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HomeMy WebLinkAboutMIN 08.13.2019 CC-RNotice of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, August 13, 2019 The Georgetown City Council will meet on Tuesday, August 13, 2019 at 6:00 PM at the Council Chambers at 510 West 9" St., Georgetown, Texas. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8" Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) Mayor Ross called the meeting to order at 6:02 p.m. The following Council Members were in attendance. Mayor Dale Ross; Valerie Nicholson, Council Member District 2; Steve Fought, Council Member District 4; Kevin Pitts, Council Member District 5; Rachael Jonrowe, Council Member District 6; and Tommy Gonzalez, District 7. District 1 is vacant and Mike Triggs, Council Member District 3 was absent. A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Recognition from the Texas Police Chiefs Association (TPCS) City Council Regional Board Reports Announcements - Georgetown Recreation Center Temporary Closure - Sunset Movie Series - Senior Dance Action from Executive Session There were no actions out of Executive Session. Mayor announced that item U was pulled at the request of the applicant. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Town Hall Meeting on July 8, 2019; Budget Workshop held on July 17"'; Cancelled Budget Workshop on July 18"; and Special, Workshop and Regular Meetings held on Tuesday, July 23, 2019 -- Robyn Densmore, City Secretary C. Consideration and possible action to approve a Resolution ordering a Special Election to Fill a Vacancy to be held on November 5, 2019 for City Council Member for District 1-- Robyn Densmore, City Secretary D. Forward from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve a purchase with Firetrol Protection Systems to provide fire sprinkler system repair services at the Georgetown Recreation Center through the TXMAS-17- 03FAC04 contract in an amount not to exceed $32,704.80 -- Kimberly Garrett, Parks & Recreation Director E. Forward from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the use of Vector Concepts of Irving, Texas for replacement of a gym floor at the Georgetown Recreation Center using Buyboard contract #476- 13 for the amount of $114,881.66 -- Kimberly Garrett, Parks & Recreation Director F. Forwarded from the Parks and Recreation Advisory Board: Consideration and possible action to approve replacement of indoor pool plaster and renovation of indoor pool deck at the Georgetown Recreation Center to Progressive Commercial Aquatics of Manor, TX using Buyboard contract #533-17 in the amount of $114,897.00 -- Kimberly Garrett, Parks & Recreation Director G. Consideration and possible action to approve a Resolution regarding the refinancing of Williamson County Regional Raw Water Line Debt -- Glenn Dishong, Utility Director H. Consideration and possible action to approve the contract with Smith Pump Company Inc. for the replacement of Water Well Pump #1, in the amount of $51,446.00 - Glenn Dishong Utility Director 1. Consideration and possible action to approve appropriation and continuance of the Blanket Agreement with V-Quest of Georgetown, Texas to provide office supplies and services for FY2020 through the National Cooperative Purchasing Alliance (NCPA) Contract #11-18 in an amount not to exceed $95,000.00 -- Rosemary Ledesma, Purchasing Manager J. Consideration and possible action to approve an appropriation of $272,088.91 for year three of the City's three-year Enterprise Agreement with Microsoft for Microsoft -branded software and services -- Chris Bryce, Director of Information Technology K. Consideration and possible action to approve the renewal of a Lease Agreement with Opportunities for Williamson and Burnet Counties, Inc. (OWBC) fka Williamson -Burnet Opportunities, Inc. (WBCO) for the property located at 803 W. 8th Street for use as the Madella Hilliard Neighborhood Center and also the approval of in -kind utility assistance for the facilities utilized by OBWC at the Madella Hilliard Neighborhood Center and Mary Bailey Head Start Center (601 North College) -- David Morgan, City Manager and Shirley J. Rinn Executive Assistant to the City Manager Motion to approve entire consent agenda as presented. Motion by Pitts, second by Nicholson. Approved 5-0. (District 1 vacant, Triggs absent.) Legislative Regular Agenda L. Consideration and possible action to approve the recommendations of the Strategic Partnerships for Community Services (SPCS) Advisory Board for the allocation of grant funds for FY2019-20 -- Jaquita Wilson, SPCS Advisory Board Chair and Shirley J. Rinn, Executive Assistant to the City Manager Rinn presented the item and introduced Wilson. Rinn stated the Strategic Partnerships for Community Services Advisory Board had recently met to review all grant applicants for the upcoming grant cycle. She then reviewed what was provided to