HomeMy WebLinkAboutMIN 10.09.2018 CC-RMinutes of a Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, October 9, 2018
The Georgetown City Council will meet on Tuesday, October 9, 2018 at 6:00 PM at the Council Chambers at 101
East 7" St., Georgetown, Texas.
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81
Street for additional information; TTY users route through Relay Texas at 711.
Mayor Pro Tem, John Hesser, called the meeting to order at 6:04 PM. All Councilmembers were in attendance, with
the exception of Mayor Dale Ross, Steve Fought, Councilmember District 4, and Anna Eby, Councilmember
District 1. Valerie Nicholson, Councilmember District 2, Mayor Pro Tem, John Hesser, Councilmember District 3,
Kevin Pitts, Councilmember District 5, Rachael Jonrowe, Councilmember District 6, and Tommy Gonzalez,
Councilmember District 7 were in attendance.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
Invocation
Pledge of Allegiance
Comments from the Mayor
City Council Regional Board Reports
Announcements
- Arbor Day Tree Giveaway
- Lyft Program Extended
- Halloween Festival
- Great Places America Award Celebration
Action from Executive Session
Motion by Gonzalez, second by Nicholson, to authorize the use of the power of eminent domain to acquire in fee
simple the 0.164 acre and 0.435 acre tracts of land being situated in the Nicholas Porter Survey, Abstract Number
497, being portions of Lots 1 and 2, respectively, of the Apple Creek Subdivision, as described in Agenda Item G,
for the public purpose of constructing and improving a public roadway and utility infrastructure.
Approved: 5-0 (Fought and Eby absent)
Motion by Nicholson, second by Nicholson, to authorize the purchase of right of way from Apple Creek, LLC and
302 Apple Creek Dr., LLC, on the terms discussed in Executive Session, across Parcels 7 & 8, Northwest
Boulevard Bridge Project and to authorize the Mayor or Mayor Pro Tem to execute all necessary documents.
Approved: 5-0 (Fought and Eby absent)
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine that may be acted upon with one single vote.
An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of
the Regular Agenda.
B. Consideration and possible action to approve the minutes of the Special, Workshop, and Regular Meetings
held on Tuesday, September 25, 2018 -- Shelley Nowling, City Secretary
C. Consideration and possible action to approve of the annual payment for the operation of the county wide
radio communications system to Williamson County in the amount of $212,026.00 -- Stan Hohman, Fleet
Services Manager
D. Consideration and possible action to grant a license to encroach to AHV Guardian Rivers Edge to allow the
encroachment of irrigation lines in the rights of way of multiple roads in the River's Edge Subdivision --
Travis Baird, Real Estate Services Manager
E. Consideration and possible action to grant a license to encroach to Kevin and Rachel Cummins, owners of
Sweet Lemon, to allow the encroachment of a metal railing into the right of way of Church Street -Travis
Baird, Real Estate Services Manager
F. Consideration and possible action to approve an Developer's Participation Agreement with 815 Main Street
LLC to participate in the construction of a plaza between the Grace Church and Watkins Insurance
buildings -Travis Baird, Real Estate Services Manager; Eric Nuner, Asst. Parks and Recreation Director
G. Consideration and possible action to approve a Resolution finding public convenience and necessity and
authorizing eminent domain proceedings, if necessary, for acquisition of real property to effectuate certain
public improvements in connection with the Northwest Boulevard Bridge Project -- Travis Baird, Real Estate
Services Manager
H. Forwarded from the Georgetown Economic Development Corporation (GEDCO):
Consideration and possible action to approve a performance agreement with Georgetown Development I,
LLC -- Michaela Dollar, Economic Development Director
I. Forwarded from the Library Advisory Board:
Consideration and possible action authorizing library staff to purchase books from Ingram, Inc. in a total
amount not to exceed $140,000.00 for FY 2019 -- Eric Lashley, Library Director
Motion by Gonzalez, second by Pitts, to approve the Statutory Consent Agenda in its entirety.
Approved: 5-0 (Fought and Eby absent)
Legislative Regular Agenda
J. Public Hearing and First Reading of an Ordinance rezoning approximately 18.331 acres out of the Ruidosa
Irrigation Company, Abstract No. 715, located at 118 Mourning Dove, from the Agriculture (AG) to the
Residential Single -Family (RS) zoning district -- Sofia Nelson, Planning Director (action required)
Planning Director, Sofia Nelson, spoke on a rezoning request for property located at 118 Mourning Dove. She
provided a location map, future land use map, zoning map and aerial view of the property.
Nelson described Residential Single -Family (RS) Zoning. She said that it is intended for medium density
residential development with a minimum lot size of 5,500 square feet. Nelson said the district contains
standards for development that maintain single-family neighborhood characteristics. She noted the RS district
may be located within proximity of neighborhood -friendly commercial and public services and protected from
incompatible uses. Nelson noted that all housing types in the RS district shall use the lot, dimensional and
design standards of the district.
