HomeMy WebLinkAboutMIN 03.25.1986 CC-R394
March 25, 1986
The City Council met in Regular Session on the
above date at 7:00 PM with Mayor Carl Doering
presiding. The following Council Members and
Officials were present: Eb C. Girvin, Bill
Connor, William C. Shell, Joan King, Jim
Colbert, City Secretary Pat Caballero, City
Manager Frank Reed, Director of Public Works
Allyn Moore, Community Development and Planning
Director Ed Barry, Police Chief Hugh Anderson
III and Transition Consultant Renee Hanson.
1. MINUTES Motion by Shell and second by Girvin to approve
the March 11, 1986 Regular Council Meeting
Minutes as submitted by City Secretary Pat
Caballero. Motion carried by unanimous vote.
2. BILLS OVER $2,000.00
Motion by King and second by Connor to approve
the following bills over $2,000.00:
Bills:
Renee Hanson, Nov. & Dec. 1985 consulting $ 3550.29
Evans, Ewan & Brady Ins. Feb. 27, 1986 statement 36243.00
River Machinery Co. Feb. 28, 1986 statement 2895.69
Eovay Engineers, Inc. Mar. 7, 1986 statement 4987.99
Bids:
Longhorn Disposal Mar. 3, 1986 statement 3197.00
Bonds:
American Utility Supply Co. invoice nos. 23419 &
20781 2254.05
Voelter Associates Inc. Feb 1986 services 8203.67
Motion to approve the above bills carried by
unanimous vote.
3. CERTIFICATES OF APPRECIATION - CARL DOERING
Mayor Carl Doering presented a certificate of
appreciation Pete Souford for his membership on
the Planning and Zoning Commission. Carl Doering
also read aloud a certificate of appreciation
for Fred Higleman for his membership on the
Planning and Zoning Commission.
4. AWARD CRYSTAL KNOLL UTILITY LINES BID - ALLYN MOORE
Motion by Girvin and second by Colbert to table
this matter. Motion carried by unanimous vote.
5. AWARD COMMUNITY CENTER ROOFING BID - RAY GREEN
The following Community Center roofing bids were
received:
Company Lump Sum Hourly Labor
J & J Remodeling $23920.00 x$25.00
Eetter Top Roofing 32223.00 10.00
395
Pokorny Construction &
Supply Co. 50757.00 17.50
Motion by Shell and second by Connor to award
the community center roofing bid to J & J
Remodeling for a lump sum of $23,920.00 and an
hourly rate of $25.00. (note: The hourly rate
included in this contract is to replace
deteriorated decking and trim boards.) Motion
carried by unanimous vote.
6. AWARD (2) MICRO-COMPUTER.SYSTEMS BID - TERRY JONES
The following bids for 2 microcomputer systems
for use by the Planning and Community
Development Division were received:
7. SAN GABRIEL LIFT STATION - FRANK REED
Motion by Connor and second by Shell to
authorize payment to San Gabriel Lift Station
Joint Venture, to cover the cost of correcting
existing problems in the service area of this
liftstation, in the amount of $57,838.88. and to
pay $8,521.38 to cover the future capacity (John
Hill Property). Notion carried by unanimous
vote.
8. RESOLUTION - CHANGES IN THE 1985 TAX ROLL - BARBARA RANEY
Motion by Girvin and second by Connor to adopt
the following resolution:
RESOLUTION AND ORDER DIRECTING CHANGES IN THE
TAX ROLL FOR THE YEAR. 1985 TO CORRECT ERRORS IN
THE MATHEMATICAL COMPUTATION OF CERTAIN TAXES AS
SET FORTH HEREIN.
WHEREAS, the certified tax roll of the City of
Georgetown as presented by the Williamson County
Tax Appraisal Office was approved by the City
Council on October 22, 1985; and
WHEREAS, the Assessor -Collector for the City has
brought it to the City's attention that certain
errors and omissions were made in said tax roll
submitted; and
WHEREAS, the City desires to correct such errors
so that all taxes levied are fair and equitable;
and
WHEREAS, Section 26.15 of the Property Tax Code
of the State of Texas provides that the
governing body of the taxing units may direct by
written order changes in the tax roll to correct
errors in the mathematical computation of ;the
tax; now
IT IS HEREBY RESOLVED AND ORDERED BY THE CITY
COUNCIL OF THE CITY OF GEORGETOWN that the
certified tax roll for 1985, as approved by the
City Council on October 22, 1985, be changed to
correct errors in said roll.
Computerland -
Beth Parks
$ 11645.00
N -i
Businessland - Irmon Gray
13452.68
Computerland/Computrain
- Kathy Strong
14313.65
(�
Motion
by Connor and second
by Shell to award
the 2
microcomputer systems bid
to Computerland
Q
- Beth
Parks for $11,645.00.
Motion carried by
unanimous vote.
7. SAN GABRIEL LIFT STATION - FRANK REED
Motion by Connor and second by Shell to
authorize payment to San Gabriel Lift Station
Joint Venture, to cover the cost of correcting
existing problems in the service area of this
liftstation, in the amount of $57,838.88. and to
pay $8,521.38 to cover the future capacity (John
Hill Property). Notion carried by unanimous
vote.