council with the agenda. Rinn read the caption. Motion by Jonrowe, second by Nicholson. Nicholson wanted to thank the board and staff for their work. Approved 5-0. (District 1 vacant, Triggs absent.) M. Consideration and possible action to approve a contract with Schneider Engineering for electric risk and resource management services -- David Morgan, City Manager Morgan presented the item and noted that it is a follow up item from June 11 `h workshop. He reviewed the background and noted that this item was based on the City's increasing purchased power costs and challenges in forecasting. He noted that the City initiated a management assessment to evaluate electric resource management, evaluate current purchased power contracts, and provide a forward looking evaluation of steps the City could take to address current challenges. Morgan reviewed the Management Assessment recommendations for the procurement of a third party energy management services as noted in Request for Proposal (RFP) 1 which included the goal of leveraging resources to increase oversight and accountability. He then reviewed the Management Assessment recommendations for improving purchased power cost forecasting and reporting and developing a comprehensive risk management policy which were both listed in RFP 2 and the need to study opt -in implications and governance structure. Morgan reviewed the Third Party Energy Portfolio Manager - RFP 1 that was initiated in February with the purpose of providing options for improved management of excess power and evaluated by the City Manager's Office, Georgetown Utility System, and Finance and received Technical Expert Evaluation. He said that there were twelve (12) initial bidders that were narrowed down to three (3) finalist and a selection is anticipated to be made in August or September. Morgan reviewed the Risk/Resource Manager - RFP 2 and its purpose of developing a Comprehensive Risk Management Policy that includes: energy trading, hedging Guidelines, and protocol; power cost budgeting and forecasting; evaluation and analysis of Third Party Portfolio Manager actions; and reporting to the Governing Body and City staff. He said that this RFP was issued in June and evaluated by the City Manager's Office, Georgetown Utility System, and Finance. Morgan said the City received four (4) bids and staff is recommending Schneider Engineering. He noted that Schneider Engineering was established in 1991 with two (2) offices in Boerne and College Station with 88 employees and has significant experience with Texas Public Power, experience with all requested tasks of the Risk/Resource Manager listed in RFP 2 including optimizing renewable generation. Morgan reviewed the Energy Management Cost Analysis and the current costs of $751,000.00 which includes: Garland QSE at $392,400.00; Neil McAndrews Consulting at $178,800.00; and staff cost at $179,800.00. He then reviewed the anticipated FY20 Costs to be $480,000.00 which will include: Third Party Portfolio Management (RP1) at an anticipated $300,000.00; and Risk/Resource Manager (RFP 2) at $180,000.00. Morgan reviewed the next steps which include: recommending awarding contract to Schneider Engineering at the August 13`h Council meeting; continuing to evaluate the 3rd Party Portfolio Manager RFP until August or September; recruitment of Electric General Manager until August or September; implement a Risk Management Policy that will be initiated in Fall 2019; complete a governance structure review in Fall 2019; and complete an Opt-In/Deregulation Review that will be initiated in the First Quarter of FY 2020. Morgan read the caption. Motion by Fought, second by Gonzalez. Larry Olson, Georgetown resident, expressed concerns and noted that while Schneider is a great company and he understands the need for this type of service in Georgetown, when a consultant makes a recommendation for a future RFP, they are typically not allowed to bid on that RFP and he worried about perception. Bob Sibotek, Georgetown resident, thanked Council for their efforts on the matter, but was concerned about the choosing of Schneider just based on the report they provided. He then spoked about contracting out everything versus doing work in-house. Sibotek said that several other cities got off of Pedernales when Georgetown did but didn't have long term contracts and the City should speak with those cities and see what they did with in-house people. Fought provided comments from Triggs noting that Triggs was out because he had a complication with his sister's health. Triggs then noted that Schneider was hired as an independent third party to evaluate the problems with the electric fund and noted his concern with Schneider's participation going forward after they had prepared a report on the electric fund. Fought noted that Trigg's comments were out of context but wanted to put them on table for discussion. Morgan