will be coordinated through the EOC.
5. During major emergencies, disasters, or catastrophic incidents, establishing a
Multi- Agency Coordination System (MACS) may be advisable. Central to the
MACS is the EOC, which is the nucleus of all coordination of information and
resources. The IC will manage and direct the on -scene response from the
ICP(s). The EOC will mobilize, coordinate, and deploy resources for use by the
City of Georgetown, Texas BP-20 02/2022
IC, coordinate external resource and technical support, research problems,
provide information to senior managers, disseminate emergency public
information, and perform other tasks to support on -scene operations.
F. State, Federal & Other Assistance
1. State & Federal Assistance
a. If local resources are inadequate to deal with an emergency situation, we
will request assistance from the State. State assistance furnished to local
governments is intended to supplement local resources and not substitute
for such resources, including mutual aid resources, equipment purchases
or leases, or resources covered by emergency service contracts. As noted
previously, the City of Georgetown must request assistance from
Williamson County before requesting state assistance.
b. Requests for state assistance should be made to the Disaster District 12
Committee (DDC) Chairperson, who is located at the Department of Public
Safety District Office in Austin, Texas. See Appendix 3 to Annex M, Resource
Management, for a form that can be used to request state assistance. In
essence, state emergency assistance to local governments begins at the
DDC level and the key person to validate a request for, obtain, and provide
that state assistance and support is the DDC Chairperson. A request for
state assistance must be made by the Emergency Management Director
(EMD) or Emergency Management Coordinator (EMC) and may be made
by telephone, fax, teletype, email or through WebEOC. The DDC
Chairperson has the authority to utilize all state resources within the
district to respond to a request for assistance, with the exception of the
National Guard. Use of National Guard resources requires approval of the
Governor.
c. The Disaster District staff will forward requests for assistance that cannot
be satisfied by state resources within the District to the State Operations
Center (SOC) in Austin for action.
2. Other Assistance
a. If resources required to control an emergency situation are not available
within the State, the Governor may request assistance from other states
pursuant to a number of interstate compacts or from the federal
government through the Federal Emergency Management Agency
(FEMA).
b. For major emergencies and disasters for which a Presidential declaration
has been issued, federal agencies may be mobilized to provide assistance
to states and local governments. The National Response Framework
(NRF) describes the policies, planning assumptions, concept of operations,
and responsibilities of designated federal agencies for various response
City of Georgetown, Texas BP-21 02/2022
and recovery functions. The Nuclear/Radiological Incident Annex of the
NRP addresses the federal response to major incidents involving
radioactive materials.
c. FEMA has the primary responsibility for coordinating federal disaster
assistance. No direct federal disaster assistance is authorized prior to a
Presidential emergency or disaster declaration, but FEMA has limited
authority to stage initial response resources near the disaster site and
activate command and control structures prior to a declaration and the
Department of Defense has the authority to commit its resources to save
lives prior to an emergency or disaster declaration. See Annex J, Recovery,
for additional information on the assistance that may be available during
disaster recovery.
d. The NRF applies to Stafford and non -Stafford Act incidents and is designed
to accommodate not only actual incidents, but also the threat of incidents.
Therefore, NRF implementation is possible under a greater range of
incidents.
G. Emergency Authorities
1. Key federal, state, and local legal authorities pertaining to emergency
management are listed in Section I of this plan.
2. Texas statutes and the Executive Order of the Governor Relating to
Emergency Management provide local government, principally the Mayor,
with a number of powers to control emergency situations. If necessary, we
shall use these powers during emergency situations. These powers include:
a. Emergency Declaration. In the event of riot or civil disorder, the
Mayor/Emergency Management Director may request the Governor to
issue an emergency declaration for the City of Georgetown and take action
to control the situation. Use of the emergency declaration is explained in
Annex U, Legal.
b. Disaster Declaration. When an emergency situation has caused severe
damage, injury, or loss of life or it appears likely to do so, the
Mayor/Emergency Management Director may by executive order or
proclamation declare a local state of disaster. The Mayor/Emergency
Management Director may subsequently issue orders or proclamations
referencing that declaration to invoke certain emergency powers granted
the Governor in the Texas Disaster Act on an appropriate local scale it
order to cope with the disaster. These powers include:
1) Suspending procedural laws and rules to facilitate a timely response.
2) Using all available resources of government and commandeering
private property, subject to compensation, to cope with the disaster.
3) Restricting the movement of people and occupancy of premises.
City of Georgetown, Texas BP-22 02/2022
4) Prohibiting the sale or transportation of certain substances.
5) Implementing price controls.
A local disaster declaration activates the recovery and rehabilitation
aspects of this plan. A local disaster declaration is required to obtain state
and federal disaster recovery assistance. See Annex U, Legal, for further
information on disaster declarations and procedures for invoking
emergency powers.
c. Authority for Evacuations. State law (Chapter 418.108 of the Texas
Government Code) provides a county judge or mayor with the authority to
order the evacuation of all or part of the population from a stricken or
threatened area within their respective jurisdictions if they consider the
action necessary for the preservation of life or other disaster mitigation,
response, or recovery.
d. Chapter 418.108 of the Texas Government Code authorizes the
mayor/Emergency Management Director to control ingress to and egress
from a disaster area.
e. In the event of a conflict between the decisions of the county judge and
mayor, the decision of the county judge prevails.
H. Actions by Phases of Emergency Management
1. This plan addresses emergency actions that are conducted during all four
phases of emergency management.
a. Mitigation
We will conduct mitigation activities as an integral part of our emergency
management program. Mitigation is intended to eliminate hazards,
reduce the probability of hazards causing an emergency situation, or
lessen the consequences of unavoidable hazards. Mitigation should be a
pre -disaster activity, although mitigation may also occur in the aftermath
of an emergency situation with the intent of avoiding repetition of the
situation. Our mitigation program is outlined in Annex P, Hazard
Mitigation.
b. Preparedness
We will conduct preparedness activities to develop the response
capabilities needed in the event an emergency. Among the preparedness
activities included in our emergency management program are:
1) Providing emergency equipment and facilities.
2) Emergency planning, including maintaining this plan, its annexes, and
appropriate SOPs.
City of Georgetown, Texas BP-23 02/2022
3) Conducting or arranging appropriate training for emergency
responders, emergency management personnel, other local officials,
and volunteer groups who assist us during emergencies.
4) Conducting periodic drills and exercises to test our plans and training.
c. Response
We will respond to emergency situations effectively and efficiently. The
focus of most of this plan and its annexes is on planning for the response
to emergencies. Response operations are intended to resolve an
emergency situation while minimizing casualties and property damage.
