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Home My WebLink AboutORD 2019-03 - FY2019 BudgetORDINANCE NO. a 0I'1 " O3 AN ORDINANCE OF THE CITY OF GEORGETOWN, TX, AMENDING THE FISCAL YEAR 2019 ANNUAL BUDGET DUE TO CONDITIONS THAT RESULTED IN NEW PROGRAM REQUIREMENTS IN THE CURRENT YEAR, AND DUE TO THE TIMING OF CAPITAL PROJECTS AND OTHER EXPENDITURES APPROVED IN THE PRIOR YEAR; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. WHEREAS, certain mid -year adjustments are required to accommodate timing and changing conditions due to growth and capital improvements that occurred during FY 2018; and WHEREAS, certain transfers among divisions and funds are required to allow better budget oversight; and WHEREAS, the various budgets need to be amended in FY2019 for these adjustments and transfers; and WHEREAS, certain capital improvement and other planned projects budgeted in FY2018 were not completed in FY2018; and WHEREAS, these certain capital improvements and other planned projects need funds and related budget appropriations to be rolled forward into FY2019; and WHEREAS, the Electric Fund, the Downtown TIRZ Fund, Street Maintenance Fund, Main Street Fund, Community Development Block Grant Fund, General Capital Projects Fund, General Fund, the CVB Fund, the Fleet Fund, the IT Fund, the Water Fund, the Stormwater Fund, the Airport Fund, the Self -Insurance Fund, Council Fund, and the GTEC Fund have excess revenues and FY2018 fund balances in excess of amounts projected at the time of the FY2019 budget adoption; and WHEREAS, Certificates of Obligation have been or will be issued to fund the capital improvements not already included in the adopted 2019 budget; and WHEREAS, the City Council of the City of Georgetown wishes to use those excess funds for these new conditions in FY2019; and WHEREAS, the changes were unknown and unforeseeable at the time the fiscal year 2019 budget was approved; and WHEREAS, the City Charter allows for changes in the Annual Operating Plan by a Council majority plus one for municipal purposes and in emergency situations; Ordinance Number: 0_O j - Description: Roll -forward Amendment Date Approved: Pagel of 3 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. The amendment to the 2019 Annual Budget of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, is in all things adopted and approved as an addition to the previously approved budget of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 2018, and ending September 30, 2019. A copy of the amendments are attached hereto as Exhibit "A". SECTION 3 The total of $95,875,785 is hereby appropriated for payments of expenditures and payments of the funds and included in the Exhibit "A". SECTION 4 All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies with the vision statement of the Georgetown 2030 Plan. SECTION 5_ If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5_ The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 11th day of December, 2018. PASSED AND APPROVED on Second Reading on the 8'h day of January, 2019. Ordinance Number. Description: Roll -forward Amendment Date Approved: Page 2 of 3 ATTEST: THE CITY OF GED GETOWN: Shelley No t By: Dale Ross City Secretary Mayor APPROVED AS TO FORM: harlie McNabb City Attorney Ordinance Number: Iii - 0 Page 3 of 3 Description: Roll -forward Amendment Date Approved: Exhibit A - Budget Amendment 2019 Approved Impact of This 2019 Amended Budget Action Budget 610 - Electric Fund Beginning Fund Balance $ 8,814,823 $ (6,844,132) $ 1,970,691 The beginning fund balance for FY2019 is $1,970,691. The lower than expected fund balance is due the higher than budgeted purchase Revenues power costs in FY2018. Staff is recommending several amendments Original Revenue $ 76,007,499 $ 76,007,499 to the Electric fund. Full Year Impact PCA $ 2,469,834 $ 2,469,634 First, staff is recommending