said that the assessment provided by Schneider was not a requirement study. He then read the recommendations from Schneider which included the City's need to procure third party energy management services. Morgan noted that while the need for a third party manager was advertised before the Schneider report was completed, staff had already noted the need for a third party manager and the scope developed for RFP was based on staff assessment of needs. He listed other recommendations made by Schneider and noted the City's need for a more robust resources that what can be provided by current City staff. Morgan noted that the RFP was put together by staff and went through a competitive process that lead to staff s recommendation of Schneider Engineering. Fought wanted to reiterate that Schneider's recommendation for a third party manager confirmed an assumption made by staff and that Schneider had no hand in writing the RFP. Nicholson wanted to clarify that the term for 1 year. Morgan responded yes, that's correct. Nicholson then noted that the City could choose to renew after one year if happy with performance. She then noted that the scope of services was thorough, yet general and noted payment terms and asked if any 30/60/90 day terms were in place. Morgan responded that there is a not to exceed amount, and hourly rate, and an estimate for each function in process and work is done through the third party energy management process. Nicholson asked if the do not exceed amount includes travel and other reimbursable expenses. Morgan responded that those expenses are not in there, but it is an overall estimate. Nicholson state that she doesn't see monthly updates listed. Morgan responded that those can be provided. Pitts asked if the costs will go down after first year if the City decides to renew. Morgan responded that was correct and noted that the first year included setting up the risk management policy. Pitts asked if the City could terminate the contract at anytime as long as 30 day notice was provided. Morgan responded correct. Pitts noted that Schneider was scored a 92 and noted that the next highest was a 77. He added that the second highest scorer, Experience on Demand, looked to have similar costs and asked what made them less experienced. Morgan responded that is was their experience in Texas which was limited compared to Schneider and they did not have portfolio management experience. Pitts stated that the contract is good and even though he had limited experience with Schneider, he thought the audit was done well and he would support this item based on work done and staff review. He added that Schneider didn't have any hand in the RFP. Gonzalez stated that he reviewed the experience of bidders and will support this item. Jonrowe asked if there is a City policy that creates a firewall between companies that provide services and then applying for whatever the end result services. Morgan responded that he had consulted with Charlie McNabb, City Attorney on the City's process to verify that it was done correctly. McNabb stated that the City doesn't have any specific restrictions in any policy, but under general principles of conflict of interest. Jonrowe stated that speaking generally, not in this specific case, maybe the City should consider that going forward. She then asked who was on review team. Morgan responded that the review team was made up of himself, Laurie Brewer, Assistant City Manager; Jim Briggs, General Manager of Utilities; Mike Babin, Deputy General Manager of Utilities; Glenn Dishong, Utility Operations Director; and Leigh Wallace, Finance Director. He then noted that Briggs went on vacation during the scoring process, so his scores were not included. Jonrowe asked if the scoring was based on written materials only. Morgan responded that staff did interviews with two and did independent scoring. Jonrowe noted that here may be ways to improve the process going forward to remove unintentional bias and how to evaluate some aspects of these going forward. She added that Schneider has done good work and she doesn't see any reason to not move forward at this point. Approved 5-0. (District 1 vacant, Triggs absent.) N. Consideration and possible action to acknowledge the correspondence from Bloomberg Philanthropies regarding the Bloomberg Grant Agreement between the City and Bloomberg and direct staff to proceed accordingly -- Jack Daly, Assistant to the City Manager Daly read the caption and a statement provided by Bloomberg, "Bloomberg Philanthropies and the City of Georgetown have come to realize that it is not the right time for the City to advance their winning Mayor's Challenge idea to pursue local energy production and storage. In response to local considerations Bloomberg is terminating the relationship and related grant. We are open to working together in the future." Fought stated that he was prepared