HomeMy WebLinkAboutRES 081319-C - Special Election VacancyRESOLUTION NO. 0150 -C--
A RESOLUTION OF THE CITY COUNCIL OF
GEORGETOWN, TEXAS, ORDERING A SPECIAL ELECTION
TO FILL A VACANCY FOR THE ELECTION OF DISTRICT 1
TO BE HELD ON NOVEMBER 5, 2019, ORDERING A RUN-
OFF ELECTION, IF NECESSARY, AND ESTABLISHING
PROCEDURES FOR SAID ELECTIONS.
WHEREAS, the City Council is composed of a Mayor and seven Council
Members per Article II of the City Charter; and
WHEREAS, the Mayor is elected at large and the Council members are elected
from single -member districts; and
WHEREAS, the Mayor and Council members serve three year terms; and
WHEREAS, the Mayor and Council members are composed of the following
individuals with terms as delineated as follows:
OFFICE DATE THAT TERM EXPIRES
MAYOR DALE ROSS MAY 2020
DISTRICT 1 COUNCIL MEMBER - VACANT MAY 2021
DISTRICT 2 COUNCIL MEMBER NICHOLSON MAY 2020
DISTRICT 3 COUNCIL MEMBER TRIGGS MAY 2022
DISTRICT 4 COUNCIL MEMBER FOUGHT MAY 2022
DISTRICT 5 COUNCIL MEMBER PITTS MAY 2021
DISTRICT 6 COUNCIL MEMBER JONROWE MAY 2020
DISTRICT 7 COUNCIL MEMBER GONZALEZ MAY 2022
Resolution No.: Page 1 of 8
Ordering a Special Election on November 5, 2019 for
Council Member Districts 1
Date Adopted: August 13, 2019
WHEREAS, the laws of the State of Texas and the Charter of the City of
Georgetown, Texas provide that on Tuesday, November 5, 2019, there shall be a Special
Election to fill a Vacancy at which shall be elected the following officials for this City:
One (1) Member of the Georgetown City Council: Councilmember from District
1
WHEREAS, the laws of the State of Texas and the Charter of the City of
Georgetown, Texas further provide that the Election Code of the State of Texas is
applicable to said election, and in order to comply with said Code, a Resolution should
be passed establishing the procedure to be followed in said election and designating the
voting places for said election.
NOW, THEREFORE, BE IT RESOLVED AND ORDERED BY THE CITY
COUNCIL OF THE CITY OF GEORGETOWN, TEXAS THAT:
SECTION 1. VERIFICATION OF FACTS
The facts and recitations contained in the preamble of this resolution are hereby found
and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim.
SECTION 2. CANDIDATES
This special election shall be held to elect the Council Member for City of Georgetown
Single -Member District 1. The boundaries for Single -Member District 1 have been
updated to include newly annexed lands. Maps showing the updated boundaries are
attached hereto as Exhibit "A ", An updated map of the entire area within the city limits
(showing the boundaries of all of the council districts) is attached hereto as Exhibit "B".
These maps are hereby adopted as the Official Council District Maps and shall
determine the qualification of the candidates to serve and shall govern the qualification
of the voters to vote in said election.
SECTION 3. CANDIDATE APPLICATION DEADLINE
AND ORDER OF NAMES ON BALLOT
All candidates for the election to be held on the first Tuesday in November, 2019, for the
Council Members for District 1 shall file their applications with the City Secretary at the
City Hall on or before 5:00 p.m. on Wednesday, September 4, 2019.
Resolution No.: 0 Page 2 of 8
Ordering a Special Election on November 5, 2019 for
Council Member Districts 1
Date Adopted: August 13, 2019
The order in which the names of the candidates are to be printed on the ballot shall be
determined by a drawing held by the City Secretary on Friday, September 6, 2019, at
4:00 p.m. in the Main Floor Foyer at City Hall, 808 Martin Luther King Jr. Street,
Georgetown, Texas.