increase revenue by $2,469,834 for the Bond Proceeds $ 7,864,165 $ (7,864,165) $ - full year impact of the Power Cost Adjustment(PCA). Next, staff is Bloomberg Grant Revenue $ 100.000 $ 100.000 recommending reducing bond proceeds and the corresponding expenses of issuing debt. Staff is requesting adding $2,500 for Bond handling fees originally not included in the adopted budget All capital Total Revenues $ 83,871,664 E 5.294,331 $ 78 577,333 Expenses improvement projects in FY2019 will be funded by previously issued Original Expenses $ 67,802,634 $ - $ 67,802,634 bond proceeds Remove Bond Issuance Costs $ 156,840 S (156,840) $ The transfer out to the Main Street Fund for Holiday Lights is zeroed Handling Fees S 2,500 $ 2,500 out That expense will be covered by CVB Fund. Remove Holiday Lights Transfer $ 60,000 S (60,000) $ The expenses related to the Pressure Digger Vehicle are zeroed out Remove Pressure Digger Vehicle S 434,050 5 (434,050) $ as well. There will be a corresponding amendment in the Fleet Fund Reduce ROI Transfer Out $ 5,550,000 5 (1,225,000) $ 4,325,000 where the vehicle was budgeted to be purchased The vehicle Freeze Vacant Positions - Salaries S 283,677 $ (283,677) $ - purchase price and maintenance costs totaled $434,050. Freeze Vacant Positions - Health Ins S 32,811 $ (32,811) $ - The transfer out to the General Fund for Return on Investment (ROI) is Bloomberg Roll and 2019 Project $ 170,805 $ 170,805 proposed to be reduced by $1,225,000 The General Fund will adjust Radio Replacement $ 222,165 $ (222,165) $ . transfers in by this amount and fully utilized the Economic Stability Capital Improvements $ 7,642,000 $ 3,624,993 $ 4,017,007 Reserve by the same amount. Staff is proposing reducing the funds for radio replacement to zero Staff is proposing to not hire three currently vacant positions. The salary savings totals $283,677 Health insurance for these positions totals $32,811 A corresponding amendment for $32,811 needs to be made in the Health Insurance Fund. Staff is proposing to rollforward $70,805 for appropriation for the Bloomberg Project in FY2018 to FY2019. Additionally, staff is proposing to recognize $100,000 of grant revenue and $100,000 of expense also for the Bloomberg Project Finally, the Electric CIP will be reduced to a total of $4,017,007. The Total Expenses $ 82.184,177 $ (5,866,231) $ 76,317,946 Ending Fund Balance $ 10,502,310 $ (6,272,232) $ 4,230,078 90 Day Operational Continqency $ 4.082.999 S - $ 4,082,999 Non -Operational Contingency $ 6,419,311 $ 6,272,232 $ 147,079 .Available Fund Balance $ - $ $ revised CIP plan will feature $2.7 M for New Development Projects and $154,000 for University Widening Funds over the 90 day reserve are appropriated into the non operating reserve 2019 Approved Impact of This 2019 Amended Budget g ActtonICAFR Budget Ad ustment 293 - Downtown TIRZ Beginning Fund Balance $ 89,620 $ 354,321 S 443,941 The beginning fund balance in this fund is $443,941 due to CIP projects which span multiple years. Staff is recommending rolling the Revenues appropriation for several CIP projects into FY2019. CIP projects Original Revenues $ 264.301 S $ 264,301 include Street Light Upgrades (roll $40,000), Gateway Design (roll $60,000), Downtown Public Art (roll $15,000) and Grace Heritage Plaza ($139,100) Total Revenues $ 264,301 $ $ 264,301 3,566,550 Expenses Expenses Capital Improvement S 250,000 5 $ 250,000 $ General Repairs $ - S 105,341 $ 105,341 $ (50,000) Street Light upgrades S Street Main. CIP Rollforward $ 40,000 $ 40,000 $ 2.270.866 Gateway Design $ Total Expenses $ 3,686 550 5 2,220,866 S $ 60,000 $ 60,000 Parking Improvements S $ 6,902 $ 6,902 750.000 Downtown Public Art $ Available Fund Balance $ S $ S 15,000 $ 15,000 Grace Heritage Plaza $ S 139,100 $ 139.100 Total Expenses 5 250.000 S 366,343 $ 616,343 Ending Fund Balance S 103.922 $ 12.022) S 91,900 