HomeMy WebLinkAboutMinutes_GGAF_08.29.2018Minutes of Meeting of the
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF)
City of Georgetown, Texas
August 29, 2018
The General Government and Finance Advisory Board met on Wednesday, August 29, 2018 at 4:30
PM in Friends Room 218 of the Library, located at 402 West 8t' Street, Georgetown, Texas.
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Board Members Present:
Tommy Gonzalez, Chair
James Bralski, Vice Chair
Chere' Heintzmann, Secretary
Stu McLennan
Kevin Pitts
Others present:
Rebecca Hawes, Gallagher Account Manager
Legislative Regular Agenda
City Staff Present:
David Morgan, City Manager
Laurie Brewer, Assistant City Manager
Leigh Wallace, Finance Director
Elaine Wilson, Controller
Chris Bryce, IT Director
James Davis, IT Operations Coordinator
Niki Ross, Benefits and Wellness Administrator
Tadd Phillips, HR Director
Laura Maloy, Assistant HR Director
Danella Elliott, Executive Assistant
Amy Janecka, Finance Admin
Tommy Gonzalez, Chair called the meeting to order at 4:30 p.m.
A Review minutes from the June 27, 2018 General Government and Finance Advisory Board
Meeting
The Board did not have any comments regarding the minutes from the June 27, 2018 General
Government and Finance Advisory Board meeting.
Motion to approve the minutes by James Bralski, second by Stu McLennan. Approved 5-0
B Consideration and possible action to approve an InterLocal Agreement to purchase IT security
services through the Texas Department of Information Resources (DIR). - Chris Bryce, IT
Director; James Davis, IT Operations Manager
Chris and James presented the agreement and explained that it was an agreement without a dollar
commitment. It is also a better option than going out on our own. Questions were asked by the board
regarding whether it is only the security component that would be utilized and Chris confirmed this is
the case at the moment but there is the option to buy additional services in the future. Chere' had
compared the new agreement with the existing agreement and had some questions regarding legalities.
Chere' will email her questions to Chris and James Davis and copy the board. David noted that legal
has looked at the agreement but remaining questions from the board will be addressed before moving
forward. There are no time constraints on making a decision.
Motion was made by Kevin Pitts to postpone making their recommendation until the next GGAF
meeting, after board's questions are answered, second by James Bralski. Approved 5-0
C Consideration and possible action to award contracts for self-funded medical program
administration services, medical stop -loss insurance coverage, voluntary vision benefits,
voluntary life and AD&D insurance coverage, employee assistance program, benefit advocate
services, flexible spending account administration, COBRA administration and authorizing the
City Manager to enter into such contracts on behalf of the City. -Tadd Phillips, HR Director
Tadd went through presentation which showed bids received, cost comparisons, evaluation process,
and provider recommendations from the RFP committee members, along with the costs savings of this
recommendation. Only one provider would be changing for the next coverage year (voluntary vision
would be moving from Metlife to United). Questions from the board were asked regarding bundling all
services with a single provider. Tadd explained that when evaluating the options, they looked for the
best value for the employee.
Staff recommends GGAF approval to forward to Council of the following:
• UHC for Medical, Prescription, Stop Loss, Flexible Spending and COBRA administration &
Vision
• MetLife for Life and AD&D
• Compass for Benefits Concierge Service
• Alliance Work Partners for Employee Assistance Program
Motion was made by James Bralski for approval of the above, second by Chere' Heintzmann Approved
5-0
D Consideration and possible action to approve and recommend to Council the Employee Benefits
Committee proposed medical and dental premiums for the 2019 plan year. -Tadd Phillips, HR
Director
Tadd went through presentation on pro forma and the need to increase medical and dental premiums in
increments over the next few years. The method used to come up with the increases was explained and
the yearly dollar effect on employees according to the coverage plan they choose was provided.
Questions from the board were in regards to the pro forma formulas and employee growth rates. Tadd
responded that he can provide the formulas if needed and the employee growth rate used was
intentionally left flat. A question was also raised about the pro forma being made without considering
the cost savings from the new insurance rates. Tommy asked for HR to do another pro forma with this
in mind and have it available for the next council meeting.
Motion was made by James Bralski to approve the new premiums, with amendment to provide updated
pro forma for the September 11' council meeting, second by Stu McLennan. Approved 5-0
Motion to adjourn at 5:30 was approved 5-0.
Tommy Gonzalez Date
Board Chair
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Chere' Heintzman r] Date
Board Secretary
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Bo d Liaison