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Home My WebLink AboutORD 2019-42 - FY2019 Mid-Year BudgetORDINANCE NO. o?Ol q - 4 Z AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS, AMENDING THE 2019 ANNUAL BUDGET FOR MID -YEAR OBLIGATIONS THAT WERE NOT KNOWN AT THE TIME THE BUDGET WAS ADOPTED, APPROPRIATING THE VARIOUS AMOUNTS THEREOF, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. WHEREAS, the City had a greater than anticipated ending Fund Balance in the General Fund for Fiscal Year 2018; and WHEREAS, the City is aware of obligations not currently funded in the fiscal year 2019 Budget in the following funds: General, Electric, Georgetown Transportation Enhancement Corporation, Police Abandoned Vehicles, Police Seizures, Council Discretionary, Streets Sales Tax, Library Special Revenue, Joint Services, Information Technology, General Capital Projects, Airport, Village PID, and South Georgetown Tax Increment Reinvestment Zone; and WHEREAS, the changes were unknown and unforeseeable at the time the fiscal year 2019 budget was approved; and WHEREAS, the City Charterand State law allows for changes in the Annual Operating Plan by a Council majority plus one in emergency situations and for municipal purposes; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1 The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. The amendment to the 2019 Annual Budget of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, is in all things adopted and approved as an addition to the previously approved budget of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 2018 and ending September 30, 2019. A copy of the amendment is attached hereto as Exhibit "A" incorporated by reference herein. SECTION 3. The total of $1,004,673 is hereby released from appropriation for payments of expenditures and payments of the funds and included in the Exhibit "A". SECTION 4 All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies with the vision statement of the Georgetown 2030 Plan. SECTION 5. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 6_ The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 28th day of May, 2019. PASSED AND APPROVED on Second Reading on the 11th day of June, 2019. ATTEST: j ZL ILL - Robyn nsmore City Secretary I...• � •' Charlie McNabb City Attorney THE C OF GEO TOWN: By: Dale Ross Mayor Exhibit A - Budget Amendment 2019 Approved Impact of This 2019 Amended Budget 9 Action/CAFR Budget Adjustment General -Fund 100 Beginning Fund a ante 10,607,485 310.486 $ 10, 17,971 There are several proposed amendments in the General Fund. First, staff is proposing to increase part-time salaries and overtime for Revenues Current Revenues $ 70,788,113 $ - $ 70,788,113 temporary personnel expenses in the City Secretary's Office. The Transfer In - Fourth of Jul $ 20,000 S 20,000 second amendment is to increase the telephone account and salaries in the City Manager's Office. Next, staff is proposing increasing several utility line items in Parks and Rec and Public Safety to reflect the Total Revenues $ 70.788PI13 90Iq Expenses impact of the electric Power Cost Adjustment. Staff is proposing to Current Expenses $ 68,209,808 $ - $ 68,209,808 transfer $20,000 of funds from the Council Discretionary Fund to the City Sec. Office $ 882,280 $ 15,000 $ 897.280 General Fund for the Fourth of July event. Additionally, staff is City Manager Office $ 1,552,032 $ 19,070 $ 1,571,102 proposing an increase in General Government Contracts oF$84,000. Fourth July PCA Impact $ $ - $ ,000 $ 95,000 $ 20,000 000 $ 95, Last fiscal year, the Texas Department of Emergency Management Sale of City Building Expenses $ - $ 35,000 $ 35,000 (TDEM) paid the City $84k in error when they were trying to close out a Hazard Mitigation Plan $ 84,000 $ 84.000 10 year old grant. Because the City still showed the funds were still due at the time, the City didn't question the payment. However, TDEM has now found their error and the City is required to pay this back to with Federal Grant requirements. Lastly, staff is proposing to increase appropriation to cover expenses related to the sale of the CVB building. Following the close of the CAFR process, the beginning ota xpenses $ 70,644.120 $ 268,07070,912.190 Ending un Balance S 10.751.478 S 62,416 $ 10,813.04comply Benefit Payout 2 ont nnanev & q.07171 9 4.477.771balance will recognize an additional $310,486. Impact of This 2019 Approved 2019 Amended ActionlCAFR Budget ��...-•---• Budget Revenues Current Revenues Transfer In -TIRZ $ $ 78,577,333 - 5 6,000,000 5 548,104 $ 84,577,333 5 548,104 Total Revenues $ 78,577,333 S 6,548.104 85,125 Expenses Current Expenses $ 31,817,946 $ - $ 31,817,946 Purchased Power $ 48,000,000 $ 5,185,477 $ 53,185,477 CRR Credits $ (3,500,000) $ 500,000 $ (3,000,000 Legal Fees $ $ 455,000 $ 455,000 Salary Savinos $ $ (171.004) $ (171.004 There are several proposed amendments in the fund. First, staff is proposing to recognize $6 million additional revenue from the Power Cost Adjustment and increase appropriation for purchased power to $53,185,477. Next, staff is proposing increasing the appropriation for legal expenses by $455,000. Also, staff is proposing to reduce expenses from salary savings in the current year. Next, staff is proposing the South Georgetown TIRZ fund transfer the beginning fund balance (after CAFR adjustment) and the projected revenue in th fund to the Electric Fund as a CIP reimbursement to the Electric Fund. In prior fiscal years, the Electric Fund paid for infrastructure improvements in the TIRZ. Lastly, staff is proposing adjusting the CRR credit from -$3,5 million to -$3 million. Following the close of the CAFR process, the beginning balance will recognize an additional $133,231. 2019 Approved Budget g Impact of This Action/CAFR AdjustmentGTEC-Fund400 2019 Amended Budget g Beginning Fund Balance Revenues Current Revenues Reduce Bond Proceeds $ $ 18,078,282 14,463,100 $ 461,507 $ - $ (7.200.000) $ 18,539,789 $ 14,463,100 $ 7,200,000 In the Current FY2019 GTEC Budget, bond proceeds were budgeted for the Southeast Inner Loop Project. Due to the timing of the project, the bond funds will not be needed in the current fiscal year. Staff is proposing reducing the bond proceeds, issuance cost, and construction costs in FY2019. Following the close of the CAFR process, the beginning balance will recognize an additional $461,507. Total Revenues S 14.463.100 S 7.200.000 $ 7,263,100 Expenses Current Expenses $ 23,315,918 $ - $ Reduce Construction and Issuance Cost $ $ 7.314.000 $ 23,315,918 7,314,000 Total Expenses S 23.315.918 $ 7,314,000 $ 16,001,918 Ending Fund Balance S 9,225.464 5 575,507 S 9,800,971 Contingent S; 1,768,275 $ $I 1,768,275 Available Fund Balance $ 7,457,189 $ 57%507 $ 8,032,696 2019 Approved Budget g Impact of This Action/CAFR Ad'ustment 2019 Amended Budget Police Abandon Vehicle Fund - Fund 273 Beginning Fund Balance Revenues Current Revenues $ $ 69,127 500 $ 2,526 $ - $ 71,653 $ 500 The Police department is requesting using