Available Fund Balance $ 103.922 5 12.0221 $ 91,900 2019 Approved Impact of This 2019 Amended Budget Action/CAFR Budget Ad ustment 203 - Street Maintenance Beginning Fund Balance $ 870,000 $ 2,220,866 $ 3,090,866 The beginning fund balance is $2,220,866 more than projected due to savings in capital projects Staff is proposing to appropriate the Revenues FY2018 savings in the FY2019 Budget. Additionally, there is an Original Revenues $ 3.566.550 $ $ 3,566.550 amendment to reduce the expenses for the quarter cent sales tax election. Those expenses will be covered by savings in the City Secretary's election expenses account. Total Revenues S 3,566,550 S $ 3,566,550 Expenses Original Expenses $ 3,636,550 $ $ 3,636,550 Reduce Election Expense $ 50,000 $ (50,000) $ - Street Main. CIP Rollforward $ 2.270.866 $ 2-270-866 Total Expenses $ 3,686 550 5 2,220,866 S 5,907,416 Ending Fund Balance 5 750,000 S 5 750,000 Arterial Reserve S 750,000 $ $ 750.000 Available Fund Balance $ S $ 2019 Approved Impact of This 2019 Amended Budget g Action/CAFR Budget Ad ustment 226 - Main Street Beginning Fund Balance S 4,830 $ 80,684 $ 85,514 The beginning balance is higher than projected due to savings in the Main Street Facade program in FY2018 Staff is recommending to Revenues rollforward the savings of $74,826 from FY2018 into FY2019 Original Revenues $ 47,000 $ - $ 47,000 Additionally, staff is recommending to reduce the transfer in from Reduce Transfer In 5 75,000 5 60,000 $ 15.000 electric fund for holiday lights and the corresponding expense. Total Revenues S 122,000 S (60,000) $ 62,000 Expenses $ Original Expenses $ 126,830 $ - $ 126,830 Reduce Holiday Lights $ 23.222 $ 23222 $ (60,000) $ (60,000) Main Street Facade Program Available Fund Balance $ $ $ $ 74,826 $ 74,826 TGW Expenses $ 126,830 $ 14,026 $ 141,656 Endinq Fund Balance $ $ 5,859 S 5,858 Available Fund Balance $ $ 5,858 S 5,858 2019 Approved Impact of This 2019 Amended Budget g Action/CAFR Budget Adjustment 215 - CDBG Beginning Fund Balance $ $ 23,222 $ 23,222 The beginning fund balance for the fund is $23,222. The one proposed amendment is to transfer $23,222 to the General Capital Projects Revenues fund. Last year, the cost estimates for the Scenic Drive sidewalk Original Revenues $ 287,608 5 287,608 project were higher than the budget. The GCP fund transfered funds to support the overage. However, after the close out of the project there were savings relative to budget This transfer is to send back the Total Revenues $ 287,608 S - $ 287,608 Expenses remaining budget to GCP sidewalks. Original Expenses $ 287,608 $ 287,608 Transfer to GCP $ 23.222 $ 23222 Total Expenses $ 287,608 $ 23,222 S 310,830 Ending Fund Balance $ $ $ Available Fund Balance $ $ $ 2019 Approved Impact of This 2019 Amended Budget g Action/CAFR Budget Adjustment 120 - General CaDIM Pr ct $ 1,444,673 $ 27,411,116 $ 28,855,789 The beginning fund balance for the GCP fund is $28,855,789 Fire Related Items: Two of the new positions in Fire will require fleet Revenues purchases; $47,000 for trucks for the logistics person and the fire Original Revenues $ 21,193,500 $ 21,193,500 driver The expense is a Debt funded transfer to the Fleet fund for the Sale of Buildings $ 2,366,800 $ 2,366,800 purchase of the equipment CO Proceeds-Fire Driver Vehicle $ 47,000 $ 47,000 Also in public safety, the costs of replacement police vehicles has CO Proceeds-Logistics Vehicle $ 47,000 $ 47,000 increased since the time the budget was adopted. Staff is requesting CO Proceeds-Police Vehicle Increased Cost $ 65,000 $ 65,000 an increase of $65,000 for the replacement of police vehicles. The CO Bond Proceeds Station #6 $ 5,200,000 $ 5,200,000 expense is a transfer of bond proceeds to the Fleet fund for the Transfer In CDBG $ 23,222 $ 23,222 purchase of the equipment. Transfer In IT $ 250,000 $ 250,000 Staff is recommending recognizing $23,222 of sidewalk project Bond Interest $ 80.000 $ 80.000 savings in the CDBG fund be sent back to the GCP which originally seeded the funds for the project. There is no expense appropriation needed for this item Total Revenues S 21,193 500 S 8.079 022 S 29,272:522 Expenses Staff is recommending one-time savings of $250,000 for the Workday Original Expenses $ 20,684,000 $ 20,684,000 project in the IT fund be transferred and appropriated in the GCP fund Fire Driver Vehicle - Transfer Out Fleet $ 47,000 S 47,000 for the Workday project Logistics Vehicle - Transfer Out Fleet $ 47,000 5 47,000 Staff is recommending issuing $5,200,000 of debt for construction of Police Vehicle - Transfer Out Fleet $ 65,000 $ 65,000 Fire Station #6 and a corresponding appropriation. Workday ERP $ 250,000 S 250,000 Staff is recommending increasing interest earnings from new bond Fire Station #6 $ 5,200,000 S 5,200,000 proceeds for Fire Station 6 to $80,000, as well as updating the debt Updated Debt Issuance Costs w/ New Debt $ 400,000 S 400,000 service issuance cost for the fund CIP - Community Services $ 1,822,864 $ 1,822,864 There are several CIP rollforward items in the GCP. First, in the CIP - Bond Funded Equipment $ 6,135,088 S 6,135,088 Community Service division staff is recommending rolling a total of CIP - Facilities $ 1,031,831 S 1,031,831 $1,822,864 forward into FY2019 for projects that include San Gabriel CIP - Streets $ 18,251,515 S 18,251,515 Park for $834,288 and $450,405 for ADA projects Staff is CIP - Sidewalks $ 2,032,592 $ 2,032,592 recommending $370,000 of existing proceeds from Garay Park be CIP Gare - Park $ 370,000 5 370,000 rolled forward. In Bond funded equipment, staff is recommending rolling $6,135,088 for multi-year projects, such as ERP, radios, and Fire Station 7 In Facilities, staff is requesting rolling $1,031,831 forward for projects like Downtown West, Downtown Signage, and Parking Expansion. Staff is recommending rolling $18,251,515 for Road bonds Projects in this category include $10 3 M for Northwest Blvd Bridge and $3.9 M for FM970 And lastly staff is proposing rolling forward $2.03 M for sidewalk Total Expenses $ 20,684,000 $ 35,652,890 $ 56,336,890 Ending Fund Balance S 1,954.173 S 162,752 $ 1,791,421 TIA Reserve 5 1.539,813 $ 50,332 $ 1,788,483 Available Fuad Balance S 114,358 5 112.420 S 1 938 repairs including 10th, 11th, and Austin Ave (SH29 to FM2243). 2019 Approved Impact of This 2019 Amended Budget g Action/CAFR Budget Ad ustment 100 - General Fund Beginning Fund Balar3re S 10,463,385 S 144,100 $ 10,607,485 The beginning fund balance in the fund is $10,607.485. This figure is inclusive of moving the EMS Fund into the General Fund. Revenues There are several amendments in the General Fund In Public Works, Original Revenues $ 62,016,135 $ - $ 62,016,135 staff is recommending rollforward the Bike Master Plan for $41,677 as Transfers In $ 296,728 $ 5,000 $ 301,728 well as street maintenance funding of $250,000 Reduction of ROI $ 5,550,000 $ (1,225,000) $ 4,325,000 Staff is recommending reducing the transfer in ROI revenue from ESD 8 Contract Increase $ 2,300,000 $ 1,285,000 $ 3,585,000 Electric by $1,225,000. The Economic Stability Reserve will be utilized Fire SAFER Grant 5 560,250 $ 560,250 to cover the shortfall. The Fire Department received the SAFER Grant as well as finalized contract negotiations with ESD 8 since the adoption of the Budget. Total Revenues S 70 162,863 S 625,250 S; 70,788,113 Expenses Staff is recommending increasing the budget revenues for both line Original Expenses $ 69,396,190 S 69,396,190 items for a total of $1,845,250 Additionally, Staff is proposing moving Senior Event Sponsorship $ 5,000 S 5,000 up the start date for Fire Station 6 staff, as well as adding 3 new Bike Master Plan $ 41,677 S 41,677 firefighters, afire driver, and a logistics officer All of these