HomeMy WebLinkAboutMIN 03.10.2020 CC-WNotice of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, March 10, 2020
The Georgetown City Council will meet on Tuesday, March 10, 2020 at 3:00 PM at the Council Chambers,
at 510 West 9th Street, Georgetown, TX 78626.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If
you require assistance in participating at a public meeting due to a disability, as defined under the ADA,
reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the
City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City
Hall at 808 Martin Luther King Jr. Street for additional information; TTY users route through Relay Texas
at 711.
Mayor Pro-Tem Nicholson called the meeting to order at 3:00 p.m. The following Council Members were
in attendance: Mary Calixtro, Council Member District 1; Valerie Nicholson, Council Member District 2;
Mike Triggs, Council Member District 3; Kevin Pitts, Council Member District 5; and Rachael Jonrowe,
Council Member District 6; and Tommy Gonzalez, Council Member District. The following Council
Members were absent: Mayor Dale Ross and Steve Fought, Council Member District 4.
Council Member Gonzalez arrived at 3:59p.m. during Item C.
Policy Development/Review Workshop - Call to order at 3:00 PM
A. Presentation and discussion regarding the City's annual year-end external audit and
Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2019
-- Elaine S. Wilson, Controller
Leigh Wallace, Finance Director, presented Item A, as Wilson was not available. She provided
the background, terms, reporting requirement and audience of the report. Wallace noted that
it is an independent audit performed by outside independent audit firm that is selected by
Council; conducted in compliance with Government Auditing Standards that provides
assurance of accurate reporting and financial integrity and compliance with policies. She then
noted the contents of the report and reviewed the Summary Statement of Net Position (in
thousands) and Summary Statement of Activities (in thousands). Wallace explained the
modified approach to Street Assets that was adopted in 2005 for streets infrastructure which
allows an option for reporting the condition of the infrastructure instead of depreciating the
infrastructure and provide accountability to maintain streets. She added that Council
adopted a pavement condition index (PCI) of "85" to maintain the streets in "good" condition
and those are reviewed every 3 years and when last reviewed in 2018 the condition rated at
85.5. Wallace then turned the presentation over to Adam McCane from Weaver and Tidwell
who conducted the audit. McCane explained the audit process and six stages of the audit
cycle that includes continuous communication between the auditor and the City. He added
that Weaver and Tidwell performed the audit in accordance with Generally Accepted
Auditing Standards (GAAS) and Generally Accepted Government Auditing Standards
(GAGAS) and performed tests of the City's compliance with certain provisions of laws,
regulations, contracts and grant agreements, including items such as compliance with PFIA.
McCane noted that the audit process uses a risk -based approach with focus on the specific
risks of expenditures and related liabilities; revenues and related receivables; cash and debt
investments; and long-term debt. He added that there are tested internal controls over
financial reporting including cash disbursements and payroll. McCane explained the audit
results and that an unmodified report is expected to be issues with no material weaknesses
identified, no reported significant deficiencies that are not material weaknesses and no noted
noncompliance material to financial statements. He then reviewed the required
communications that include the Auditor's responsibility under generally accepted auditing
standards (GAAS); Auditor's responsibility under Government Auditing Standards; unusual
transactions and the adoption of new accounting principles; difficulties encountered;
management presentations; auditor independence; other information contained in
documents containing audited financial statements; management judgements and accounting
estimates; audit adjustments and passed adjustments; other material written communications
between Weaver and Tidwell and the City; and the status of prior year audit, with
explanations of each communication.
Triggs asked about the third party review of pension reports and review of those. McCane
responded that the auditors do review those. Triggs asked if the pensions are at sufficient
levels. McCane responded that that was not part of the discussion. Wallace noted that
Georgetown is 85.5% funded which is considered very good. McCane stated that the City
falls into range with other cities.
Nicholson thanked staff and asked when the popular report is released. Wallace responded
in the Spring. Nicholson noted that the CAFR will be available on the web for the public.
Wallace responded yes and noted that the CAFR is attached to action item on regular meeting
and will include the document on financial transparency website.