Response activities include warning, emergency medical services,
firefighting, law enforcement operations, evacuation, shelter and mass
care, emergency public information, search and rescue, as well as other
associated functions.
d. Recovery
If a disaster occurs, we will carry out a recovery program that involves both
short-term and long-term efforts. Short-term operations seek to restore
vital services to the community and provide for the basic needs of the
public. Long-term recovery focuses on restoring the community to its
normal state. The federal government, pursuant to the Stafford Act,
provides the vast majority of disaster recovery assistance. The recovery
process includes assistance to individuals, businesses, and to government
and other public institutions. Examples of recovery programs include
temporary housing, restoration of government services, debris removal,
restoration of utilities, disaster mental health services, and reconstruction
of damaged roads and bridges. Our recovery program is outlined in Annex
J, Recovery.
VI. ORGANIZATION AND ASSIGNMENT OF RESPONSIBILITIES
A. Organization
1. General
Most departments and agencies of local government have emergency
functions in addition to their normal day-to-day duties. During emergency
situations, our normal organizational arrangements are modified to facilitate
emergency operations. Our governmental organization for emergencies
includes an executive group, emergency services, and support services
Attachment 3 depicts our emergency organization.
2. Executive Group
City of Georgetown, Texas BP-24 02/2022
The Executive Group provides guidance and direction for emergency
management programs and for emergency response and recovery
operations. The Executive Group includes the Mayor, City Manager, Assistant
City Managers, Department Directors, and Emergency Management
Coordinator.
3. Emergency Services
Emergency Services include the Incident Commander and those
departments, agencies, and groups with primary emergency response
actions. The incident commander is the person in charge at an incident site.
4. Emergency Support Services
This group includes departments and agencies that support and sustain
emergency responders and also coordinate emergency assistance provided
by organized volunteer organizations, business and industry, and other
sources.
5. Volunteer and Other Services
This group includes organized volunteer groups and businesses that have
agreed to provide certain support for emergency operations.
B. Assignment of Responsibilities
1. General
For most emergency functions, successful operations require a coordinated
effort from a number of departments, agencies, and groups. To facilitate a
coordinated effort, elected and appointed officials, departments and agency
heads, and other personnel are assigned primary responsibility for planning
and coordinating specific emergency functions. Generally, primary
responsibility for an emergency function will be assigned to an individual from
the department or agency that has legal responsibility for that function or
possesses the most appropriate knowledge and skills. Other officials,
departments, and agencies may be assigned support responsibilities for
specific emergency functions. Attachment 4 summarizes the general
emergency responsibilities of local officials, department and agency heads,
and other personnel.
12. The individual having primary responsibility for an emergency function is
normally responsible for coordinating preparation of and maintaining that
portion of the emergency plan that addresses that function. Plan and annex
assignments are outlined in Attachment 5. Listed below are general
responsibilities assigned to the Executive Group, Emergency Services, Support
Services, and other Support Agencies. Additional specific responsibilities can
be found the functional annexes to this Basic Plan.
City of Georgetown, Texas BP-25 02/2022
3. Executive Group Responsibilities
a. The Mayor/Emergency Management Director will:
1) Establish objectives and priorities for the emergency management
program and provide general policy guidance on the conduct of that
program.
2) Monitor the emergency response during disaster situations and
provides direction to city management where appropriate.
3) With the assistance of the Public Information Officer, keep the public
informed during emergency situations.
4) With the assistance of the legal staff, declare a local state of disaster,
request the Governor declare a state of emergency, or invoke the
emergency powers of government when necessary.
5) Request assistance from other local governments or the State when
necessary.
6) Direct activation of the EOC.
b. The Emergency Management Coordinator will:
1) Implement the policies and decisions of the governing body relating to
emergency management.
2) Organize the emergency management program and identifies
personnel, equipment, and facility needs.
3) Assign emergency management program tasks to departments and
agencies.
4) Ensure that departments and agencies participate in emergency
planning, training, and exercise activities.
5) Coordinate the operational response of local emergency services.
6) Coordinate activation of the EOC and supervise its operation.
7) Serve as the staff advisor to our Mayor/Emergency Management
Director and City Manager on emergency management matters.
8) Keep the Mayor/Emergency Management Director and City Manager
governing body apprised of our preparedness status and emergency
management needs.
City of Georgetown, Texas BP-26 02/2022
9) Coordinate local planning and preparedness activities and the
maintenance of this plan.
10) Prepare and maintain a resource inventory.
11) Arrange appropriate training for local emergency management
personnel and emergency responders.
12) Coordinate periodic emergency exercises to test our plan and training.
13) Manage the EOC, develop procedures for its operation, and conduct
training for those who staff it.
14) Activate the EOC when required.
15) Perform day-to-day liaison with the state emergency management
staff and other local emergency management personnel.
16) Coordinate with organized volunteer groups and businesses regarding
emergency operations.
4. Common Responsibilities
All emergency services and support services will:
a. Provide personnel, equipment, and supplies to support emergency
operations upon request.
b. Develop and maintain SOPS for emergency tasks.
c. Provide trained personnel to staff the incident command post and EOC
and conduct emergency operations.
d. Provide current information on emergency resources for inclusion in the
Resource List in Appendix 1 to Annex M, Resource Management.
e. Report information regarding emergency situations and damage to
facilities and equipment to the Incident Commander or the EOC.
f. Provide information to the EOC for resource and/or situation reports.
5. Emergency Services Responsibilities
a. The Incident Commander will:
1) Manage emergency response resources and operations at the incident
site command post to resolve the emergency situation.
City of Georgetown, Texas BP-27 02/2022
2) Determine and implement required protective actions for response
personnel and the public at an incident site.
b. Warning.
1) Primary responsibility for this function is assigned to the Emergency
Communications Manager, who will prepare and maintain Annex A
(Warning) to this plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) Receive information on emergency situations.
b) Alert key local officials of emergency situations.
c) Disseminate warning information and instructions to the public
through available warning systems in coordination with the Public
Information Officer.
d) Disseminate warning and instructions to special facilities such as
schools and hospitals.
c. Communications.
1) Primary responsibility for this function is assigned to the Emergency
Communications Manager, who will prepare and maintain Annex B
(Communications) to this plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) Identify the communications systems available with the local area
and determine the connectivity of those systems, and ensure their
interoperability.
b) Develop plans and procedures for coordinated use of the various
communications systems available in this jurisdiction during
emergencies.
c) Determine and implement means of augmenting communications
during emergencies, including support by volunteer organizations.
d. Radiological Protection.
1) Primary responsibility for this function is assigned to the Fire Chief who
will prepare and maintain Annex D (Radiological Protection) to this plan
and supporting SOPs.
2) Emergency tasks to be performed include:
a) Maintain inventory of radiological equipment.
b) Ensure response forces include personnel with current training in
radiological monitoring and decontamination.
City of Georgetown, Texas BP-28 02/2022
c) Respond to radiological incidents and terrorist incidents involving
radiological materials.
d) Make notification concerning radiological incidents to state and
federal authorities.
e. Evacuation & Re -Entry.