positions Street CIP Rollforward $ 250,000 S 250,000 are sworn with the exception of the logistics position - it is a non -civil 3 Firefighters $ 239,861 $ 239,861 service position Staff is also requesting to rollforward $27,515 for Fire Fire Driver $ 85,505 $ 85,505 Self Contained Breathing Apparatus equipment. Logistics Officer $ 66,076 5 66,076 With the addition of new Fire staff, the 90 day contingency calculation SAFER Grant Staffing $ 526,896 S 526,896 was increased. Per fiscal policy, the Economic Stability Reserve Reserve TRV Maintenance $ 5,400 S 5,400 should be replenished as soon as practical. Finally, at the Dec 11 First Fire SCBA $ 27.515 S 27,515 Reading, Council voted to appropriate $5,000 from the Council Special Revenue Fund to sponsor a senior event. The funding is transferred in to the General Fund, and appropriated under General Government Contracts - One -Time Programs. Total Expenses S 69,396,190 S 1,247 930 $ 70,644,120 Ending Fund Balance $ 11,230,059 $ 478 580 $ 10 751 478 Economic Stabili Reserve $ 1,225,000 5 1,225 000 S - Contingency S 9,750,000 $ 227,771 S 9,977,771 Benefit Payout $ 255,000 S $ 255.000 Available Fund Balance $ 59 $ 518,649 $ 518L707 2019 Approved Budget g Impact of This Action/CAFR Adjustment 2019 Amended g Bud et 201- CV8/7ourism Beginning Fund Balance Revenues Original Revenues $ S 1,192,734 1.514,850 $ (21,933) 5 5 $ 1,170,801 1,514,651) 7tie beginning balance in the fund is starting $21,933 lower than projected Staff is recommending an increase in appropriation for the holiday lights of $60,000. Previously this expense was funded via a transfer from the electric fund to the Main Street Fagade fund where the expense was budgeted. The funding source will be fund balance The Reserve for Capital line was adjusted to compensate for slightly lower beginning fund balance and the holiday light expense. Total Revenues $ 1,514 650 $ S 1,514.650 Expenses Original Expenses $ 1,292,582 $ 1,292,582 Holiday Lights $ 60,000 $ 60.000 Total Ex enses S 1.292,582 $ 60,000 $ 1,362,582 520 - Fleet Ending Fund Balance S 1,414,02 $ (81,933) S 11332.869 S 3,B79,309 Contingency $ 271,189 S S 271,189 S 4,760,280 Reserved for Capital $ 1,143613 $ 81,933 $ 1.061,680 Revenues Available Fund Balance S $ - $ 2019 Approved Impact of This 2019 Amended Budget g Action/CAFR Budget Ad-ustment 520 - Fleet Beginning Fund Balance S 3,B79,309 S 880,971 S 4,760,280 The beginning balance in the fund totals $4,760,280 Revenues In the Joint Services Fund, an Inspector position received in the Original Revenues $ 6,531,979 $ $ 6,531,979 FY2019 Budget is going to be reclassed to another position The new Remove Inspector Truck Transfer In $ $ (32,462) $ (32,462) position does not require a vehicle Therefore, staff is recommending Bond Proceeds - Police (GCP) $ $ 65,000 $ 65,000 to reduce the transfer in from the Joint Service fund as well as the TRV Maintenance Fees (General Fund ISF $ $ 5,400 5 5,400 expenses to purchase and maintain the vehicle: Cost of $32,462 - Bond Proceeds - Fire Vehicles (GCP) $ S 94,000 S 94,000 Fire Vehicles Maintenance Fees (GF ISF) $ S 8,850 $ 8,850 The police vehicles scheduled for replacement FY2019 are now Remove Pressure ❑icner EIecir i c) $ 434.050 $ (434,050) projected to cost more than originally budgeted Staff is recommending increased bond proceeds and expenses to cover the vehicles. This amendment would be for $65,000. Total Revenues $ G.531,979 S (;03,262) S 6,238.717 Expenses Original Expenses 3 6,172,042 $ $ 6,172,042 The Fire Department is requesting to keep the oldest TRV Ambulance Remove Inspector Truck & Main S - $ (32,462) $ (32,462) as a training vehicle rather than selling it at auction For this reason, Police Vehicles Purchase S $ 65,000 $ 65,000 additional maintenance dollars are needed. Also in Fire, the new TRV Maintenance Fees $ $ 5,400 $ 5,400 Logistics Coordinator