Nelson showed the District Development Standards and Specific Uses Allowed within the District. She said
the request was consistent upon review.
Nelson spoke on the Criteria for rezoning and showed the compliance of the request.
The application Is complete and the X
information contained within the
application is sufficient and correct enough
to allow adequate review and final action.
The zoning change is consistent with the X
Comprehensive Plan;
The zoning change promotes the health, X
safety or general welfare of the City and
the safe orderly, and healthful
development of the City;
The zoning change Is compatible with the X
present zoning and conforming uses of
nearby property and with the character
of the neighborhood; and
The property to be rezoned is suitable for X
uses permitted by the district that would
be applied by the proposed amendment.
Nelson said that the Planning and Zoning Commission had recommended approval of the rezoning request
and read the caption.
Nelson read the caption.
Mayor Pro Tem, John Hesser, opened the Public Hearing at 6:13 PM.
Persons who signed up to speak on Item J included Jill Ward and Paul Michalik.
Comments and Concerns voiced included:
Concern for where water is going to drain
Only 2 entrances/exits in the development
Water retention pond pump had to be replaced 5 years ago
More connectivity needed in the development
Easement questions
Other townhomes had a 15 foot area separating areas
Planning Director, Nelson, addressed the concerns. She said runoff will be looked at during the plat and
development process and the subdivision review process. Nelson said she will visit with the developer and
identify the number of homes and stub outs with connectivity intentions. She said she will follow up with
engineering and with the speakers.
Mayor Pro Tem, John Hesser, closed the Public Hearing at 6:17 PM.
Motion by Jonrowe, second by Gonzalez, to approve Item J.
Approved: 5-0 (Fought and Eby absent)
K. Public Hearing and First Reading of an Ordinance rezoning approximately 4.428 acres consisting of Lot 5E,
Block B, Rivery Phase 1, located at 716 S IH -35, from Local Commercial (C-1) to General Commercial (C-
3) zoning district -- Sofia Nelson (action required)
Planning Director, Sofia Nelson, spoke on a rezoning request for property located at 716 S. IH -35. She said
the intention for the property is to be a Pet Paradise. Nelson provided a location map, future land use map,
zoning map and aerial view of the property. She described the General Commercial Zoning Designation.
Nelson described the General Commercial District and the Uses Allowed within the District.
General commacul1C•31 District
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The UDC Criteria for rezoning was shown and the request was shown to be compliant.
The application Is complete and the X
information contained within the
application Is sufficient and correct enough
to allow adequate review and final action.
The zoning change is consistent with the X
Comprehensive Plan;
The zoning change promotes the health, X
safety or general welfare of the City and
the safe orderly, and healthful
development of the City;
The zoning change is compatible with the X
present zoning and conforming uses of
nearby property and with the character
of the neighborhood; and
The property to be rezoned is suitable for X
uses permitted by the district that would
be applied by the proposed amendment.
Nelson noted that the Planning & Zoning Commission had recommended approval of the request and read the
caption.
Mayor Pro Tem, John Hesser, opened the Public Hearing at 6:20 PM. No persons signed up to speak on the
item. Mayor Pro Tem, Hesser, closed the Public Hearing at 6:20 PM.
Motion by Nicholson, second by Gonzalez, to approve Item K.
Councilmember Jonrowe asked if this is a boarding and grooming facility. Nelson confirmed.
Approved: 5-0 (Fought and Eby absent)
L. Consideration and possible action to approve the Real Estate Contract for the sale of the City Hall property,
located at 113 E. 811 Street; and to authorize the Mayor to execute the contract and all documents necessary
to complete the sale -- Travis Baird, Real Estate Services Manager
Travis Baird, the City's Real Estate Services Manager, spoke on the sale of the City Hall building located at
113 E. 8'h Street. He said that the City issued a Request for Proposals to purchase City Hall in early 2018.
Baird said the successful respondent was City Post, LLC. He said the LLC is currently in formation including
several local business owners. He explained that the proposal included a purchase price of $1,500,000.
Baird showed an aerial view of the area to be sold and described the terms of the sale.
Baird described the General Retail Restrictions and Exceptions.
Retail Restriction -General
• Deed restricted to retail use
• Term: 10 years from date of closing
• Definition: "retail business shall be described as a
business and/or for profit operation the primary purpose
of which is to provide goods to the general public."
• Target of restriction is to foster stores, restaurants and
bars and other providers of goods, not services.
• Offices, storage, etc. allowed if ancillary to primary retail
use.
• Specifically prohibits office space, mini -storage,
warehouses.