fund balance to purchase eligible equipment in the Police Abandoned Vehicle Fund. The proposed equipment includes ticketing software for iPhones, 3 vehicle speed recording boxes for street use, 10 hand held speed radars, 16 ticket printers, 4 thermal imagers, vehicle/equipment trackers, and Level IIIA body armor. Following the close of the CAFR process, the beginning balance will recognize an additional $2,526. Total Revenues $ 500 S $ 500 Expenses Current Expenses $ 5,000 $ $ Police Equipment $ 67,000 $ 5,000 67,000 Total Expenses $ 5,000 S 67,000 $ 72.000 Ending Fund Balance S 64,627 $ 64,474 $ 153 Reserve $ - $ - 5 - Available Fund Balance $ 64,627 $ 64,474 S 153 2019 A Approved Budget Impact of This Action/CAFR Ad'ustment 2019 Amended Budget Police Seizure - Fund 271 Beginning Fund Balance Revenues Current Revenues $ $ 83,459 - $ 56.526 $ - $ 139,985 5 The one proposed enhancement in this fund is to appropriate fund balance for eligible equipment and software (Smart Force), Firearms/related equipment, Defensive tactics instructor equipment, Thermal Imagers, Protective Armor (specialized vests, shields), and SWAT related equipment (breaching tools, optics, etc.). Following the close of the CAFR process, the beginning balance will recognize an additional $56,526. Total Revenues $ - $ S - Expenses Current Expenses $ 82,959 $ $ 82,959 Police Equipment $ 57,026 $ 57,026 Total Expenses $ 82,959 S, 57.026 $ 139,985 Endin Fund Balance $ 500 $ 500 $ Reserve $ 5 S .Available Fund Balance S 500 $ (500) $ 2019 Approved Budget g Impact of This Action/CAFR Ad'ustment 2019 Amended Budget 9 Council Discretion - Fund 260 Beginning Fund Balance Revenues Current Revenues $ $ 131,914 10.000 $ 1 $ $ $ 131,915 10.000 The proposed amendment in this fund is a transfer out of $20,000 to the General Fund for the sponsorship of the Fourth of July firework event. Total Revenues S 10,000 $ $ 10.000 Expenses Current Expenses $ 5,000 $ - $ Transfer Out - 4th of Jul $ 20,000 $ 5,000 20.000 Total Expenses $ 5,000 $ 20,000 $ 25.000 Ending Fund Balance $ 136,914 $ 19.999 $ 116.915 Reserve $ - $ - $ - Available Fund Balance S 136,914 $ 19,999 $ 116.915 2019 Approved Budget g Impact of This Action/CAFR Adjustment 2019 Amended Budget et Quarter Cent Sales Tax Street - Fund 203 Beginning Fund Balance Revenues Current Revenues $ $ 3,090,866 3.566.550 S 210,314 S - $ $ 3,301,180 3.566.550 The one proposed amendment in this fund is to transfer out $150,000 to General Capital Projects Fund 120 for Austin Avenue Bridges to complete the environmental assessment as part of the plan to repair the bridges. Following the close of the CAFR process, the beginning balance will recognize an additional $210,314. Total Revenues S 3,566,550 $ $ 3,566,550 Expenses Current Expenses $ 5,907.416 $ - $ Transfer Out - GCP - Austin Ave Bridge $ 150,000 S 5,907,416 150,000 Total Expenses $ 5,907.416 $ 150,000 S 6,057.416 Ending Fund Balance $ 750,000 S 60,314 $ 810.314 Arterial Reserve $ 750.000 S $ 750,000 Available Fund Balance $ - $ 60,314 S 60,314 2019 A Approved Budget Impact of This Action/CAFR Adjustment 2019 Amended Budget Library SIDecial Revenue - Fund 227 Beginning Fund Balance Revenues Current Revenues Friends of Library Donation $ $ 56,117 100,600 $ 33,342 $ - $ 75.000 $ 89,459 $ 100,600 $ 75,000 The Friends of the Library want to give $75,000 to the special revenue fund to help purchase bestsellers and other library materials. Following the close of the CAFR process, the beginning balance will