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HomeMy WebLinkAboutMIN 03.25.1986 CC-R394 March 25, 1986 The City Council met in Regular Session on the above date at 7:00 PM with Mayor Carl Doering presiding. The following Council Members and Officials were present: Eb C. Girvin, Bill Connor, William C. Shell, Joan King, Jim Colbert, City Secretary Pat Caballero, City Manager Frank Reed, Director of Public Works Allyn Moore, Community Development and Planning Director Ed Barry, Police Chief Hugh Anderson III and Transition Consultant Renee Hanson. 1. MINUTES Motion by Shell and second by Girvin to approve the March 11, 1986 Regular Council Meeting Minutes as submitted by City Secretary Pat Caballero. Motion carried by unanimous vote. 2. BILLS OVER $2,000.00 Motion by King and second by Connor to approve the following bills over $2,000.00: Bills: Renee Hanson, Nov. & Dec. 1985 consulting $ 3550.29 Evans, Ewan & Brady Ins. Feb. 27, 1986 statement 36243.00 River Machinery Co. Feb. 28, 1986 statement 2895.69 Eovay Engineers, Inc. Mar. 7, 1986 statement 4987.99 Bids: Longhorn Disposal Mar. 3, 1986 statement 3197.00 Bonds: American Utility Supply Co. invoice nos. 23419 & 20781 2254.05 Voelter Associates Inc. Feb 1986 services 8203.67 Motion to approve the above bills carried by unanimous vote. 3. CERTIFICATES OF APPRECIATION - CARL DOERING Mayor Carl Doering presented a certificate of appreciation Pete Souford for his membership on the Planning and Zoning Commission. Carl Doering also read aloud a certificate of appreciation for Fred Higleman for his membership on the Planning and Zoning Commission. 4. AWARD CRYSTAL KNOLL UTILITY LINES BID - ALLYN MOORE Motion by Girvin and second by Colbert to table this matter. Motion carried by unanimous vote. 5. AWARD COMMUNITY CENTER ROOFING BID - RAY GREEN The following Community Center roofing bids were received: Company Lump Sum Hourly Labor J & J Remodeling $23920.00 x$25.00 Eetter Top Roofing 32223.00 10.00 395 Pokorny Construction & Supply Co. 50757.00 17.50 Motion by Shell and second by Connor to award the community center roofing bid to J & J Remodeling for a lump sum of $23,920.00 and an hourly rate of $25.00. (note: The hourly rate included in this contract is to replace deteriorated decking and trim boards.) Motion carried by unanimous vote. 6. AWARD (2) MICRO-COMPUTER.SYSTEMS BID - TERRY JONES The following bids for 2 microcomputer systems for use by the Planning and Community Development Division were received: 7. SAN GABRIEL LIFT STATION - FRANK REED Motion by Connor and second by Shell to authorize payment to San Gabriel Lift Station Joint Venture, to cover the cost of correcting existing problems in the service area of this liftstation, in the amount of $57,838.88. and to pay $8,521.38 to cover the future capacity (John Hill Property). Notion carried by unanimous vote. 8. RESOLUTION - CHANGES IN THE 1985 TAX ROLL - BARBARA RANEY Motion by Girvin and second by Connor to adopt the following resolution: RESOLUTION AND ORDER DIRECTING CHANGES IN THE TAX ROLL FOR THE YEAR. 1985 TO CORRECT ERRORS IN THE MATHEMATICAL COMPUTATION OF CERTAIN TAXES AS SET FORTH HEREIN. WHEREAS, the certified tax roll of the City of Georgetown as presented by the Williamson County Tax Appraisal Office was approved by the City Council on October 22, 1985; and WHEREAS, the Assessor -Collector for the City has brought it to the City's attention that certain errors and omissions were made in said tax roll submitted; and WHEREAS, the City desires to correct such errors so that all taxes levied are fair and equitable; and WHEREAS, Section 26.15 of the Property Tax Code of the State of Texas provides that the governing body of the taxing units may direct by written order changes in the tax roll to correct errors in the mathematical computation of ;the tax; now IT IS HEREBY RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN that the certified tax roll for 1985, as approved by the City Council on October 22, 1985, be changed to correct errors in said roll. Computerland - Beth Parks $ 11645.00 N -i Businessland - Irmon Gray 13452.68 Computerland/Computrain - Kathy Strong 14313.65 (� Motion by Connor and second by Shell to award the 2 microcomputer systems bid to Computerland Q - Beth Parks for $11,645.00. Motion carried by unanimous vote. 7. SAN GABRIEL LIFT STATION - FRANK REED Motion by Connor and second by Shell to authorize payment to San Gabriel Lift Station Joint Venture, to cover the cost of correcting existing problems in the service area of this liftstation, in the amount of $57,838.88. and to pay $8,521.38 to cover the future capacity (John Hill Property). Notion carried by unanimous vote. 8. RESOLUTION - CHANGES IN THE 1985 TAX ROLL - BARBARA RANEY Motion by Girvin and second by Connor to adopt