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HomeMy WebLinkAboutORD 2021-69 - Paid Quarantine Leave❑RDINANCE NO. 2�() 71-j-0 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS AMENDING ARTICLE IV TITLED "EMPLOYEE BENEFITS AND SERVICES" BY ADDING SECTION 3.01.317 TO THE CODE OF ORDINANCES OF THE CITY OF GEORGETOWN RELATING TO THE REGULATION OF PAID QUARANTINE LEAVE; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE. WHEREAS, Section 2.16 of the Georgetown City Charter provides that the City Council shall, by ordinance, establish personnel policies; and WHEREAS, the "policy statement" portion of each personnel policy is codified in the Code of Ordinances, and the implementing procedures for each personnel policy are codified in a separate Personnel Manual; and WHEREAS, the City Council finds that it is necessary to create the personnel policy governing ordered paid quarantine leave for police officers and fire fighters. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: Section 1. The meeting at which this ordinance was approved was in all things conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 2. Section 3.01.317 of the Code of Ordinances is added to the Code as follows: A. Purpose: To provide paid leave to sworn police officers and fire fighters who are ordered to quarantine or isolate by the City's health authority or department management due to a possible or known exposure to a communicable disease, as defined by the Department of Health Rule 25 Tex. Admin. Code section 97.3(a)(2), while on duty, in accordance with Texas Local Government Code 180.008. B. Scope: This policy applies to all fire fighters and police officers. C. Policy: Paid Quarantine Leave provides that: Ordinance Number: 2-0Page 1 of 3 Description: Paid Quarantine Leave Date Approved: �A.mbec y � Zj 1) A fire fighter or police officer on paid quarantine leave receives: a) All employment benefits and compensation, including leave accrual, pension benefits, and health benefit plan benefits for the duration of the leave; and b) Reimbursement for reasonable costs related to the quarantine, including lodging, medical, and transportation; and c) Requires that the leave be ordered by the person's supervisor or the City's health authority. B. The City may not reduce a fire fighter's or police officer's sick leave balance, vacation leave balance, holiday leave balance, or other paid leave balance in connection with paid quarantine leave taken in accordance with a policy adopted. Section 3. That it is hereby found and determined that the meetings at which this ordinance was passed were open to the public, as required by Section 551, Texas Government Code, and that advance public notice of the time, place and purpose of said meetings was given. Section 4. Should any section, paragraph, sentence, clause, phrase or word of this ordinance be declared unconstitutional or invalid for any purpose by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby and to this end the provisions of this Ordinance are declared to be severable. Section 5. This Ordinance shall become effective immediately after its second and final reading. PASSED AND APPROVED on First Reading on the -ay of 2021 at a regular meeting of the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on Second Reading on the L day of 2021 at a regular meeting of the City Council of the City of Georgetown, Texas. ATTEST: CITY OF RGETOWN By: Robyn Densmore, City Secretary Josh Schroeder, Mayor Ordinance Number: 2&Z1—&J Page 2 of 3 Description: Paid Quarantine Leave Date Approved: z0 APPROVED AS TO FORM: Skye asson City Attorney Ordinance Number: 2624 Page 3 of 3 Description: Paid Quarantine Leave Date Approved: wkwjwx s ZJ1zi Personnel Policies and Procedures PAID QUARANTINE LEAVE I. PURPOSE OGEOli�RGWN TEXAS To provide paid leave to sworn police officer and fire fighters who are ordered to quarantine or isolate by the City's health authority or department management due to a possible or known exposure to a communicable disease, as defined by the Department of Health Rule 25 Tex. Admin. Code section 97.3(a)(2), while on duty, in accordance with Texas Local Government Code 180.008. II. SCOPE This policy applies to all fire fighters and police officers. III. POLICY Paid Quarantine Leave provides that: A. A fire fighter or police officer on paid quarantine leave receives: 1. All employment benefits and compensation, including leave accrual, pension benefits, and health benefit plan benefits for the duration of the leave; and 2. Reimbursement for reasonable costs related to the quarantine, including lodging, medical, and transportation; and 3. Requires that the leave be ordered by the person's supervisor or the City's health authority. B. The City may not reduce a fire fighter's or police officer's sick leave balance, vacation leave balance, holiday leave balance, or other paid leave balance in connection with paid quarantine leave taken in accordance with a policy adopted. III. DEFINITIONS A. Firefighter Paid Quarantine Leave Policy No. 317 Origination Date: 7/13/2021 Revision Date: 8/2574-3/2021 Page 1 of 32 Personnel Policies and Procedures kGEOR(G�E1T'TC0"8WN A member of the Georgetown Fire Department serving in substantial compliance with Chapter 143 of the Texas Local Government Code who is entitled to civil service status under section 143.005 of the Texas Local Government Code; and a member of the Georgetown Fire Department that has not yet achieved civil service status but who is certified as an emergency medical technician under chapter 773, Health and Safety Code, and/or certified by the Texas Commission on Fire Protection. B. Peace Officer A member of the Georgetown Police Department serving in substantial compliance with Chapter 143 of the Texas Local Government Code who is entitled to civil service