recognize an additional $33,342. Total Revenues $ 100.600 S 75.000 5 175,600 Expenses Current Expenses $ 100.000 $ $ Bestsellers, Library Materials $ 75.000 $ 100.000 75.000 Total Expenses S 100.000 $ 75,000 $ 175,000 Ending Fund Balance $ 56,717 $ 33.342 $ 90,059 Reserve $ - $ - g - Available Fund Balance 5 56,717 S 33.342 $ 90,059 2019 Approved Budget g Impact of This Action/CAFR Adjustment 2019 Amended Budget ........... Joint Service - Fund 540 Beginning Fund Balance Revenues Current Revenues $ $ 842,416 17,884,877 $ 627,018 $ - $ 1,469,434 $ 17.884.877 The one proposed amendment in the Joint service Fund is to transfer savings from the Business Improvement Program cost center into Genead Capital Projects to cover Workday Project expenses. Staff is proposing to take the remaining fund balance and move it below line to build a 90 day reserve in the fund. Following the close of the CAFR process, the beginning balance will recognize an additional $627,018, Total Revenues S 17,884,877 S S 17,884,877 Expenses Current Expenses $ 18,127,294 $ (100,000) $ Transfer Out- BIP $ 100,000 $ 18,027.294 100.000 Total Expenses $ 18,127,294 $ $ 18,127.294 Ending Fund B3 lance $ 600,000 $ 627,018 $ 1.227.018 Reserve $ 600,000 3 627,018 5i 1,227,018 .Available Fund Balance S 0 $ $ 0 2019 A Approved Budget Impact of This Action/CAFR Adjustment 2019 Amended Budget T - Fund 570 Beginning Fund Balance Revenues Current Revenues $ $ 2,420,730 6,966,851 _ $ f 311,760 $ $ $ 2,732,490 6,966,851 The one proposed amendment in the fund is to transfer $100,000 of available fund balance to the General Capital Projects fund for the Workday Project to cover costs for contracted project labor. Following the close of the CAFR process, the beginning balance will recognize an additional $311,760. Total Revenues $ 6,966,851 $ S 6,9661851 Expenses Current Expenses $ 7,529,569 $ - $ Transfer Out - Workday $ 100,000 $ 7,529,569 100,000 Total Expenses 7,529,569 $ 100,000 $ 7,629,569 Ending Fund Balance $ 1,858,012 $ 211.760 S 2,069,772 Reserve for Capital $ 882.727 $ - $ 882.727 0onfirgemy $ 943.744 S - $ 543,744 Available Fund Balance S 431,541 $211,760 $ 643,301 2019 A Approved Impact of This 2019 Amended Budget Action/CAFR Budget Adjustment Ow?eral Capital Projects - 120 Beginning Fund Balance $ 28,855,789 $ 352,518 $ 29,208,307 Staff is proposing several amendments In GCP. First, staff Is proposing transterring $100,000 from the IT Fund and $100,000 from 8 1 P savings Revenues In Join Service 10 GCP for Workday expenses. Second, staff Is Current Revenues $ 29,272,522 $ - $ 29,272,522 proposing transferring $150,000 from the Streets Quarter Cent Sales Transfer In - IT Fund 570 $ 100,000 $ 100,000 Tax Fund to GCP for Me Austin Avenue Bridge Project. Staff is also Transfer In - Joint Services $ 100,000 $ 100,000 proposing to increase CO bond revenue by $200,000 for add illonal Transfer In - Streets Fund 203 $ 150,000 S 150,000 Transfer statien Design. The debt issuance cost account is also Bond Proceeds - Transfer Station CO s $ 200,000 $ 200,000 proposed to adjust for the Transfer Station. Next, staff is requesting to Bond Proceeds - CO $ (430,000) $ (430,000) reduce CO bond proceeds by $430,000 and increase GO Bond Bond Proceeds - GO $ 430,000 $ 430,000 Proceeds by the same amottnt, These funds are for Priority #1 sidewalks In the 2015 Road Bond. t_astty, staff is proposing increasing appropriation for FM1460 by $350,000. The TxDOT project is expected Total Revenues S 29 272,522 $ 550,000 $ 29,822 522 Expenses to be completed within 4 months. The final portion of the bill from Current Expenses $ 49,809,169 $ $ 49,809,169 TxD0T is pendlag. TxDOT is in the process of calculating quantity Workday $ 5,166,384 $ 200,000 $ 5,366,384 overruns in the project. The requested S350,000 is an astlmato at this FM1460 $ 550,000 $ 350,000 $ 900,000 point. Staff will Continue to monitor this project and may need to adjust Austin Avenue Bridges $ S 150,000 $ 150,000 at year end pending the final bill. Fallowing the dose of the CAFR Transfer Station Design $ 811,337 S 200,000 $ 1,011,337 process, the beginning balance will recognize an additional $362,518, Transfer Station Issuance Costs $ 5 4,000 $ 4,000 Total Ex enses S 66,336.890 S, 904,000 $ 57,240.890 Ending Fund Balance S 1.791.421 S 1,482 $ 1,789,939 Reserve $ 1789.483 $ - $ 1.789,483 Available Fund Balance $ 1,938 $ (1,482) $ 456 2019 Approved Impact of This 2019 Amended Budget g Action/CAFR Budget Adjustment Air ort - 600 Beginning Fund Balance $ 1,062,941 $ 235,315 $ 1,298,256 The one proposed enhancement in this fund is to reduce bond proceeds by $35,000. Originally, bond proceeds were budgeted at Revenues $500,000 as the City's portion of a collaborative project with TxDOT. Current Revenues $ 4,391,662 $ $ 4,391,662 The overall project's final budget came in less, and the $35,000 Reduce Bond Proceeds $ 35.000) $ 35,000 reduction is the City's savings. Following the close of the CAFR process, the beginning balance will recognize an additional $235,315. Total Revenues $ 4,391,662 $ 35,000 $ 4,356 662 Expenses Current Expenses $ 4.489.544 $ $ 4.489.544 Total Expenses _ 3 4,489,544 S $ 4,489,544 2019 A Approved Budget Impact of This Action/CAFR Adjustment 2019 Amended Budget - 234 Beginning Fund Balance Revenues Current Revenues $ $ 763,359 430.392 $ 34,291 $ - $ $ 797,650 430.392 There is one proposed amendment. Staff is requesting to liquidate the $160,000 reserve below line (fund balance) and appropriate it for Madrone Park, a project expected to be completed in the current fiscal year. This amendment is supported by the PID Board. Following the close of the CAFR process, the beginning balance will recognize an additional $34,291. Total Revenues $ 430.392 $ $ 430.392 Expenses Current Expenses $ 927,056 $ - $ Madrone Park $ 160.000 $ 927,056 160,000 'Total Expenses 5 927,056 $ 160,000 $ 1,087,056 Ending Fund Balance $ 266,695 $ 125.709 $ 140,986 Contingency $ 106,000 $ - $ 106,000 Shell Landscape $ 160,000 $ 160,000 ,$ - Available Fund Balance $ 695 $ 34.291 $ 34.986 2019 A Approved Budget Impact of This fiction/CAFR Adjustment 2019 Amended Budget outh George town TIRZ -296 Beginning Fund Balance Revenues Current Revenues $ 236,177 $ 310,918 $ 1,009 $ - $ 237,186 $ 310,918 The one proposed amendment in the South Georgetown TIRZ fund is to transfer the beginning fund balance (after CAFR adjustment) and the projected revenue in the fund to the Electric Fund as a CIP reimbursement to the Electric Fund. In prior fiscal years, the Electric Fund paid for infrastructure improvements in the TIRZ. The transfer out of funds is a reimbursement for those improvements. 'Total Revenues $ 310.918 $ $ 310,918 Expenses Current Expenses $ - $ $ Transfer Out - Electric CIP Reimbursement $ 548.104 $ - 548.104 Total Expenses $ $ 548,104 S 548.104 Ending Fund Balance $ 547,095 $ 547,095 $. Main. Contingency $ 25,0D0 5 25.000 $ Available Fund Balance $ 522,095 $ 522,095 $ - Total Increases in Appropriation $ 1,004.673