8. RESOLUTION - CHANGES IN THE 1985 TAX ROLL - BARBARA RANEY
Motion by Girvin and second by Connor to adopt
the following resolution:
RESOLUTION AND ORDER DIRECTING CHANGES IN THE
TAX ROLL FOR THE YEAR. 1985 TO CORRECT ERRORS IN
THE MATHEMATICAL COMPUTATION OF CERTAIN TAXES AS
SET FORTH HEREIN.
WHEREAS, the certified tax roll of the City of
Georgetown as presented by the Williamson County
Tax Appraisal Office was approved by the City
Council on October 22, 1985; and
WHEREAS, the Assessor -Collector for the City has
brought it to the City's attention that certain
errors and omissions were made in said tax roll
submitted; and
WHEREAS, the City desires to correct such errors
so that all taxes levied are fair and equitable;
and
WHEREAS, Section 26.15 of the Property Tax Code
of the State of Texas provides that the
governing body of the taxing units may direct by
written order changes in the tax roll to correct
errors in the mathematical computation of ;the
tax; now
IT IS HEREBY RESOLVED AND ORDERED BY THE CITY
COUNCIL OF THE CITY OF GEORGETOWN that the
certified tax roll for 1985, as approved by the
City Council on October 22, 1985, be changed to
correct errors in said roll.
396
Motion to adopt the above resolution carried by
unanimous vete.
9. B.R.A. - R.T.T.S OPTION SELECTION - RENEE HANSON
Motion by Girvin and second by Connor to adopt
the following resolution:
RESOLUTION AUTHORIZING THE MAYOR OF THE CITY OF
GEORGETOWN TO SIGN THE REGIONAL TREATMENT AND
TRANSMISSION SYSTEM OPTION SELECTION RESPONSE
SHEET ALLOWING THE CONTINUED PARTICIPATION IN
THE R.T.T.S.
EE IT RESOLVED BY THE CITY COUNCIL OF' THE CITY
OF GEORGETOWN THAT Mayor Carl Doering be
authorized to sign the Option Selection Response
Sheet for the Regional Treatment and
Transmission System participation as passed on
the 25th day of march 1986.
Motion to adopt the above resolution carried by
unanimous vote.
10. PLANNING ITEMS:
A. VARIANCE - BUILDING LINE - 614 MEADOWBROOK DR.
Motion by King and second by Connor to approve a
variance from Section 2.0203 (b) Side and Rear
Yard Area Regulations of the City Zoning
Ordinance and the dedication provisions of the
subdivision plat to allow the existing
encroachment of a detached accessory building
some 3' 6" into the rear PUE and 3" into the
rear yard and to allow the existing encroachment
of the primary residence some 10 ft. into the
required side yard area of Lot 9, Block K, San
Gabriel Heights Section Four subject to the
following: 1) Granting of variance to allow
existing encroachments to remain as shown on
survey plat submitted. Applicant is notified
that Section 6.105 of Zoning Ordinance will
continue to apply. This regulation allows
repair and remodeling of structures in
violation, but not reconstruction or structural
alteration. 2) In the event that the City
should ever need to utilize this easement, then
the applicant and/or subsequent owner shall
cause to be removed the encroachment of the
accessory building into the loft PUE. Motion
carried by unanimous vote.
B. VARIANCE - FENCE - 1700 LEANDER RD.
Motion by King and second by Colbert to table
this request and instruct the staff to prepare a
report on why enforcement of City Codes have not
occurred relative to this property. Motion
carried by unanimous vote.
C. VARIANCE - REINSTATEMENT OF FINAL PLAT - TRICORNERS
Motion by Shell and second by King to grant a
variance as required by Section 4.03 Part 8 of
the Subdivision ordinance providing an extension
of the final plat approval for Tricorners for
three months. The new expiration date shall be
June 10, 1986. Motion carried by unanimous
vote.
D. VARIANCE - SUBDIVISION ORDINANCE SECTION 3.05 - WILLIAMSEURG
VILLAGE
Motion by Connor and second by Shell to grant a
397
variance from Section 3.05 of the City
Subdivision Ordinance to allow the issuance of
utility and/or building permits prior to
completion of required improvements subject to
the following: 1) A performance bond issued to
the City of Georgetown will guarantee the
completion of all unfinished improvements
necessary for City acceptance of subdivision.
2) The City will not issue Certificates of
Occupancy until all subdivision improvements
have been completed and accepted by the City of
Georgetown Public Works Division. 3) All other
criteria of the City of Georgetown for the
issuance of building permits will be met. 4)
The fire protection system shall be
operational. Voting went as follows: yes: King,
Connor and Shell; no: Girvin and Colbert. Motion
carried.
