HomeMy WebLinkAboutMinutes_GGAF_06.27.2018Minutes of Meeting of the
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF)
City of Georgetown, Texas
June 27, 2018
The General Government and Finance Advisory Board met on Wednesday, June 27, 2018 at 4:30 PM
in the Friends Room of the Library, located at 402 West 8"' Street, Georgetown, Texas.
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Board Members Present:
Tommy Gonzalez, Chair
James Bralski, Vice Chair
Chere' Heintzmann, Secretary
Stu McLennan
Kevin Pitts
Legislative Regular Agenda
City Staff Present:
David Morgan, City Manager
Laurie Brewer, Assistant City Manager
Leigh Wallace, Finance Director
Paul Diaz, Budget Manager
Elaine Wilson, Controller
Christi Rawls, Assist Controller
Nat Waggoner, Long Range Planning Mgr
Tommy Gonzalez, Chair called the meeting to order at 4:32 p.m.
A Review minutes from the May 23, 2018 General Government and Finance Advisory Board
Meeting - Board Liaison
The Board did not have any comments regarding the minutes from the May 23, 2018 General
Government and Finance Advisory Board meeting.
Motion to approve the minutes by James Bralski, second by Cherie' Heintzmann. Approved 5-0
B. Discussion and possible action to recommend Council adopt changes to the Fiscal and Budgetary
Policy during the annual budget adoption process for Fiscal Year 2019 - Leigh Wallace, Finance
Director
Leigh reminded the board that as a part of the budget process, the Fiscal and Budgetary Policy is
reviewed and amended annually by GGAF and Council to address any new financial or regulatory
requirement that needs to be changed or added. It provides the framework for financial operations of
the City and ensures prudent stewardship, financial planning and accountability. She gave an overview
of the proposed changes, which included clarification of existing wording and formatting, removing
any old language that no longer applies, and updating compliance for FY 2019. Notable changes
include updates to multiple reserve balances, including the Electric Fund and the cost of service rate
study.
Leigh, David and Laurie answered questions from the board discussion during the presentation.
Tommy suggested that the following section remain in the policy... "III. E. Planning — The Budget
process will be coordinated so that major policy issues are identified prior to the budget approval date.
This will allow city Council adequate time for consideration of appropriate decisions and analysis of
financial impact. " He feels that once a large change has been identified, Council should be notified
immediately to review and digest it prior to the actual presentation of the proposed budget. He said
that it just serves as a reminder. After discussion, the Board agreed to leave this section in the policy.
Kevin asked for clarification about what would happen if the Electric Fund were to exceed its
recommended minimum cash fund balance. David and Leigh provided examples of appropriate one-
time uses of funds and agreed to add this summary to the policies.
Motion to recommend that Council adopt the proposed changes to the Fiscal and Budgetary Policy as
presented, with minor changes noted above (to leave in Section III. E. Planning). Item B was
unanimously approved 5-0.
C. Staff presentation and discussion on the City's update process for the 2030 Comprehensive Plan
— Nat Waggoner, Long Range Planning Manager
Nat Waggoner presented an overview of the process for the update to the 2030 Comprehensive Plan.
He noted that the plan has not been updated in 10 years.
Nat discussed the visioning objectives and the vision development process. He explained why the plan
needs updating and reviewed uses of a Comprehensive Plan. Nat also reviewed the project timeline,
work plan of the committee and explained how they are involving citizens through public meetings and
the Public Engagement Plan.
Nat answered questions/concerns from the Board, and they expressed their appreciation for his
presentation.
Motion to adjourn at 5:40 was unanimously approved 5-0.
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Chere' Heintzman
Board Secretary
Atnecka
Board Liaison
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