1) Primary responsibility for this function is assigned to the Police Chief,
who will prepare and maintain Annex E (Evacuation & Re -Entry) to this
plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) Identify areas where evacuation has been or may in the future and
determine of population at risk.
b) Perform evacuation planning for known risk areas to include route
selection and determination of traffic control requirements.
c) Develop simplified planning procedures for ad hoc evacuations.
d) Determine emergency public information requirements.
e) Perform evacuation planning for functional and access needs
(schools, hospitals, nursing homes, and other institutions).
f. Firefighting.
1) Primary responsibility for this function is assigned to the Fire Chief who
will prepare and maintain Annex F (Firefighting) to this plan and
supporting SOPS.
2) Emergency tasks to be performed include:
a) Fire prevention activities.
b) Fire detection and control.
c) Hazardous material and oil spill response.
d) Terrorist incident response.
e) Evacuation support.
f) Post -incident reconnaissance and damage assessment.
g) Fire safety inspection of temporary shelters.
h) Prepare and maintain fire resource inventory.
g. Law Enforcement.
1) Primary responsibility for this function is assigned to the Police Chief,
who will prepare and maintain Annex G (Law Enforcement) to this plan
and supporting SOPs.
2) Emergency tasks to be performed include:
City of Georgetown, Texas BP-29 02/2022
a) Maintenance of law and order.
b) Traffic control.
c) Terrorist incident response.
d) Provision of security for vital facilities, evacuated areas, and shelters.
e) Access control for damaged or contaminated areas.
f) Warning support.
g) Post -incident reconnaissance and damage assessment.
h) Prepare and maintain law enforcement resource inventory.
h. Health and Medical Services.
1) Primary responsibility for this function is assigned to the Fire Chief in
coordination with the Williamson County and Cities Health District who
will prepare and maintain Annex H (Health & Medical Services) to this
plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) Coordinate health and medical care and EMS support during
emergency situations.
b) Public health information and education.
c) Inspection of food and water supplies.
d) Develop emergency public health regulations and orders.
e) Coordinate collection, identification, and interment of deceased
victims.
i. Direction and Control.
1) Primary responsibility for this function is assigned to the City Manager
who will prepare and maintain Annex N (Direction & Control) to this
plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) Direct and control our local operating forces.
b) Maintain coordination with neighboring jurisdictions and the
Disaster District in Austin.
c) Maintain the EOC in an operating mode or be able to convert the
designated facility space into an operable EOC rapidly.
d) Assigns representatives, by title, to report to the EOC and develops
procedures for crisis training.
e) Develops and identifies the duties of the staff, use of displays and
message forms, and procedures for EOC activation.
f) Coordinates the evacuation of areas at risk.
City of Georgetown, Texas BP-30 02/2022
j. Hazardous Materials & Oil Spill.
1) The primary responsibility for this function is assigned to the Fire Chief,
who will prepare and maintain Annex Q (Hazardous Material & Oil Spill
Response) to this plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) In accordance with OSHA regulations, establish ICS to manage the
response to hazardous materials incidents.
b) Establish the hazmat incident functional areas (e.g., Hot Zone, cool
zone, Cold Zone, etc.)
c) Determine and implement requirements for personal protective
equipment for emergency responders.
d) Initiate appropriate actions to control and eliminate the hazard in
accordance with established hazmat response guidance and SOPS.
e) Determine areas at risk and which public protective actions, if any,
should be implemented.
f) Apply appropriate firefighting techniques if the incident has, or may,
result in a fire.
g) Determines when affected areas may be safely reentered.
k. Search & Rescue.
1) The primary responsibility for this function is assigned to the Fire Chief,
who will prepare and maintain Annex R (Search and Rescue) to this
plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) Coordinate and conduct search and rescue activities.
b) Identify requirements for specialized resources to support rescue
operations.
c) Coordinate external technical assistance and equipment support for
search and rescue operations.
I. Terrorist Incident Response.
1) Primary responsibility for this function is assigned to the Police Chief,
who will prepare and maintain Annex V (Terrorist Incident Response) to,
this plan and supporting SOPs.
2) Emergency tasks to be performed include:
City of Georgetown, Texas BP-31 02/2022
a) Coordinate and carry out defensive anti-terrorist activities, including
criminal intelligence, investigation, protection of facilities, and public
awareness activities.
b) Coordinate and carry out offensive counter -terrorist operations to
neutralize terrorist activities.
c) Carry out terrorism consequence operations conducted in the
aftermath of a terrorist incident to save lives and protect public and
private property.
d) Ensure required notification of terrorist incidents is made to state
and federal authorities.
6. Support Services Responsibilities
a. Shelter and Mass Care.
1) Primary responsibility for this function is assigned to Parks and
Recreation Director, who will prepare and maintain Annex C (Shelter
and Mass Care) to this plan and supporting SOPs
2) Emergency tasks to be performed include:
a) Perform emergency shelter and mass care planning.
b) Coordinate and conduct shelter and mass care operations with our
other departments, relief agencies, and volunteer groups.
b. Public Information.
1) Primary responsibility for this function is assigned to the Director of
Communications and Public Engagement, who will prepare and
maintain Annex I (Public Information) to this plan and supporting SOPS.
2) Emergency tasks to be performed include:
a) Establish a Joint Information Center (JIC)
b) Conduct on -going hazard awareness and public education
programs.
c) Pursuantto the Joint Information System (JIS), compile and release
information and instructions for the public during emergency
situations and respond to questions relating to emergency
operations.
d) Provide information to the media and the public during emergency
situations.
e) Arrange for media briefings.
f) Compiles print and photo documentation of emergency situations.
c. Recovery.
City of Georgetown, Texas BP-32 02/2022
1) Primary responsibility for this function is assigned to the Permitting
and Inspections Director, who will prepare and maintain Annex J
(Recovery) to this plan and supporting SOPS.
2) Emergency tasks to be performed include:
a) Establish and train a damage assessment team using local
personnel. Coordinate the efforts of that team with state and
federal damage assessment personnel who may be dispatched to
assist us.
b) Assess and compile information on damage to public and private
property and needs of disaster victims and formulate and carry out
programs to fill those needs.
c) If damages are beyond our capability to deal with, compile
information for use by our elected officials in requesting state or
federal disaster assistance.
d) If we are determined to be eligible for state or federal disaster
assistance, coordinate with state and federal agencies to carry out
authorized recovery programs.
d. Public Works & Engineering.
1) Primary responsibility for this function is assigned to the Public Works
Director, who will prepare and maintain Annex K (Public Works &
Engineering) to this plan and supporting SOPS.