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Retail Restriction -Exceptions
• Allows for (1.2) :
— Hotels, boutique hotels, inns, beds and breakfasts
— Ballrooms, nightclubs, dancehalls and event centers,
mini -distilleries and mini -wineries.
L; E I IRlaaQwN
iE%AS
Retail Restrictions-Cont'd
• Still subject to Code reqs. (1.3-1.4)
— Uses permitted under the restriction, including
exceptions to the restriction, are not immune to the
requirements of City Code. There is no waiver of any
Code requirements within the Restriction
• Permit of Use (1.4)
— Owner need not seek approval of Grantor for any use
which is in obvious compliance with the Restriction
other than to seek permits from the City if the code
,,equ
ires.
[ 7(A5
Retail Restrictions-Cont'd
• Still subject to Code reqs. (1.3-1.4)
— Uses permitted under the restriction, including
exceptions to the restriction, are not immune to the
requirements of City Code. There is no waiver of any
Code requirements within the Restriction
• Permit of Use (1.4)
— Owner need not seek approval of Grantor for any use
which is in obvious compliance with the Restriction
other than to seek permits from the City if the code
requires.
AwctoiiN
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Approved: 5-0 (Fought and Eby absent)
M. Consideration and possible action to approve the Real Estate Contract for the sale of the City Council
Chambers and Municipal Court property, located at 101 E. 7th Street; and to authorize the Mayor to
execute the contract and all documents necessary to complete the sale -- Travis Baird, Real Estate Services
Manager
Travis Baird, the City's Real Estate Services Manager, spoke on the sale of the Council Chambers and
Municipal Court building located at 113 E. 8'h Street. He said the City issued a Request for Proposals to
purchase the Council Chambers/Municipal Court building in early 2018. Baird said the successful
respondent was 3M Square One, which already owns property on the Georgetown Square. He noted that
the proposal included a purchase price of $1,155,000.
Baird provided an aerial view of the area to be sold and described the terms of the contract.
Baird showed an aerial view of a TCE (Temporary Construction Easement) that will need to be in place for
substantial retrofitting of the property.
Councilmember Nicholson asked if the easement would block the parking lot. Baird said staff will be working
with the buyer regarding this and will also be working with the neighbors to the east and their businesses.
Baird said a great level of coordination is taking place already.
Baird described the General Retail Restrictions and Exceptions.
Retail Restriction -General
• Deed restricted to retail use
• Term: 10 years from date of closing
• Definition: "retail business shall be described as a
business and/or for profit operation the primary purpose
of which is to provide goods to the general public."
• Target of restriction is to foster stores, restaurants and
bars and other providers of goods, not services.
• Offices, storage, etc. allowed if ancillary to primary retail
use.
• Specifically prohibits office space, mini -storage,
warehouses.
�Jl l.1Hi,( 1114\\
IE i�
Retail Restriction -Exceptions
Allows for (1.2) :
— Hotels, boutique hotels, inns, beds and breakfasts
— Ballrooms, nightclubs, dancehalls and event centers,
mini -distilleries & mini -wineries.
(,l, fl;�,E fliltti
i; i11
Retail Restrictions-Cont'd
• Still subject to Code reqs. (1.3-1.4)
— Uses permitted under the restriction, including
exceptions to the restriction, are not immune to the
requirements of City Code. There is no waiver of any
Code requirements within the Restriction
• Permit of Use (1.4)
— Owner need not seek approval of Grantor for any use
which is in obvious compliance with the Restriction
other than to seek permits from the City if the code
requires.
Ldi)Rc;rTtN�'
ILl1
Retail Restriction-Cont'd
• Violations (1.5)
— Upon notice of violation by the City, owner will have
30 days to cure the violation. After the 31 s' day, City
may file notice with the County Clerk (Property
Records) and property shall revert to the City.
�.7[IIRG[Tl1N'\
N. Consideration and possible action approve an annual Blanket Agreement with Predictable Business
Strategies, LLC d/b/a PBS of Texas to provide janitorial services pursuant to a piggyback clause in City of
Round Rock Contract No. R-2018-5767 in an amount not to exceed $875,000.00, and to ratify $77,178.39 of
previous expenditures for similar purchases from PBS of Texas -- Trish Long, Facilities Superintendent,
and Eric Nuner, Assistant Parks and Recreation Director
Eric Nuner, the City's Parks and Recreation Director, spoke on the annual agreement for janitorial services.
He explained that this is for citywide janitorial service. Nuner noted that the Facilities Department is now
overseen by the Parks and Recreation Department. He explained the renewal of the cooperative agreement.
Nuner said the City has 300,000 square feet of properties under janitorial services which are in a competitive
best buy process with the City of Round Rock. He noted that the Facilities staff had reviewed the proposal with
the Legal Department and the Purchasing Department. He said this was being brought forward because of a
posting issue and the previous contract had expired. Nuner noted that PBS has provided these services for
the City for the last 4 years.