'C'4 E. ORDINANCE - AMENDMENT TO HISTORIC PRESERVATION SECTION OF
ZONING ORDINANCE - 2ND READING
(� Motion by Shell and second by Connor to adopt,
on second and final reading, an ordinance
Q amending ordinance number 75.12, approved august
11, 1975 and commonly referred to as the
Q Historic Preservation Ordinance by designating a
Historic Preservation Officer, including a
provision for the adoption of a handbook to
guide committee decisions, providing a period of
up to (60) days for Historic Preservation
Committee approval or disapproval of an
application to remove or demolish a structure
within a designated historical district. Motion
carried by unanimous vote.
F. PLANNING REPORT
No action taken on this matter.
11. C.L.G. GRANT PROJECT PROPOSAL - ED BARRY
Motion by Connor and second by King to approve
the Certified Local Government Grant Project
Proposal, submitted by Main Street Manager Jack
Gregoire, subject to the approval of the city
attorney. Motion carried by unanimous vote.
12. PLEASANT VALLEY PLAT FEES - ED BARRY
Motion by Connor and second by King to issue a
credit of $1,430.00 toward the engineering
review fees associated with the Pleasant Valley
Subdivision subject to 1460 Joint Venture paying
the balance due of $4,352.90. Motion carried by
unanimous vote.
13. ENGINEERING REVIEW FEES COLLECTION - ED BARRY
Motion by Connor and second by Girvin to proceed
with legal collection of outstanding engineering
review fees owed by developers by the issuing of
ten (10) day notice of demand letters. Motion
carried by unanimous vote.
14. SWIMMING POOL OPERATION - FRANK REED
Motion by Colbert and second by Girvin to
authorize City Manager Frank Reed to provide for
City operation of City owned pools, and direct
him to return with a detailed proposal for the
operation of such pools. Motion carried by
unanimous vote.
15. POLICE FACILITY CHANGE ORDER - HUGH C. ANDERSON III
Motion by Connor and second by Shell to: 1)
Approve the following change orders for the
police facility building: a) The installation of:
two (2) water fountains for $3,600. b) The
installation of one (1) exterior lighting
fixture for 4,600. 2) To authorize the City
Manager to approve additional change orders,
which are not included in the original bid which
would deter the progress of the project. Any
changes which are not necessarily essential
would be brought before the Council for approval
prior to the beginning of any construction.
Motion carried by unanimous vote.
16. POLICE DEPARTMENT MONTHLY REPORT - HUGH C. ANDERSON III
Police Chief Hugh Anderson stated that he
intends to change the style of the current
monthly reports to a new style. The council
indicated that this new style is acceptable to
them.
17. PUBLIC WORKS FACILITY - ALLYN MOORE
Public Works Director Allyn Moore addressed the
council on the concept of a centralized
warehouse. The council indicated that Moore
include additional space in the planned Public
Korks complex for a centralized warehouse.
18. INFILTRATION AND INFLOW PROPOSAL - ALLYN MOORE
Motion by Girvin and second by Connor to
authorize Mayor Carl Doering to sign a letter
agreement, dated March 18, 1986, with Gutierrez,
Smouse, Wilmut and Assoc., Inc for Wastewater
Flow Monitoring. Motion carried by unanimous
vote.
19. RESOLUTION - AFFIRMING THE NAME OF THE MADELLA HILLIARD
NEIGHBORHOOD CENTER - CARL DOERING
Motion by Connor and second by Colbert to adopt
the following resolution:
A RESOLUTION NAMING THE NEIGHBORHOOD CENTER
LOCATED AT 803 WEST STREET THE MADELLA HILLIARD
NEIGHBORHOOD CENTER
WHEREAS, The structure located at 803 West 8th
Street was officially declared a Neighborhood
Center by the City of Georgetown on March 5,
1977; and
WHEREAS, at such time it was suggest, by then
Mayor John Doerfler, after receiving suggestions
from those present, that the center be named the
Madella Hilliard Neighborhood Center; and
WHEREAS, there in no record of this name ever
being enter into the official minutes of the
City of Georgetown; now
THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF GEORGETOWN that the Neighborhood
Center Located at 803 West 8th Street is
officially named the Madella Hilliard
Neighborhood Center and such name be officially
entered into the minutes of the City Council of
the City of Georgetown.
Motion to adopt the above resolution carried by
unanimous vote.
20. CONFIRMATION OF ASSISTANT ELECTION JUDGE - PAT CABALLERO
City Secretary Pat Caballero stated that Martin
Buchhorn, Assistant Election Judge for precinct
399
#2 is not able to serve in such a position.
Motion by Girvin and second by Connor to confirm
the appointment of Millie Rucker as the
Assistant Election Judge for precinct #2 for the
April 5, 1986 City Election. Motion carried by
unanimous vote.
21. EXECUTIVE SESSION UNDER ART. 6252-17 SEC. 2 (E) LITIGATION
Mayor Doering announced that the council would
meet in executive session under Art. 6252-17
Sec. 2 (e) Litigation. After the executive
session the meeting was again open to the
public.
MISC. No action taken on this matter.
ADJOURN Motion by Colbert and second by Connor to
adjourn. Motion carried by unanimous vote.
T"i TIME: 9:45 PM
a
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ATTE$T-Carl Doering, Mayor
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Mr. Pat Caballero, City Secretary