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Home My WebLink AboutORD 2020-04 - FY2020 Roll ForwardORDINANCE NO. Zoz d - OI-, AN ORDINANCE OF THE CITY OF GEORGETOWN, TX, AMENDING THE FISCAL YEAR 2020 ANNUAL BUDGET DUE TO CONDITIONS THAT RESULTED IN NEW PROGRAM REQUIREMENTS IN THE CURRENT YEAR, AND DUE TO THE TIMING OF CAPITAL PROJECTS AND OTHER EXPENDITURES APPROVED IN THE PRIOR YEAR; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. WHEREAS, certain mid -year adjustments are required to accommodate timing and changing conditions due to growth and capital improvements that occurred during FY 2019; and WHEREAS, certain transfers among divisions and funds are required to allow better budget oversight; and WHEREAS, the various budgets need to be amended in FY2020 for these adjustments and transfers; and WHEREAS, certain capital improvement and other planned projects budgeted in FY2019 were not completed in FY2019; and WHEREAS, these certain capital improvements and other planned projects need funds and related budget appropriations to be rolled forward into FY2020; and WHEREAS, the General Capital Projects, Streets Maintenance, Community Development Block Grant, Main Street Fagade, Parks, Parkland Dedication, Village Public Improvement District, Police Seizures, Georgetown Transportation Enhancement Corporation, Georgetown Economic Development Corporation, Airport, Stormwater and Water funds have FY2019 fund balances in excess of amounts projected at the time of the FY2020 budget adoption; and WHEREAS, Certificates of Obligation, General Obligation, or Revenue bonds have been or will be issued to fund the capital improvements not already included in the adopted 2020 budget; and WHEREAS, the City Council of the City of Georgetown wishes to use those excess funds for these new conditions in FY2020; and WHEREAS, the changes were unknown and unforeseeable at the time the fiscal year 2020 budget was approved; and WHEREAS, the City Charter allows for changes in the Annual Operating Plan by a Council majority plus one for municipal purposes and in emergency situations; Ordinance Number: 'Z()Z0-- Description: Roll -forward Amendment Date Approved: Pagel of 3 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. The amendment to the 2020 Annual Budget of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, is in all things adopted and approved as an addition to the previously approved budget of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 2019, and ending September 30, 2020. A copy of the amendments are attached hereto as Exhibit "A" and Exhibit "B". SECTION 3. The total of $46,487,128 is hereby appropriated for payments of expenditures and payments of the funds and included in the Exhibit "A" and "B". SECTION 4 All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies with the vision statement of the Georgetown 2030 Plan. SECTION 5. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 10th day of December, 2019. PASSED AND APPROVED on Second Reading on the 14'h day of January, 2020. Ordinance Number: to-zo-Cll Description: Roll -forward Amendment Date Approved: Page 2 of 3 ATTEST: THE CI OF G GETOWN: zkwal�._ Robyn Densmore By: Dale Ross City Secretary Mayor APPR VED_, &TO FORM: Charlie McNabb City Attorney Ordinance Number—04 Page 3 of 3 Description: Roll -forward Amendment Date Approved: Exhibit A - Budget Amendment 2020 Impact of This 2020 Amended Approved ACtionfCAFR Budget Budget Adjustment 120 - General Cajoiral Froecrs Beginning Fund Balance $ 6,854,520 $ 25,642,556 $ 32,497,076 Staff is proposing to recognize a positive beginning fund balance adjustment of $25.6 M. This adjustment is comprised of $55,688 of Revenues additional revenue as well as $25.6 M of capital expenses budgeted Original Revenues $ 20.575.200 $ - $ 20,575,200 