Nuner read the caption.
Councilmember Nicholson noted pleasure with the service and asked if local companies had bid for the
opportunity to service the City. Nuner said there had not been qualified local vendors that had applied. He
said the City has been very satisfied with the service received Nicholson said she would like to use local
companies when possible.
Motion by Jonrowe, second by Gonzalez, to approve Item N.
Approved: 5-0 (Fought and Eby absent)
O. Consideration and possible action to approve a Resolution expressing official intent to reimburse costs
related to capital equipment and the construction/design of various capital projects in an amount not to
exceed $16,756,165 with proceeds from bonds that will be issued in the Spring of 2019 — Leigh Wallace,
Finance Director
Finance Director, Leigh Wallace, wished the Council a happy fiscal new year. She spoke on a resolution to
express official intent to reimburse costs related to capital equipment and the construction and design of
various capital projects through proceeds from bonds. She explained that this is one of the first financial
items of the year. She explained that these resolutions are for routine items used to allow bond funded
projects to begin work before the debt is issued for the project. Wallace said that City reserves are used to
provide the cash flow for the initial planning and preliminary costs of the project and then those costs are
reimbursed when the debt is issued. She said that the projects and funding plans have been previously
reviewed and approved by relevant boards and the City Council. Wallace went on to explain that this
resolution would not commit the City to issuing the bonds, in the event that the project was delayed or other
funding sources become available.
Wallace noted that the projected bond projects in FY2019 sale are within the tax and utility rates that were
presented to the Council during the development of the FY2019 budget and are within the overall tax rate
impacts that were presented to the voters at the time of the voter approved portion of these bonds.
Wallace read the caption.
Motion by Pitts, second by Nicholson, to approve Item O.
Approved: 5-0 (Fought and Eby absent)
P. Consideration and possible action to reject all bids for RFP # 201835 Project Manager for ERP
Implementation -- Leigh Wallace, Finance Director
Finance Director, Leigh Wallace, spoke on a request to reject all bids for the ERP Project Manager
Implementation. She explained that the next 3 items are related to the ERP Implementation Project. She
noted that Chris Bryce, I.T. Director, and Tadd Phillips, Human Resources Director, and herself are excited to
be at this stage of the project, bringing the final contracts to the Council. Wallace said the vendors were in
the audience, as well.
Wallace said that there had been several important Take Aways for the Council. She said City Staff has had
a united, inner departmental team that has thoroughly researched these projects and handled the
negotiations with the vendors. Wallace said the team learned valuable lessons from several other software
implementations and projects in the City. She explained that the lessons led the team to focus on what is the
best value for the City, based not simply on cost, but on getting the highest success rate for the end users.
She said these lessons helped secure fair risk mitigation strategies in the negotiations of these contracts and,
overall, the City is better prepared and better resourced to support the project moving forward.
Wallace explained that Item P recommends that Council reject all bids for a request for proposal for third
party project management services. She said existing staff in Human Resources, Finance and I.T. are going
to devote considerable time to this project, above and beyond their regular duties. Wallace said, to minimize
risk, the City budgeted for third party project management. She explained that the services include
overseeing the project calendar, budget, contracts, communicating with staff, communicating with vendors,
and mediating problems that may arise. Wallace explained that staff put out an open request for proposals
and received 7 responses. Wallace said the inner departmental committee found that none of the bids
brought enough experience for the prices that were quoted. Wallace said, per State law, the Council has the
authority to reject those bids. She said staff recommends that Council reject the bids and approve the next
item, Item Q, which is a cooperative purchase agreement for a highly experienced project manager, at
considerably less cost.
Wallace read the caption.
Motion by Nicholson, second by Pitts, to approve Item P.
Approved: 5-0 (Fought and Eby absent)
Q. Forwarded from the General Government & Finance Advisory Board (GGAF):
Consideration and possible action to approve hiring an ERP Project Manager utilizing the Texas Department
of Information Resources (DIR) Information Technology Staff Augmentation Contract (ITSAC) with GTS
Technology Solutions in the amount of $390,000.00 -- Leigh Wallace, Finance Director
Finance Director, Leigh Wallace, spoke on hiring an ERP Project Manager through the Texas Department of
Information Resources (DIR). She explained that the City is a member of the Department of Information
Resources. She said it is a cooperative agreement where cities can work with recruiting firms to find experts
in a field. Wallace said the City requested candidates that were experienced in Enterprise Resource
Planning Project Management. She said the inner departmental team reviewed 6 resumes and interviewed 2
top candidates. Wallace said the contract is with the recruiting firm with the best candidate. She explained
that the candidate has more than 20 years of experience with ERP projects, including in the public sector and
with the vendor Workday. Wallace said the procurement method has resulted in a cost cut of nearly half of
the price of the other bids received through the RFP process because it eliminated overhead to large firms
and eliminated travel costs, because the candidate is from Central Texas. Wallace explained that, if the
candidate were to leave the project during the 18 month term, the recruiting firm would be responsible for
supplying an equally qualified candidate at the same price.