2) Emergency tasks to be performed include:
a) Protect government facilities and vital equipment where possible.
b) Assess damage to streets, bridges, traffic control devices, and other
public facilities.
c) Direct temporary repair of vital facilities.
d) Restore damaged roads and bridges.
e) Restore waste treatment and disposal systems.
f) Arrange for debris removal.
g) General damage assessment support.
h) Building inspection support.
i) Provide specialized equipment to support emergency operations.
j) Support traffic control and search and rescue operations.
e. Utilities.
1) Primary responsibility for this function is assigned to the Director of
Water Utility, who will prepare and maintain Annex L (Energy and
Utilities) to this plan and supporting SOPs.
City of Georgetown, Texas BP-33 02/2022
2) Emergency tasks to be performed include:
a) Prioritize restoration of utility service to vital facilities and other
facilities.
b) Arrange for the provision of emergency power sources where
required.
c) Identify requirements for emergency drinking water and portable
toilets to the department or agency responsible for mass care.
d) Assess damage to, repair, and restore public utilities.
e) Monitor recovery activities of privately owned utilities.
f. Resource Management.
1) Primary responsibility for this function is assigned to the Finance and
Administration Support Services Coordinator, who will prepare and
maintain Annex M (Resource Management) to this plan and supporting
sops.
2) Emergency tasks to be performed include:
a) Maintain an inventory of emergency resources.
b) During emergency operations, locates supplies, equipment, and
personnel to meet specific needs.
c) Maintain a list of suppliers for supplies and equipment needed
immediately in the aftermath of an emergency.
d) Establish emergency purchasing procedures and coordinate
emergency procurements.
e) Establish and maintain a manpower reserve and coordinate
assignment of reserve personnel to departments and agencies that
require augmentation.
f) Coordinate transportation, sorting, temporary storage, and
distribution of resources during emergency situations.
g) Establish staging areas for resources, if required.
h) During emergency operations, identify to the Donations
Management Coordinator those goods, services, and personnel
that are needed.
i) Maintain records of emergency -related expenditures for purchases
and personnel.
g. Human Services.
City of Georgetown, Texas BP-34 02/2022
1) Primary responsibility for this function is assigned to the Human
Resources and Organizational Development Director. Prepare and
maintain Annex O (Human Services) to this plan and supporting SOPs
2) Emergency tasks to be performed include:
a) Identify emergency feeding sites.
b) Identify sources of clothing for disaster victims.
c) Secure emergency food supplies.
d) Coordinate the operation of shelter facilities, whether operated by
local government, local volunteer groups, or organized disaster relief
agencies such as the American Red Cross.
e) Coordinate special care requirements for disaster victims such as
the aged, functional and access needs individuals, and others.
f) Coordinate the provision of disaster mental health services to
disaster victims, emergency workers, and/or others suffering trauma
due to the emergency incident/disaster.
h. Hazard Mitigation.
1) The primary responsibility for this function is assigned to the
Emergency Management Coordinator, who will prepare and maintain
Annex P (Hazard Mitigation) to this plan and supporting SOPs.
2) Emergency tasks to be performed include:
a) Maintain the local Hazard Analysis.
b) Identify beneficial pre -disaster hazard mitigation projects and seek
approval from local officials to implement such projects.
c) In the aftermath of an emergency, determine appropriate actions to
mitigate the situation and coordinate implementation of those
actions.
d) Coordinate and carry out post -disaster hazard mitigation program.
i. Transportation.
1) The primary responsibility for this function is assigned to the Fleet
Services Manager, who will prepare and maintain Annex S
(Transportation) to this plan and supporting SOPS.
2) Emergency tasks to be performed include:
a) Identifies local public and private transportation resources and
coordinates their use in emergencies.
City of Georgetown, Texas BP-35 02/2022
b) Coordinates deployment of transportation equipment to support
emergency operations.
c) Establishes and maintains a reserve pool of drivers, maintenance
personnel, parts, and tools.
d) Maintains records on use of transportation equipment and
personnel for purpose of possible reimbursement.
j. Donations Management.
1) The primary responsibility for this function is assigned to the Library
Director, who will prepare and maintain Annex T (Donations
Management) to this plan and supporting SOPS.
2) Emergency tasks to be performed include:
a) Compile resource requirements identified by the Resource
Management staff.
b) Solicit donations to meet known needs.
c) Establish and implement procedures to receive, accept or turn
down offers of donated goods and services, and provide instructions
to donors of needed goods or services.
d) In coordination with the Resource Management staff, establish a
facility to receive, sort, and distribute donated goods.
k. Legal.
1) The primary responsibility for this function is assigned to the City
Attorney, who will prepare and maintain Annex U (Legal) to this plan
and supporting SOPs.
2) Emergency tasks to be performed include:
a) Advise local officials on emergency powers of local government and
procedures for invoking those measures.
b) Review and advise our officials on possible legal issues arising from
disaster operations.
c) Prepare and/or recommend legislation to implement the
emergency powers that may be required during and emergency.
d) Advise local officials and department heads on record -keeping
requirements and other documentation necessary for the exercising
of emergency powers.
City of Georgetown, Texas BP-36 02/2022
I. Department and agency heads not assigned a specific function in this plan
will be prepared to make their resources available for emergency duty at
the direction of our chief elected official.
7. Volunteer & Other Services
a. Volunteer Groups. The following are local volunteer agencies that can
provide disaster relief services and traditionally have coordinated their
efforts with our local government:
1) Central Texas Chapter, American Red Cross.
Provides shelter management, feeding at fixed facilities and through
mobile units, first aid, replacement of eyeglasses and medications,
provision of basic clothing, and limited financial assistance to those
affected by emergency situations. The Red Cross also provides feeding
for emergency workers.
2) The Salvation Army.
Provides emergency assistance to include mass and mobile feeding,
temporary shelter, counseling, missing person services, medical
assistance, and the warehousing and distribution of donated good
including food clothing, and household items. It also provides referrals
to government and private agencies for special services.
3) Southern Baptist Convention Disaster Relief.
Provides mobile feeding units staffed by volunteers. Active in providing
disaster childcare, the agency has several mobile childcare units. Can
also assist with clean-up activities, temporary repairs, reconstruction,
counseling, and bilingual services.
4) RACES
The Radio Amateur Civil Emergency Service (RACES) provides amateur
radio support for emergency operations, including communications
support in the EOC.
VII. DIRECTION AND CONTROL
A. General
]. The Mayor/Emergency Management Director is responsible for establishing
objectives and policies for emergency management and providing general
guidance for disaster response and recovery operations, all in compliance with
City of Georgetown, Texas BP-37 02/2022
the NIMS. During disasters, [he/she] may carry out those responsibilities from
the EOC.
2. The City Manager will provide overall direction of the response activities of all
our departments. During major emergencies and disaster, he/she will
normally carry out those responsibilities from the EOC.
3. EMC will manage the EOC.
4. The Incident Commander, assisted by a staff sufficient for the tasks to be
performed, will manage the emergency response at an incident site.