Wallace gave the Audit summary which notes that the City received an unmodified opinion
on the financial statements and that the City did not meet the threshold for a single audit in
FY2019, so no SEFA required. She then reviewed the required communications.
B. Presentation and discussion regarding the City's Quarterly Financial Report, which includes
the Investment Reports for the City of Georgetown, Georgetown Transportation
Enhancement Corporation (GTEC), and the Georgetown Economic Development
Corporation (GEDCO) for the quarter ended December 31, 2019 -- Paul Diaz, Budget Manager
Diaz presented and reviewed the General Fund revenues noting that General Fund revenues
total $20.7 million, or 27.5% of budget and year to date, revenues exceed last year's first
quarter revenue by 22.33%. He added that there are several reasons for this large increase
year-to-date and year -over -year which include: sales tax trends and one-time payments;
development fee trends and one-time payments; and property tax valuation growth. Diaz
explained that sales tax is the largest segment of revenue in the general fund and the sales tax
revenue through first quarter totals $1.6 million, or 9.3% of budget. He added that sales tax is
two months in arrears and first quarter returns were 12.3% higher than last year's collection,
or $180,863 in the general fund. Diaz also noted that core sales tax sectors of retail, food, and
information; the City had new large retail businesses; there was a one time in nature payment
received in the month and the second quarter year-to-date returns are tracking higher; $5
million received in General Fund,19.5% increase year over year for the same period. He then
noted that property tax is the second largest revenue segment in the fund and property tax
revenue for the first quarter of FY2020 is up 12.1%, or $928,577 from the first quarter of
FY2019; and through the first quarter of FY2020, collections total 57.9% of budget and after
the first quarter in FY2019, property tax collections totaled 55.2% of budget. Diaz noted that
development related revenue continues to be very strong and in the first quarter,
development related revenue totals $1.9 million, or 55.7% of budget, while the City continues
to witness growth in building permits, the large increase in revenue is related to a Master
Development Fee the City received from a Municipal Utility District. He then stated that
Parks and Recreation revenue totals $415,577 through the first quarter and this represents an
increase of 3.2% from the first quarter of FY2019, and year to date, Parks and Rec revenues
are at only 17.1% of budget. Diaz noted that Garey Park revenue totals $78,688, or 19.7% of
budget and it is anticipated Garey Park revenue to increase in the spring and summer months.
He continued that the Return on Investment (ROI) totals $1.9 million through the first quarter,
or 24.2% of budget and the City collects a ROI on the electric, water, and stormwater utilities.
Diaz continued that EMS Revenue through the first quarter totals $708,666, or 25.2% of budget
and sanitation revenue through the first quarter totals $2.6 million or 25.7% of budget. He
stated that the City's two largest revenue streams, property tax and sales tax, are projected at
or above budget and other revenue streams like EMS, Parks and Rec fees, and development
related revenues and fees continue to grow with population and new development. Diaz then
noted that overall, general fund revenues through the first quarter are in line with budget.
He stated that overall expenditures (personnel, operations, capital, and encumbrances)
through the first quarter total $19.9 million, or 26% of budget with total salaries and benefit
expenditures through the first quarter total $11.46 million and operational costs that total
$7.48 million. Diaz then reviewed the following table:
Expenditure _
Administrative Services
Personnel Expense
2,197,819
535,495
24.4%
Operations Expense
593,378
181,941
30.7%
Administrative Services Total
2,"1,197
717,436
25.7%
Community Services and Finance
Personnel Expense
7,741,091
1,862,685
24.1%
Operations Expense
5,432,479
1,608,478
29.6%
Community Services and Finance Total
13,173,570
3,471,164
26.31Y.
