HomeMy WebLinkAboutMinutes_GGAF_05.23.2018Minutes of Meeting of the
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD (GGAF)
City of Georgetown, Texas
May 23, 2018
The General Government and Finance Advisory Board met on Wednesday, May 23, 2018 at 4:30 PM
in the Friends Room of the Library, located at 402 West 8th Street, Georgetown, Texas.
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Board Members Present:
Tommy Gonzalez, Chair
James Bralski, Vice Chair
Chere' Heintzmann, Secretary
Stu McLennan
Kevin Pitts
Others Present :
City Staff Present:
David Morgan, City Manager
Laurie Brewer, Assistant City Manager
Leigh Wallace, Finance Director
Paul Diaz, Budget Manager
Elaine Wilson, Controller
Christi Rawls, Assist Controller
Chris Bryce, IT Director
James Davis, IT Operations Manager
Tadd Phillips, Human Resources Director
Nikki Ross, HR Benefits and Wellness
Sue Smith, Finance Admin
Legislative Regular Agenda
Tommy Gonzalez, Chair called the meeting to order at 4:31 p.m.
Welcome to newly elected council member, Kevin Pitts, to the GGAF Board.
A Review minutes from the April 25, 2018 General Government and Finance Advisory Board
Meeting
Sue Smith, Board Liaison
Board did not have any comments regarding the minutes from April 25, 2018 meeting.
Motion to approve the minutes by Stu McLennan, second by James Bralski. Approved 5-0 (All
members were present.)
B Presentation and overview of the Employee Compensation, Benefits, and Wellness update
presented by Tadd Phillips, Human Resources Director.
Mr. Phillips gave an overview of how merit, market, and step programs work at the City.
Compensation and Benefits are a large part of the city budget. A modest increase in the
premiums will be needed in FY2019.
The number one contributor of turnovers of employees is retirement.
Mr. Phillips highlighted a total compensation letter that will be sent out to each city employee.
David Morgan added to the presentation with the information about how the benefits for the
police and fire departments work. There are 2 police associations within the Georgetown
Police Department. The Fire Department have their own associations. The Board discussed
reasons fire and police move to other local areas for employment.
HR has been taking bids for all health benefits for 2019. The results will be brought before
the GGAF Committee at the August, 2018 meeting.
TMRS—There are 177 retirees currently in the program. The funded ratio is healthy. The
Board discussed Mr. Phillip's data relating to retiree cost of living adjustments. The board
members encouraged the City to continue to increase employee participation in the ICMA-
RC deferred compensation plan.
C Consideration and possible action to approve the appointment of Weaver and Tidwell as
the external audit agency.
A presentation was made by Elaine Wilson, Controller. It was decided to search 1 year early
for the audit agency, as they wanted the appointment of the agency prior to an upcoming
software project. The audit search committee looked for qualifications and cost. They
decided that Weaver and Tidwell would be the best choice. The preparation of the CAFR is
included in this agreement.
The motion was made by Stu McLennan with a 2nd made by Chere' Heintzmann to recommend
the appointment of Weaver and Tidwell for the external audit to be moved on to the City
Council agenda. All members agreed and this item will go on to Council for final approval.
D Consideration and possible action to approve the Professional Services Agreement with
Freese and Nichols, Inc. of Austin, Texas for the Facilities Efficiency Study 2018.
A presentation was made by Laurie Brewer, Assistant City Manager, explaining that many of
the buildings are at capacity and are in need of remodeling or re -design. The Fleet Shop is at
capacity and there is a concern about having enough space for the employees to work safely.
Parks and GUS were also included in this list. This needs to be done now. The overview
summary recommends that $112,000.00 be used to make the recommendations.
The motion was made by James Bralski and 2nd by Chere' Heintzmann for the approval of
� � approval
the Professional Services Agreement. It was a unanimous decision and this item will move
forward to the City Council agenda.
There were no additional items or comments.
Councilman Tommy Gonzalez called for a motion for the meeting to be adjourned. The
motion was made by Stu McLennan and 2"d by Chere' Heintzmann. All members voted to
adjourn.
The meetingwas a b ourned at 6:00PM.
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Tommy GcInzalez Date
Board Chair
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Chere' Heintzman Date
Board Secretary
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