Wallace said the General Government and Advisory Board (GGAF) approved this item 4-0 at their October
3rd meeting.
Wallace read the caption.
Motion by Pitts, second by Jonrowe, to approve Item Q.
Approved: 5-0 (Fought and Eby absent)
R. Forwarded from the General Government & Finance Advisory Board (GGAF):
Consideration and possible action to approve agreements with Workday and Sierra Cedar for the
acquisition, implementation, licensing, training, customer success and delivery assurance of an
Enterprise Resource Planning (ERP) system in the amount of $6,101,317.00 -- Leigh Wallace, Finance
Director
Finance Director, Leigh Wallace, spoke on agreements with Workday and Sierra Cedar for the acquisition,
implementation, licensing, training, customer success and delivery assurance processes with the ERP
System. She said the process began 2 years ago and staff hired a selection consultant to conduct a needs
assessment. She said the City's current financial system is over 20 years old and lacks modern functionality.
Wallace spoke on other City piece -meal systems for some HR functions and said some have entirely manual
processes. Wallace explained that the limitations of the existing system has forced the proliferation of side
systems in Access, Excel and other paper records. She said City staff has limited access to real time data
and has poor data analysis and reporting capabilities. Wallace explained that a new Cloud System will scale
with the organization's growth, enhance security, significantly improve processes through automated work
flow, and improve data analysis through dashboards and reports.
Wallace said the very thorough procurement evaluation process included expert independent consultants and
the inner departmental team of functional users, as well as customer end users. She said the team reviewed
written proposals covering vendors' background, functional specifications, technical requirements,
implementation plans and costs. Wallace explained that 3 top vendors were then further investigated with 16
hours of software demonstrations, site visits to cities currently using the product, written reference checks
and additional detailed cost analysis.
Wallace said the team had unanimously recommended Workday as the top vendor, based on their robust
cloud technology and the consensus that the product will be the easiest to use. She noted that these factors
result in the best business value for the City. Wallace said that, in April of this year, the General Government
and Finance Advisory Board and the City Council took action directing staff to proceed with contract
negotiations with Workday and Sierra Cedar. Wallace said staff focused on mitigating three areas of risk for
this project:
1. Schedule and Resource Risk:
Wallace said staff and the vendors agreed that the Big Bang approach, where everything is rolled out at
once, was too risky, She said the Project Schedule was set to have 3 overlapping phases, which increased
cost for implementation services and cost for project management services.
2. Data Migration and System Integration Risk:
Wallace said the vendor agreed to subcontract the data migration services, which will lead to better overall
coordination with the City. She said this increased the cost over the initial submitted bid. Wallace said the
City had refined the scope of the data migration and systems integrations and this decreased costs.
3. The City secured Terms to Mitigate the Financial Risk and ensure overall project success:
Wallace said the contract includes some fixed fee services that are based on a milestone payment schedule.
Wallace explained that the fixed fees have a 15 percent retainage that will be held back until successful "go
live" for phases 1 and 2. She explained that there is a cap on time and expense services for data migration
services and vendor travel, without prior planning and approval from City staff. Wallace noted, should the
implementation fail, the City has the ability to opt out of the 7 year contract. She said discounts were secured
on the initial subscriptions and price locks on additional subscription terms. Wallace noted that the City also
requested two additional months of "go live" support, as well as an increased level of ongoing customer
support.
Wallace spoke on the total costs. She said that the 10 year total cost of ownership had been brought before
the Council and GGAF on multiple occasions. She explained that the definition includes all the one-time
costs, and the annual ongoing subscription costs. Wallace said, ultimately, the final contracts estimate is a
$9.7 million dollar ten year total cost of ownership, which is close to the $9.3 million cost estimate that was
submitted with the bids. Wallace said the primary reason for increased cost is the data migration subcontract
that the vendor agreed to add, as well as the additional customer support requested by the City. Wallace
noted that the $9.7 total cost estimate is lower than the initial project estimate of $10.6 million dollars.
Wallace explained that the FY2019 budget includes funding for the one-time implementation costs in the
contracts that are presented, as well as the subscription contracts. She said there is one-time savings in the
I.T. Fund from the previous FY2018 budget for this project. Wallace explained that she will come back to the
Council in December to request that the one-time savings be moved to the capital projects fund, where the
rest of the funding for this project is housed.