SECTION 4. POSSIBLE RUN-OFF ELECTION
As provided in the City Charter, in the event that no candidate can be declared the
winner in any or all of the individual races to be conducted in the Special Election to Fill
a Vacancy, a runoff election shall be held not earlier than 20 days nor later than 45 days
after the date of the Final Canvass of the November 5, 2019 Election. If necessary, the
period for the Run -Off Election would be scheduled between November 8, 2019 and
November 25, 2019.
In such a Runoff Election, the candidates who received, in the preceding election, the
highest number of votes for each office to which no one was elected, shall be voted on
again, and the candidate who receives the majority of the votes cast for each such office
in the Runoff Election shall be elected to such office.
SECTION 5. OPTICAL SCAN BALLOTS
Voting shall be conducted with optical scan ballots prepared in conformity with the
Texas Election Code, and there shall be at least one disabled -access voting device, such
as a Direct Recording Electronic (DRE) machine at each polling place.
SECTION 6. CONDUCT OF ELECTION
Pursuant to Subchapter D of Chapter 31 of the Texas Election Code, the City Council is
further ordering that this Special Election to Fill a Vacancy and possible Runoff Election
be conducted under the terms and conditions of a Joint Election Agreement and
Contract for Election Services ('Joint Election Agreement") between the City of
Georgetown and Williamson County. Chapter 31, Subchapter D of the Texas Election
Code provides that a city may contract with the County Elections Officer for election
services if the city is located in whole or in part in the county. In addition, this will be a
joint election conducted with other entities that will also hold an election on November
5, 2019 pursuant to the Joint Election Agreement.
Resolution No.: 0!%1 .31 o. C., Page 3 of 8
Ordering a Special Election on November 5, 2019 for
Council Member Districts 1
Date Adopted: August 13, 2019
As authorized by Chapter 31, Subchapter D of the Texas Election Code, the Georgetown
City Council hereby appoints the Williamson County Elections Administrator,
Christopher J. Davis, 301 Inner Loop, Suite 104, Georgetown, Texas 78626, as the election
officer for the purpose of conducting the November 5, 2019 Special Election to Fill a
Vacancy. This appointment includes services as Early Voting Clerk for the Election,
Counting Station Manager, Presiding Judge of the Central Counting Station, Alternate
Judge and Tabulation Supervisor.
In addition and in accordance with Chapter 66 and Chapter 31 of the Texas Election
Code, the City Council hereby appoints Williamson County Elections Administrator,
Christopher J. Davis, as agent for the Custodian of Records ("Agent") for the November
5, 2019 General Election for the purpose of preserving voted ballots and other election
records as required by the Texas Election Code.
SECTION 7. EARLY VOTING
Early Voting by Personal Appearance shall take place at the locations and times
delineated by the Williamson County Election Administrator per the Joint Election
Agreement beginning on the 12th day preceding the date of the election, which is
Monday, October 21, 2019, and ending on the fourth day before Election Day, which is
Friday, November 1, 2019.
In the event of a Runoff Election, Early Voting by Personal Appearance shall take place
at the locations and times delineated by the Williamson County Elections Administrator
per the Joint Election Agreement.
If the Elections Administrator plans to change any of the polling locations or the dates
and times, he shall timely notify the City of Georgetown so that the appropriate Justice
Department Submission can be made by the City Attorney and the City Council can be
made aware thereof and be given the opportunity to comment thereon.
SECTION 8. ELECTION DAY VOTING
Election Day Voting shall take place from 7:00 a.m. to 7:00 p.m. at the locations
delineated by the Williamson County Election Administrator per the Joint Election
Agreement. If the Elections Administrator plans to change any of the polling locations
or the times, he/she shall timely notify the City of Georgetown so that the appropriate
Justice Department Submission can be made by the City Attorney and the City Council
can be made aware thereof and be given the opportunity to comment thereon.
Resolution No.: — Page 4 of 8
Ordering a Special Election on November 5, 2019 for
Council Member Districts 1
Date Adopted: August 13, 2019
In the event of a Runoff Election, the Georgetown Election Day voting locations will be
as delineated by the Williamson County Elections Administrator per the Joint Election
Agreement. If the Elections Administrator plans to change any of the polling locations
or times, he/she shall timely notify the City of Georgetown so that the appropriate
Justice Department Submission can be made by the City Attorney and the City Council
can be made aware thereof and be given the opportunity to comment thereon.