status under section 143.005 of the Texas Local Government Code; and a member of the Georgetown Police Department that has not yet achieved civil service status but who holds a permanent peace officer license under chapter 1701, Occupation Code. C. Communicable Disease Defined by the Department of Health Rule 25, Texas.. Administrative. Code section 97.3(a)(2), which includes, but is not limited to, novel coronavirus and novel influenza. D. Medical Documentation Any requested medical documentation by Human Resources will follow the Health Insurance Portability and Accountability Act (HIPAA) and protected health information (PHI) guidelines. IV. PROCEDURE A. The Police and Fire Department will coordinate with and notify Human Resources of events that may trigger this policy. Upon notification, Human Resources will follow appropriate steps to ensure applicable leave is communicated to the employee. Paid Quarantine Leave Policy No. 317 Origination Date: 7/13/2021 Revision Date: 8/25743/2021 Page 2 of 32 Personnel Policies and Procedures EST. Isis GE0RGETOWN TEXAS B. Medical documentation, including proof of diagnosis must be made available to Human Resources, if requested. C. This policy is not applicable for off -duty exposures. An off -duty exposure resulting in quarantine will require the use of personal leave time. D. Employees may be required to attest to the believed source of exposure so that the City can reasonably determine if the exposure occurred on or off -duty. E. Employees approved by Human Resources for use of paid quarantine leave shall utilize the following Workday time entry protocol - Time Type: Administrative Leave, Time Off Reason: COVID-19, Comment: Exposure. F. Any employee request for reimbursement of costs related to quarantine, including lodging, medical, and transportation must be made to Human Resources within thirty days of completion of quarantine. Pre -approval from HR and department head is required for alternative lodging accommodations based on duration and current situation. Request will be considered by Human Resources and the employee's Department Head and will only be approved if considered both reasonable and necessary. Paid Quarantine Leave Policy No. 317 Origination Date: 7/13/2021 Revision Date: 8/2573/2021 Page 3 of 32 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS AMENDING ARTICLE IV TITLED "EMPLOYEE BENEFITS AND SERVICES" BY ADDING SECTION 3.01.317 TO THE CODE OF ORDINANCES OF THE CITY OF GEORGETOWN RELATING TO THE REGULATION OF PAID QUARANTINE LEAVE; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE. WHEREAS, Section 2.16 of the Georgetown City Charter provides that the City Council shall, by ordinance, establish personnel policies; and WHEREAS, the "policy statement" portion of each personnel policy is codified in the Code of Ordinances, and the implementing procedures for each personnel policy are codified in a separate Personnel Manual; and WHEREAS, the City Council finds that it is necessary to create the personnel policy governing ordered paid quarantine leave for police officers and fire fighters. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: Section 1. The meeting at which this ordinance was approved was in all things conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 2. Section 3.01.317 of the Code of Ordinances is added to the Code as follows: A. Purpose: To provide paid leave to sworn police officers and fire fighters who are ordered to quarantine or isolate by the City's health authority or department management due to a possible or known exposure to a communicable disease, as defined by the Department of Health Rule 25 Tex. Admin. Code section 97.3(a)(2), while on duty, in accordance with Texas Local Government Code 180.008. B. Scope: This policy applies to all fire fighters and police officers. C. Policy: Paid Quarantine Leave provides that: Ordinance Number: Description: Paid Quarantine Leave Date Approved: Page 1 of 3 1) A fire fighter or police officer on paid quarantine leave receives: a) All employment benefits and compensation, including leave accrual, pension benefits, and health benefit plan benefits for the duration of the leave; and b) Reimbursement for reasonable costs related to the quarantine, including lodging, medical, and transportation; and c) Requires that the leave be ordered by the person's supervisor or the City's health authority. B. The City may not reduce a fire fighter's or police officer's sick leave balance, vacation leave balance, holiday leave balance, or other paid leave balance in connection with paid quarantine leave taken in accordance with a policy adopted. Section 3. That it is hereby found and determined that the meetings at which this ordinance was passed were open to the public, as required by Section 551, Texas Government Code, and that advance public notice of the time, place and purpose of said meetings was given. Section 4. Should any section, paragraph, sentence, clause, phrase or word of this ordinance be declared unconstitutional or invalid for any purpose by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby and to this end the provisions of this Ordinance are declared to be severable. Section 5. This Ordinance shall become effective immediately after its second and final reading. PASSED AND APPROVED on First Reading on the day of 2021 at a regular meeting of the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on Second Reading on the day of . 2021 at a regular meeting of the City Council of the City of Georgetown, Texas. ATTEST: Robyn Densmore, City Secretary Ordinance Number: Description: Paid Quarantine Leave Date Approved: CITY OF GEORGETOWN LIN Josh Schroeder, Mayor Page 2 of 3 APPROVED AS TO FORM: Skye Masson City Attorney Ordinance Number: Page 3 of 3 Description: Paid Quarantine Leave Date Approved: