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HomeMy WebLinkAboutMIN 08.25.2020 CC-RNotice of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, August 25, 2020 The Georgetown City Council will meet on Tuesday, August 25, 2020 at 6:00 PM via Teleconference The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:33 p.m. The following Council Members were in attendance: Mayor Dale Ross; Mary Calixtro, Council Member District 1; Mike Triggs, Council Member District 3; Steve Fought, Council Member District 4; Kevin Pitts, Council Member District 5; and Rachael Jonrowe, Council Member District 6; and Tommy Gonzalez, Council Member District. Council District 2 is vacant. All Council Members present via videoconferencing and a roll call was performed. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Council Member Pitts led both pledges. Comments from the Mayor City Council Regional Board Reports Announcements Action from Executive Session There were no actions out of Executive Session. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meetings held on August 11, 2020 -- Robyn Densmore, City Secretary C. Consideration and possible action to appoint Chuck Collins to the Housing Advisory board to fill a vacancy -- Mayor Dale Ross D. Consideration and possible action to appoint Chris Blackburn to the Georgetown Village PID (GVPID) Advisory Board to fill a vacancy -- Mayor Dale Ross E. Consideration and possible action to designate the Chief Code Enforcement Officer and each of the City's Code Enforcement Officers as the code enforcement officials who may be issued a search warrant under Article 18.05 of the Texas Code of Criminal Procedure -- Jack Daly, Community Services Director F. Consideration and possible action to renew the current contract with AvFuel Corporation to supply aviation fuel (JetA and 100LL/AvGas) and services to the Georgetown Municipal Airport, City of Georgetown, in the estimated annual amount of $2,200,000.00 -- Joseph A. Carney, C.M., and Ray Miller, Public Works Director G. Consideration and possible action to accept the annual sales tax use certification requirement for the Texas Property Tax Code -- Leigh Wallace, Finance Director H. Consideration and possible action to approve the purchase of Cardiac Heart Monitors from ZOLL Medical Corporation having completed a Request for Proposal #202024 and awarding ZOLL Medical Corporation the contract at a total cost not to exceed $500,000.00 -- John Sullivan, Fire Chief I. Consideration and possible action to approve the purchase of two (2) Dodge 4500-Diesel transitional response vehicles (TRV's) from Mac Haik Dodge Chrysler Jeep through the Buy - Board Contract #570-18 for a purchase price not to exceed $500,000.00 -- John Sullivan, Fire Chief Consideration and possible action to release and abandon a public utility easement across a 0.937 acre tract in the John Berry Survey, ABS No. 51, as described in Doc. No. 201700937 of the Official Public Records of Williamson County, Texas; and to authorize the Mayor to execute all necessary documents -- Travis Baird, Real Estate Services Manager K. Consideration and possible action to release and abandon a portion of a utility easement across a 0.024 acre tract in the John Berry Survey, ABS No. 51, and to authorize the Mayor to execute all necessary documents -- Travis Baird, Real Estate Services Manager L. Consideration and possible action to approve the City's Depository Services Contract with JP Morgan Chase for depository services for a term of one year and eight months beginning September 1, 2020, with no options for renewal -- Elaine Wilson, Controller M. Forwarded from the Georgetown Water Utility Board: Consideration and possible action to approve a Resolution regarding the refinancing of Williamson County Regional Raw Water Line Debt, inclusion of ION Generation project in said debt and re -issuance of the Williamson County Regional Raw Water Line Agreement -- Chelsea Solomon, Control Center Director N. Forwarded from the Georgetown Water Utility Board: Consideration and possible action to approve renewal no. 4 of contract no. SCON- 2000171with Brenntag Southwest, Inc. for purchase and delivery of various chemicals for Water and Wastewater treatment, not to exceed $379,026.83 -- Mike Welch, Treatment and Regulatory Manager O. Forwarded from the Georgetown Water Utility Board: Consideration and possible action to approve renewal #2 of contract number 18-0039-GC with Brenntag Southwest, Inc. for purchase and delivery of sodium hypochlorite for Water and Wastewater treatment, in the amount of $309,931.50 -- Mike Welch, Treatment and Regulatory Manager P. Forwarded from the Convention & Visitors Bureau Advisory Board: Consideration and possible action to approve a contract with DecorIQ for the leasing, installation, and maintenance of the 2020 holiday lights, the installation and maintenance of the building cornice lights, and the installation and removal of the holiday wreaths and tree through the Buyboard Contract #562-18 in the amount not to exceed $101,975.00 -- Eric Johnson, Facilities Director and Cari Miller, Tourism Manager Q. Forwarded from the Georgetown Electric Utility Advisory Board: Consideration and possible action to approve the Techline Just -In -Time (JIT) contract -- Mike Westbrook, Electric Operations Manager Motion by Pitts to approve the Consent Agenda as presented, second by Fought. Calixtro - Yes Triggs - Yes Fought - Yes Pitts — Yes Jonrowe — Yes Gonzalez — Yes Approved 6-0 (District 2 vacant). Legislative Regular Agenda R. Public Hearing and First Reading of an Ordinance approving and adopting the final 2021 Service Plan, 2020 Assessment Roll, establishing classifications for the apportionment of costs and the methods of assessing special assessments for the services and improvements to property in the Georgetown Village Public Improvement District No. 1 (GVPID), closing the hearing and levying assessments for the cost of certain services and improvements to be provided in the GVPID during 2021, fixing charges and liens against the property in the GVPID and against the owners thereof, and providing for the collection of the assessments -- Wayne Reed, Assistant City Manager Reed presented the item and reviewed the Service Plan with supplemental services and improvements to be provided for the GVPID including: pocket parks; landscape areas; trees including maintenance, removal and preparation; sidewalks and trails; alleyways; distinctive lighting and signage; recreational facilities; water quality facilities; and administrative costs. He added that the total estimated cost for the next 5 years is $1,651,237, with an average annual cost of $330,247. Reed then reviewed the Levy of Assessment which is $0.14 per $100 valuation and based on the real property value as determined by the Williamson Central Appraisal District (WCAD); no change from the current assessment; and the average residential property value is approximately $294,000; therefore, the annual assessment is approximately $411 per year. He noted that the GVPID Assessment had a Public Hearing with public hearing notices were mailed to all property owners within the district and published in the newspaper on August 16th and as of today, no written comments have been received. Reed continued that the Ordinance is a First Reading approving the final 2021 Service Plan, Levy of Assessment, and 2020 Assessment Roll and the GVPID Advisory Board recommended approval of the final Service Plan on August loth with a vote of 4-1-1. Reed read the caption Mayor Ross opened and closed the Public Hearing at 6:39 p.m. as there were no speakers. Pitts asked what the valuation brings in for new revenue each year. Reed responded about $456,000 and going up slightly each year. Pitts asked if that was $126,000 more each year for the average five-year costs. Reed responded that is correct. Pitts asked if the increase was per the guidelines of the Fiscal and Budgetary Policy and if the amount could be changed next year. Reed responded that the $0.14 per $100 valuation was set just a few years back and set lower for previous years where it had been around $0.20. He added this year significant park improvements are being complete costing over $700,000. Reed stated that while the current plan does not include any Capital Improvement Projects (CIP), staff will return to the board with a list of possible projects for consideration. Pitts asked if the additional funds were need for possible future projects. Reed responded yes. Pitts asked if a PID can issue bonds. David Morgan, City Manager responded that PIDs can do bonds, but this is a maintenance PID, so he wasn't sure about their ability to issue bonds. Pitts stated that he wasn't proposing they issue but wanted to ask the question. Motion by Pitts, second by Gonzalez. Calixtro — Yes Triggs — Yes Fought — Yes Pitts — Yes Jonrowe — Yes Gonzalez — Yes Approved 6-0 (District 2 vacant). S. Public Hearing and First Reading of an Ordinance for the voluntary annexation of an approximate 20.26 acres out of the Isaac Donagan Survey, Abstract No.178, with the initial zoning designation of Planned Unit Development (PUD) zoning district, with base districts of Local Commercial (C-1), Office (OF), and the Scenic/Natural Gateway Overlay, for the property generally located at 3701 W. SH 29 -- Sofia Nelson, CNU-A, Planning Director Nelson presented the item and reviewed the Aerial Map, Location Map, Future Land Use/Overall Transportation Plan Map, Zoning Map, Community Center (CC) explanation, and Mixed Density Neighborhood (MDN) explanation. She noted that transitions nodes offer transition from high intensity commercial uses to low intensity commercial uses away from intersection; moderate to high density residential uses can be placed along lesser roadways feeding the major roadways; and development standards should ensure context sensitive development. Nelson explained that the Area A with C-1 Base Zoning with have retail and restaurant Area, and Area B with C-1 Base Zoning will offer "Flex Office Space' including light manufacturing, warehousing uses and following restrictions: overhead doors must face interior to the site; no outdoor storage or display; "loading areas" must be screened from SF homes; and all buildings are restricted to single -story. She continued that Area C will have offices with outdoor gathering spaces screened from SF homes with masonry wall. Nelson provided a Local Commercial (C-1) and Office explanation and noted the modifications for Areas A, B, and C. She stated that the project complies in all areas except one where it partially complies with the approval criteria of UDC Section 3.06.030. Nelson stated that public notifications were sent to 63 property owners and neighborhood associations within the 300-foot buffer, notice was placed in the Sun Newspaper on July 19, 2020, signs were posted on the property, and to date, staff has received no comments in Favor or in Opposition of the request with five letters of support were received for the original request. She stated that the at their August 4 meeting, the Planning & Zoning Commission recommended Approval (7-0) of the request with the following conditions: addition of a masonry wall along the entirety of Lot 6 of the adjacent property; limit the automobile -oriented special use permit uses in Area A to no more than 20% of the total floor plan allowed in Area A; lighting be restricted to zero candle foot at the south and west property lines, all exterior light fixtures must be completely shielded; and no pole mounted lights to be installed around the water feature in the southwest portion of the property. Here are the proposed conditions: Screen rear Masonry Wall along Lot 6 Not required. parking/loading Required areas Office/Showroom Auto Parts & Access. Sales, Indoor SUP By Right* Limit on Size Auto Repair Service, Limited Light Levels 2 Foot Candles No Change 0 Foot Candles Pole Lighting Limited to 15' No change Not permitted. Nelson read the caption. Public Hearing opened at closed at 6:57 p.m. with no speakers. Motion by Gonzalez, second by Pitts. Pitts asked if the does motion includes the P&Z recommendations. Nelson responded yes. Pitts asked if Council needed to specify the P&Z recommendations. Gonzalez stated that it was his intent was to include the P&Z recommendations. Pitts noted that this property had come forward previously and failed. He added that the current product is much better, and the developer worked with neighborhood. Pitts stated that he is in favor. Gonzalez stated that this is an example of what the City needs more of. Mayor Ross stated that this is the beauty of PUD, and that the neighbors get to see the project. He added that this should be a learning lesson for developers. Calixtro — Yes Triggs — Yes Fought — Yes Pitts — Yes Jonrowe — Yes Gonzalez — Yes Approved 6-0 (District 2 vacant). T. First Reading of an Ordinance amending Chapter 13.04, Article I related to electric rates; amending section 13.04.018 related to net metering service and removing section 13.04.083 related to distributed renewable electric generation -- Daniel Bethapudi, General Manager of the Electric Utility and Leticia Zavala, Director of Customer Care Zavala presented the item and noted that the following modifications are being made to the Net Metering Program sections: simplified and updated the ordinance language to more accurately describe the Net Energy Metering (NEM) program; defined requirements for NEM program and that a customer must have 1) an approved facility "inter -connection" agreement with the City, 2) Available only to Residential and Small Commercial classes whose Distributed Energy Resource (DER) facilities are sized at 10 kW or less, and 3) an approved application for a Net Metering Service rate; provided reference to the bi-directional meter that will be used to measure the values (Volumetric Energy and Renewable Energy -Received) that are used for the monthly utility bill; annual review of renewable energy to address Received Credit and the credit rate will be reviewed annually and is adjusted on various market factors including but not limited to the avoided fuel and purchase power costs; incorporated Council recommendation for existing customers in good standing as of 10/1/2020 to continue receiving the Current Renewable Energy with a Received Credit rate of $0.09580 per kWh until 9/30/21. The credit rate for all others of $0.04976 will be effective 10/1/2020; established a "floor" for the Renewable Energy for Received Credits, and the credit rate will NOT be applied to any Renewable Energy, with received energy above the Volumetric energy provided in that month's utility bill; and timing of the software modifications into the CIS could impact the effective date of the changes. Motion by Fought to approve the first reading of an Ordinance amending Chapter 13.04, Article I related to electric rates; amending section 13.04.018 related to net metering service and removing section 13.04.083 related to distributed renewable electric generation rate and giving existing net metering customers in good standing as of October 1, 2020 will continue to receive a renewable energy credit of 0.09580 per kilowatt hour until September 30, 2021, second by Pitts. Robert Sobotik yielded him time to Darrell Buck. Darrell Buck presented to Council and the summary to presentation was that: all existing customers with a renewable energy facility have two legally binding agreements with the COG -- an Interconnection Agreement and a Distributed Generation Agreement; the two agreements are NOT Codes of Ordinance; are independent legally binding documents; and cannot be unilaterally amended; the billing formulas in the second agreement must be used in the computation of bills for existing customers. If the city delivered more electricity than it received from the customer, the NET difference is multiplied by the standard residential rates. If the city delivered less electricity than it received from the customer, the NET difference is multiplied by the City's estimated avoided fuel costs; and the City will realize a significant decrease in negative billings through the use of the proper formula. Mayor Ross asked City Attorney Skye Masson if she had reviewed Mr. Buck's comments. Masson responded that it is the City's position that the contracts are not being amended, only rates being adopted. Morgan added that the City's rate consultant reviewed and that the rates are industry standards and that information was presented to Council at Workshop. He continued that the City is working within its legal ability to make the proposed changes. Mayor Ross asked Morgan his opinion on the assertions made by Mr. Buck. Morgan responded that the City is not changing the contract and implementing allowable rate changes. He added that the billing calculations are allowed. Fought applauded Bethapudi s efforts to make the language clearer and getting the issue corrected. He added that the original contract and wording has been in place for a long time before Bethapudi was on staff and before most Council Members were on the Council. Fought asked that current customers should be grandfathered as long as possible. Fought made and amendment to his original motion to grandfather existing customers until September 30, 2023, second by Calixtro. Calixtro stated that she agrees with Fought and Council should assist the existing customers as the change is not on the customers, but on the Council. Triggs stated that he doesn't support the change to 2023. He added that the expenses are put on the non -solar customers, many of whom are struggling. Pitts stated that he was not in favor of 3 years or 2 years. Jonrowe stated that she was supportive of one year, but three feels like a bit much since other customers are subsidizing the program. Gonzalez stated that he thought one year was the compromise. Fought made and amendment to the amendment to grandfather existing customers until September 30, 2022, second by Calixtro Calixtro — Yes Triggs — No Fought — Yes Pitts — No Jonrowe — Yes Gonzalez — No Mayor — Yes (Vote was taken to break 3-3 tie.) Approved 4-3 (Calixtro, Fought, Jonrowe, and Mayor Ross in favor; Triggs, Pitts, and Gonzalez against, and District 2 vacant). Pitts offered an amendment to the original motion to change the amount paid back to new net metering customers to be $0.00 and all existing customers will stay at the current rate for two years and be moved to the rate of $0.4975, second by Gonzalez. Pitts stated that right now the new rate would cost $47,000 in subsidies for non -solar users. He added that the more benefits that are extended to solar users the more of a burden that could be placed on other users. Pitts noted the high cost of installing solar panels and that low to moderate income citizens could be subsidizing wealthy people. He added that non -solar users should not be burdened by solar users. Mayor Ross asked if the proposed change was just for grandfathered customers. Pitts responded that his change was only for new customers. Jonrowe asked for clarification on what customers would be affected and when. Pitts responded that his intent was for grandfathered customers to go to a new rate, but new customers would receive no buyback. Mayor Ross asked if Pitts was trying taking away the incentive for solar customers. Pitts responded for yes, for new customers. Calixtro — Yes Triggs — Yes Fought — Yes Pitts — Yes Jonrowe — No Gonzalez — Yes Approved 5-1 (Calixtro, Triggs, Fought, Pitts, and Gonzalez for, Jonrowe against; and District 2 vacant). Original motion by Fought to approve the first reading of an Ordinance amending Chapter 13.04, Article I related to electric rates; amending section 13.04.018 related to net metering service and removing section 13.04.083 related to distributed renewable electric generation rate and giving existing net metering customers in good standing as of October 1, 2020 will continue to receive a renewable energy credit of 0.09580 per kilowatt hour until September 30, 2021, second by Pitts. Calixtro — Yes Triggs — No Fought — Yes Pitts — Yes Jonrowe — No Gonzalez — Yes Approved 4-2 (Calixtro, Fought, Pitts, and Gonzalez for; Triggs and Jonrowe against; and District 2 vacant). U. First Reading of an ordinance of the City Council of the City of Georgetown, Texas, establishing a temporary license to encroach process for expanded downtown seating and retail areas within city right of way and parking as a result of the Covid-19 pandemic; repealing conflicting ordinances and resolutions; providing a severability clause; and setting an effective date -- Travis Baird, Real Estate Services Coordinator Baird presented the item and reviewed the issue of social distancing and lower occupancy requirements are in place for retail businesses and restaurants and while businesses in other areas of the city are able to utilize their parking lots for expanded space if they wish, or participate in property events the Downtown businesses are limited in space due to public parking and right- of-way and crowded sidewalks are dangerous and can discourage patronage. He then showed the Survey Results Map and noted the proposed solution of allowing open parking spots in public rights of way to seating and retail. Baird reviewed the Ordinance Requirements for a License which include: administrative approval by the City Manager or designee will issue license; City Manager may revoke for violations; the Ordinance expires on December 31, 2020 and all licenses will expire on January 30, 2021; and indemnity and insurance and covering the City for general liability totaling $1 million for single occurrence and $2 million aggregate, alcohol of $1 million; and worker's compensation of $500,000. He noted the location of 7th, 8th, and 9th Streets between Rock and Church Streets; and Rock, Main, and Church Streets between 7th and 9th Street. Baird noted the prohibitions on use which includes: adverse impacts on neighboring properties; traffic hazard, interfere with roadway operations; block sight triangle; require utility relocation; interfere with ADA spots, safety or other regulations; and COVID-19 regulation compliance. He then reviewed a Map of Streets Impacted. Baird explained the administrative requirements for a license including: submittal done with a form to be posted on City real estate site with directions on submittal, modified version of existing license submittal form, and submitted to ROW@georgetown.org to enable flexible submittal and avoid difficulty in fee waiver; and technical requirements of minimum distance from roadway intersections of 10 feet, minimum distance from intersections of driveways with public rights of way of 10 feet, minimum distance from travel lanes of 3 feet, and maintenance of the license areas including removal of refuse/waste and abatement of nuisances with removal within one hour of posted closing. Baird read the caption. Pitts asked if Council can take action to extent the licenses. Baird responded yes. Pitts asked about standards for revoking licenses. Baird responded that staff will have notices that go out explaining violations and failure to respond leads to revocation. Pitts asked if citizen complaints that not directly related to specified requirements of the Ordinance could lead to revocation. Baird stated that the Ordinance is written to address non-compliance, but if there were issues with the right- of-way licenses could be revoked. Pitts stated that he expect some complaints but if staff is worried about that then he isn't either. Motion by Pitts, second by Gonzalez. Fought asked who came up with this idea. Gonzalez responded business owners in the community. Fought stated that it was a good idea worthy of applause. Calixtro — Yes Triggs — Yes Fought — Yes Pitts — Yes Jonrowe — Yes Gonzalez — Yes Approved 6-0 (District 2 vacant). V. First and Final Reading of an Ordinance authorizing the issuance of City of Georgetown, Texas General Obligation Refunding Bonds, Series 2020; levying of an ad valorem tax in support of the bonds; approving paying agent/registrar agreement, a purchase agreement, and an escrow agreement; Establishing procedures for selling and delivering the bonds; and authorizing other matters relating to the bonds -- Leigh Wallace, Finance Director Wallace presented and noted that this item refers to the City's ability to execute a bond refunding which allows refunding at a lower interest rate, pre -payments, or both. She added that the City's firm Specialized Public Finance will pursue the best offer and staff will only execute if a minimum savings target or better is achieved and terms are favorable to the City. Wallace stated that estimated savings of this refinancing is up to $500,000 over the life of the 2011 bonds. She added that the action tonight is in relationship to setting the property tax rate for 2021. Wallace continued that the Council is not voting on the tax rate tonight but part of the proposed tax rate will be used in the refinancing. Wallace read the caption. Motion by Pitts, second by Gonzalez. Calixtro — Yes Triggs — Yes Fought — Yes Pitts — Yes Jonrowe — Yes Gonzalez — Yes Approved 6-0 (District 2 vacant). W. Forwarded from the Strategic Partnerships for Community Services Advisory Board: Consideration and possible action to approve the recommendations of the Strategic Partnerships for Community Services (SPCS) Advisory Board for the allocation of grant funds for FY2020-21 -- Jaquita Wilson, SPCS Advisory Board Chair and Shirley J. Rinn, Executive Assistant to the City Manager Rinn presented the item and provided the Strategic Partnerships for Community Services 2020-21 Grant recommendations. Jonrowe asked how long the funding has been around the $400,000 level. Rinn responded for at least 5 or 6 years and noted that the amount used to based on 1% of the General Fund, but now based on a per capita amount with a goal of $5.00 per capita. Jonrowe asked if it was based on the Census. Rinn responded that staff will review when Census numbers are received. Jonrowe asked if the Committee has ever discussed adjusting based on project Census numbers. Rinn responded yes, but the Committee has historically used the City's projections. Jonrowe asked about specific ordinance language. Rinn responded that this is not an ordinance, but a policy and references the population without directly speaking the Census numbers. Jonrowe asked for clarification on why the number hasn't really gone up if population numbers are being used. Fought stated that the target was $5 per capita, but was at $7.50 when reviewed, so the decision was made to level out the number. Morgan stated that the Committee uses the City's population estimates, which staff believes is a more accurate reflection. Fought added that is why it has been stagnant for a few years. Jonrowe asked when there could be a workshop to look at original rationale and need to possibly increase to meeting increased asks each year. Morgan responded that it is in the fiscal and budgetary policy that is reviewed each year and will be reviewed soon by Council. He added that staff is happy to adjust per Council direction. Jonrowe stated that she is content to wait until the policy is reviewed. Gonzalez stated that the City needs to include all other social spending when reviewing this number. Rinn responded that staff has that list as well. Fought noted Faith in Action, and he is thrilled that they got a grant. He asked if the City is including them in our strategic transportation plan. Morgan asked for clarification on if they are being included in the mass transit services. Fought responded yes. Morgan stated that staff is moving ahead with an RFP for mass transit services and he is not sure they provide all of the needed services to respond to the RFP. Fought asked if staff can provide how many rides per year Faith in Action provides. He added that it is a program that works. Mayor Ross noted that staff put together an analysis years ago that included free and reduced rent offered by the City. He continued that the City does more than just the $400,000 in cash grants. Mayor Ross stated that when this was done benchmarks were reviewed and there are many cities that don't do any social service funding. He added that utilities provided should also be included in future analysis. Rinn responded that staff will include that. Calixtro stated that she noticed that most of the new asks were not given any money and asked about the criteria notes and whether or not the services are sustainable. Mike Douglas with SPCS responded that the Committee had some special challenges this year related to COVID. He added that organizations that had previously never applied that in some ways were part of larger organizations that live outside the Georgetown area. Douglas stated that the Committee favored organizations that were supported in the past and did not have other, large entities backing them. Calixtro asked about the YMCA. Douglas responded that they are national and are partly supported by the national organization. Pitts asked about funding for the Ride On Center for Kids. Douglas responded that the Committee talked a lot about that one and they have received funding in the past. He added that the Committee considered how many residents the organizations reach. Douglas stated that there are other organizations that can reach more people with a smaller overhead. Pitts responded that the understood and applauded the work of the Committee. Mayor Ross noted that Council used to spend several hours divvying up the money before forming the committee. Rinn responded that the Committee met for several hours to review everything. Mayor Ross noted Douglas's point of focusing on organizations that used by Georgetown residents. Motion by Pitts, second by Jonrowe. Calixtro — Yes Triggs — Yes Fought — Yes Pitts — Yes Jonrowe — Yes Gonzalez — Yes Approved 6-0 (District 2 vacant). X. Consideration and possible action to approve of the sale of 11 Power Transformers and associated equipment to Lower Colorado River Authority (LCRA) -- Daniel Bethapudi, General Manager of the Electric Utility Bethapudi presented the item and stated that the City is selling 11 power transformers and associated equipment in the electric substations to LCRA for an amount of $9,659,388.53. He added that the sale is primarily to lower the City's overall operating costs and increased focus on electric distribution leading to an annual savings of $226,732. Bethapudi noted that the sale would take place September 1st, 2020 and LCRA will charge the City for the "use" of the power transformers. He noted that the annual cost savings are on top of the cost of transformation and two existing employees will transition to electric distribution. Mayor Ross read the caption. Motion by Fought, second by Triggs. Jonrowe asked what the benefit to LCRA is of the deal. Bethapudi responded that the LCRA will have complete control over the substation. He added that this will add to their fleet and Georgetown is not large enough to manage this type of equipment. Jonrowe asked about the terms of the price. Bethapudi responded the LCRA has to go through a rate making process that is well documented. Jonrowe asked if there is an end date for the rate. Bethapudi responded that there is an initial horizon is for 10 years. He added that growth will still provide challenges. Bethapudi noted that transmission is a revenue source. Calixtro - Yes Triggs - Yes Fought - Yes Pitts - Yes Jonrowe - Yes Gonzalez - Yes Approved 6-0 (District 2 vacant). Y. Consideration and possible action to approve a Municipal Services Agreement with Pulte Homes of Texas, LP, for the provision of municipal services to an approximately 25.435 acre tract of land out of the Frederick Foy Survey, Abstract No. 229, the same being the Sun City Georgetown, Neighborhood Ten-E subdivision, and a 0.402 acre portion of CR 245, a right- of-way of varying width of record described to Williamson County, Texas, generally located at 700 CR 245 -- Sofia Nelson, CNU-A, Planning Director Nelson presented the item and reviewed the Location Map, Aerial Map, Future Land Use/Overall Transportation Plan Map, and annexation process. She provided the tentative schedule of: August 25, 2020 Municipal Services Agreement; September 15, 2020 Planning and Zoning Public Hearing for initial zoning designation only; October 13, 2020 Public Hearing and First Reading of Ordinance held at City Council Meeting; and October 27, 2020 Second Reading of Ordinance at City Council Meeting. Nelson read the caption. Motion by Pitts, second by Fought. Calixtro - Yes Triggs - Yes Fought - Yes Pitts - Yes Jonrowe - Yes Gonzalez - Yes Approved 6-0 (District 2 vacant). Z. Consideration and possible action to accept the City's Quarterly Financial Report, which includes the Investment Reports for the City of Georgetown, Georgetown Transportation Enhancement Corporation (GTEC), and the Georgetown Economic Development Corporation (GEDCO) for the quarter ending June 30, 2020 -- Nathan Parras, Budget Manager Parras presented the item and reviewed the General Fund revenues that total $56.7 million, or 74% of budget through the third quarter, and year to date, revenues exceed last year's third quarter revenue by 9.6%. He added that there are several reasons for the increase year-to- date and year -over -year including: sales tax trends first half of the year; development fee trends and one-time payments; and property tax valuation growth. Parras stated that sales tax is the largest segment of revenue in the general fund, and sales tax revenue through the third quarter totals $10.6 million, or 59.16% of budget. He continued that sales tax is two months in arrears, and third quarter returns were 10.25% higher than last year's collection, or $982,117 in the general fund. Parras said that core sales tax sectors are retail, food, and information and projections are conservative due to the economic impacts of the pandemic. He reviewed the General Fund revenues and noted the following: property tax is the second largest revenue segment in the fund; property tax revenue for the third quarter of FY2020 is up 13.1%, or $1.8 million from the third quarter of FY2019; through the third quarter of FY2020, collections total $15.4 million, or 113.5% of budget, and after the third quarter in FY2019, property tax collections totaled 98.4% of budget; property tax projected to be on budget by year-end after the transfers to the TIRZ funds in 4th Quarter; development related revenue continues to be very strong and through the third quarter, development related revenue totals $3.9 million, or 103% of budget; while the City continues to witness growth in building permits despite the pandemic, the large increase in revenue is related to a Master Development Fee the City received from a Municipal Utility District; Parks and Recreation revenue totals $1.2 million through the third quarter which represents a decrease of 35.68% from the third quarter of FY2019, and year to date, Parks and Rec revenues are at 43.8% of budget; Pools and Recreation Center opened in June at 25% capacity; Garey Park fees were suspended part of April and May; return on investment (ROI) totals $5.36 million through the third quarter, or 66.5% of budget, and the City collects a ROI on the electric, water, and stormwater utilities; EMS revenue through the third quarter totals $5.0 million, or 70.2% of budget, sanitation revenue through the third quarter totals $6.98 million or 70.3% of