but not spent in FY2019. Staff is proposing to roll forward parks projects like neighborhood park development, San Gabriel park improvements, and the trail at Katy Crossing. Community service roll Total Revenues $ 20,575,200 $ $ 20 575,200 Expenses forward totals $1.54 M. Staff is also proposing to roll forward Original Other Expenses $ 10,795,704 $ $ 10,795.704 remaining FY2019 funds from bond funded facility projects like Fire Rollforward: Downtown and Facilities CIP $ 4,000,000 $ 1,829,259 $ 5,829.259 Station 6 ($664,883) and 7 ($1.1M), the downtown parking garage Rollforward: Parks CIP $ 1,000,000 $ 1,537,963 $ 2,537,963 project ($944,023) and the transfer station project ($967,136). Next, Rollforward: Transportation and Sidewalks CIP $ 7,600,000 $ 19,202,636 $ 26,802,636 staff is recommending to roll forward downtown related projects like Rollforward: Other CIP $ 1,140,000 $ 3,092,132 $ 4.232.132 the CVB Redesign funds of $175,000, as well as funds for Downtown signage ($125,000) and parking upgrades ($585,236). The largest segment of roll forward in this fund is in the transportation segment. In total, staff is recommending a transportation rollforward of $19.2 M. Staff is proposing rolling $7.6 M for the Northwest Blvd Bridge, $3.8 M for FM971 improvements, as well as $2.33 M for Leander Road. Proposed sidewalk rollforward projects include Old Town Northeast ($824,428). Staff is also proposing rolling forward Signal Total Expenses $ 24.535.704 $ 25.661,990 $ 50,197,694 Ending Fund Balance $ 2,894,016 $ (19.434) $ 2,874,582 Reserve for TIA $ 2,100,000 $ $ 2,100,000 Available Fund Balance $ 794,016 $ (19,434) $ 774,582 and Curb Ramp intersection repair. A full list of projects and the rollforward amount can be found on Exhibit B. 2020 Impact of ThIs 2020 Amended Approved ActionlCAFR Budget Budget Adjustment 203 - Streets Beginning Fund Balance $ 1,012,514 $ 358,044 $ 1,370,558 Staff is proposing to recognize expenses budgeted but not spent in FY2019 totaling $358,044 and appropriate this amount to the expense Revenues line so more street maintenance can occur in FY2020 above the Original Revenues $ 4.018,750 $ $ 4,018,750 original budgeted amount. Total Revenues S 4.018.750 $ $ 4,018,750 Expenses Original Expenses Rollforward: Street Main. $ $ 4.281,264 - $ - $ $ 358.044 $ 4,281,264 358.044 Total Expenses $ 4,281,264 $ 358,044 $ 4,639,308 Ending Fund Balance $ 750,000 $ $ 750,000 Arterial Reservation $ 750,000 $ $ 750,000 Avallable Fund Balance $ - $ $ - 2020 Impact of This 2020 Amended Approved Action/CAFR Budget Budget Adjustment 215 - Communitv Development Block Grant Beginning Fund Balance $ $ Staff is proposing to rollforward the funds for the CDBG project at 17th Street. These funds were budgeted in FY2019 but due to timing, Revenues the work has not started. Staff is proposing to start that project in Original Revenues $ 400,000 $ $ 400,000 FY2020. Rollforward: 17th Street project $ 182,994 $ 182,994 Total Revenues $ 400,000 $ 182,994 $ 582.994 Expenses Original Expenses $ 400,000 $ $ 400,000 Rollforward: 17th Street project $ - $ 182,994 $ 182,994 Total Expenses S 400.000 $ 182.994 $ 582.994 Ending Fund Balance $ $ $ Available Fund Balance $ - $ - $ - 2020 Impact of This 2020 Amended Approved Act€onICAFR Budget Budget Adjustment 26 - Main Stree Beginning Fund Balance $ 40,808 $ 51,052 $ 91,860 Staff is proposing to recognize $51,052 in fund balance and roll forward the funds for the main street facade program. Revenues Original Revenues $ 79,000 $ - $ 79,000 'Total Revenues $ 79,000 $ - $ 79,000 Expenses Original Expenses $ 119.808 $ - $ 119,808 Rollforward: Main Street Fa ade $ - $ 51,052 $ 51,052 Total Expenses $ 119.808 $ 51,052 $ 170,860 Ending Fund Balance $ - $ $ .Available Fund Balance $ $ $ 2020 Impact of This 2020 Amended Approved