Development & Planning
Personnel Expense
2,446,509
638,925
26.1%
Operations Expense
603,820
169,886
28.1%
Develo ment& Planning Total
3,050,329
808,811
26.5%
Fire Services*
Personnel Expense
16,051,814
4,445,951
27.7%
Operations Expense
4,131,210
1.068,575
25.9%
Fire Services Total
20,184 023
5,514,S26
27.3%
Public Works & Environmental Services
Personnel Expense
1,888,823
368,395
19.5%
Operations Expense
10,815,154
1,858.446
17.2%
Public Works & Environmental Services Total
12,703,977
2,226,841
17.5%
Police Services
Personnel Expense
13,851,885
3,613,388
26.1%
Operations Expense
3,877,334
1,035,171
26.7%
Police Services Total
17,729,219
4,648,559
26.2%
Diaz stated that property tax, sales tax, and development revenues are very strong through
the first quarter and expenses are tracking according to budget. He noted that Electric
operating revenues total $20.4 million, or 22.5% of budget and Electric sales revenue, the
largest component of revenue, totals $19.6 million, or 22.9% of budget through the quarter.
Diaz said that Electric revenue sales are typically higher in the summer months when
consumption increases and operating expenses total $19.5 million through the quarter, or
23.2% of budget, while purchased power expenses total $13.9 million, or 22.6% of budget. He
added that non -operating revenue is budgeted at $4.8 million, with year to date, non -
operating revenues total $226,117 and the largest portion of non -operating revenues are bond
proceeds. Diaz continued that the City plans to issue revenue bonds later in the spring as part
of the City's annual debt sale and non -operating expenses are budgeted at $8.3 million with
year to date, expenses totaling $1.05 million for capital improvement projects. He stated that
the Electric revenues and purchase power are tracking according to budget while staff
continues to meet every two weeks regarding the electric fund and staff will continue to
monitor the seasonality of purchase power and revenues. Diaz explained that overall water
revenue totals $20.4 million, or 32.9% of budget with water, wastewater, and irrigation sales
revenue through the first quarter totals $11 million, or 24.8% of budget and Capital Recovery
Fees total $7.3 million. He continued that over the past three years, the fund has seen higher
than budget Capital Recovery Fees due to the growth and new development in the City. Diaz
said that water operating expenses total $12.8 million, or 31.75% of budget with several large
contracts already encumbered for the year, so the quarterly overage is not a concern and non-
operational expenses total $3.8 million, while noting that these non -operational expenses are
capital improvement projects that normally span multiple years. He continued that the Hotel
Occupancy Tax (HOT) revenue totals $249,317 for the first quarter of FY2020, or 19.2% of
budget and HOT revenue is typically higher in the spring and summer months. Diaz stated
that the year to date expenses in the Convention & Visitors Bureau Fund total $460,345, or
31.9% of budget and the fund is budgeted to finish FY2020 with a fund balance of $1.4 million
and able to cover the 90-day operational reserve. He reported that the Airport revenue totals
$920,375, which represents 23.7% of budget and through the quarter, fuels sales total $681,825,
or 23.5% of budget. Diaz said that expenses in the Airport fund total $2.47 million, or 68.5%
of budget and $2.2 million of the year to date expenses is fuel related encumbrances, while
overall, both revenues and expenses are tracking well relative to budget and the fund is
budgeted to end FY2020 with $1.2 million in fund balance and meet all its debt service and
contingency requirements. He then explained the chart below:
Investment Report
CITY
10/1/2019 12/31/2019
Total cash and investments 178,886,821 204,262,741
Average Yield 2.29% 1.90%
GTEC
10/1/2019 12/31/2019
Total cash and investments 20,551,884 21,571,214
Average Yield 2.31% 1.95%
GEDCO
10/1/2019 12/31/2019
Total cash and investments 8,248,890 8,602,528
e Yield 2.15% 1.