budget; the City's two largest revenue streams, property tax and sales tax, are projected at budget; development related revenues and fees continue to grow with population and new development; other revenue streams like EMS, Parks and Rec fees will be reviewed monthly for COVID impacts; and overall, general fund revenues through the third quarter are in line with budget. Parras reviewed General Fund expenses and noted that overall expenditures for personnel, operations, capital, and encumbrances through the third quarter total $55.19 million, or 71.5% of budget; total salaries and benefit expenditures through the third quarter total $22.7 million; and operational costs total $15.2 million. FY2020 Q3 General Fund I2MULUMM11_ Administrative Services PERSONNEL 2,190,819 1,568,526 71.6% OPERATIONS 748,554 399,114 53.3% Administrative Services Total 2,939,373 1,967,641 66.9% Community Services and Finance PERSONNEL 8,859,057 6,066,328 68 5% OPERATIONS 6.118.137 4,139,211 67.7% Community Services and Finance Total 14,977,194 10,205,539 68.1% Development & Planning PERSONNEL 2,446,509 1,790,270 73.2% OPERATIONS 762,718 499,558 65.5% Development & Planning Total 3,209,227 2,289,828 71.4% Fire Services PERSONNEL 16,051,814 12,025,433 74.9% OPERATIONS 4,051,690 3,062,537 75.6% Fire Services Total 20,103,503 15,087,970 75.1% General Gov't Contracts PERSONNEL (1.200.000) 30 0 0% OPERATIONS 4,647250 3,338,088 71.8% General Gov't Contracts Total 5,447,260 3,338,118 96.8% Police Services PERSONNEL 12.733,919 9,440,440 74.1 % OPERATIONS 3.613,811 2,494,203 69.0% Police Services Total 16,347,730 11,934,643 73.0% Public Works PERSONNEL 1.888,823 1,120,006 59.3% OPERATIONS 11,555,614 7,485,205 64.8% Public Works Total 13,444,437 8,605,210 64.0% Grand Total 74,468,714 53,428,949 71.7% Pitts asked if this is referring to the amended budget from March. Parras responded yes. Parras provided a General Fund summary and noted: property tax, sales tax, and development revenues are strong through the third quarter; expenses are tracking slightly less than budget; Budget Contingency plan put into place March/April through end of year; there is a hold on vacant positions, travel/training, and special projects to reduce expenses while watching lagging revenue indicators for pandemic impacts; and Williamson County is currently reviewing City's grant submissions for COVID expense reimbursement. He reviewed the Electric Fund and noted: Electric operating revenues total $59.1 million, or 65.2% of budget, and Electric sales revenue, the largest component of revenue, totals $54.1 million, or 63.2% of budget through the quarter; Electric revenue sales are typically higher in the summer months when consumption increases and staff expects the summer to help cover some of the reduced demand due to COVID closures; operating expenses total $60.6 million through the quarter, or 72% of budget and Purchased Power expenses total $42.5 million, or 69.2% of budget; non -operating revenue is budgeted at $5.5 million, and year to date, non - operating revenues total $5.7 million; the largest portion of non -operating revenues are bond proceeds, and during the third quarter, the City issued revenue bonds as part of the City's annual debt sale; non -operating expenses are budgeted at $9.2 million, and year to date, expenses total $2.2 million for capital improvement projects; and annual principal debt payments are made in the 4th quarter. Parras provided an Electric Fund summary and noted: Electric revenues and purchase power are tracking according to budget; staff continues to meet every two weeks to review electric fund performance; and Power Cost Adjustment, power portfolio management, and reduced operating expenditures continue to improve fund stability. Parras explained the Water Fund and noted: overall water revenue totals $60.4 million, or 80.1% of budget; water, wastewater, and irrigation sales revenue through the third quarter totals $29.8 million, or 67.2% of budget; Capital Recovery Fees total $24 million, and over the past three years, the fund has seen higher than budget Capital Recovery Fees due to the growth and new development in the City; water operating expenses total $31 million, or 64.8% of budget; non -operational expenses total $38.5 million, and these non -operational expenses are capital improvement projects that normally span multiple years; and principal debt payments will be made in the 4th Quarter. He reviewed the CVB Fund and noted: Hotel Occupancy Tax revenue totals $693,000 for the third quarter of FY2020, or 53% of budget; revenue reflects impact of COVID; year to date expenses in the Convention & Visitors Bureau Fund total $869,000, or 60% of budget; managing rescheduling and then cancellation of Poppy Fest/Pop-tober Fest; continue to market Georgetown as a day trip destination, and plan to draw down excess reserves; and the fund is budgeted to finish FY2020 with a fund balance of $1.5 million and able to cover the 90-day operational reserve. Parras reviewed the Airport Fund and noted: Airport revenue totals $2.4 million, which represents 61% of budget; through the third quarter, fuels sales total $1.7 million, or 58% of budget; operating expenses in the Airport fund total $3.1 million, or 85% of budget; $900,000 of the year to date expenses is fuel related encumbrances; and overall, both revenues and expenses are tracking well relative to budget and the fund is budgeted to end FY2020 with $1.2 million in fund balance and meet all its debt service and contingency requirements. He then reviewed the Investment Report and noted that the new bond proceeds for capital projects received in the third quarter and there has been a sharp decrease in interest rates due to COVID. CITY Book Value GTEC GEDCO 3/31/2020 6/30/2020 3/31/2020 6/30/2020 3/31/2019 6/30/2020 Total cash and investments $220,709,845 $249,992,313 $23,202,700 $29,222,450 $9,011,792 $9,347,002 Quarter End 1.41% 0.74% 