to make a motion to postpone any decisions related to the Bloomberg Grant, but this letter makes that unnecessary. He added that this letter satisfies all of his concerns and he agrees it is not the right time. Fought stated that future Council has the option to work on this if they desire. Daly asked for a motion to acknowledge. Motion by Fought, second by Gonzalez. Jonrowe asked if the City will be returning any funds. Daly responded yes. Jonrowe asked if any of the funds had been spent. Daly responded that some of the funds were spent, but they will be returned. Approved 5-0. (District 1 vacant, Triggs absent.) O. Consideration and possible action regarding the City Council's Governance Policy -- Jack Daly, Assistant to the City Manager and Skye Masson, First Assistant City Attorney Daly presented the item. Reviewed work done up to now and highlighted the changes made by staff per Council's direction. Motion by Pitts, second by Gonzalez. Jonrowe stated that this was first noted at a Council meeting on January 2Second and she is worried about how this policy could hinder healthy public debate. She added that she doesn't like when she feels like she has to defend herself. Jonrowe said that the intent is usually positive but there have been times when constituents have suffered based on decisions made. She added that the impact on her will be chilling, especially related to commenting on P&Z and HARC issues. Jonrowe stated that she has more HARC cases in her district than any other district. She said that she often interacts with her constituents on these topics and they share concerns, but not how she will be voting. Jonrowe stated that she just elicits feedback and she will make a motion to amend the policy later which will propose that the language be changed to "avoid publicly stating their intention to vote in a particular way on an item that will likely be voted on at a future Council meeting." Fought asked if this would be for when items are under appeal or always. Jonrowe said that it would be for anything coming to Council for vote. Ross stated that the proposed change is more restrictive than what is currently proposed if language goes beyond appellate body. Pitts asked Jonrowe if her suggested language gives her more latitude versus the existing language. Jonrowe said that just stating an opinion is a very broad guideline that could open the door to creating a contentious atmosphere. Pitts stated that the Council is meant to be an unbiased body and that is how he understands the intent of language, but he doesn't have an issue with what Jonrowe is proposing. Fought stated that he understands what is being suggested but prefers to leave in appellate body portion. He added that stating possible vote should not happen. Fought added that by leaving in appellate wording there are times Council will advocate a position for their constituents. He said that the change opinion to intentions is fine. Ross stated that "intention" captures it. Gonzalez said that seeking out the interest of constituents is what Council does and he would like to keep the language to refer to the appellate body. He added that Council should take input without commenting or agreeing with input publicly because an applicant may feel the Council Member's mind is made up before discussed at the meeting. Nicholson said she can support the change in wording from opinion to intention. Jonrowe made a motion to make the language read as follows, "avoid publicly stating their intention to oppose or support an item to be considered by the Council in situations where the Council is serving as an appellate body." Second by Fought. Approved 5-0. (District 1 vacant, Triggs absent.) Council then voted on original motion. Approved 5-0. (District 1 vacant, Triggs absent.) P. Consideration and possible action to approve a Resolution granting the petition for the voluntary annexation of an approximate 1.123-acre tract of land in the Orville Perry Survey, Abstract No. 10, and directing publication of notice for proposed annexation, for the property generally located at 34 Skyline Drive -- Andreina Davila -Quintero, AICP, Current Planning Manager Sofia Nelson, Planning Director presented the item including the Location Map and the map of the Maravilla Neighborhood and the subject property. She then reviewed the tentative schedule: August 13: Resolution granting the Petition for Annexation; September 10: First Public Hearing held at City Council Meeting at 3pm; September 10: Second Public Hearing held at City Council Meeting at 6pm; October 8: First Reading of Ordinance at City Council Meeting; and October 22: Second Reading of Ordinance at City Council Meeting. Council had no questions. Nelson read the caption. Motion by Nicholson, second by Gonzalez. Approved 5-0. (District 1 vacant, Triggs absent.) Q. Consideration and possible action to approve a Resolution granting the