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Home My WebLink AboutMinutes_GTWU 03.2021Georgetown Water utility Advisory Board Meeting March 11, 2021 Board Members Present: Thomas Glab; Board Chair, Stuart Garner, Steve Fought, Michael Morrison Absent: Scott Macmurdo Staff Members Present: David Morgan, City Manager, Laurie Brewer, Assistant City Manager; Chelsea Solomon, Director of Water Utilities; Leticia Zavala Jones, Customer Care Director; Wesley Wright, System Engineering Director; Leigh Wallace, Finance Director; ; David Thomison, Water Services Manager; Mike Welch, Treatment and Regulatory Manager; Chris Pousson, Project Manager; Cindy Popisil, Customer Care Manager; Tina Davis, Board Liaison Guest: Trae Sutton Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order - Meeting was called to order by Chair at 2:05 PM B. Virtual conference instructions, to include options for public comments and how the public may address the Commission – Chelsea Solomon - Solomon explained the participation process for the public (no one signed up to speak) and the Board, everyone must state name before speaking, Chair will do roll call for votes by name) No further questions or discussion. C. Monthly report from Water Utility Directors - Utility Directors give department updates: Popisil reports approximately 150 new residential customers, non- residential went up by approximately 250, overall about 400 new water customers; no change in water billing collections, average water bill for residential customers increased about $6, overall for all customers about $8; aged receivables through the end of February, water has gone down about $20K and gained about $1500 in sewer. Council voted to approve a $10 credit on water bills. There is also an enhanced leak credit for customers affected. Customers can call 512-930-3640 to qualify for the leak credit. Will employ a third- party collection agency in April to help with collections. Customers can donate their credit by calling the same phone City of Georgetown, Texas Georgetown Water Utility Board Meeting Minutes Thursday, March 11, 2021 at 2:00 p.m. Teleconference Georgetown Water utility Advisory Board Meeting March 11, 2021 number. Wallace reports will present audit of fiscal yr. 2020 at March 23rd Council Meeting, April/May will do mid-year budget amendments. Reviewing Winter Storm Impacts for Water: overtime and water leak detection and repair. For Electric spikes during the storm – owe $45 million dollars for purchase power for 1 week. Will seek tax support debt instrument to finance cost to pay over 10 year period. Electric and Water utility revenue bonds have been co-pledged. Standard and Poor’s downgraded utility revenue bond rating from AA- to A+. Brief discussion on moving Water and Electric projects from revenue bond private placement to public Certificates of Obligation. Possible new reserve req. 2021 springing reserve amount is $6.4 million, monthly contribution of $106,666 for 5 years. Water share 66%; $71K. Electric share 34%; $36K. Brief discussion on funding the reserve. Solomon reports peak day water production approximately 30 million gallons directly related to storm. Performance Metrics through January 2021, looks good, will be down for February. Storm preparation-heat tape, insulation, took tanks to high summer levels, 24 hour coverage. Timeline and breakdown of the storm event was given. Wright reports working on next years Capital Improvement Plan, will have draft review to Board in April or May. In Design Wastewater phase, Cimmaron Hills WWTP Expansion at developers cost, is moving forward; Berry Creek Interceptor, need 13 easements, appraisals done. Goal to have project out to bid later this year; will focus on alignment and easement issues with San Gabriel Interceptor. It will pull wasterwater flow off of Dove Springs. Design Water- South Lake Water Treatment Plant, have a 60% plan review meeting scheduled for end of month with plan to get it to bid late this year, early next year. Shell Road Waterline, no progress on outstanding easements this month, goal is to take this to bid this summer. Hoover Pump Station, early stages of negotiating property for pump station. Southside WTP Rehab, foundation work approved last month. Will pilot study during summer peak. Plan to take to bid next spring. Lakeway 16” water, line will be in service by next month. No tentative target date for Northlands Plants. Under construction on EARZ repairs and replacement of damaged pipes, San Gabriel Park Lift Station, waiting on finalized delivery and installation of pumps, all going well on San Gabriel WWTP Bell Press basically complete and ready for Solomons staff. Expect Southwest Bypass Waterline to be complete and in service by next months Board meeting. Waiting on pump deliver of Northlake Pump Station and Treatment Plant Expansion awarded to Cunningham, starting to schedule out the project. D. Public Wishing to Address the Board-no one signed up to speak at the meeting E. Review and possible action to approve the minutes from January 14, 2021, February 11, 2021 regularly scheduled Water Board Meetings and the February 16, 2021 Special Water Board Meeting – Glab notes correction to minutes for February 16, 2021 coversheet: Thursday but should be Tuesday. Davis will make the correction. Motion to approve January 14, 2021, February 11, 2021 minutes and minutes with correction of weekday from Thursday to Tuesday on February Georgetown Water utility Advisory Board Meeting March 11, 2021 16, 2021 Special Meeting coversheet by Morrison, seconded by Garner. 4-0-0 (Macmurdo absent) F. Consideration and possible action to approve Task Order KPA-21-001 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the 2020 EARZ Phase V Wastewater Rehabilitation in the amount of $378,650.00-Wesley Wright, Systems Engineering Director. TCEQ mandates we investigate and repair and damage to wastewater system every 5 years. KPA has been approved to do the services related to this project each time. Morrison would like clarification on language of Task Order so it doesn’t read as a lump sum or a cost not to exceed but to show a lump sum or a cost not to exceed. The fee is determined by the amount of video equipment given to the consultant. Staff has completed the video of area 5. Glab would like area identified in the contract. Wright will clarify language in contract before it moves to Council to read not to exceed $378, 650.00, clarify it is Phase 5 by adding writing on the exhibit and follow up with Solomon offline to the extent of having proper documentation if requested. Motion to approve Staff recommendation of Task Order EARZ KPA- 21-001 by Morrison, seconded Garner. 4-0-0 (Macmurdo absent) Motion by Morrison, seconded by Garner to enter into Executive Session at approximately 3:46 PM. Approved 4-0-0 (Macmurdo absent) Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. G. Sec. 551.072: Deliberations about Real Property • GREX Water Well-Wesley Wright Motion by Garner, seconded by Morrison to return to Regular Session at approximately 4:05PM. Approved 4-0-0 (Macmurdo absent) Action from Executive Session Sec. 551.072: Deliberations about Real Property GREX Water Well-Wesley Wright-Motion by Garner, seconded by Morrison to support staff recommendation regarding Deliberations about Real Property- 4-0-0 (Macmurdo absent) Adjournment Motion to adjourn by Fought, seconded by Morrison at approximately 4:06 PM. Approved 4-0-0 (Macmurdo absent) Georgetown Water utility Advisory Board Meeting March 11, 2021 Thomas Glab, Chair Secretary Board Liaison Thomas Glab Scott Macmurdo