S. During emergency operations, department heads retain administrative and
policy control over their employees and equipment. However, personnel and
equipment will carry out mission assignments directed by the incident
commander. Each department and agency is responsible for having its own
operating procedures be followed during response operations, but
interagency procedures, such a common communications protocol, may be
adopted to facilitate coordinated effort.
6. If our own resources are insufficient or inappropriate to deal with an
emergency situation, we may request assistance from other jurisdictions,
organized volunteer groups, or the State. The process for requesting State or
federal assistance is covered in section V.F of this plan; see also the Request
for Assistance form in Annex M, Appendix 3. External agencies are expected
to conform to the general guidance and directed provided by our senior
decision -makers.
B. Emergency Facilities
Incident Command Post. Except when an emergency situation threatens,
but has not yet occurred, and those situations for which there is no specific
hazard impact site (such as a severe winter storm or area -wide utility outage),
an incident command post or command posts will be established in the
vicinity of the incident site(s). As noted previously, the incident commander
will be responsible for directing the emergency response and managing the
resources at the incident scene.
2. Emergency Operating Center. When major emergencies and disasters have
occurred or appear imminent, we will activate our EOC, which is located at:
Georgetown Public Safety Operations and Training Center
3500 DB Wood Rd., Georgetown, Texas 78628
3. The following individuals are authorized to activate the EOC:
a. The Mayor/Emergency Management Director
b. The City Manager
City of Georgetown, Texas BP-38 02/2022
c. The Community Services Department Director
d. The EMC
4. The general responsibilities of the EOC are to:
e. Assemble accurate information on the emergency situation and current
resource data to allow local officials to make informed decisions on courses
of action.
f. Working with representatives of emergency services, determine and
prioritize required response actions and coordinate their implementation.
g. Provide resource support for emergency operations.
h. Suspend or curtail government services, recommend the closure of
schools and businesses, and cancellation of public events.
i. Organize and activate large-scale evacuation and mass care operations.
j. Provide emergency information to the public-
S. Representatives of those departments and agencies assigned emergency
functions in this plan will staff the EOC. EOC operations are addressed in
Annex N (Direction and Control). The interface between the EOC and the
incident command post is described in paragraph V.E above.
6. Our Alternate EOC is located at the Community Room of Georgetown City
Hall, located at 808 Martin Luther King Jr. St, Georgetown, TX 78626. This
facility will be used if our primary EOC becomes unusable.
7. We have access to a mobile command and control vehicle (CV-3), operated by
Williamson County Office of Emergency Management, which may be used as
an incident command post. This CV-3 is planned to be decommissioned at an
undetermined time but remains in service as of the signing of this plan.
C. Line of Succession
1. The line of succession for the Mayor is:
a. Mayor Pro-Tem
b. Council Members in order of seniority
2. The line of succession for the City Manager is:
a. Assistant City Managers in order of seniority
3. The line of succession for the Emergency Management Coordinator is:
City of Georgetown, Texas BP-39 02/2022
a. Georgetown Community Services Department Director
b. Georgetown Assistant Fire Chief
c. Georgetown Assistant Police Chief
d. Georgetown Battalion Chief
4. The lines of succession for each of our department and agency heads shall be
in accordance with the SOPs established by those departments and agencies.
VIII. READINESS LEVELS
A. Many emergencies follow some recognizable build-up period during which
actions can be taken to achieve a gradually increasing state of readiness. We use
a four -tier system. Readiness Levels will be determined by the City Manager or,
for certain circumstances, the Emergency Management Coordinator. General
actions to be taken at each readiness level are outlined in the annexes to this
plan; more specific actions will be detailed in departmental or agency SOPS.
B. The following Readiness Levels will be used as a means of increasing our alert
postu re.
1. Level IV: Normal Conditions
a. Emergency incidents occur and local officials are notified. One or more
departments or agencies respond to handle the incident; an incident
command post may be established. Limited assistance may be requested
from other jurisdictions pursuant to established inter -local agreements.
b. The normal operations of government are not affected.
2. Level III: Increased Readiness
a. Increased Readiness refers to a situation that presents a greater potential
threat than "Level 4", but poses no immediate threat to life and/or
property. Increased readiness actions may be appropriate when the
situations similar to the following occur:
1) Tropical Weather Threat. A tropical weather system has developed that
has the potential to impact the local area. Readiness actions may
include regular situation monitoring, a review of plans and resource
status, determining staff availability and placing personnel on -call.
2) Tornad❑ Watch indicates possibility of tornado development. Readiness
actions may include increased situation monitoring and placing
selected staff on alert.
City of Georgetown, Texas BP-40 02/2022
3) Flash Flood_ Watch indicates flash flooding is possible due to heavy
rains occurring or expected to occur. Readiness actions may include
increased situation -monitoring, reconnaissance of known trouble spots,
deploying warning signs.
4) Wildfire -threat. During periods of extreme wildfire threat, readiness
actions may include deploying additional resources to areas most at
risk, arranging for standby commercial water tanker support,
conducting daily aerial reconnaissance, or initiating burn bans.
5) Mass Gathering. For mass gatherings with previous history of
problems, readiness actions may include reviewing security, traffic
control, fire protection, and first aid planning with organizers and
determining additional requirements.
b. Declaration of "Level 3" will generally require the initiation of the
"Increased Readiness" activities identified in each annex to this plan.
3. Level II: High Readiness
a. High Readiness refers to a situation with a significant potential and
probability of causing loss of life and/or property. This condition will
normally require some degree of warning to the public. Actions could be
triggered by severe weather warning information issued by the National
Weather Service such as:
1) Tropical Weather Threat. A tropical weather system may impact the
local area within 72 hours. Readiness actions may include continuous
storm monitoring, identifying worst -case decision points, increasing
preparedness of personnel and equipment, updating evacuation
checklists, verifying evacuation route status, and providing the public
information for techniques to protect homes and businesses on the
evacuation routes.
2) Tornado Warning. Issued when a tornado has actually been sighted in
the vicinity or indicted by radio, and may strike in the local area.
Readiness actions may include activating the EOC, continuous situation
monitoring, and notifying the public about the warning.
3) dash Flood Warning. Issued to alert persons that flash flooding is
imminent or occurring on certain steams or designated areas, and
immediate action should be taken. Readiness actions may include',
notifying the public about the warning, evacuating low-lying areas,
open shelters to house evacuees, and continuous situation monitoring.
4) Winter Storm Warning. Issued when heavy snow, sleet, or freezing rain
are forecast to occur separately or in a combination. Readiness actions
may include preparing for possible power outages, putting road crews
City of Georgetown, Texas BP-41 02/2022
on stand-by to clear and/or sand the roads, and continuous situation
monitoring.