Wallace said the project schedule would include kicking off later this month. She said the Phase 1 go live for
HR and Payroll is scheduled for October of 2019. She said the Phase 2 go live for financial is scheduled for
March 2020 and the Phase 2 go live for the budget planning module is scheduled for December 2020.
Wallace read the caption
Mayor Pro Tem Hesser noted, for citizens who might be listening, that this project has been before the
Council many, many times and has been brought before many of the City's advisory boards.
Councilmember Pitts asked Councilmember Gonzalez for his thoughts regarding the General Government
and Finance Advisory Board review and analysis of this project. Gonzalez said it had been an extremely
detailed and long process, encompassing several hundred hours of work and he is fully confident in the
mitigated risk for the project.
Motion by Pitts, second by Nicholson, to approve Item R.
Approved: 5-0 (Fought and Eby absent)
S. Forwarded from Georgetown Transportation Advisory Board (GTAB):
Consideration and possible action to approve an Interlocal Agreement (ILA) with Capital Metro for GoGeo
Transportation Services for FY 2019 -- Edward G. Polasek, AICP, Transportation Planning Coordinator
Transportation Planning Coordinator, Ed Polasek, spoke on an ILA with Capital Metro for GoGeo
Transportation Services in fiscal year 2019. He explained that this is the second year of the funding
agreement with Capital Metro. Polasek said the local funding match for the project comes from the
Georgetown Health Foundation. He explained that this and the $150,000 donation have been included in
the budget.
Polasek said when the agreement was taken to the GTAB Board it included a provision for a second
paratransit bus, which was meant as the limit of additional services that the City could order. The agreement
had a schedule of fees that reflected a full time cost for the paratransit bus, which caused concern from the
GTAB Board, resulting in a 5-2 vote of recommendation for this item. Polasek said staff is recommending a
revised Interlocal agreement which removes all references to the additional paratransit bus and, as the City
of Georgetown, the Georgetown Health Foundation and Capital Metro work out funding in detail, staff will
come back with an Interlocal agreement amendment sometime in the future.
Councilmember Nicholson asked for the objections voiced by the GTAB Board members. Polasek said the
agreement reflected the cost of a full time paratransit bus, which the City could be held responsible for,
depending upon interpretation.
Motion by Jonrowe, second by Nicholson, to approve Item S
Approved: 5-0 (Fought and Eby absent)
T. Second Reading of an Ordinance amending Chapter 3, Applications and Permits, Chapter 5, Zoning Use
Regulations, and Chapter 16, Definitions, of the Unified Development Code (UDC) relating to Mobile and
Outdoor Food Vendors (2018 General Amendment No. 1) -- Sofia Nelson, Planning Director (action
required)
Planning Director, Sofia Nelson, spoke on amendments to the UDC related to Mobile and Outdoor Food
Vendors. Nelson said there had been no changes since the first reading.
Nelson read the caption.
Speakers who signed up to speak on item T included Larry Olson and Rachel Cummins.
Comments and concerns voiced included:
Commended City staff and Council
Wants more food trucks in Georgetown
Secondary use primary on site questioned
Spoke on Black Box BBQ and if it fits a secondary use if there is no primary use
Can they be considered a secondary use and how will this work?
Nelson said that Black Box is under a primary use and they need to come in for a special use permit
Comments and concerns continued:
Food trucks downtown is good but would like to see this limited in the Downtown Overlay
Wants to protect property values
Spent a lot of money for restoration of buildings
Councilmember Jonrowe asked about the use designation for food trucks at airport. Nelson said these would
be considered industrial use, so could have a primary use, secondary and industrial use. Jonrowe asked
about primary uses with special use permits. Nelson confirmed the responsibility for a request is attached to
the property owner, who has to give a vendor permission to use the property for that purpose. Jonrowe
asked if Council could review again if there was to become a saturation of the market. Nelson confirmed that
they could.
Councilmember Pitts said the only regular food truck he knows of, currently, is Black Box. He asked Nelson
what they would need to do to comply. Nelson said they would need to submit an application a for special
use permit by the end of the year.
Motion by Pitts, second by Jonrowe, to approve Item T
Approved: 5-0 (Fought and Eby absent)
U. Second Reading of an Ordinance for the Voluntary Annexation and initial zoning of Public Facilities (PF)
zoning district designation of an approximate 553.463 -acre tract of land out of the B. Manlove Survey,
Abstract No. 420, Milton Hicks Survey, Abstract No. 287, P. Weathersby Survey, Abstract No. 680, A.M. Brown
Survey, Abstract No. 85, J. C. Thaxton Survey, Abstract No. 756, f. Sauls Survey, Abstract No. 595, and I. &
G. N. R. R. Survey, Abstract No. 741, and a portion of Farm to Market Road 2243 (FM 2243), a right-of-way of
varying width of record described to the State of Texas, for the property generally located along FM 2243, east
of CR 286 and west of Escalera Ranch Parkway, to be known as Garey Park -- Sofia Nelson, Planning Director
(action required)
Planning Director, Sofia Nelson, spoke on the voluntary annexation and initial rezoning of 553.463 acres to
be known as Garey Park. Nelson said there had been no changes since the first reading.