Diaz then provided updates on Capital Projects noting that Fire Stations No. 6 and 7 have site
paving complete, HVAC has been installed, buildings have permanent power and they are
expected to reach substantial completion by the end of March. He stated that the Lake Water
Treatment Plant Raw Water Pump Station improvements continue with nine 24-inch slide
gates to increase the max flow for plant and scheduled for completion March 2020. Diaz noted
that the Berry Creek Interceptor will be approximately 15,000 linear feet of 36-inch wastewater
from the existing lift station at Sun City to the Berry Creek lift station and it is scheduled for
completion in the 2nd quarter of FY2020. He continued that the Pecan Branch Wastewater
Treatment Plant expansion takes the existing plant from 1.5 million gallons to 3 million
gallons of treatment capacity and was completed in August 2019, while only minor punch -
list items remain. Diaz said that the Braun Elevated Storage Tank is a 3 Million gallon a day
tank with scheduled for completion May 2020. He added that FM 971 is currently relocating
utilities and once that it complete, TxDOT is expected to bid the project in the summer of 2020
with an anticipated completion in 2021. Diaz stated that Leander Road project is currently
under design and working through issues of hike/bike/pedestrian improvements with
minimal ROW take, while the Northwest Blvd Bridge is currently under construction and
expected to be completed late 2020/ early 2021 (calendar year).
Pitts noted differences in data from presentation and the report provided. Diaz responded
the he will double check are report back to Council. Pitts asked what months are covered in
the current period. Wallace responded that the current period includes up to December. Pitts
asked about a noted mentioned that was not provided. Wallace responded it was noted in
error. Pitts asked how often the City pays its debt service. Diaz responded twice a year. Pitts
noted that the City has already collected half of its debt service for the year in the first quarter.
Diaz responded that was correct. Pitts asked if that trend was normal. Diaz responded that
staff was conservative regarding budget because development can stop. Pitts stated that
being conservative was smart and he was curious about the trend. Diaz responded that it is
similar to being conservative on the sales tax side. Pitts noted the several water related project
updates and asked if more treated water would be available. David Morgan, City Manager
responded that the City has contracts to achieve that and staff is working with City of Round
Rock with items coming to Council in March and April.
Council had no additional questions or comments.
C. Presentation and discussion regarding Water Planning, Infrastructure, and Rate Update 2020
-- James Foutz, Marketing and Conservation Manager; Leticia Zavala Jones, Customer Care
Director; and Glenn Dishong, Water Utility Director
Foutz presented and reviewed Water resources planning and noted that the supply includes
surface water, ground water, and conservation; infrastructure includes Lake Georgetown,
BRA Pipeline, wells; the State Water Plan is updated every 5 years with a 50-year planning
horizon. He then noted that the System Capacity Planning includes priorities consisting of
domestic use, fire flow, and outdoor use; infrastructure including treatment plants, pumps,
water lines, and storage tanks; and the Water Master Plan that is updated every 5 years with
a 20-year planning horizon that outlines CIP needs. Foutz explained the current resources
and capacity including a water supply of 53,795 acre/ft of raw water including a surface
supply of 45,707 acre/ft with Lake Georgetown having 6,720 acre/ft and Lake Stillhouse
Hollow having 38,987 acre/ft and a groundwater supply of 6,888 ac/ft (Edwards Aquifer). He
continued that the water treatment capacity is 47 million gallons per day (mgd). He then
reviewed the Water Planning - Future Resources and Capacity (Master Plan) chart:
low
Water Resource Availability
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1' ] 7 4 1' t 1 i L• i l t` 7 t t
Total Water (ac/ft) Blanchard Water Agreement — -Average Demand —Average Demandw/Conservation
Foutz then reviewed the Water Planning - Future Resources and Capacity (Current Use and
Growth) chart:
Water Resource Availability
f-p-l",?.4141-#1 19 cp,e:rlo+1� 1' 9 r�tynRr"1, 111p''Ile 4. 1¢1"11;1le e 1191' ,t5�le,!;'_e _�'1 "it I$4. '
Total Water (a(/ft) Blanchard Water Agreement I Future Water 5upplies ----Average Demand —Average Demand W/Conservation
Foutz reviewed the City resources and capacity that include potential future resources of
surface water from Round Rock (Lake Travis) of 4,480 acre/ft and Leander (Lake Travis) of
1,200 ac/ft (2,400 connections) in addition to ground water from Corrizo-Wilcox of 28,000
acre/ft (56,000 connections) and Aquifer Storage and Recovery (ASR) East Williamson
County. He then explained that planned capacity and planned capacity improvements that
include capital improvements in 2020 of Round Rock Interconnect #2 (1 MGD) costing
$70,000, Leander Interconnect and Customer Transfer (4.5 MGD) costing $250,000, Lake
Water Treatment Plant Engineering, and South Lake Water Treatment Plant engineering; 2022
improvements including Round Rock interconnect #3 (3 MGD) costing $10,000,000 and Lake
Water Treatment Plant expansion/construction (8.8MGD) costing $30,271,000; and 2025
improvements including South Lake Water Treatment Plant/construction (22 MGD) costing
$58,577,000, and South Lake Water Treatment Plant transmission lines costing $59,160,000.