petition for the voluntary annexation of a 30.14-acre tract of land in the William Addison Survey, Abstract No. 21, and approximately 1.182 acres of Rockride Lane, a right-of-way of varying width of record described to Williamson County, Texas, designation of initial zoning of Residential Single -Family (RS) zoning district, and directing publication of notice for proposed annexation, for the property generally located at 2488 Rockride Lane to be known as Rockride Lane Subdivison -- Nat Waggoner, AICP, PMP, Long Range Planning Manager Sofia Nelson, Planning Director presented the item including the Location Map and Aerial Map. She then provided the tentative schedule: August 13, 2019: Resolution granting the Petition for voluntary annexation with initial zoning designation of Residential Single -Family; October 1, 2019: Planning & Zoning Public Hearing for initial zoning designation only; October 22, 2019: First Public Hearing held at City Council Meeting at 3pm; October 22, 2019: Second Public Hearing held at City Council Meeting at 6pm; November 26: First Reading of Ordinance at City Council Meeting; and December 10: Second Reading of Ordinance at City Council Meeting Nelson read the caption. Motion by Pitts, second by Gonzalez. No questions. Approved 5-0. (District 1 vacant, Triggs absent.) R. First Reading of an Ordinance amending Chapter 2.24 entitled "City Council Meeting Rules and Procedures" of the Code of Ordinance of the City of Georgetown relating to City Council procedures; making such other findings and provisions related to the subject; and declaring an effective date -- Jack Daly, Assistant to the City Manager and Skye Masson, Assistant City Attorney Daly read the caption and reviewed the proposed changes. He also noted that some of the changes are required based on actions out the State legislature's last meeting. Motion by Pitts, second by Fought. Pitts asked if in regard to needing two council members to add an item to the agenda, does that apply to a motion to rescind. Daly responded that yes, it will apply to any items and the intent is to guarantee a second to allow discussion. Jonrowe said that the motion to rescind language gets confusing in regards to the 90 day time period. Ross stated that he reads the language to be that if you are on the prevailing side, you have 90 days to reconsider. Daly stated that the Mayor's interpretation is correct. Jonrowe addressed her concerns for requiring two members to sponsor a Council items. She added that it doesn't seem fair to those who think they won't have a guaranteed backup. Jonrowe noted that the intention is good, but with past items, she would have had a hard time getting a second and used the example of discussing the rodeo. She added that she doesn't think this type of restriction will promote transparency. Jonrowe then suggested the following change, "a Council Member request to add an agenda item should, whenever reasonable, be submitted with support from another Council Member." Fought stated that he doesn't have to agree with what's proposed to second it and the point of a second is to allow discussion. He added that he doesn't want to waste time. Jonrowe responded that time isn't wastes if an item gets in the public record. She added that if a Council Member reaches out to multiple other members it could create a walking quorum issue. Fought stated that he would support requiring a second. Gonzalez stated that he understands Jonrowe's comments. He added that Council Members don't lose rights as a member of Council and should still be allowed to make a statement but can do it like any other member of the public. Pitts stated that he thought this sounded like a good idea. He added that by having a rodeo item on the agenda it gave people a false sense of hope. Pitts stated that he and Nicholson co -sponsored an item on scooters. He added that he doesn't have an issue with the language and agree with Gonzalez about the ability to sign up under public comment. Jonrowe stated that she doesn't understand why is this necessary to have a co-sponsor versus letting something die for a second and it leads to Council making calls out of public eye. Mayor Ross stated that he was out of town when rodeo item happened and then Council Member Hesser was serving as pro-tem. He added that technically the item would have required a second to allow for discussion. Mayor Ross stated that when a council Member wants to put something on the agenda, it doesn't go on without having a staff member prepare needed background and if there is no second staff time could be used on other items. Gonzalez noted that the City Secretary can send items to Council Members and ask if anyone wants to co-sponsor. Mayor Ross said that the City Secretary will send emails to Council with instructions on how to appropriately respond. Approved 4-1. (District 1 vacant, Triggs absent. Jonrowe