Nelson read the caption.
Motion by Jonrowe, second by Nicholson, to approve Item U.
Approved: 5-0 (Fought and Eby absent)
V. Discussion and possible action regarding delaying the demolition of the Williamson County Sheriff's
Posse arena and show barn until the end of 2019, while staff, council, and relevant stake -holders work
together to gather community input and craft an updated plan, or put together a list of possible plans, for the
festiva(lrodeolarena area and the structures thereon — Rachael Jonrowe, Councilmember District 6
Councilmember Jonrowe said she had placed the item on the agenda to ask the Council to reexamine the
future festival space in San Gabriel Park. She asked for time to work together with staff and the citizens to ask
whether or not it may be feasible to create an updated plan, or a range of possible plans, for this space, that
could possibly incorporate some existing structures in order to recognize the unique contributions of the
agricultural community and the historical role of western stories, while also transforming the area into a 215'
century space that creates accessible and multipurpose public venue that could host many events for all
residents to enjoy.
Jonrowe said that she admits that when the issue first became the topic of community wide discussion, she
reacted with uncertainty. She said she thought that everyone knew that this plan had been in the works for over
a decade. She said she wondered why this was coming up at the last minute. She said she then thought that
she should sit down and talk to people and have real conversation over coffee. She said she heard so many
stories and something in her Texan heart said, "Y'All, does this have to be a done deal?" Jonrowe said if there
is one lesson she has learned, it is the City's rich and eclectic history isn't just found on the Square and the
grandest homes, but it is also found in the humbler spaces and the places where stories reside. She said that
Council has a tradition of updating plans on a regular basis and has also been responsive to community
requests for time and consideration. She provided the example of currently updating the 2030 Comp Plan and
recently completed the Downtown Master Plan. She said the City usually tries to do this every 10 years or so.
She said when demonstrating the willingness to revisit projects, it was done with both Garey Park and the
Austin Ave. Bridges, with results that are now even better.
Jonrowe said there are 2 groups that have put a lot of time, effort and love into their respective project. She
said the Parks Master Plan and the events that happen in the arena and show barn could navigate a path that
would respect and honor the over --arching goals of the Parks Master Plan and preserve a precious part of this
City's history. Jonrowe said the vision for the City is as a caring community, honoring the past and innovating
for the future. She asked what could be more of a blending of those two things, the past and the future, then
a space to host both mutton busting and rock concerts.
Jonrowe said there is not any one solution. She said she just hopes Council will consider hitting the pause
button, allow some time for reflection, the gathering of information, engagement with the community and the
consideration of all possible options. She said once the structures are demolished, they are gone forever and
so much history with them. Jonrowe said if time is taken to talk and collaborate, maybe something will be even
better.
Jonrowe thanked everyone for listening and thanked the City Secretary and the Mayor Pro Tem for working
with her to make the item go smoothly.
Motion by Jonrowe to delay the demolition of the Williamson County Sheriffs Posse Arena and Show Barn
until the end of 2019, while staff, Council and relevant stakeholders work together to gather community input
and craft an updated plan or put together a list of possible plans for the festival rodeo arena area and the
structures they are on.
Mayor Pro Tem, John Hesser, said he would ask for a second to the motion after all of the speakers were given
an opportunity to speak.
Persons who signed up to speak on Item V included: Rob Hipp, Stephen Schaefer, Christie Schulte Kappert,
Bonnie Schaeffer, Gerry Anderson, Marvin Hardin, Joe Farris, Sabrina Bowers -Bryant, Jo Ellen Lyons, Mike
Sanders, Chris Mattice, Crystal Mattice, Lee Brown, Mackenzie Bird, and Kristin Birkholz.
Comments and Concerns Voiced included:
Thanks to Rachael Jonrowe
People keep asking what can be done to save the rodeo
Named people who grouped together to save the arena
Dedicated large portion of time
Overwhelming response does not want the rodeo gone
Do have a voice
Councilmembers need to listen to constituents
Promote future agriculture and activities
Video shown on last rodeo
Built a legacy in Georgetown
Honor history and heritage
Asking to delay until end of 2019 to obtain studies
Bond package did not mention the rodeo
Show respect for those who came before us
Should not be political
Allow constituents who voted you into office to have a voice
Moved here 6 years ago and has fallen in love with town and culture
Life's work in agricultural
Agriculture is very important in youth development
Expand horizons for at risk youth
Students who teach better, learn better
Teaches cross generational skills and conversational skills
Learn about supplementing the food supply
Youth needs to be outdoors more
Children will do better in school with outdoor activities
Big part of the community
Blames himself for not knowing about this because he has been very active in the community
Loves this culture
Feels very blessed
Admires everyone
Spoke of respect for Jim Briggs
Need to have a stay of execution and an appeal process
Family owned business on the Square for years
Open records with city staff — cannot find a study
2008 direction to city staff to do studies
Wasn't specific enough
Why is this a problem to have in the City Park?