SECTION 9. ELECTION INFORMATION
TO BE PROVIDED IN SPANISH
The Mayor and all other election officers appointed by the City Council as being
responsible for the preparation of notices, instructions, orders, ballots, and other written
material pertaining to the Special Election to Fill a Vacancy shall cause each such
document to be translated into and furnished to voters in both the English language and
the Spanish language in order to aid and assist voters speaking Spanish as a primary or
an alternative language to properly participate in the election process. In addition, the
Mayor and other responsible election officers are hereby authorized and directed to
make available to the voters having the need of an individual capable of acting as a
translator and speaking both English and Spanish languages who will assist Spanish
speaking voters in understanding and participating in the election process.
SECTION 10. CANVASSING OF RETURNS; DECLARING RESULTS
The Williamson County Elections Administrator, as Georgetown's designated election
officer, shall provide the written return of the Election results to the City of Georgetown
in accordance with the Texas Election Code. The City Council shall canvass the returns
on a date and time set by the Mayor between the dates of November 8, 2019 and
November 18, 2019 and declare the results of the Special Election to Fill a Vacancy in
accordance with the Texas Election Code Section 67.003(b), which provides that for
elections held on the uniform election date in May, the following provisions apply:
For an election held on the uniform election date in November, the local
canvass must occur not later than the 11th day after Election Day and not
earlier than:
(1) the third day after election day;
(2) the date on which the early voting ballot board has verified and
counted all provisional ballots, if a provisional ballot has been cast in the
election; or
Resolution No.: A4kl 3161 -- C- Page 5 of 8
Ordering a Special Election on November 5, 2019 for
Council Member Districts 1
Date Adopted: August 13, 2019
(3) the date on which all timely received ballots cast from addresses
outside of the United States are counted, if a ballot to be voted by mail in
the election was provided to a person outside of the United States.
SECTION 11. NOTICE OF ELECTION
Notice of the Special Election to Fill a Vacancy shall be published at least one time in the
English and Spanish languages, in a newspaper published within Georgetown's
territory at least 10 days and no more than 30 days before the Special Election to Fill a
Vacancy and as otherwise may be required by the Texas Election Code. Notice of the
Special Election to Fill a Vacancy shall also be posted on the bulletin board used by the
City Council to post notices of its City Council meetings no later than the 21st day before
the Special Election to Fill a Vacancy.
SECTION 12. AUTHORIZATION TO EXECUTE
The Mayor of the City of Georgetown is authorized to execute and the City Secretary is
authorized to attest to the Order on behalf of the City Council; and the Mayor is further
authorized to do all other things legal and necessary in connection with the holding and
consummation of the General Election which includes the giving of and the publication
of the Notice of Election to be in a form as to be approved by the City Attorney.
SECTION 13. PREAMBLE TRUE AND CORRECT
The facts and recitations contained in the preamble of this resolution are hereby found to
be true and correct, and are incorporated by reference herein and made a part hereof, as
if copied verbatim.
SECTION 14. EFFECTIVE DATE
This Resolution shall be effective immediately upon its approval.
PASSED AND APPROVED this 13 day of August, 2019 by the City Council of the City
of Georgetown.
Resolution No.: Page 6 of 8
Ordering a Special Election on November 5, 2019 for
Council Member Districts 1
Date Adopted: August 13, 2019
ATTEST:
Robyn Den mare, City Secretary
APPRO AS TO FORM:
Charlie McNabb, City Attorney
THE CITY OF GEORGETOWN:
. <�—IL C20'1'�
By: Dale Ross, Mayor
Resolution No.: Page 7 of 8
Ordering a Special Election on November 5, 2019 for
Council Member Districts 1
Date Adopted: August 13, 2019
Exhibit List:
Exhibit A Boundaries of Council District 1
Exhibit B Boundaries of all Council Districts
Resolution No.: r (- Page 8 of 8
Ordering a Special Election on November 5, 2019 for
Council Member Districts 1
Date Adopted: August 13, 2019
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