opposed.) S. First Reading of an Ordinance relating to approvals, processing, and requirements for plats and plans pursuant to Chapter 212 of the Local Government Code; repealing conflicting ordinances and resolutions; making such other findings and provisions related to the subject; and declaring and effective date -- Sofia Nelson, Planning Director and Skye Masson, First Assistant City Attorney Sofia Nelson, Planning Director presented the item and noted that this will be for putting in procedures to make processes compliant with HB 3167. Nicholson noted that this was discussed in workshop. Nelson read the caption. Motion by Jonrowe, second by Fought. No discussion. Approved 5-0. (District 1 vacant, Triggs absent.) T. First Reading of an Ordinance amending Chapter 1 of the Unified Development Code (UDC) relating to the adoption of the UDC Development Manual, City Construction Specifications and Standards Manual, Drainage Criteria Manual, Utility Improvement and Extension Policy, Access Management Policy, and Municipal Utility District Policy; repealing conflicting ordinances and resolutions; making such other findings and provisions related to the subject; providing for a penalty; and declaring and effective date -- Sofia Nelson, Planning Director and Jim Kachelmeyer, Assistant City Attorney Sofia Nelson, Planning Director presented the item and noted that it was related to the workshop presentation. She added that this item addresses the need for a P&Z recommendation before a second reading of an item that comes to Council. Nelson noted all of the policies effected by this item and added that ordinance will readopt or adopt policies that are routinely used by staff. Nelson read the caption Motion by Nicholson, second by Fought. No discussion. Approved 5-0. (District 1 vacant, Triggs absent.) U. Public Hearing and First Reading of an Ordinance on a request for a Special Use Permit (SUP) for the Permanent Mobile or Outdoor Food Vendor specific use within the Mixed -Use Downtown (MU-DT) zoning district on the property located at 201 East 9th Street bearing the legal description of Lot 6, Block 9, Glasscock Addition -- Andreina Davila -Quintero, AICP, Current Planning Manager This item was pulled at the request of the applicant. V. First Reading of an Ordinance for the voluntary annexation of an approximate 112.85-acre tract in the Williams Addition Survey, Abstract No. 21, and 1.7 acres consisting of a portion of Rockride Ln/Southwestem Ave, a right-of-way of varying width of record described to Williamson County, Texas, and 5.1 acres consisting of a portion of County Road 110, a right-of-way of varying width of record described to Williamson County, Texas, and designation of initial zoning of Residential Single -Family (RS) district (106.092 acres) and Agriculture (AG) district (6.755 acres), for the property generally located at the northeast corner of Southwestern Blvd and CR 110, to be known as Patterson Ranch -- Nat Waggoner, AICP, PMP, Long Range Planning Manager Sofia Nelson, Planning Director presented the item and reviewed the case history which includes: the original request for the 6.755 acres was C-3; P&Z recommended denial of the C-3 request at their meeting on June 4t"; the applicant then withdrew the request for the C-3 zoning; and if the annexation is approved, the 6.755 acres will come into the City Limits as AG zoning. She reviewed the Location Map, Aerial Map and the schedule: April 23`d City Council Resolution; June 4" P&Z Public Hearing for initial zoning designation only; July 9" First Public Hearing held at City Council Meeting at 3pm; June 9" Second Public Hearing held at City Council Meeting at 6pm; August 13' First Reading of Ordinance at City Council Meeting; and August 27" Second Reading of Ordinance at City Council Meeting. Nelson noted that at their meeting on June 4, 2019, the P&Z recommended approval of the Residential Single -Family (RS) zoning district for 106.092 acres and denial of the General Commercial (C-3) zoning district of 6.755 acres. Nelson read the caption. Motion by Pitts, second by Gonzalez. No discussion. Approved 5-0. (District 1 vacant, Triggs absent.) W. First Reading of an Ordinance for the voluntary annexation of an approximate126.06-acre tract of land consisting of approximately 100.390 acres in the Isaac Donagan Survey, Abstract No. 178, and approximately 25.670 acres of State Highway 29 (SH 29), a right-of-way of varying width of record described to the State of Texas, designation of initial zoning of Local Commercial (C- 1) (approximately 15.613 acres), Residential Single -Family (RS) (approximately 72.958 acres), and Low Density Multi -Family (MF-1) (approximately 11.819 acres) and Scenic/Natural Gateway overlay zoning districts, for the property generally located at 4901 West SH 29 to be known as Cole Estates -- Nat Waggoner, AICP, PMP, Long Range Planning Manager Sofia Nelson, Planning