No studies or records can be found
Please take this to a public vote
Does not want council subjected to criticism
Concerned about historical district
Tourism dollars are going to Taylor
Williamson County paid for it
Will lose tax dollars
Read a letter from the agricultural science teacher from Florence
Participated in events at rodeo
Deep routed memories
Raises FHA students
Vital part of the community
Lessons are learned by these activities
Don't build more soccer fields and parking lots
Why is one sport more important than another?
Multi use for building and show barn
Area can be used for so much more
Cowboy churches and Texas wine and food festivals can be held
Business will come to the square
Lots more can be done
Give a year to have a chance to show what can be done
Understand late to the party
A second look makes sense
Need a delay
Having 2 construction experts looking at what it would take to upgrade
Upgrade aesthetics under $250,000
Demolition costs between $850,000 to 1 million
Surplus can be used to cover the arena
Cedar park center has helped them
We will be very attractive to a sponsor to fund this
Grants would be available
Adult Beverage Company giving money to cities to upgrade their arenas
Rodeos are coming back
Lots more than rodeos could happen here
Impact will be over $2 million annually
Study done evidence — cannot find
Asking that a study be done
Allow citizens to vote directly
Councilmembers would be the heroes
Consider the delay
Thanked Jonrowe for listening
Working with City Manager office and Parks and Rec
Please give it a year
Rehash this
Financing is complicated and this is a complicated issue
Due diligence will be done in making more available to the public
Open line of communication is back up
Hearts like Rachael's make Texas home
Have you had the opportunity to take your family to the rodeo?
The rodeo is a place where memories are made and cherished
75 years of memories right here in Georgetown
Member of Posse for over 28 years
28 years in naval service
Only heard recently that the arena is going to be torn down
When speak to people, 95% had no idea the last year was 2018
Love the Texas history that the arena brings
Put this item as a vote to the County to understand the will of the people
Part of posse as of this year
One of the sweethearts of the rodeo
Not a part of Georgetown community but coming since she was a baby
Arena is part of the beautiful park
Brings in people from all over
Lately hearing don't mess with Texas
Energy is so beautiful
Thank you for listening
Please keep the rodeo one more year
Loves all thing Texas
Spoke of life in Wisconsin
Wanted kids to ride here
Saw the rodeo last summer and enjoyed it
Can't imagine the park without the arena
Can have many things there
Mayor Pro Tem, John Hesser, asked Council for comment. No comment was voiced. Hesser asked for a
second to the motion made by Councilmember Jonrowe. No second was made. Hesser noted that since
there is not a second, the motion fails.
Failed Motion
Project Updates
W. Project updates and status reports regarding current and future transportation and traffic project; street,
sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic
development projects; city facility projects, city technology projects and downtown projects including parking
enhancements, city lease agreements, sanitation services, and possible direction to city staff -- David
Morgan, City Manager
Mayor Pro Tem, John Hesser, asked City Manager, David Morgan, if he had any project updates to share.
Morgan said he did not at this time, but would be happy to answer any questions.
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish
to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward
to speak when the Council considers that item. Only persons who have delivered the speaker form prior to the
meeting being called to order may speak.
On a subject not posted on the agenda: An individual may address the Council at a regular City Council meeting by
contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
individual's name and a brief description of the subject to be addressed. Only those persons who have submitted a
timely request will be allowed to speak. The City Secretary can be reached at (512) 930-3652.
X. - At the time of posting, no persons had signed up to address the City Council
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
Y. Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise
the City Councii, including agenda items
Sec. 551.072: Deliberations about Real Property
- Parcel 7 & 8, Northwest Blvd. -- Travis Baird, Real Estate Services Coordinator
- South Lake Water Treatment Plant -- Travis Baird, Real Estate Services Coordinator
Sec. 551:074: Personnel Matters
City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal
Sec. 551:087: Deliberation Regarding Economic Development Negotiations
- Wolf Lakes Update
- Project Deliver Update
Adjournment
Motion by Pitts, second by Gonzalez, to adjourn the meeting. Mayor Pro Tem, John Hesser, adjourned the meeting
at 7:53 PM.
Approved by the Georgetown City Council on
Dale Ross, Mayor
t n a-5
Date
D
Attest: City Sec to y