Action/CAFR Budget Budget Adjustment 228 • Parks Beginning Fund Balance $ 242,063 $ 171,787 $ 413,850 Staff is proposing to recognize a positive beginning fund balance adjustment of $171,787. This adjustment is comprised of $3,337 of Revenues additional revenue and $168,410 of capital improvement expenses Original Revenues $ 320,150 $ - S 320,150 budgeted but not spent, Staff is proposing rolling forward the capital improvement projects for South San Gabriel Trail for $101,066 and the 84 Lumber Park for $50,000. Total Revenues S 320.150 $ S 320,150 Expenses Original Expenses $ 406,500 $ $ 406,500 Rollforward: Parks S - 5 151.065 $ 151.066 TotalExpensos $ 408,500 $ 151,066 $ 557,566 Ending Fund Balance $ 155,713 $ 20,721 $ 176,434 Available Fund Balance S 155,713 S 20.721 S 176.434 2020 Impact of This Approved ActionlCAFR 2020 Amended Budget Adjustment Budget 229 - Parkland SRF Beginning Fund Balance $ 266,268 $ 518,449 $ 784,717 Staff is proposing to recognize a positive beginning fund balance adjustment of $518,449. This adjustment is comprised of $46,046 of Revenues additional revenue and $472,385 of capital improvement expenses Original Revenues $ 310.000 $ - $ 310.000 budgeted but not spent in FY2019. In FY2019, parks staff worked to amend the number of Parkland Zones from 19 to 4. As this amendment process was under way, capital improvement was put on Total Revenues $ 310,000 $ $ 310.000 Expenses hold. Staff is now proposing rolling forward the capital improvement Original Expenses $ $ - $ - projects for park improvements totaling $472,385 into the FY2020 Rollforward: Park Improvements $ - $ 472.385 S 472,385 Budget. Total Expenses $ $ 472.385 $ 472.385 Ending Fund Balance $ 576,260 $ 46,064 $ 622,332 Available Fund Balance $ 576,268 $ 46,064 $ 622,332 2020 Approved Budget Impact of Th€s 2020 Amended ActionlCAFR Budget Adjusiment 234 - Village PID Beginning Fund Balance Revenues Original Revenues $ $ 151,636 457,310 $ 767,542 $ - $ 919,178 $ 457,310 Staff is proposing to recognize a positive beginning fund balance adjustment of $767,542. This adjustment is comprised of $9,878 of additional revenue and $757,665 of expense budgeted but not spent in FY2019. Staff is proposing to rollforward the capital improvement into FY2020 so these projects can be completed. The following projects are proposed to be moved to FY2020: Madone Park for $56,750, parklets for $279,794, Rowan Park for $143,141, and Shell road for $195,227. Total Revenues $ 457,310 $ $ 457,310 Expenses Original Expenses $ 300,828 $ $ Rollforward: Village PID CIP $ - $ 674,912 $ 300,828 674,912 Total Expenses $ 300,828 $ 674.912 $ 975.740 Ending Fund Balance $ 308,118 $ 92,630 $ 400,748 Contingency $ 113,053 $ - $ 113,053 Available Fund Balance $ 195,065 $ 92,630 $ 287,695 2020 Impact of This Amended 2020Ame Approved AclonICAFR Budget Budget Adjustment 271 - Police Seizures Beginning Fund Balance $ 9,094 $ 106,752 $ 115,846 Staff is proposing to recognize a positive beginning fund balance adjustment of $106,752. Staff is proposing to rollforward this amount Revenues for the purchase of police equipment like thermal imagers, body Original Revenues $ $ - $ - armor, and printers. Total Revenues $ $ $ Expenses Original Expenses $ 9,094 $ - $ 9,094 Rollforward: Police Equipment $ - $ 106,752 $ 106,752 Total Expenses $ 9,094 $ 106,752 $ 115,846 Ending Fund Balance $ $ $ Contingency $ $ - $ Available Fund Balance $ $ $ 2020 Approved Budget Impact of This 2020 Amended ActionlCAFR Budget Adjustment 400 - GTEC Beginning Fund Balance Revenues Original Revenues $ $ 17,130,653 12.867.500 $ 3,555,474 $ $ - $ 20,686,127 12.867,500 Staff is proposing to recognize a positive beginning fund balance adjustment of $3.5 million. This adjustment is comprised of $104,064 of additional revenue and $3.4 million