and Fire Driver positions will require new Fire Vehicles Purchase $ $ 94,000 $ 94,000 vehicles. Both vehicles will costs $47,000 with $4,425 for vehicle Fire Vehicles Maintenance S $ 8,850 $ 8,850 maintenance and lease fees. Staff is recommending the purchase of Roll for Fire Rescue Truck $ $ 835,292 $ 835,292 the vehicles via CO debt. Remove Pressure Di er $ $ 434,050 $ 434,050 Staff is proposing to roll $835,292 for the purchase of a Fire Rescue Truck which was scheduled for replacement in FY2018. Lastly, staff is recommening not funding the Electric Pressure Digger for a total of $434,050 Total Expenses S 6,172,042 $ 542,030 $ 6,714,072 Ending Fund Balance S 4,239.246 $ 45.679 $ 4,284,925 ,Contingency S 4' 9 - 322 S $ 479 322 Reserved for Capital S 1,055,600 $ - $ 1,055,600 Available Fund Balance $ 2,704,324 S 45,679 S 2,750.0031 2019 Approved Budget g Impact of This Action/CAFR Adjustment 2019 Amended g Bud et 570 -IT Beginning Fund Balance 5 1,431,188 $ 989,542 $ 2,420,730 The beginning fund balance for FY2019 is $2,420,730. There are Adjustment several amendments in this fund. Revenues 660 - Water Beginning Fund Balance $ 27,669,833 Staff is proposing to rollforward $308,000 for one time expenses. The Original Revenues $ 6,951,851 $ - $ 6,951,851 one time projects include $280,000 for Disaster Recovery, $10,000 for Transfer In • General Fund Fire $ 15,000 S 15.000 furniture for new conference room, $8,000 for CAD Server Upgrade and $10,000 for PCI compliance study. Additionally, staff is recommending a transfer out to the General Capital Project fund of Total Revenues $ 6.951 861 $ 15 000 $ 6,966,851 Expenses appropriation for several CIP projects into FY2019. CIP projects Original Revenues $ $250,000 for the Workday ERP project. Original Expenses $ 6,956,569 $ - $ 6,956,569 Lastly, the General Fund is transferring $15,000 to the Fund for the Transfer Out - Workday ERP $ - $ 250,000 $ 250,000 new 5 positions in Fire A corresponding $15,000 expense is also Rollforward One -Time $ $ 308,000 $ 308,000 proposed Computer Equipment Charge $ Operating Exp $ 15,000 $ 15.000 $ Total Expenses $ 6,956,569 $ 573,000 $ 7,529,569 2,976,029 Ending Fund Balance $ 1.426A70 $ 431,542 $ 1.858,012 43,532,965 Contingency $ 543,744 $ - $ 543,744 Capital Expenses Reserved for Capital $ 882,727 $ - S 882.727 32,683,670 Available Fund Balance $ $ 431,542 $ 431.542 2019 Approved Impact of This 2019 Amended Budet g Action/CAFR Budget g Adjustment 660 - Water Beginning Fund Balance $ 27,669,833 $ 61,489,870 $ 89,159,703 The beginning fund balance in this fund is $89,159,703 due to CIP projects which span multiple years Staff is recommending rolling the Revenues appropriation for several CIP projects into FY2019. CIP projects Original Revenues $ 59,719,104 $ - $ 59,719,104 include Berry Creek Interceptor ($10.3 M), Shell Road Water Line Reduce Bond Proceeds $ 6,050,000 $ 6,050,000 $ 780,000 ($6.03 M), and the Braun Elevated Storage Tank ($4.35 M). In total, staff is proposing increasing the FY2019 budget by $53.1 M for CIP Projects In addition to the roll forward of CIP, staff is also Total Revenues $ 65,769 104 $ (6,050,000 $ 59,719,104 Expenses Expenses Due to FY2018 savings in CIP, the beginning fund balance has been Operating Exp recommending reducing bond proceeds as well as the corresponding Original Expenses $ 43,532,965 2,976,029 $ 43,532,965 bond issuance expenses In the original budget bond proceeds totaled Capital Expenses $ 32,683,670 411,958 $ 32,683,670 $6,050,000 CIP Roll forward $ 236,871 $ $ 53,134,270 $ 53,134,270 Reduce Bond Issuance Costs $ 105,000 $ 105,000 $ Total Expenses $ 76.321,635 $ 53 029,270 $ 129,359,905 Ending Fund Balance $ 17,117,302 $ 2,410,600 S 19,527,902 Con(ingency S 7.498183 $ $ 7,498,183 Non Ope4'afing Contingency $ 9,500,000 $ $ 9.500,000 Available Fund Balance $ 119,119 $ 2,410,600 $ 2,529.719 