Pitts asked about the agreements with Round Rock and Leander. Foutz responded that the
City will be buying water from Round Rock and buying some water from Leander, as well as
transferring some customers to Leander water. Morgan noted that when the City merged
with Chisholm Trail Special Utility District (CTSUD) Leander intervened and through a
settlement agreement agreed to take on Rancho Sienna customers. He added that Leander
has made the need improvements to now take on those customers. Pitts noted the water
currently being provided to those customers with now be available to the City for other use.
Morgan responded that is correct. Pitts confirmed that both Round Rock and Leander will
excess treated water that they will not be using that the City will then be able to buy. Foutz
responded that is correct.
Foutz then reviewed the Upcoming Rate Study that will have considerations and inputs
including advancement of the CIP Plan, promoting efficient water use via tiers, and reviewing
and validating existing fees. He added that the Water Rate Breakdown contains a base charge
where 75% of fixed costs recovered in base rate; volumetric charge where 25% of fixed costs
recovered in first tier; second through fourth tiers covers oversizing and acceleration and
conservation initiatives; and the fifth tier for excessive use. Foutz explained the 2020 Rate
Study and its base components and variable components. He provided a review of 2019
including summer impacts of continued to high growth, high temperatures through
September that prolonged high use, utilizing the Drought Contingency Plan, and the
accelerated CIP Plan. Foutz provided a geographic layout of 2019 Summer Usage and noted
that 3,764 customers used over 40kgal in August 2019; a majority of high use is in the western
half of the service area; and a portion of large lots are not subject to landscape standards.
Nicholson about the rate study timeline. Morgan responded that it will be completed this
summer to be included with the budget discussion.
Jonrowe asked if there are plans to increase investment in conservation. Morgan responded
that that will be covered in the next item.
Pitts asked the Corrizo-Wilcox aquifer. Glenn Dishong, Water Utility Director, responded
that the aquifer extends across a vast area of Texas. Pitts asked the RFI done by Round Rock
about water. Dishong responded that is correct and some respondents included water from
the Corrizo-Wilcox aquifer. He added that improvements will need to be made to bring the
water here. Pitts noted that it is not currently contracted. Dishong responded that is correct.
Pitts asked about who will get the contract. Dishong responded that several people are in
process to try and access the water. He added that the City will study the water, be
thoughtful, and work with regional partners to bring water to the area. Morgan stated that
there are incentives for cities to work together. Pitts stated that water needs should be
considered a regional issue.
Council had no additional questions or comments.
D. Presentation and discussion regarding the 2020 Water Conservation Strategies -- James Foutz,
Marketing and Conservation Manager; Leticia Zavala Jones, Customer Care Director; and
Glenn Dishong, Water Utility Director
Foutz presented and provided a conservation overview noting that conservation is the
cheapest resource in the State Water Plan and conservation impacts resources and system
capacity. He explained that the conservation strategies for 2020 and beyond include: rebates
and incentives with rebates being developed to improve irrigation efficiency and/or reduce
water use and an Ordinance with requirements regarding soil depth and irrigated area
adopted in 2014 and a two-day watering schedule adopted in 2019.
Jonrowe asked bout the 2014 Ordinance and if staff can review data at the neighborhood level.
Foutz responded that staff is reviewing pre -ordinance versus post -ordinance and there hasn't
been much change. Jonrowe asked if staff had any ideas on why that was. Foutz responded
that many of the large developments using City water are outside the City limits and hard to
enforce. Jonrowe asked if there are plans to revisit the ordinance in the future. Foutz
responded yes.
Nicholson noted that the City has customers in the City limits, ETJ, and outside the ETJ and
asked if all the customers are treated the same regarding non-compliance fees. Foutz
responded that the City has not administered non-compliance fess to date. Morgan noted
that the staff proposal is to start administering fees.
Pitts stated that regarding enforcements such as no water Mondays, the biggest violators he
has observed are commercial users. He then asked how those would get enforced. Foutz
responded that the information comes in through customers, and there was a staff member
would address complaints received by citizens. Pitts noted that sometimes it is hard to
communicate with the right person. He added that he doesn't have a solution, he's just
making a note. Morgan said that the City doesn't have resources to do enforcement at this
time and staff wants to be more proactive going forward. Pitts stated that Sun City has many
people who may be volunteers. Morgan stated that the City could do that, but someone on
staff has to write the actual violation and certain training is required. He added that some
commercial properties can't fit within time frame, but staff can work with them.
Nicholson stated that it is likely that fees are not enough to change behavior of commercial
users. Pitts stated he agrees and that he works for national company and doesn't know where
sprinkler controls are, and this fee wouldn't even be brought to his attention. Foutz stated
that those comments are in line with working with commercial customers.
Foutz resumed presentation noting additional conservation strategies for 2020 and Beyond
that includes researching Cities who have similar landscape and water use ordinances. He
then provided examples of what Round Rock, Leander, New Braunfels, and Mansfield are
doing. Foutz noted that to prepare for Summer 2020 staff is working on education and
outreach including working with Sun City, having the Water Summit and utilizing the City's
partnership with Texas A&M Agrilife. He also noted the Drought Contingency Plan and that
three triggers are related to resource volume, capacity, and system failure. Foutz then noted
the staff's conclusions and recommendations that include: create plan and move into
ordinance enforcement while continuing with education initiatives and becoming more
assertive in enforcement of rules; and the rate study review while further encouraging water
conservation through rates and reviewing rate tiers and pricing. He then asked for council
feedback and direction on the following questions:
1 — Are the enforcement policies still in line with Council intent?
2 — Any other considerations to be taken into account for the rate study?
Gonzalez stated that conservation will always be the lead method. He then asked if the City
has a rebate system for doing less sod or installing things that require less water and maybe
looking at how much sod is allowed per home.
Jonrowe state in that in response to question one she believes the policies are still in line and
agrees with adding commercial tier. She then stated that in response to question two she
agrees with the idea to continue conservation and rewarding people who are really
conserving, and bills reflect that. Jonrowe added that converting lawns into wildlife habitat
should be rewarded due to the growing concern for those habitats.
Pitts asked if staff had data that supports certain types of sod leading to lower use. Foutz
responded that different types of sod need different amounts of water. Pitts asked about ways
to motivate use of grass with less water. Foutz responded that the ordinance did restrict the
use of St. Augustine grass. Pitts asked if it was being enforced. Foutz responded that he
believes so. Pitts stated that staff should consider working with Homeowners Associations
regarding lawn appearance. He added the need to use the fee structure to influence grass
type being used. Pitts stated that Austin would put highest users in the paper, but he is not
promoting that.
Nicholson stated that she agrees with Council comments so far and the City should start
enforcing the ordinance and use volunteers if needed.
Triggs stated that he has reached out to Morgan regarding the use of artificial turf. He stated
that he knows there are some concerns with using turf, but the intent of the constituents is
sincere. Triggs noted the issues with turf and drainage, but he would like that option to be
considered.
Calixtro asked about being more assertive in enforcement of rules. Foutz responded that the
City has been passive, and staff would start issuing fines. Morgan noted that would be similar
to Code Enforcement and staff would start with education and then move to fines.
Nicholson asked if anyone disagrees with that approach.
Gonzalez asked if fines increase with each visit. Morgan responded that fines do increase
with additional visits.
Calixtro asked how staff measures when violations happen. Foutz responded providing
photos with time stamps.
