HomeMy WebLinkAboutORD 2021-69 - Paid Quarantine Leave❑RDINANCE NO. 2�() 71-j-0
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS AMENDING ARTICLE IV TITLED "EMPLOYEE
BENEFITS AND SERVICES" BY ADDING SECTION 3.01.317 TO THE CODE
OF ORDINANCES OF THE CITY OF GEORGETOWN RELATING TO THE
REGULATION OF PAID QUARANTINE LEAVE; REPEALING
CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A
SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE.
WHEREAS, Section 2.16 of the Georgetown City Charter provides that the City Council shall,
by ordinance, establish personnel policies; and
WHEREAS, the "policy statement" portion of each personnel policy is codified in the Code of
Ordinances, and the implementing procedures for each personnel policy are codified in a
separate Personnel Manual; and
WHEREAS, the City Council finds that it is necessary to create the personnel policy governing
ordered paid quarantine leave for police officers and fire fighters.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
Section 1. The meeting at which this ordinance was approved was in all things conducted in
compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551.
Section 2. Section 3.01.317 of the Code of Ordinances is added to the Code as follows:
A. Purpose: To provide paid leave to sworn police officers and fire fighters who are
ordered to quarantine or isolate by the City's health authority or department
management due to a possible or known exposure to a communicable disease, as
defined by the Department of Health Rule 25 Tex. Admin. Code section 97.3(a)(2),
while on duty, in accordance with Texas Local Government Code 180.008.
B. Scope: This policy applies to all fire fighters and police officers.
C. Policy: Paid Quarantine Leave provides that:
Ordinance Number: 2-0Page 1 of 3
Description: Paid Quarantine Leave
Date Approved: �A.mbec y � Zj
1) A fire fighter or police officer on paid quarantine leave receives:
a) All employment benefits and compensation, including leave accrual, pension
benefits, and health benefit plan benefits for the duration of the leave; and
b) Reimbursement for reasonable costs related to the quarantine, including
lodging, medical, and transportation; and
c) Requires that the leave be ordered by the person's supervisor or the City's
health authority.
B. The City may not reduce a fire fighter's or police officer's sick leave balance,
vacation leave balance, holiday leave balance, or other paid leave balance in
connection with paid quarantine leave taken in accordance with a policy adopted.
Section 3. That it is hereby found and determined that the meetings at which this ordinance
was passed were open to the public, as required by Section 551, Texas Government Code, and
that advance public notice of the time, place and purpose of said meetings was given.
Section 4. Should any section, paragraph, sentence, clause, phrase or word of this ordinance be
declared unconstitutional or invalid for any purpose by a court of competent jurisdiction, the
remainder of this ordinance shall not be affected thereby and to this end the provisions of this
Ordinance are declared to be severable.
Section 5. This Ordinance shall become effective immediately after its second and final reading.
PASSED AND APPROVED on First Reading on the -ay of 2021 at a
regular meeting of the City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on Second Reading on the L day of 2021 at a
regular meeting of the City Council of the City of Georgetown, Texas.
ATTEST: CITY OF RGETOWN
By:
Robyn Densmore, City Secretary Josh Schroeder, Mayor
Ordinance Number: 2&Z1—&J Page 2 of 3
Description: Paid Quarantine Leave
Date Approved: z0
APPROVED AS TO FORM:
Skye asson
City Attorney
Ordinance Number: 2624 Page 3 of 3
Description: Paid Quarantine Leave
Date Approved: wkwjwx s ZJ1zi
Personnel Policies and Procedures
PAID QUARANTINE LEAVE
I. PURPOSE
OGEOli�RGWN
TEXAS
To provide paid leave to sworn police officer and fire fighters who are ordered to
quarantine or isolate by the City's health authority or department management due to a
possible or known exposure to a communicable disease, as defined by the Department of
Health Rule 25 Tex. Admin. Code section 97.3(a)(2), while on duty, in accordance with
Texas Local Government Code 180.008.
II. SCOPE
This policy applies to all fire fighters and police officers.
III. POLICY
Paid Quarantine Leave provides that:
A. A fire fighter or police officer on paid quarantine leave receives:
1. All employment benefits and compensation, including leave accrual, pension
benefits, and health benefit plan benefits for the duration of the leave; and
2. Reimbursement for reasonable costs related to the quarantine, including
lodging, medical, and transportation; and
3. Requires that the leave be ordered by the person's supervisor or the City's
health authority.
B. The City may not reduce a fire fighter's or police officer's sick leave balance,
vacation leave balance, holiday leave balance, or other paid leave balance in
connection with paid quarantine leave taken in accordance with a policy adopted.
III. DEFINITIONS
A. Firefighter
Paid Quarantine Leave
Policy No. 317
Origination Date: 7/13/2021
Revision Date: 8/2574-3/2021
Page 1 of 32
Personnel Policies and Procedures
kGEOR(G�E1T'TC0"8WN
A member of the Georgetown Fire Department serving in substantial compliance
with Chapter 143 of the Texas Local Government Code who is entitled to civil
service status under section 143.005 of the Texas Local Government Code; and a
member of the Georgetown Fire Department that has not yet achieved civil
service status but who is certified as an emergency medical technician under
chapter 773, Health and Safety Code, and/or certified by the Texas Commission
on Fire Protection.