1.23% 0.52% 1.26% 0.55% Average Yield Motion by Pitts, second by Fought. Calixtro - Yes Triggs - Yes Fought - Yes Pitts - Yes Jonrowe - Yes Gonzalez - Yes Approved 6-0 (District 2 vacant). AA Second Reading of an Ordinance on a request for a Zoning Map Amendment to amend the Summit at Westinghouse Planned Unit Development, consisting of approximately 72 acres in the Barney Low Survey, located at 500 Westinghouse -- Sofia Nelson, CNU-A, Planning Director Nelson presented and noted that there have been no changes since first reading. Nelson read the caption. Motion by Pitts, second by Fought. Calixtro - Yes Triggs - Yes Fought - Yes Pitts - Yes Jonrowe - Yes Gonzalez - Yes Approved 6-0 (District 2 vacant). AB Discussion and possible action to direct staff to draft an Ordinance that would perform a temporary preservation function, within the agreed -upon boundaries of the San Jose and TRG neighborhoods currently being used for the possible creation of small area plans, until such time as those plans are either adopted or rejected by Council -- Rachael Jonrowe, District 6 and Mary Calixtro, District 1 Pitts recused himself for this Item and left the dais. Jonrowe presented and during her comments a presentation ran showing photos of homes in the City that were built from 1900 -1962. She thanked Council for their support of the small areas plans. Jonrowe explained her concerns of unintentional accelerated gentrification and low priority homes being lost. She noted that her item included ways to possibly pause development. Jonrowe noted that some people could use the time that the areas plans are being worked on to purchase properties and make calculated actions for financial gain that might not be in the best interest of the areas. Calixtro stated that she walked the neighborhood with staff for the plan. She added that she heard feedback from the residents about how they like that there are generational homes. Calixtro stated that the residents feel safe and are concerned about the possibility of new homes coming into the area. She added that she worked primarily with Spanish speaking residents on how they can work with the City. The following comments were made in person via the City Hall viewing room: Frances Cunningham stated that she agrees with the item because things are moving quickly. She added that she feels that the neighborhood has been ignored and COVID is stopping the public but not the construction. Motion by Jonrowe to direct staff to draft an Ordinance that would perform a temporary preservation function, within the agreed -upon boundaries of the San Jose and TRG neighborhoods currently being used for the possible creation of small area plans, until such time as those plans are either adopted or rejected by Council with the temporary preservation function taking the form of a halt on all new infill demolition and construction by those who do not live on the property in question, second by Calixtro. Fought stated that he understands the concerns, but this has already been discussed at Council. He added that this is playing with property rights and he can't support it. Fought stated that he couldn't support this but does agree with moving the process along. Triggs stated that Council did have discussion and a process was set forth and agreed upon by Council. He continued that he has concerns about restricting people's property rights and this takes away those rights without full the neighborhood's participation. Triggs asked why this wasn't brought up several weeks ago; how the process would work; and what has changed. Jonrowe responded that she had brought up the issue of low priority homes on multiple occasions. She continued that her concern now is that Council could potentially create an unintentional consequence that could have a regulatory effect. Jonrowe stated that projects are being rushed to get done under the wire and she did specify that it would relate to new projects and not be related to existing homeowners. Triggs what would happen if a homeowner wants to sell their property. Jonrowe responded that they could sell, but they would have to wait until small area plan is in place. Triggs stated that a home is someone's biggest asset and Council shouldn't take away property rights. Gonzalez stated that this feels like putting the cart before the horse. Calixtro - Yes Triggs - No Fought - No Pitts - Recused Jonrowe - Yes Gonzalez - No Motion fails 2-3 (Calixtro and Jonrowe for, Triggs, Fought and Gonzalez against, Pitts recused; and District 2 vacant). Public Wishing to Address Council On a subject that is pasted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward to speak when the Council considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. On a subject not posted on the agenda: An individual may address the Council at a regular City Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the individual's name and a brief description of the subject to be addressed. Only those persons who have submitted a timely request will be allowed to speak. The City Secretary can be reached at (512) 931-7715 or cs@ ear etown.or . Speakers will be allowed up to three minutes to speak. AC At the time of posting no one had signed up to speak. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. AD Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Litigation Update Sec. 551.072: Deliberations about Real Property - Riverhaven -- Travis Baird, Real Estate Services Manager - Parkside Waterline Easement Acquisition -- Travis Baird Real Estate Services Manager Sec. 551.087: Deliberations Regarding Economic Development - Project Dazed Adjournment Motion by Fought, second by Triggs. Calixtro - Yes Triggs - Yes Fought - Yes Pitts - Absent Jonrowe - Yes Gonzalez - Yes Approved 5-0 (Pitts absent and District 2 vacant). Meeting adjourned at 8:48 p.m. Approved by the Georgetown City Council onZ 7n LJ Date Dale Ross, Mayor Attest: City 9ecretary