Director presented the item including the Location Map, Aerial Map, Development Heat Map, Land Use Map, and schedule: March 26, 2019 Resolution granting the Petition for Annexation with initial zoning designation; May 21, 2019 Planning & Zoning Public Hearing for initial zoning designation only; June 11, 2019: First Public Hearing held at City Council Meeting at 3pm; June 11, 2019 Second Public Hearing held at City Council Meeting at 6pm; August 13, 2019: First Reading of Ordinance at City Council Meeting; and August 27, 2019: Second Reading of Ordinance at City Council Meeting She added that at their meeting on June 4, 2019, the P&Z recommended approval. Nelson read the caption Motion by Pitts, second by Gonzalez. No discussion. Approved 5-0. (District 1 vacant, Triggs absent.) X. Second Reading of an ordinance to close and abandon an unnamed 10 foot wide alley located in Block 1, Booty and LaSeuer Addition between 13th and 14th Streets, pursuant to Section 311.007 of the Texas Transportation Code, for the safety and public benefit of the municipality at large, to the owners abutting the alley's east line; and to authorize the Mayor to execute all necessary documents -- Travis Baird, Real Estate Services Manager Baird presented the item and noted that there had been no changes since the first reading. Baird read the caption. Motion by Gonzalez, second by Pitts. No discussion. Approved 5-0. (District 1 vacant, Triggs absent.) Y. Consideration and possible action to appoint Kevin Pitts to the Animal Shelter Advisory Board to fill a vacancy -- Mayor Dale Ross Mayor Ross presented the item and stated that this is to replace Anna Eby on the Animal Shelter Board as it needs Council representation and he does not want to leave the position vacant until after election. Motion by Fought, second by Jonrowe. Pitts noted that he has a conflict and will not able to make the meetings. Fought offered to serve on the board. Motion by Fought to serve. Second by Gonzalez. Approved 5-0. (District 1 vacant, Triggs absent.) Motion on original Approved 5-0. (District 1 vacant, Triggs absent.) Project Updates Z. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects, city technology projects and downtown projects including parking enhancements, city lease agreements, sanitation services, and possible direction to city staff -- David Morgan, City Manager Morgan noted that ERCOT stated that the State ran low on energy due to the hot weather conditions and reached out to cities to promote conservation during peak usage times. He added the City did the suggested communication and will continue to monitor the situation closely and update Council as well as the public. Public Wishing to Address Council On a subiect that is. posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward to speak when the Council considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. On a subject not posted on the a enda: An individual may address the Council at a regular City Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the individual's name and a brief description of the subject to be addressed. Only those persons who have submitted a timely request will be allowed to speak. The City Secretary can be reached at (512) 931- 7715 or cs eor ptown.or . Speakers will be allowed up to three minutes to speak. AA. - Stuart Wallace would like to address the Council regarding the Georgetown Art Center. - Diane McIntyre would like to address the Council regarding the Deerhaven Neighborhood and abutting commercial development. - James McIntyre would like to address the Council regarding the Deerhaven Neighborhood and abutting commercial development. - Stacey Kent would like to address the Council regarding neighborhood concerns related to new commercial activity. - Robert Fernihough would like to address the Council regarding proposed development in the proximity of Deerhaven Drive. Wallace — president of Georgetown Art Works; provided details and explanation on purpose of Georgetown Art Center D. McIntyre — thanks for leadership requiring C-1 abutting to require SUP; now same issue with C-3; repeatedly reached out to Council and staff, J. McIntyre — carwash; reviewed plans; Kent — frustration development at Deerhaven intersection; carwash; Fernihough — Deerhaven residents for two year; carwash; C-3 zoning; traffic at intersection; needs a traffic study; Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. 1313. Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Sec. 551.086: Certain Public Power Utilities: Competitive Matters - Portfolio Management RFP Sec. 551:074: Personnel Matters City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Adjournment Motion by Fought, second by Gonzalez. Approved 5-0. (District 1 vacant, Triggs absent.) Meeting adjourned at 8:01 p.m. Approved by the Gtvwn City Council on NXC&AAV l-Z 1 ` Date Dale Rvss, Mayor A test: Cit ecretary