Loading...
HomeMy WebLinkAboutMinutes_GGAF_08.29.2018Minutes of Meeting of the GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF) City of Georgetown, Texas August 29, 2018 The General Government and Finance Advisory Board met on Wednesday, August 29, 2018 at 4:30 PM in Friends Room 218 of the Library, located at 402 West 8t' Street, Georgetown, Texas. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8t' Street for additional information; TTY users route through Relay Texas at 711. Board Members Present: Tommy Gonzalez, Chair James Bralski, Vice Chair Chere' Heintzmann, Secretary Stu McLennan Kevin Pitts Others present: Rebecca Hawes, Gallagher Account Manager Legislative Regular Agenda City Staff Present: David Morgan, City Manager Laurie Brewer, Assistant City Manager Leigh Wallace, Finance Director Elaine Wilson, Controller Chris Bryce, IT Director James Davis, IT Operations Coordinator Niki Ross, Benefits and Wellness Administrator Tadd Phillips, HR Director Laura Maloy, Assistant HR Director Danella Elliott, Executive Assistant Amy Janecka, Finance Admin Tommy Gonzalez, Chair called the meeting to order at 4:30 p.m. A Review minutes from the June 27, 2018 General Government and Finance Advisory Board Meeting The Board did not have any comments regarding the minutes from the June 27, 2018 General Government and Finance Advisory Board meeting. Motion to approve the minutes by James Bralski, second by Stu McLennan. Approved 5-0 B Consideration and possible action to approve an InterLocal Agreement to purchase IT security services through the Texas Department of Information Resources (DIR). - Chris Bryce, IT Director; James Davis, IT Operations Manager Chris and James presented the agreement and explained that it was an agreement without a dollar commitment. It is also a better option than going out on our own. Questions were asked by the board regarding whether it is only the security component that would be utilized and Chris confirmed this is the case at the moment but there is the option to buy additional services in the future. Chere' had compared the new agreement with the existing agreement and had some questions regarding legalities. Chere' will email her questions to Chris and James Davis and copy the board. David noted that legal has looked at the agreement but remaining questions from the board will be addressed before moving forward. There are no time constraints on making a decision. Motion was made by Kevin Pitts to postpone making their recommendation until the next GGAF meeting, after board's questions are answered, second by James Bralski. Approved 5-0 C Consideration and possible action to award contracts for self-funded medical program administration services, medical stop -loss insurance coverage, voluntary vision benefits, voluntary life and AD&D insurance coverage, employee assistance program, benefit advocate services, flexible spending account administration, COBRA administration and authorizing the City Manager to enter into such contracts on behalf of the City. -Tadd Phillips, HR Director Tadd went through presentation which showed bids received, cost comparisons, evaluation process, and provider recommendations from the RFP committee members, along with the costs savings of this recommendation. Only one provider would be changing for the next coverage year (voluntary vision would be moving from Metlife to United). Questions from the board were asked regarding bundling all services with a single provider. Tadd explained that when evaluating the options, they looked for the best value for the employee. Staff recommends GGAF approval to forward to Council of the following: • UHC for Medical, Prescription, Stop Loss, Flexible Spending and COBRA administration & Vision • MetLife for Life and AD&D • Compass for Benefits Concierge Service • Alliance Work Partners for Employee Assistance Program Motion was made by James Bralski for approval of the above, second by Chere' Heintzmann Approved 5-0 D Consideration and possible action to approve and recommend to Council the Employee Benefits Committee proposed medical and dental premiums for the 2019 plan year. -Tadd Phillips, HR Director Tadd went through presentation on pro forma and the need to increase medical and dental premiums in increments over the next few years. The method used to come up with the increases was explained and the yearly dollar effect on employees according to the coverage plan they choose was provided. Questions from the board were in regards to the pro forma formulas and employee growth rates. Tadd responded that he can provide the formulas if needed and the employee growth rate used was intentionally left flat. A question was also raised about the pro forma being made without considering the cost savings from the new insurance rates. Tommy asked for HR to do another pro forma with this in mind and have it available for the next council meeting. Motion was made by James Bralski to approve the new premiums, with amendment to provide updated pro forma for the September 11' council meeting, second by Stu McLennan. Approved 5-0 Motion to adjourn at 5:30 was approved 5-0. Tommy Gonzalez Date Board Chair nZ 7 '�N Chere' Heintzman r] Date Board Secretary !V -3--/ B' A necks Date Bo d Liaison