B. Peace Officer
A member of the Georgetown Police Department serving in substantial
compliance with Chapter 143 of the Texas Local Government Code who is
entitled to civil service status under section 143.005 of the Texas Local
Government Code; and a member of the Georgetown Police Department that has
not yet achieved civil service status but who holds a permanent peace officer
license under chapter 1701, Occupation Code.
C. Communicable Disease
Defined by the Department of Health Rule 25, Texas.. Administrative. Code
section 97.3(a)(2), which includes, but is not limited to, novel coronavirus and
novel influenza.
D. Medical Documentation
Any requested medical documentation by Human Resources will follow the
Health Insurance Portability and Accountability Act (HIPAA) and protected
health information (PHI) guidelines.
IV. PROCEDURE
A. The Police and Fire Department will coordinate with and notify Human
Resources of events that may trigger this policy. Upon notification, Human
Resources will follow appropriate steps to ensure applicable leave is
communicated to the employee.
Paid Quarantine Leave
Policy No. 317
Origination Date: 7/13/2021
Revision Date: 8/25743/2021
Page 2 of 32
Personnel Policies and Procedures
EST. Isis
GE0RGETOWN
TEXAS
B. Medical documentation, including proof of diagnosis must be made available to
Human Resources, if requested.
C. This policy is not applicable for off -duty exposures. An off -duty exposure
resulting in quarantine will require the use of personal leave time.
D. Employees may be required to attest to the believed source of exposure so that the
City can reasonably determine if the exposure occurred on or off -duty.
E. Employees approved by Human Resources for use of paid quarantine leave shall
utilize the following Workday time entry protocol - Time Type: Administrative
Leave, Time Off Reason: COVID-19, Comment: Exposure.
F. Any employee request for reimbursement of costs related to quarantine, including
lodging, medical, and transportation must be made to Human Resources within
thirty days of completion of quarantine. Pre -approval from HR and department
head is required for alternative lodging accommodations based on duration and
current situation. Request will be considered by Human Resources and the
employee's Department Head and will only be approved if considered both
reasonable and necessary.
Paid Quarantine Leave
Policy No. 317
Origination Date: 7/13/2021
Revision Date: 8/2573/2021
Page 3 of 32
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS AMENDING ARTICLE IV TITLED "EMPLOYEE
BENEFITS AND SERVICES" BY ADDING SECTION 3.01.317 TO THE CODE
OF ORDINANCES OF THE CITY OF GEORGETOWN RELATING TO THE
REGULATION OF PAID QUARANTINE LEAVE; REPEALING
CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A
SEVERABILITY CLAUSE; AND SETTING AN EFFECTIVE DATE.
WHEREAS, Section 2.16 of the Georgetown City Charter provides that the City Council shall,
by ordinance, establish personnel policies; and
WHEREAS, the "policy statement" portion of each personnel policy is codified in the Code of
Ordinances, and the implementing procedures for each personnel policy are codified in a
separate Personnel Manual; and
WHEREAS, the City Council finds that it is necessary to create the personnel policy governing
ordered paid quarantine leave for police officers and fire fighters.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
Section 1. The meeting at which this ordinance was approved was in all things conducted in
compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551.
Section 2. Section 3.01.317 of the Code of Ordinances is added to the Code as follows:
A. Purpose: To provide paid leave to sworn police officers and fire fighters who are
ordered to quarantine or isolate by the City's health authority or department
management due to a possible or known exposure to a communicable disease, as
defined by the Department of Health Rule 25 Tex. Admin. Code section 97.3(a)(2),
while on duty, in accordance with Texas Local Government Code 180.008.
B. Scope: This policy applies to all fire fighters and police officers.
C. Policy: Paid Quarantine Leave provides that:
Ordinance Number:
Description: Paid Quarantine Leave
Date Approved:
Page 1 of 3
1) A fire fighter or police officer on paid quarantine leave receives:
a) All employment benefits and compensation, including leave accrual, pension
benefits, and health benefit plan benefits for the duration of the leave; and
b) Reimbursement for reasonable costs related to the quarantine, including
lodging, medical, and transportation; and
c) Requires that the leave be ordered by the person's supervisor or the City's
health authority.
B. The City may not reduce a fire fighter's or police officer's sick leave balance,
vacation leave balance, holiday leave balance, or other paid leave balance in
connection with paid quarantine leave taken in accordance with a policy adopted.
Section 3. That it is hereby found and determined that the meetings at which this ordinance
was passed were open to the public, as required by Section 551, Texas Government Code, and
that advance public notice of the time, place and purpose of said meetings was given.
Section 4. Should any section, paragraph, sentence, clause, phrase or word of this ordinance be
declared unconstitutional or invalid for any purpose by a court of competent jurisdiction, the
remainder of this ordinance shall not be affected thereby and to this end the provisions of this
Ordinance are declared to be severable.
Section 5. This Ordinance shall become effective immediately after its second and final reading.
PASSED AND APPROVED on First Reading on the day of 2021 at a
regular meeting of the City Council of the City of Georgetown, Texas.
PASSED AND APPROVED on Second Reading on the day of . 2021 at a
regular meeting of the City Council of the City of Georgetown, Texas.
ATTEST:
Robyn Densmore, City Secretary
Ordinance Number:
Description: Paid Quarantine Leave
Date Approved:
CITY OF GEORGETOWN
LIN
Josh Schroeder, Mayor
Page 2 of 3
APPROVED AS TO FORM:
Skye Masson
City Attorney
Ordinance Number: Page 3 of 3
Description: Paid Quarantine Leave
Date Approved: