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Home My WebLink AboutMIN 08.10.2021 CC-WNotice of Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, August 10, 2021 The Georgetown City Council will meet on Tuesday, August 10, 2021 at 2:01 PM at 510 West 9th Street - City Council Chambers. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. Mayor Schroeder called the meeting to order at 2:01 p.m. The following Council Members were in attendance: Mayor Josh Schroeder; Amanda Parr, Council Member District 1; Steve Fought, Council Member District 4; Kevin Pitts, Council Member District 5; and Tommy Gonzalez, Council Member District 7. Shawn Hood, Council Member District 2; Mike Triggs, Council Member District 3 were absent, and District 6 is vacant. A quorum of Council Members was present in Council Chambers and a roll call was performed. Policy Development/Review Workshop - Call to order at 2:00 PM A. Presentation and discussion regarding the FY2022 City of Georgetown Budget and Tax Rate -- David S. Morgan, City Manager Morgan presented the item and reviewed the following: development of the current FY2021 Budget; Budget themes for FY2021 to FY2022; Budget revenue assumptions; Property Tax revenue for FY2022; Budget cost assumptions; Budget assumptions for the General Fund and Joint Services; Budget assumptions for the Electric Utility; Budget assumptions for the Water Utility; summary of new staffing by fund; Budget cost assumptions for salary and benefits summary; compensation projections; how the total City budget equals $483 million; and total Budget by major expense categories. Discussion between Gonzalez and Morgan related to the total costs for non-CIP costs for public safety. Morgan then reviewed the following: where the money comes from/goes in the General Fund; General Fund related to the FY2022 Sales Tax; Property Tax rate for the FY2022 Budget; how Property Tax will equal $17.1 million; a rate $0.401 per $100 value is anticipated which is lower than the FY2021 rate of $0.418; the average homestead property was $277,552 in FY21 and is $303,255 in FY2022; Council increased the homestead exemption to $5K or 3%; and the average homeowner will pay $56 more in property tax in upcoming year. General discussion between Pitts and Morgan related to what all is covered in the no new revenue rate. Morgan then explained the Tax Rate for the FY2021 Budget; property valuations; FY2022 General Fund expenses; capital improvements overview; Electric Fund FY2022 Budget; Water Fund; and Airport Fund FY2022 Budget. General discussion between Gonzalez and Morgan related airport operations and budget. Morgan then reviewed the Stormwater Fund for; Tourism/CVB Fund; Council Discretionary Fund; Street Maintenance Fund; GTEC Fund; GEDCO Fund; Tax Increment Reinvestment Zones; and Internal Service Funds. General discussion between Pitts and Morgan related to repairs that have taken place at the Recreation Center in recent years and total associated costs. Morgan explained the Self -Insurance Fund and then reviewed the total Budget major expense categories as follows: $483 million total budget which is a 18% increase over prior year, mostly due to capital; $114.7 million in planned capital projects with $38.2 million in transportation and $49.8 million in Water/Wastewater; and $54.4 million in electric purchased power expense. He then reviewed the Budget summary; FY2022 proposed Budget calendar; and public outreach. General discussion between Pitts and Morgan related to CIP data, intersections, and earmarking funds. Mayor Schroeder asked if the stormwater service area exceed the City limits. Morgan responded that it does extend past the City limits. Mayor noted that stormwater drainage fees are in the City limits and inspected in City limits, and the County handles outside the City limits. Morgan responded yes, that's correct. Morgan acknowledged the budget team and utilization of the Workday system. Mayor Schroeder noted that it was his first budget, and he found it easy to understand. He appreciated level of detail and transparency that increases every year. B. Presentation and discussion on proposed changes to the Fiscal and Budgetary Policies as part of the FY2022 budget development process -- Leigh Wallace, Finance Director Wallace presented the item and reviewed administration changes, substantive changes, examples of past updates, new updates proposed for FY2022, and how the changes were recommended for approval by General Government and Finance Advisory Board on July 28, 2021. She then reviewed the changes related to simplifying general fund balance uses, clarifying enterprise activities, updates to asset management and adding debt policies. Discussion between Pitts and Wallace related to variable rates and possible frequency of change; and adding a cap into the policy. Fought stated that he was not a believer in variable rates and would be an automatic no vote on any variable