5) Mass Gathering. Civil disorder with relatively large-scale localized
violence is imminent. Readiness actions may include increased law
enforcement presence, putting hospitals and fire departments on alert,
and continuous situation monitoring.
b. Declaration of a "Level 2" will generally require the initiation of the "High
Readiness" activities identified in each annex to this plan.
4. Level I: Maximum Readiness
Maximum Readiness refers to situation that hazardous conditions are
imminent. This condition denotes a greater sense of danger and urgency
than associated with a "Level 2" event. Actions could also be generated by
severe weather warning information issued by the National Weather
Service combined with factors making the event more imminent.
1) Tropical Weather Threat. The evacuation decision period is nearing for
an approaching tropical weather system that may impact the local
area. Readiness actions may include continuous situation monitoring,
cull activation of the EOC, recommending precautionary actions for
special facilities, placing emergency personnel and equipment into
position for emergency operations, and preparing public transportation
resources for evacuation support.
2) Tornado Warning. Tornado has been sited especially close to a
populated area or moving towards a populated area. Readiness actions
may include taking immediate shelter and put damage assessment
teams on stand-by.
3) Flash Flood Warning. Flooding is imminent or occurring at specific
locations. Readiness actions may include evacuations, rescue teams on
alert, sheltering evacuees and/or others displaced by the flooding, and
continuous monitoring of the situation.
4) Mass Gathering. Civil disorder is about to erupt into large-scale and
widespread violence. Readiness actions may include having all EMS
units on stand-by, all law enforcement present for duty, notify the DDC
that assistance may be needed and keep them apprised of the
situation, and continuous situation monitoring is required.
b. Declaration of "Level 1" will generally require the initiation of the
"Maximum Readiness" activities identified in each annex to this plan.
City of Georgetown, Texas BP-42 02/2022
IX. ADMINISTRATION AND SUPPORT
A. Agreements and Contracts
Should our local resources prove to be inadequate during an emergency,
requests will be made for assistance from other local jurisdictions, other
agencies, and industry in accordance with existing mutual -aid agreements
and contracts and those agreements and contracts concluded during the
emergency. Such assistance may include equipment, supplies, or personnel.
All agreements will be entered into by authorized officials and should be in
writing whenever possible. Agreements and contracts should identify the
local officials authorized to request assistance pursuant to those documents.
2. In an effort to facilitate assistance pursuant to mutual aid agreements, our
available resources are identified and are tracked in the city's inventory
systems.
3. The agreements and contracts pertinent to emergency management that we
are a party to are summarized in Attachment 6.
B. Reports
Hazardous Materials Spill Reporting. If we are responsible for a release of
hazardous materials of a type or quantity that must be reported to state and
federal agencies, the department or agency responsible for the spill shall
make the required report. See Annex Q, Hazardous Materials and Oil Spill
Response, for more information. If the party responsible for a reportable spill
cannot be located, the Incident Commander shall ensure that the required
report(s) are made.
2. Initial Emergency Report. This short report should be prepared and
transmitted by the EOC when an on -going emergency incident appears likely
to worsen and we may need assistance from other local governments or the
State. See Annex N, Direction and Control for the format and instructions for
this report.
3. Situation Report. A daily situation report should be prepared and distributed
by the EOC during major emergencies or disasters. See Annex N, Direction
and Control, for the format of and instructions for this report.
4. Other Reports. Several other reports covering specific functions are describedi
in the annexes to this plan.
C. Records
1. Record Keeping for Emergency Operations
City of Georgetown, Texas BP-43 02/2022
Our [county/city] is responsible for establishing the administrative controls
necessary to manage the expenditure of funds and to provide reasonable
accountability and justification for expenditures made to support emergency
operations. This shall be done in accordance with the established local fiscal
policies and standard cost accounting procedures.
a. Activity Logs. The Incident Command Post and the EOC shall maintain
accurate logs recording key response activities, including:
1) Activation or deactivation of emergency facilities.
2) Emergency notifications to other local governments and to state and
federal agencies.
3) Significant changes in the emergency situation.
4) Major commitments of resources or requests for additional resources
from external sources.
5) Issuance of protective action recommendations to the public.
6) Evacuations.
7) Casualties.
8) Containment or termination of the incident.
b. Incident Costs. All department and agencies shall maintain records
summarizing the use of personnel, equipment, and supplies during the
response to day-to-day incidents to obtain a estimate of annual
emergency response costs that can be used as in preparing future
department or agency budgets.
c. Emergency or Disaster Costs. For major emergencies or disasters, all
departments and agencies participating in the emergency response shall
maintain detailed of costs for emergency operations to include:
1) Personnel costs, especially overtime costs
2) Equipment operations costs
3) Costs for leased or rented equipment
4) Costs for contract services to support emergency operations
5) Costs of specialized supplies expended for emergency operations
These records may be used to recover costs from the responsible party or
insurers or as a basis for requesting financial assistance for certain
allowable response and recovery costs from the state and/or federal,
government.
2. Preservation of Records
a. In order to continue normal government operations following an
emergency situation disaster, vital records must be protected. These
include legal documents as well as property and tax records. The principal
City of Georgetown, Texas BP-44 02/2022
causes of damage to records are fire and water; therefore, essential records
should be protected accordingly. Each agency responsible for preparation
of annexes to this plan will include protection of vital records in its SOPs.
b. If records are damaged during an emergency situation, we will seek
professional assistance to preserve and restore them.
D. Training
It will be the responsibility of each agency director to ensure that agency
personnel, in accordance with the NIMS, possess the level of training, experience,
credentialing, currency, physical and medical fitness, or capability for any
positions they are tasked to fill.
E. Consumer Protection
Consumer complaints regarding alleged unfair or illegal business practices often
occur in the aftermath of a disaster. Such complaints will be referred to the City
Attorney, who will pass such complaints to the Consumer Protection Division of
the Office of the Attorney General.
F. Post -Incident and Exercise Review
The EMC is responsible for organizing and conducting a critique following the
conclusion of a significant emergency event/incident or exercise. The After
Action Report (AAR) will entail both written and verbal input from all appropriate
participants. An Improvement Plan will be developed based on the deficiencies
identified, and an individual, department, or agency will be assigned
responsibility for correcting the deficiency and a due date shall be established for
that action.
X. PLAN DEVELOPMENT AND MAINTENANCE
A. Plan Development
The Mayor/Emergency Management Director is responsible for approving and
promulgating this plan.
B. Distribution of Planning Documents
1. The Mayor/Emergency Management Director shall determine the distribution
of this plan and its annexes. In general, copies of plans and annexes should be
distributed to those individuals, departments, agencies, and organizations
tasked in this document. Copies should also be set -aside for the EOC and
other emergency facilities.
City of Georgetown, Texas BP-45 02/2022
2. The Basic Plan should include a distribution list (See Attachment Ito this plan)
that indicates who receives copies of the basic plan and the various annexes
to it. In general, individuals who receive annexes to the basic plan should also
receive a copy of this plan, because the Basic Plan describes our emergency
management organization and basic operational concepts.