2019 Approved Impact of This 2019 Amended Budget g Action/CAFR Budget Adjustment 640 - Stormwater Beginning Fund Balance $ 700,652 $ 696,596 $ 1,397,248 In the stormwater fund, Staff is proposing to reduce bond proceeds by $450,000 as well as the expenses of issuing the debt (-9,000) but Revenues increase handling fees of $1,500 This amendment would utilize Original Revenues $ 3,659,900 $ - $ 3,659,900 existing bond proceeds in the fund before issuing more debt. The CIP Reduce Bond Proceeds $ 1,230,000 $ (450,000) $ 780,000 roll forward portion of the amendment includes $236,871 for capital projects including 18th and Hutto as well as the Village PID Inlet. The operational portion is rolling forward $10,000 for MS4 Program costs. Total Revenues S 4,889.900 $ 450,000 S 4,439,900 Expenses Due to FY2018 savings in CIP, the beginning fund balance has been Operating Exp $ 2,966,029 $ 10,000 $ 2,976,029 adjusted up $696,596. Non Operating Debt Service $ 419,458 $ (7,500) $ 411,958 Non Operating CIP $ 1,300,000 $ 236,871 $ 1,536,871 Total Expenses $ 4,685,487 $ 239,371 $ 4,924,858 Ending Fund Balance $ 905,065 $ 7 225 $, 912,290 Contingency $ 578,286 $ $ 578,286 Available Fund Balance $ 326.779 $ 7r225 $ 334 004 2019 Approved Impact of This 2019 Amended 400 - GTEC Beginning Fund Balance Revenues Original Revenues S $ Budget g Action/CAFR Budget Budget Total Revenues 5 14,463,100 $ - $ 14,463,1110 Expenses Original Expenses $ 16,298,719 $ 16,298,719 Roll forward CIP $ 7,017.199 $ 7,017.199 Total Expenses $ 16 298 719 $ 7,017,199 $ 23,315,918 Adjustment Adjustment 600 - Airport Beginning Fund Balance $ 462,181 $ 600,760 $ 1,062,941 The beginning balance was increased due to CIP savings in FY2018 5 3,476,229 The beginning fund balance is 3,476,229, an improvement over the by $600,760 There are two proposed roll forward amendments in this Revenues projected amount. Revenues fund Staff is recommending roll forwards for $516,500 Runway Original Revenues $ 4.391.662 $ $ 4.391,662 Design and $150,000 for the Taxiway Edge Lighting Project. An adjustment for debt service issuance costs of $5,630 is also in the amendment Total Revenues $ 4,391.662 $ $ 4,391,662 $ - $ Expenses positions in Electric as well as the new positions in Fire Frozen Electric Positions $ $ (32,811) Original Expenses $ 3,817,214 New Fire Positions $ 3,817,214 CIP Roll forward $ 110,550 $ 666,500 $ 666,500 8,797 739 Debt Service Increase Expenses $ 5.830 $ 5.830 Total Ex enses S 3,817,214 5 672,330 $ 4P489,544 Original Expenses Ending Fund Balance $ 1,036,629 $ 71 570 $ 965.059 $ Contingency $ 264,442 $ $ 264,442 Frozen Electric Positions $ Available Fund Balance 5 772,187 $ 71,570 5 700,617 2019 Approved Impact of This 2019 Amended 400 - GTEC Beginning Fund Balance Revenues Original Revenues S $ Budget g ActionlCAFR S 113,078,282 $ 14,463,100 Budget Total Revenues 5 14,463,100 $ - $ 14,463,1110 Expenses Original Expenses $ 16,298,719 $ 16,298,719 Roll forward CIP $ 7,017.199 $ 7,017.199 Total Expenses $ 16 298 719 $ 7,017,199 $ 23,315,918 Adjustment Contingency $ 1,768,275 $ $ 1,768,275 590 - Health Insurance Beginning Fund Balance $ 3,319,839 S 156,390 5 3,476,229 The beginning fund balance is 3,476,229, an improvement over the projected amount. Revenues The Health Insurance Fund needs to be amended for the frozen Original Revenues $ 8,720,000 $ - $ 8,720,000 positions in Electric as well as the new positions in Fire Frozen Electric Positions $ $ (32,811) $ (32,811) The frozen positions in Electric result in a reduction of $32,811 in New Fire Positions 5 $ 110,550 $ 110,550 transfer in revenue as well as $32,811 in medical expenses. The new fire positions will result in an increase of both transfer in revenue and medical expenses of $110,550. Total Revenues $ 8,720,000 $ 77 739 3 8,797 739 Expenses Original Expenses $ 8,978,000 $ 8,978,000 Frozen Electric