of capital expense budgeted but not spent. Staff is proposing to roll forward the capital improvement savings into FY2020 so these projects can be completed. The following projects are proposed to be moved to FY2020: Fontana Northwest Bridge for $48,334, Interstate 35/ Highway 29 intersection improvements for $445,825, Mays Street/Rabbit Hill Road for $4.4 million, and Rivery Extension for $254,753. Total Revenues $ 12,867,500 $ $ 12,867,500 Expenses Original Expenses $ 16.978.519 $ - $ Rollforward: GTEC CIP $ - $ 5,181,841 $ 16,978,519 1 5,181,841 Total Expenses $ 16,978,519 $ 5,181,841 $ 22,160,360 Ending Fund Balance $ 13,019,634 $ (1,626,367) $ 11,393,267 Contin enc $ 1,984,375 $ $ 1,984,375 Debt Service Reserve $ 3.225.642 $ $ 3.225.642 Available Fund Balance $ 7.809.617 $ (1,626,367) $ 6,183,250 2020 Approved Budget Impact of This 2020 Amended Action/CAFR Budget Adjustment 420-GEDCO Beginning Fund Balance Revenues Original Revenues $ S 8,018,546 2,060,375 $ 287,190 $ - $ 8,305,736 $ 2.060,376 Stab' is proposing to recognize a positive beginning fund balance adjustment of $287,190. This adjustment is comprised of $42,578 of additional revenue and $244,612 of expenses budgeted but not spent In FY2019. Staff is proposing to rollforward one project totaling $175,000for Holt Cat. Total Revenues $ 2,060,315 $ $ 2,060,375 Expenses Original Expenses $ 9,379,305 $ $ Rollforward: Holt Cat $ $ 175,000 $ 9,379,305 175,000 Total Expanses. $ 9.379.305 S 175,000 S 9.554,305 Ending Fund Balance S 699,616 5 112.190 $ 811.806 Contingency S 489.298 $ S 409.298 Debt Service Reserve S 210.318 $ $ 210.318 Available Fund Balance S S 112,190 $ 112.190 2020 Impact of This 2020 Amended Approved AcliontcAFR Budget Budget Adjustment 600 - Air ort Beginning Fund Balance $ 1,262.948 $ 189,040 $ 1,451,988 Staff is proposing to recognize a positive beginning fund balance adjustment of $189,040. Staff is proposing to rollforward $40,823 for Operating Revenues runway rehab design, $150,000 for taxiway edge lighting, and $25,743 Original Revenues $ 3,881,000 $ $ 3.881.000 For pavement upgrades. Total Operating Revenues $ 3,881,000 $ $ 3,881,000 Operating Expenses Ori inal Expenses $ 3,604.425 $ $ 3.604,425 Total Operating C!kponsos 5 3,604,425 $ $ 3,604,425 Non -Operating Revenues Original Revenues $ 750,000 $ 5 750.000 Total Non-OparaUrill. Revenues S 750.000 S $ 750,D00 Non -Operating Expenses Original Expenses $ 1,063.420 $ $ 1,063,420 Rollforward: Afroort CIP S 216.566 S 216,566 Fund Balance Debt Service Reserve Available Fund Balance $ 1,226,103 S (27.526) S 1.198.577 S 256,021 $ $ 256.021 $ 143,431 $ $ 143,431 $ 026,651 $ (27,526) $ 799A25 2020 Approved Budget Impact of This 2020 Amended ActionICAFR Budget Adjustment 640 - Stormwater Beginning Fund Balance Operating Revenues Original Revenues $ $ 1,482,443 3.741.000 $ 1,472,418 $ $ 2,954,861 $ 3,741,000 Staff is proposing to recognize a positive beginning fund balance adjustment of $1.47 million. This adjustment is comprised of $7,158 of additional revenue and $1.46 million of expenses budgeted but not spent. Staff is proposing to rollforward the following capital expenses into FY2020: $425,796 for pond rehab, $404,652 for curb and gutter repair, $158,900 for stormwater infrastructure, and $158,824 for the stormwater project at 18th and Hutto. Total Operating Revenues $ 3,741,000 $ $ 3,741,000 Operating Expenses Original Expenses $ 2,864,172 $ $ 2,864,172 Total Operating Expenses S 2,864,172 S $ 2.664.172 Non -Operating Revenues Original Revenues $ 650.000 S 5 650,000 Total Non -Operating Revenues $ 650.000 $ $ 650.000 Non -Operating Expenses Original Revenues $ 1,695,729 $ - $ Rollforward: Stormwater CIP 5 1,148.172 S 1,695,729 1,148,172 Total Non-Oporatinn Expenses $ 1.695,729 $ 1,148,172 $ 2,843,901 Ending Fund Balance $ 1,313,542 $ 324.246 $ 1,637.788 Contingency $ 545.203 $ $ 545.203 Debt Service Res $ 436,765 $ $ 436,765 Available Fund Balance S 331.574 S 324.246 $ 655.820 2020 Impact of Thls 2020 Amended Approved ActionICAFR Budget Budget Adjustment 660 - Water Beginning Fund Balance $ 67,516,478 $ 14,994,691 $ 82,511,169 Staff is proposing to recognize a positive beginning fund balance adjustment of $14,994,691. This adjustment is comprised of Operating Revenues $4,799,031 of additional revenue and $10.19 million of expenses Original Revenues $ 63.234.114 $ - $ 63,234.114 budgeted but not spent in FY2019. Staff is proposing to rollforward the following capital expenses totaling $12.1 million into FY2020, These projects include: $3.58 M Park Lift Station and Force Main, $2.2 Total Operating Revenues $ 63,234,114 $ $ 63,234,114 Operating Expenses M for the Water Line at DB Wood and Pastor, as well as water Original Expenses $ 40.448,141 $ $ 40.448,141 improvements at San Gabriel like the belt press and an interceptor. Some projects were rolled forward in the budget development process over the summer. Then, due to timing, these projects Total Operaling Expenses $ 40,448,141 $ $ 40.448,141 Non -Operating Revenues experienced expense in FY2019. Therefore, some project budgets are Ori inat Revenues $ 18,600,0D0 S $ 16,600,000 reduced in FY2020. This is only to recognize timing of the budget with expenses, and does not reduce the overall multi -year budget for these projects. See Exhibit B for a detail list of projects. Total Non -Operating Revenues $ 18,600,000 $ $ 18.600.000 Non -Operating Expenses Original Revenues $ 87,100,392 $ $ 87,100,392 Rollforward: Water/Wastewater CIP S 12,106;354 $ 12,106,354 Total Non -Operat In a Expenses S 87.lDD,392 $ 12,106,354 S 99,206,746 Fund Balance '90 Day Contingency $ 8,236,379 $ $ 8,236,379 Non -Operational Contlnrlencv $ 10.000,000 $ $ 10,000,000 Available Fund Balance $ 3,565,680 $ Total Change In Expense Appropriation $ 46,487,128 120 - General Capital Projects Downtown and Facilities CIP CVB REDESIGN DOWNTOWN PARKING EXPANSION DOWNTOWN PARKING GARAGE DOWNTOWN WEST SIGNAGE Downtown and Facilities CIP Total D...Lc f`ID ADA PARKS GAREY PARK KATY CROSSING TRAIL NEIGHBORHOOD PARK DEVELOPMENT SAN GABRIEL PARK IMPROVEMENT Parks CIP Total Transportation CIP AUSTIN AVENUE BRIDGE BLUE HOLE_ PARKING LOT/SIDEWALK FM 1460 FM 971 _LEA_NDER RD(NORWOOD-SWBYPASS) _ NB FRONTAGE RD NORTHWEST BLVD BRIDGE OLD TOWN NORTHEAST PH 1 SIGNAL & CURB RAMP IMPR. ROCK ST-6TH TO 9TH ST _ SE INNER LOOP ROCKRIDE_ I_MPRV _ SHELL ROAD SIDEWALK SIDEWALKS _SOUTHEAST INNER LOOP SOUTHWESTERN BLVD SW BYPASS/WOLF RANCH PKWY Transportation CIP Total Other CIP EOC SIREN SYSTEM ERP PROJECT FIRE SCBA FIRE STATION 6 FIRE STATION 7 TRANSFER STATION/LANDFILL Other CIP Total 120 - General Capital Projects Total 175,000 585,236 944,023 125,000 1,829,259 450,405 381,530 240,313 152,133 313,582 1,537,963 82,972 100,000 900,000 _3,881,334 2,338,253 _ 149, 997 7,606,223 824,428 308,837 273,000 115,000 180,000 55,199 344,683 1,040,515 1,002,195 19,202,636 6,631 97,504 290,000 664,883 1,065,978 967,136 3,092,132 VD11] 660 - Water Water CIP DB WOOD/ PASTOR 24 DEDICATED 2,270,120 LWTP RAW WATER INTAKE REHAB (184,760) 371,850 992,279 MISC. LINE UPGRADES PARK WTP CLEARWELL RONALD REAGAN/DANIELS MOUNTAIN 2481335 S. LAKE WTP 2018 (1,429,283) SW BYPASS WATER H24-1 500,000 TANK REHAB PROJECTS WATER MAINS WEST LOOP (H-1A) _ Water CIP Total 904,546 (821,776) 345,138 3,196,449 CIP _Wastewater BERRY CREEK INTER (BC4-6) 208,777 EARZ 826,313 PARK LIFT STATION & FORCE MAIN .._ ...... _ .......— - — - 3,574,341 — GABRIEL BELT PRESS 1,842,432 _SAN _ SAN GABRIEL INTER SGI-2 _ 1,462,300 (5,443) WW INTERCEPTORS WWTP UPGRADE/EXP 1,001,185 Wastewater CIP Total 8,909,905 60 - Water Total - 12,106,354