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Home My WebLink AboutMIN 02.23.2021 CC-WNotice of Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, February 23, 2021 The Georgetown City Council will meet on Tuesday, February 23, 2021 at 2:00 PM at Teleconference. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. Mayor Schroeder called the meeting to order at 2:00 p.m. The following Council Members were in attendance: Mayor Josh Schroeder; Mary Calixtro, Council Member District 1; Shawn Hood, Council Member District 2; Mike Triggs, Council Member District 3; Steve Fought, Council Member District 4; Kevin Pitts, Council Member District 5; Rachael Jonrowe, Council Member District 6; and Tommy Gonzalez, Council Member District 7. All Council Members were present via videoconferencing and a roll call was performed. Policy Development/Review Workshop — Call to order at 2:00 PM A. Update and discussion regarding COVID-19 Vaccine distribution -- Bill Gravell, County Judge Gravell presented the item and reviewed the County's COVID-19 vaccination rollout. He thanked the City Manager for his assistance in the previous weeks weather event and then provided information on number of vaccine doses, vaccine distribution providers and locations, the lack of vaccines needed for the number of citizens in Williamson County, statewide needs for vaccinations, and the County's COVID-19 call center. Valerie Covey, Williamson County Commissioner for Precinct 3, presented and reviewed assisting citizens with appointment scheduling, that Williamson County is not a hub for distribution of vaccines, ways the County is trying to assist homebound residents, the County's need to received shipments of the second dose vaccines, and attempts to resolve the confusing messages related to vaccine appointments. General discussion between the Council and County officials related to the need for clearer communication, how some citizens are going outside of Williamson County to receive their vaccines, the selection of the vaccine administration vendor, inability for citizens to received their vaccines from their routine healthcare providers, moving of vaccination locations, citizens feeling the need to register on as many waiting lists as possible, eligibility for vaccines, outreach to homebound citizens, ID requirements for registering, how best to communicate concerns from the City to County officials, County run call center, difficulty in locating the need second vaccination shot, lack of clear communication from the State on needed operations, and required paperwork to receive vaccinations. Gravell noted that the Health District suffered damage last week from a burst pipe, but all doses of the vaccine are okay. He added that a fire happened the following day and was put out quickly where the vaccine was preserved and there has been no spoilage. Mayor Schroeder thanked the Judge for his presentation and leadership during the winter weather even last year, and thanked Covey as well. B. Presentation and discussion regarding Transportation Impact Fees -- Wesley Wright, PE, Systems Engineering Director Jake Gutekunst with Kimley Horn presented the item and reviewed the process for implementing Transportation Impact Fees. He reviewed the Public Hearing and next steps, in addition to the Maximum Fees by Service Area (Study) Map, Residential Rates, Residential Service Units, Residential Land Use Descriptions, IFAC Collection Rates — Single and Two - Family Map, IFAC Collection Rates — Multi -Family Less Than Three Stories Map, IFAC Collection Rates — Multi -Family 3-9 Stories Map, Rates by Residential Land Use Applied, comparison to other cities, and Typical Development - Collection Rate Comparisons. He noted that staff needed Council direction on the following: results of the Study for Maximum Fees, and collection rate amounts for Residential Land Uses. Gutekunst then reviewed the next steps. General discussion by the Council regarding the structure of the fees, multi -family related fees, and possible two year start time for implementation. Wright thanked Council for the feedback and noted that staff had needed feedback. C. Update and discussion regarding the Sanitation Contract and Negotiations with TDS regarding a new contract for Solid Waste, Recycling, Yard Trimming and Bulky Waste Collection, Disposal and Processing Services -- Ray Miller, Director of Public Works and Teresa Chapman, Environmental Conservation Program Coordinator Miller introduced the item and turned the presentation over to Chapman who presented the item. Chapman reviewed the solid waste contract negotiations with Texas Disposal Systems (TDS), current contract terms, proposed contract terms, proposed rates and tiers of service, staff recommendations of the proposed contract, continued TDS services, and open top roll off services. Wayne Reed, Assistant City Manager, provided more clarity on ETJ MUD rates. General discussion between Council and staff about MUD rates, quality of TDS services, inclusion and expansion of downtown trash collection, tree trimming pickup, and upgrades to the transfer station and associated costs. David Morgan confirmed Council feedback and noted that staff will bring back the contract at a future Regular Council meeting. D. Update and discussion regarding the status of City operations impacted by extreme winter weather event -- David Morgan, City Manager Morgan presented the item and reviewed the cascading impact of the weather event that started on Thursday, February 11, 2021 and last through Friday, February 19, 2021. He noted that the storm has major impacts to electric and water services, roads, and the City experienced several days of sustained lower than usual temperatures. Morgan then reviewed the City's response strategy and impacts to purchase power. He added that the City is still receiving settlement data from ERCOT, expecting invoices to be extremely higher than usual, and taking steps to preserve cash liquidity. Morgan noted that that staff was pursuing all options and there will be no immediate impact to electric customer bills. Morgan addressed the impacts to electric bills, Public Works response, Airport impacts and recovery, Water/Wastewater response, and Public Safety response efforts. He then noted that the City had a few reported falls of staff due to the ice but maintained relatively low reported events. Morgan then reviewed the City response related to facilities and logistics, Building Inspections, Library, Economic Development/CVB, and Information Technology. He explained how the City provided a warming center and water distribution efforts with regional assistance and coordination. Morgan reviewed Customer Care support, Systems Engineering support, PIO/Communications support, and the communications efforts put forth by the City during the storm. He explained the road damages that was sustained, tracking of finance costs, and important next steps that are needed. Morgan noted the process for weather debris removal and proposed customer relief options. General discussion between Council and staff related to debris removal logistics for onsite pickup and transfer station drop off, state level disaster declaration and associated funding, information to citizens related non -City charges effecting the situation, credits to water bills for usage, citizens helping each other, staff's hard work, voucher program information, restoration services for citizens, the City's Guard program for monitoring utility usage, plans to prepare for future events, City provided resources for citizens related to storm clean up and issues with broken/damaged pipes, FEMA funds, SCADA system improvements, and methodology for rolling black outs. Council supported waiving plumbing permit and residential building permit fees. Gonzalez proposed that that the City do whatever water relief system that would provide the most relief to citizens and least paperwork for staff. Council supported this suggestion. Miller informed Council that contractors assisting with debris removal will have a City escort to help with identification. Mayor Schroeder recessed in Executive Session at 4:38 p.m. to start at 4:50 p.m. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. E. Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Litigation Update Sec. 551.072: Deliberations about Real Property - CTSUD Building Sec. 551.086: Certain Public Power Utilities: Competitive Matters - Competitive Matters - Purchased Power Update Sec. 551.087: Deliberations Regarding Economic Development Negotiations - Rivery TIRZ Update Sec. 551.074: Personnel Matters - Evaluation process for City Secretary, City Attorney, and City Manager relating to overall timeline and approach -- Tadd Phillips Adjournment Approved b he Georgetown City Council on ■ Date Attest: City' Secretary