Positions $ $ (32,811) $ (32,811) New Fire Positions $ $ 110.550 $ 110,550 Total Expenses $ 8,978,000 5 77.739 $ 9,055,739 Ending Fund Balance 5 3,061,839 5 156,390 S 3,218,229 IBNR $ 650,000 $ $ 650,000 Rate Stabilization $ 1,532,000 $ 5 1,532,000 Available Fund Balance $ 879,839 $ 156,390 S; 1'036::2-29d 2019 Approved Budget Impact of This ActionICAFR Adjustment 2019 Amended Budget 400 - GTEC Beginning Fund Balance Revenues Original Revenues S $ 14,921796 14,463,100 S 3,156,486 $ - S 113,078,282 $ 14,463,100 The beginning fund balance in this fund is $16,078,262 due to CIP projects which span multiple years. Staff is recommending rolling the appropriation for several CIP projects into FY2019. CIP projects include Mays Street/Rabbit Hill Road ($1.0 M roll forward), Pecan Center Dr /Airport Road (roll forward $2.44 M), and the Southeast Inner Loop Widening (roll forward of $900,000). Total Revenues 5 14,463,100 $ - $ 14,463,1110 Expenses Original Expenses $ 16,298,719 $ 16,298,719 Roll forward CIP $ 7,017.199 $ 7,017.199 Total Expenses $ 16 298 719 $ 7,017,199 $ 23,315,918 Endina Fund Balance $ 13 066.177 $ 3 a60 713 5 9,225,464 Contingency $ 1,768,275 $ $ 1,768,275 Available Fund Balance $ 11,347p902 $_[3,860,713) $ 7467189 Total Change in Appropriation $ 95,875,784 2019 Approved Impact of This 2019 Amended Budget g Action/CAFR g Bud et Adjustment 260 - Council Fund Beginning Fund Balance $ 1,233,388 $ (1,101,474) 5 131,914 The original FY2019 Fund Balance Budget was $1,233,368 However, as part of the FY2018 Year End Amendment $1,108,000 was Revenues transferred to the General Capital Projects fund for the Downtown Original Revenues 8 10.000 $ $ 10.000 West Project. The Council Fund did received $13,526 more in allocated interest earnings in FY2018 than budgeted. After accounting for the year-end transfer out and the higher than budget interest Total Revenues $ 10 000 $ $ 10,000 Expenses earnings, the new beginning balance for the fund is $131,914. Original Expenses $ $ - At the Dec 11th Council meeting, Council voted to add $5,000 of Transfer Out - General Fund $ $ 5.000 $ 5,000 appropriation in the Council Fund to sponsor Vibrant Living: A Senior Empowerment Event This will be transferred to the General Fund, General Government Contracts deptartment. Total Expenses $ $, 5.000 S 5,000 Ending Fund Balance 5 1,243 388 $' 1,106 474 S 136,914 Contingency $ - $ Available Fund Balance $ 1,243 388 $ 1 106,474 $; 136,914 Total Change in Appropriation $ 95,875,784 FY2019 Amended Budget - Position Control 100 - General Fund 0402 - Fire Support FY2O16 FY2017 FY2018 FY2019 FY2019 FY2019 Services Adopted Changes Budget ADMINISTRATIVE ASSISTANT 1.00 1.00 1.00 1.00 0.00 1.00 ASSISTANT FIRE CHIEF 2.00 2.00 2.00 2.00 2.00 BATTALION CHIEF 2.00 2.00 2.00 2.00 C .0 2.00 EMERGENCY MANAGEMENT 1.00 1.00 1.00 1.00 0.00 1 nn COOR FIRE CAPTAIN 3.00 3.00 3.00 3.00 0.00 3.00 FIRE CHIEF 1.00 1.00 1.00 1.00 0.00 1.00 FIRE LIEUTENANT 2.00 3.00 3.00 4.00 -1.00 3.00 FIRE PLANS/CODE INSPECTOR 1.00 0.00 0.00 0.00 0.00 0.00 LOGISTICS OFFICER 0.00 0.00 0.00 0.00 1.00 1.00 SUPV, ADMINISTRATIVE 1.00 1.00 1.00 1.00 0.00 1.00 0402 - Fire Support Services 14.00 14.00 14.00 15.00 0.00 15.00 0422 - Fire Emergency FY2O16 FY2017 FY2018 FY2019 FY2019 FY2019 Services Adopted Changes Budget BATTALION CHIEF 3.00 FIRE CAPTAIN 6.00 6.00 6.00 6.00 0.00 FIRE DRIVER 21.00 21.00 21.00 21.00 2.00 23.00 FIRE LIEUTENANT 15.00 15.00 15.00 15.00 0.00 15.00 0422 - Fire Emergency FY2016 FY2017 FY2018 FY2019 FY2019 FY2019 Services Adopted Changes Budget FIREFIGHTER 39.00 42.00 42.00 56.00 3.00 59.00 MEDICAL HEALTH AND 0.00 0.50 0.00 0.00 0.00 0.00 FITNESS COORD QUALITY IMPROVEMENT AND 0, COMPLIANCE COORDINATOR 0422 - Fire Emergency Services 84.00 87.50 87.50 101.00 5.00 106.00 100 - General Fund 98.00 101.50 101.50 116.00 5.00 121.00 Total: 98.00 101.50 101.50 116.00 5.00 121.00