E. Presentation and discussion regarding the downtown parking garage with updates on the
public engagement process, project scope with the Wantman Group, Inc. and the conceptual
design of the parking garage to date -- Laurie Brewer, Assistant City Manager; Aly Van Dyke,
Communications and Public Engagement Director; and Co -Chairs from the Parking Garage
Design Committee, Michael Walton and Linda McCalla
Brewer began the presentation with a brief history of the project and then introduced Michael
Walton, Co -Chair of the Parking Garage Design Committee. Walton presented and noted the
members of the Committee that included: Co -Chair, Linda McCalla; Co -Chair, Michael
Walton; Kay Briggs who resigned as of January 2020; Chris Damon; Scott Firth; Shawn Hood;
Larry Olson; and Mickie Ross. He then provided a timeline of the committee meetings and
reviewed the public engagement and stakeholder engagement plan. Walton noted the
Reference Survey closed on October 30, 2019 where members passed these cards out on the
Square, in businesses and at National Night Out that had a large response. He then noted the
location considered at the time design committee began and provided a map. Walton then
reviewed the conceptual layout and noted that of all the conceptual designs provided the
Committee had the most consensus with Concept 7, which was the seventh design provided
base on input. He added that he would present Concept 7 and Concept 8. Walton then
provided detailed explanations of both concepts. He provided an opinion of probable
construction cost that he noted were in no way final:
Parking Geroge
Option
Number of
Levels Above
Grade
4
Number of
Levels Below
Grade
Architectural Fagade
Treatment _
South Elevation East Elevation
(Residential
(Alley) Properties)
Opinion of Probable
Construction Cost
(02/13/2020)
West Elevation
(Main Street)
North Elevation
(6th Street)
7A
Partial
Bnck 8 ornamental r.letal
Ruck 8 Ornamental f.lelal
Bnck 8 Urnamenlal Lletal
Bnck 8 Onrimenlal Idetal
$7.050,000
78
4
Finial
Brick B Ornamental Llelal
Bnck 8 Ornamental Lletal
Split Face Block
None. except at NE Corner
$8,814.000
8A
3
1
Bnck. 8 ornamental Lletal
Brick 8 Ornamental f.lelal
Bnck 8 Ornamental Metal
Brick 8 Ornamental Lletal
48,071,000
9B
3
1
Brick 8 iDrnamenlal Metal
Bnck 8 Ornamental Metal
Split Face Block
None except at NE Corner
$7.674.000
Walton noted that base on Committee support the votes broke down as follows: Concept 7
received 4 yes votes and 3 no votes and Concept 8 received 6 yes votes and 1 no vote.
Nicholson thanked the Committee for the work on the project and thanked staff.
Jonrowe thanked the Committee and staff and stated that she agrees with the Committee that
option 8a is most appropriate. She said that the she likes the addition of awnings and display
windows if retail is not an option and agrees that any areas that are visible, the City should
invest in making them look. Jonrowe stated that she also likes metal mesh idea. Walton noted
that the metal mesh could be used to display art.
Pitts stated that he likes the design and roof design, which blends well with the Square. He
also thanked the Committee and staff.
Nicholson stated that based on costs, either of the Concept 8 options work and asked that staff
work on the numbers little more.
Gonzalez thanked everyone who worked on the design and added that he likes the design.
He noted that staff should look at cost per space going forward and final output of the
Committee is outstanding.
Triggs stated that he has concerns about design. He noted that it looks nice, but with his
experience with urban settings, the more brick there was the more crime that would take place
due to lack of visibility. Triggs stated that more glass allows for more visibility and helped
reduced crime. He noted the costs for going below ground and asked if all the needed tests
been done in the area. Walton responded that some have been done and the Committee was
informed that the soil is bad in that area. Morgan stated that geotechnical review has been
done and if the project moves forward with going below grade contingency costs will need to
be added. Triggs asked about maintenance costs for going below ground. Morgan stated that
staff doesn't have that, but it will be considered. Triggs stated that going underground can
lead to more expensive maintenance.
Calixtro stated that she likes the overall look of 8b, which looks complimentary to the Square
and thanked the Committee and staff for their work.
Nicholson asked if this completes the work of the Committee. Morgan responded yes, and
staff will now work through the public engagement process.