rates. Gonzalez stated that as long as the variable rates are short term, they can used, but should be monitored. Wallace noted that staff will do a review. She then covered the update to the Electric reserve, reserves that are in partial compliance, status of other reserves in FY2022, and next steps. General discussion among Council and staff related to airport fuel and lease rates; calculated of airport lease rates; and FAA guidelines for airport leases. Skye Masson, City Attorney noted that the leases are long term leases where rates are based at the value when the leases are entered into. Mayor Schroeder called for a brief recess at 3:25 p.m. Mayor Schroeder reconvened the meeting at 3:34 p.m. C. Presentation, discussion, and possible direction regarding the City's response to COVID-19 - - Jack Daly, Community Services Director Daly presented and reviewed the DSHS and WCCHD data related to TSA-O hospitalization rates; rate of new infection (incidence rate); new cases report; tests reported; and fatalities. He added that the County has moved to the red phase and then reviewed the Governor's Executive Order GA-38 that was issued on July 29, 2021. Daly provided the current Georgetown operations; Library testing site; and vaccine update as of August 8, 2021 where, of the total population, 60.68% are partially vaccinated and 52.06% are fully vaccinated. Pitts asked if there was any cost to the City to operate the testing site by the Library. Daly responded no, they are there via a special event permit and operating agreement, but it is no cost to the City. Council had no additional questions or comments. D. Presentation and discussion regarding downtown parking as it relates to criteria for site analysis -- Laurie Brewer, Assistant City Manager Brewer presented the item and reviewed Council direction from the July 27, 2021 Council meeting to utilize prior study work to accelerate the site analysis for downtown parking garage and prior criteria utilized for analysis. Discussion among Council and staff related to the location of parking; handicap parking needs; and how the parking was being judged for usability. Brewer then reviewed additional criteria suggested by staff. Mayor asked about public private partnership on private land. Brewer responded that staff would include that possibility. Parr asked if sites at both 6th and Main, and the Bank of America lot were up for consideration. Brewer responded that one was, and one was not. Parr asked that staff make clear of what lots are actually viable, and which one are not, and why. She also asked that it be clear to the public the order of preference for lots and why. Brewer noted that there would be work done to include possible future lots. Gonzalez asked that lots be identified on if they were available or not. Morgan responded that Brewer would address that in future slides and staff will bring back analysis to the Council. Brewer reviewed the City -Owned sites for a potential parking garage; previously studied Non -City -Owned sites; Non -City -Owned Sites to be Reviewed in this work including the Tamiro lot; proposed site analysis work; and the basis for analysis. General discussion among council and staff related to County employee parking; how to work together in a way that benefits everyone; future meetings with the County; the burden of the City being the County seat; sites that have been considered but are viable options; possible permitting process for surface lots; who is completing the site analysis; RPF process; what to include in maps of parking availability; and what all information should be communicated to the public about available parking. Brewer then reviewed the Parking Study communication and engagement strategies for site analysis. She then asked for Council feedback on engagement strategies. General discussion among Council and staff related to why sites were selected; the need for getting a parking garage done; community engagement event styles; doing possible community tours; be sure to compare to similar cities; and the possibility of using the previous parking garage committee. Brewer noted that the site analysis is to begin immediately with a target date for results in October/November; a comprehensive Parking Study is to begin Spring/Summer 2022; and staff will utilize Council feedback for public engagement. Mayor Schroeder recessed at 4:25 p.m. to begin Executive Session at 4:30. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. E. Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Litigation Update - Foley and Lardner, LLP waiver of lienholder conflict for Berry Creek Interceptor, Parcel 12 - Indemnity Agreement with 3CPL Holdings, LLC Sec. 551.086: Certain Public Power Utilities: Competitive Matters - Purchased Power Update Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Flex Power - Project Access Adjournment by the Georgetown City Council on NAQaA&-t Z. , , Date ayor Attest: City Secretary