3. The Basic Plan and its annexes are considered security sensitive, for official
use only (FOUO) documents and shall not be duplicated or distributed
without the prior written consent of the Georgetown Office of Emergency
Management.
C. Review
The Basic Plan and its annexes shall be reviewed annually by local officials. The
EMC will establish a schedule for annual review of planning documents by those
tasked in them.
D. Update
1. This plan will be updated based upon deficiencies identified during actual
emergency situations and exercises and when changes in threat hazards,
resources and capabilities, or government structure occur.
2. The Basic Plan and its annexes must be revised or updated by a formal
change at least every five years. Responsibility for revising or updating the
Basic Plan is assigned to the EMC Responsibility for revising or updating the
annexes to this plan is outlined in Section VI.B, Assignment of Responsibilities,
as well as in each annex. For details on the methods of updating planning
documents as well as more information on when changes should be made,
refer to Chapter 3 of the Division of Emergency Management (DEM) Local
Emergency Management Planning Guide (DEM-10).
3. Revised or updated planning documents will be provided to all departments,
agencies, and individuals tasked in those documents.
4. §418.043(4) of the Government Code provides that DEM shall review local
emergency management plans. The process for submitting new or updated
planning documents to DEM is described in Chapter 6 of the DEM-10. The
EMC is responsible for submitting copies of planning documents to our DEM
Regional Liaison Officer for review.
City of Georgetown, Texas BP-46 02/2022
ATTACHMENTS:
1. Distribution List
2. References
3. Organization for Emergencies
4. Functional Responsibility Matrix
5. Annex Assignments
6. Summary of Agreements & Contracts
7. National Incident Management System
City of Georgetown, Texas BP-47 02/2022
ATTACHMENT 1
DISTRIBUTION LIST
The City of Georgetown maintains an electronic copy of the full EMP, including the
Basic Plan and all annexes on the Georgetown OEM SharePoint site, which is
accessible by all City of Georgetown employees. In addition, hard copies are
maintained in the EOC, EMC's office, and Williamson County ARES radio room in the
Georgetown EOC. Select outside agencies who have been tasked with
responsibilities in specific annex(es), have been sent copies of said annex(es) and the
basic plan.
City of Georgetown, Texas BP-1-1 02/2022
ATTACHMENT 2
REFERENCES
1. Texas Division of Emergency Management, Local Emergency Management
Planning Guide, DEM-10
2. Texas Division of Emergency Management, Disaster Recovery Manual
3. Texas Division of Emergency Management, Mitigation Handbook
4. FEMA, Independent Study Course, IS-288: The Role of Voluntary Organizations in
Emergency Management
5. FEMA, Comprehensive Preparedness Guide (CPG-101)
6. U. S. Department of Homeland Security, National Response Plan
7. 7911 Texas Legislature, House Bill3111
City of Georgetown, Texas BP-2-1 02/2022
ATTACHMENT 3
ORGANIZATION FOR EMERGENCY MANAGEMENT
CITY OF GEORGETOWN
EMERGENCY OPERATIONS ORGANIZATIONAL CHART
GEORGETOWN EMD
(MAYOR)
1-
CITY
MANAGER
EMERGENCY MANAGEMENT
COORDINATOR
SECURITY SAFETY
OPERATIONS
LIAISON
SUPPORT
• DAMAGE
a AMATEUR RADIO
• ADMINISTRATIVE
ASSESSMENT
SVCS.
STAFF
• UTILITIES
0 US Army CORP OF • COMMUNICATIONS
ENGINEERS
• FIRE OPERATIONS
• GEORGETOWN
0 GEO. INFO. SYSTEM'
ISD
• POLICE
0 SOUTHWESTERN
■ INFORMATION
OPERATIONS
UNIV.
TECH.
• EMS/HEALTH
0 TDEM PLO
0 LEGAL
DISTRICT
• SHELTER
OPERATIONS
• TRANSPORTATION
• TXDOT
DIRECTION
• PIO
• VOLUNTEER
COORD.
FINANCE I I LOGISTICS
• ACCOUNTING • DEBRIS MGT.
• DONATIONS MGT
• FACILITIES/
RESOURCE MGT.
• RESOURCE
ACQUISITION
-- ------ COORDINATION
City of Georgetown, Texas BP-3-1 02/2022
ATTACHMENT 4
EMERGENCY MANAGEMENT FUNCTIONAL RESPONSIBILITIES
ANIMALCONTnOL S S S
ARES S S S c c c c S S S S
CrYENGINEEP s S S
CITY MANACEP S S c S S S S S S C S S S P S S S S S S S S
S C C C S C C C C C C C S C C P C C C C C C
EM ■ S S S S S S S S S S S S S S S S S S S S S S
P P C C C C C S S C C C
S C P S S C
P
—hpEbEPAPTMENT S S S P S P P S S S S P P S
■M• S S S
■• ■ ■ S S S S S
■ • • S S S P
S S S S S S _
'• ■ S S S S P S P S S S S S p
S S S P
'l P
•.. . P S S
■ P S
■- a• ■ S S S S S P S S S S S S
■. S P S S S S S
TRANspoRTATioN S S S S S
TxDOT S S S S
WATER S S S S S P S S S
S S S S S S S
•"R S S S S S
�mlp S S p S S S S S
P— INDICATES PRIMARY RESPONSIBILITY
S— INDICATES SUPPORT RESPONSIBILITY
C—INDICATESCOOP DINATION RESPONSIBILITY
City of Georgetown, Texas BP-4-1 02/2022
ATTACHMENT 5
ANNEX ASSIGNMENTS
ANNEX
ASSIGNED •
Annex A:
Warning
Emergency Communications Manager
Annex B:
Communications
Emergency Communications Manager
Annex C:
Shelter & Mass Care
Parks & Recreation Director
Annex D:
Radiological Protection
Fire Chief
Annex E:
Evacuation & Re -Entry
Police Chief
Annex F:
Firefighting
Fire Chief
Annex G:
Law Enforcement
Police Chief
Annex H:
Health and Medical Services
Fire Chief
Annex I:
Public Information
Director of Communications & Public
Engagement
Annex J:
Recovery
Permitting & Ins ection Director
Annex K:
Public Works & Engineering
Public Works Director
Annex L:
Utilities
Director of Water Utility
Annex M:
Resource Management
Finance and Administration Support
Services Manager
City Manager
Annex N: Direction & Control
Annex O:
Human Services
Human Resources and Organizational
Development Director
Annex P:
Hazard Mitigation
Emergency Management Coordinator
Annex Q: Hazardous Materials & Oil Spill
Response
Fire Chief
Annex R:
Search & Rescue
Fire Chief
Annex S: Transportation
Fleet Services Manager
Annex T:
Donations Management
Library Director
Annex U:
Legal
City Attorney
Annex V: Terrorist Incident Response
Police Chief
City of Georgetown, Texas BP-5-1 02/2022
ATTACHMENT 6
SUMMARY OF AGREEMENTS & CONTRACTS
Agreements
Description: CAPCOG Interlocal Mutual Aid Agreement
Summary of Provisions: Response / Recovery Aid
Officials Authorized to Implement: EMD
Costs: $0
Copies Held By: CAPCOG, OEM
Description: Memorandum ofAgreement
Summary of Provisions: Operation of Emergency Shelters
Officials Authorized to Implement: EMD and/or EMC
Costs: $0
Copies Held By: Central Texas Chapter, American Red Cross, OEM
Description:
Summary of Provisions:
Officials Authorized to Implement:
Costs:
Copies Held By. -
Contracts
Description:
Summary of Provisions:
Officials Authorized to Implement:
Costs:
Copies Held By. -
Description:
Summary of Provisions:
Officials Authorized to Implement:
Costs:
Copies Held By.