the following resolution: RESOLUTION AND ORDER DIRECTING CHANGES IN THE TAX ROLL FOR THE YEAR. 1985 TO CORRECT ERRORS IN THE MATHEMATICAL COMPUTATION OF CERTAIN TAXES AS SET FORTH HEREIN. WHEREAS, the certified tax roll of the City of Georgetown as presented by the Williamson County Tax Appraisal Office was approved by the City Council on October 22, 1985; and WHEREAS, the Assessor -Collector for the City has brought it to the City's attention that certain errors and omissions were made in said tax roll submitted; and WHEREAS, the City desires to correct such errors so that all taxes levied are fair and equitable; and WHEREAS, Section 26.15 of the Property Tax Code of the State of Texas provides that the governing body of the taxing units may direct by written order changes in the tax roll to correct errors in the mathematical computation of ;the tax; now IT IS HEREBY RESOLVED AND ORDERED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN that the certified tax roll for 1985, as approved by the City Council on October 22, 1985, be changed to correct errors in said roll. 396 Motion to adopt the above resolution carried by unanimous vete. 9. B.R.A. - R.T.T.S OPTION SELECTION - RENEE HANSON Motion by Girvin and second by Connor to adopt the following resolution: RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF GEORGETOWN TO SIGN THE REGIONAL TREATMENT AND TRANSMISSION SYSTEM OPTION SELECTION RESPONSE SHEET ALLOWING THE CONTINUED PARTICIPATION IN THE R.T.T.S. EE IT RESOLVED BY THE CITY COUNCIL OF' THE CITY OF GEORGETOWN THAT Mayor Carl Doering be authorized to sign the Option Selection Response Sheet for the Regional Treatment and Transmission System participation as passed on the 25th day of march 1986. Motion to adopt the above resolution carried by unanimous vote. 10. PLANNING ITEMS: A. VARIANCE - BUILDING LINE - 614 MEADOWBROOK DR. Motion by King and second by Connor to approve a variance from Section 2.0203 (b) Side and Rear Yard Area Regulations of the City Zoning Ordinance and the dedication provisions of the subdivision plat to allow the existing encroachment of a detached accessory building some 3' 6" into the rear PUE and 3" into the rear yard and to allow the existing encroachment of the primary residence some 10 ft. into the required side yard area of Lot 9, Block K, San Gabriel Heights Section Four subject to the following: 1) Granting of variance to allow existing encroachments to remain as shown on survey plat submitted. Applicant is notified that Section 6.105 of Zoning Ordinance will continue to apply. This regulation allows repair and remodeling of structures in violation, but not reconstruction or structural alteration. 2) In the event that the City should ever need to utilize this easement, then the applicant and/or subsequent owner shall cause to be removed the encroachment of the accessory building into the loft PUE. Motion carried by unanimous vote. B. VARIANCE - FENCE - 1700 LEANDER RD. Motion by King and second by Colbert to table this request and instruct the staff to prepare a report on why enforcement of City Codes have not occurred relative to this property. Motion carried by unanimous vote. C. VARIANCE - REINSTATEMENT OF FINAL PLAT - TRICORNERS Motion by Shell and second by King to grant a variance as required by Section 4.03 Part 8 of the Subdivision ordinance providing an extension of the final plat approval for Tricorners for three months. The new expiration date shall be June 10, 1986. Motion carried by unanimous vote. D. VARIANCE - SUBDIVISION ORDINANCE SECTION 3.05 - WILLIAMSEURG VILLAGE Motion by Connor and second by Shell to grant a 397 variance from Section 3.05 of the City Subdivision Ordinance to allow the issuance of utility and/or building permits prior to completion of required improvements subject to the following: 1) A performance bond issued to the City of Georgetown will guarantee the completion of all unfinished improvements necessary for City acceptance of subdivision. 2) The City will not issue Certificates of Occupancy until all subdivision improvements have been completed and accepted by the City of Georgetown Public Works Division. 3) All other criteria of the City of Georgetown for the issuance of building permits will be met. 4) The fire protection system shall be operational. Voting went as follows: yes: King, Connor and Shell; no: Girvin and Colbert. Motion carried. 'C'4 E. ORDINANCE - AMENDMENT TO HISTORIC PRESERVATION SECTION OF ZONING ORDINANCE - 2ND READING (� Motion by Shell and second by Connor to adopt, on second and final reading, an ordinance Q amending ordinance number 75.12, approved august 11, 1975 and commonly referred to as the Q Historic Preservation Ordinance by designating a Historic Preservation Officer, including a provision for the adoption of a handbook to guide committee decisions, providing a period of up to (60) days for Historic Preservation Committee approval or disapproval of an application to remove or demolish a structure within a designated historical district. Motion carried by unanimous vote. F. PLANNING REPORT No action taken on this matter. 