Van Dyke presented on the proposed parking study and provided the goals, methods,
distribution, and stakeholders for communication and public engagement about the study.
She then reviewed the timeline for stakeholder engagement with a plan to start on March 241h
and finish in the last quarter of the fiscal year. Van Dyke then reviewed the criteria for the
survey to help review the location for a parking garage.
Brewer presented the scope overview of the proposed parking study that includes updating
the 2015 Parking Study and creating a parking garage concept design that is applicable to any
location in the downtown district. She noted that the consultant will study the parking need
an availability, ADA parking for special events, paid parking options, and evaluation of short -
and long-term parking options. Brewer state that the consultants would consist of five phases
and nine trips that will include: assisting the City with public input to establish criteria for
what success looks like and include attendance/assistance with one City run public meeting;
evaluating sites that meet the established criteria included in the updated parking study;
assisting the City with public input on sites that meet established criteria including
attendance/assistance with three City run public meetings; and presenting Updated Parking
Study and Site evaluation to City Council include two presentations to City Council. She
stated that scope for parking structure considerations with include: utilizing criteria created
with public input; retail options; meeting the Downtown Design Guidelines; HARC approval;
impact on neighbors (retail &/or residential) during and after construction; traffic flow
including traffic impact and multiple entry and exit options; and valuation of City owned lot
included in evaluation. Brewer provided cost estimates:
Project Phase
Lump Sum
Amount
Phase 1 A — Parking Study Update
$91,670
BASE
SERVICES
phase 1 B — Traffic Study Update
$23,000
Phase 2 — Site Analysis, Recommendations and Selection
$42,530
TOTAL BASE SERVICES
$157,200
OPTIONAL Conceptual Parking Layout per Each Additional Site (See Phase 2C, Item 3)
$5,000
SERVICES Each additional meeting/trip (one day with one person attending)
$2,000
Brewer then reviewed the next steps of Council approval of contract change in scope with
Wantman Group on March 24, Public Survey on criteria beginning April 1, and regular check -
ins with Council on progress and feedback.
Nicholson asked what direction staff needs from Council. Brewer responded that staff wants
to know if the scope is what Council wants. Nicholson asked about the current contract and
what is amount owed on that before starting a new contract. Brewer responded that is still
remaining invoice out. Nicholson responded that the scope is reasonable.
Jonrowe asked if the scope evaluating short- and long-term options includes a trolley option.
Brewer responded yes.
Pitts stated that is fine with the costs of the scope and at a minimum should add conceptual
parking layout for each additional site. He added that he would like to see from the survey
how many public spots are currently on the ground. Pitts noted that the Bank of America lot
could be developed some day. He said that the City needs to know how many spots are
needed. Pitts wants paid lots to be considered and that the Tax Assessor creates a lot of traffic
and he would like to know about charging on that lot.
John Foliot, citizen, stated that was a little frustrated because he thought the discussion was
put on hold. He added that he is curious about the costs because the City could be walking
away from project. Foliot stated that he saw four numbers posted and do they represent the
total costs. Morgan responded that the City has spent $50,000 so far to get to this point and it
is so close to being finished that staff wanted that step completed and Committee to finish
what was asked of them. He added that goal of choosing as design was to find one that could
be translated to any lot that was chosen.
Council had no additional questions or comments.
Mayor Pro -Tern Nicholson recessed the meeting into Executive Session at 5:04 p.m.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas
Codes, Annotated, the items listed below will be discussed in closed session and are subject to
action in the regular session.
F. Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which
the attorney has a duty to advise the City Council, including agenda items
- Litigation Update
Sec. 551.086: Certain Public Power Utilities: Competitive Matters
- Purchase Power Update
- Substation CIP Update
Sec. 551:074: Personnel Matters
Consideration of the appointment, employment, evaluation, reassignment, duties, discipline,
or dismissal
- City Secretary
- City Attorney
Adjournment
Approved by the Georgetown City Council on IAOJ CA% 2R t Z�OZ
Date
<�& (;:14
Dale Ross, Mayor
Attest: COSecretary