City of Georgetown, Texas BP-6-1 02/2022
ATTACHMENT 7
NATIONAL INCIDENT MANAGEMENT SYSTEM (NIMS) SUMMARY
A. BACKGROUND
NIMS is a comprehensive, national approach to incident management that is
applicable to all jurisdictional levels and across functional disciplines. This
system is suitable across a wide range of incidents and hazard scenarios,
regardless of size or complexity. It provides a flexible framework for all
phases of incident management, as well as requirements for processes,
procedures, and systems designed to improve interoperability.
2. NIMS is a multifaceted system that provides a national framework for
preparing for, preventing, responding to, and recovering from domestic
incidents.
B. COMPONENTS
Command and Management. The incident management structures
employed by NIMS can be used to manage emergency incidents or non -
emergency events such as celebrations. The system works equally well for
small incidents and large-scale emergency situations. The system has built-in
flexibility to grow or shrink depending on current needs. It is a standardized
system, so personnel from a variety of agencies and geographic locations can
be rapidly incorporated into a common management structure.
a. Incident Management System. A system that can be used to manage
emergency incidents or non -emergency events such as celebrations.
1) FEATURES OF ICS
ICS has a number of features that work together to make it a real
management system. Among the primary attributes of ICS are:
a) Common Terminology. ICS requires the use of common
terminology, such as the use of standard titles for facilities and
positions within an organization, to ensure efficient and clear
communications.
b) Organizational Resources. All resources including personnel;
facilities, major equipment, and supply items used to support
incident management activities must be "typed" with respect to
capability. This typing will minimize confusion and enhance
interoperability.
City of Georgetown, Texas BP-7-1 02/2022
c) Manageable Span of Control. Span of control should ideally vary
from three to seven. Anything less or more requires expansion or
consolidation of the organization.
d) Organizational Facilities. Common terminology is used to define
incident facilities, the activities conducted at these facilities, and the
organizational positions that can be found working there.
e) Use of Position Titles. All ICS positions have distinct titles.
f) Reliance on an Incident Action Plan. The incident action plan, which
may be verbal or written, is intended to provide supervisory
personnel a common understanding of the situation and direction
for future action. The plan includes a statement of objectives,
organizational description, assignments, and support material such
as maps. Written plans are desirable when two or more jurisdictions
are involved, when state and/or federal agencies are assisting local
response personnel, or there has been significant turnover in the
incident staff.
g) Integrated Communications. Integrated communications includes
interfacing disparate communications as effectively as possible,
planning for the use of all available systems and frequencies, and
requiring the use of clear text in communications.
h) Accountability. ICS is based on an orderly chain of command, check -
in for all responders, and only one supervisor for each responder.
2) UNIFIED COMMAND
a) Unified Command is a variant of ICS used when there is more than
one agency or jurisdiction with responsibility for the incident or
when personnel and equipment from a number of different
agencies or jurisdictions are responding to it. This might occur
when the incident site crosses jurisdictional boundaries or when an
emergency situation involves matters for which state and/or federal
agencies have regulatory responsibility or legal requirements.
b) ICS Unified Command is intended to integrate the efforts of
multiple agencies and jurisdictions. The major change from a
normal ICS structure is at the top. In a Unified command, senior
representatives of each agency or jurisdiction responding to the
incident collectively agree on objectives, priorities, and an overall
strategy or strategies to accomplish objectives; approve a
coordinated Incident Action Plan; and designate an Operations
Section Chief. The Operations Section Chief is responsible for
managing available resources to achieve objectives. Agency and
jurisdictional resources remain under the administrative control of
City of Georgetown, Texas BP-7-2 02/2022
their agencies or jurisdictions, but respond to mission assignments
and direction provided by the Operations Section Chief based on
the requirements of the Incident Action Plan.
3) AREA COMMAND
a) An Area Command is intended for situations where there are
multiple incidents that are each being managed by an ICS
organization or to oversee the management of large or multiple
incidents to which several Incident Management Teams have been
assigned. Area Command becomes Unified Area Command when
incidents are multijurisdictional.
b) The organization of an Area Command is different from a Unified
Command in that there is no operations section, since all operations
are conducted on -scene, at the separate ICPs.
b. Multiagency Coordination Systems. Multiagency coordination systems
may be required for incidents that require higher level resource
management or information management. The components of
multiagency coordination systems include facilities, equipment, EOCs,
specific multiagency coordination entities, personnel, procedures, and
communications; all of which are integrated into a common framework for
coordinating and supporting incident management.
c. Public Information. The NIMS system fully integrates the ICS Joint
Information System (JIS) and the Joint Information Center (JIC). The JIC is
a physical location where public information staff involved in incident
management activities can collocate to perform critical emergency
information, crisis communications, and public affairs functions. More
information on JICs can be obtained in the DHS National Incident
Management System Plan, dated March 2004.
2. Preparedness. Preparedness activities include planning, training, and
exercises as well as certification of response personnel, and equipment
acquisition and certification. Activities would also include the creation of
mutual aid agreements and Emergency Management Assistance Compacts.
Any public information activities such as publication management would also
be preparedness activities.
3. Resource Management. All resources, such as equipment and personnel,
must be identified and typed. Systems for describing, inventorying;
requesting, and tracking resources must also be established.
4. Communications and Information Management. Adherence to NIMS
specified standards by all agencies ensures interoperability and compatibility
in communications and information management.
City of Georgetown, Texas BP-7-3 02/2022
5. Supporting Technologies. This would include any technologies that enhance
the capabilities essential to implementing the NIMS. For instance, voice and
data communication systems, resource tracking systems, or data display
systems.
6. On ❑in Management and Maintenance. The NIMS Integration Center
provides strategic direction and oversight in support of routine review and
continual refinement of both the system and its components over the long
term.
City of Georgetown, Texas BP-7-4 02/2022