11. C.L.G. GRANT PROJECT PROPOSAL - ED BARRY Motion by Connor and second by King to approve the Certified Local Government Grant Project Proposal, submitted by Main Street Manager Jack Gregoire, subject to the approval of the city attorney. Motion carried by unanimous vote. 12. PLEASANT VALLEY PLAT FEES - ED BARRY Motion by Connor and second by King to issue a credit of $1,430.00 toward the engineering review fees associated with the Pleasant Valley Subdivision subject to 1460 Joint Venture paying the balance due of $4,352.90. Motion carried by unanimous vote. 13. ENGINEERING REVIEW FEES COLLECTION - ED BARRY Motion by Connor and second by Girvin to proceed with legal collection of outstanding engineering review fees owed by developers by the issuing of ten (10) day notice of demand letters. Motion carried by unanimous vote. 14. SWIMMING POOL OPERATION - FRANK REED Motion by Colbert and second by Girvin to authorize City Manager Frank Reed to provide for City operation of City owned pools, and direct him to return with a detailed proposal for the operation of such pools. Motion carried by unanimous vote. 15. POLICE FACILITY CHANGE ORDER - HUGH C. ANDERSON III Motion by Connor and second by Shell to: 1) Approve the following change orders for the police facility building: a) The installation of: two (2) water fountains for $3,600. b) The installation of one (1) exterior lighting fixture for 4,600. 2) To authorize the City Manager to approve additional change orders, which are not included in the original bid which would deter the progress of the project. Any changes which are not necessarily essential would be brought before the Council for approval prior to the beginning of any construction. Motion carried by unanimous vote. 16. POLICE DEPARTMENT MONTHLY REPORT - HUGH C. ANDERSON III Police Chief Hugh Anderson stated that he intends to change the style of the current monthly reports to a new style. The council indicated that this new style is acceptable to them. 17. PUBLIC WORKS FACILITY - ALLYN MOORE Public Works Director Allyn Moore addressed the council on the concept of a centralized warehouse. The council indicated that Moore include additional space in the planned Public Korks complex for a centralized warehouse. 18. INFILTRATION AND INFLOW PROPOSAL - ALLYN MOORE Motion by Girvin and second by Connor to authorize Mayor Carl Doering to sign a letter agreement, dated March 18, 1986, with Gutierrez, Smouse, Wilmut and Assoc., Inc for Wastewater Flow Monitoring. Motion carried by unanimous vote. 19. RESOLUTION - AFFIRMING THE NAME OF THE MADELLA HILLIARD NEIGHBORHOOD CENTER - CARL DOERING Motion by Connor and second by Colbert to adopt the following resolution: A RESOLUTION NAMING THE NEIGHBORHOOD CENTER LOCATED AT 803 WEST STREET THE MADELLA HILLIARD NEIGHBORHOOD CENTER WHEREAS, The structure located at 803 West 8th Street was officially declared a Neighborhood Center by the City of Georgetown on March 5, 1977; and WHEREAS, at such time it was suggest, by then Mayor John Doerfler, after receiving suggestions from those present, that the center be named the Madella Hilliard Neighborhood Center; and WHEREAS, there in no record of this name ever being enter into the official minutes of the City of Georgetown; now THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN that the Neighborhood Center Located at 803 West 8th Street is officially named the Madella Hilliard Neighborhood Center and such name be officially entered into the minutes of the City Council of the City of Georgetown. Motion to adopt the above resolution carried by unanimous vote. 20. CONFIRMATION OF ASSISTANT ELECTION JUDGE - PAT CABALLERO City Secretary Pat Caballero stated that Martin Buchhorn, Assistant Election Judge for precinct 399 #2 is not able to serve in such a position. Motion by Girvin and second by Connor to confirm the appointment of Millie Rucker as the Assistant Election Judge for precinct #2 for the April 5, 1986 City Election. Motion carried by unanimous vote. 21. EXECUTIVE SESSION UNDER ART. 6252-17 SEC. 2 (E) LITIGATION Mayor Doering announced that the council would meet in executive session under Art. 6252-17 Sec. 2 (e) Litigation. After the executive session the meeting was again open to the public. MISC. No action taken on this matter. ADJOURN Motion by Colbert and second by Connor to adjourn. Motion carried by unanimous vote. T"i TIME: 9:45 PM a Q ATTE$T-Carl Doering, Mayor �: '�� W Mr. Pat Caballero, City Secretary