HomeMy WebLinkAboutMIN 09.10.1985 CC-R302
September 10, 1985
The City Council met in Regular Session on the
above date at 7:00 PM with Mayor Carl Doering
presiding. The following Council Members and
Officials were present: Eb C. Girvin, Bill
Connor, William C. Shell, Joan King, Jim
Colbert, City Secretary Pat Caballero, Finance
and Administration Director/Acting City Manager
Frank Reed, Director of Public Works Allyn
Moore, Public Works Supervisor W. L. Walden,
Community Development and Planning Director Ed
Barry, Building Official Frank Wineinger, Police
Chief Hugh Anderson and Transition Consultant
Renee Hanson.
1. MINUTES Motion by King and second by Colbert to approve
the August 21, 26, 27 and 28, 1985 minutes as
submitted by City Secretary Pat Caballero.
303
Motion carried by unanimous vote.
2. BILLS OVER 2,000
Motion by Colbert and second by Shell to approve
the bills over $2000,00 as submitted by acting
City Manager Frank Reed. Motion carried by
unanimous vote.
3. ANNUAL SUPPLY BIDS - W. L. WALDEN
Motion by Colbert and second by Shell to award
Texas Crushed Stone Co., the only bidder, the
Annual Flexible Base Bid of $2.50 per ton.
Motion carried by unanimous vote.
The following companies submitted Chlorine Bids:
Company 150 lb Cylinder 1 ton Cylinder
Wilson Oxygen $150.00 no bid
Dixie Petro no bid $300.00
Motion by Colbert and second by King to award
Q the 150 lb cylinder bid to Wilson Oxygen and
Q award the 1 ton cylinder bid to Dixie Petro at
the above stated prices. Motion carried by
unanimous vote.
The following companies submitted Annual Water
and Sewer Supply Bids:
American Utility Supply Company
Rohan Company
United States Pipe
Trans -Tex Supply Company
Motion by King and second by Colbert to
authorize the staff to select the lowest bidder
for each item and allow the staff to go to the
next lowest item if the lowest price item is not
available. Motion carried by unanimous vote.
The following companies submitted annual
electrical supply bids:
Priester-hell & Nicholson, Inc.
Techline, Inc.
Temple, Inc.
Motion by Colbert and second by Shell to
authorize the staff to select the lowest bidder
for each item and allow the staff to go to the
next lowest item if the lowest price item is not
available. Motion carried by unanimous vote.
Motion by King and second by Colbert to accept
the Annual Concrete Bid submitted by Eryco, Inc,
the only bidder, at the following rates:
Unit
Item
Cost
C.Y.
Class
"A"
Conc.
$41.00
C.Y.
Class
"B"
Conc.
38.00
C.Y.
Class
"C"
Conc.
44.00
C.Y.
Class
"D"
Conc.
35.00
For
addition
of admixture
.25
For
addition
of HE
at 2%
.50
304
Ea. Cement - Type 1 4.15
Ea. 3/8" x 20" Reinf Steel 1.42
Ea. 1/2" x 20" Reinf Steel 2.50
Ea. 5/8" x 20- Reinf Steel 3.50
C.Y. Deduct for prompt payment .50
Motion carried by unanimous vote.
The following Gas and Oil Annual Bids were
received:
Motion by King and second by Connor to accept
the Lackey & Clark Annual Gas and Oil Bid. The
voting went as follows: Yes: Girvin, King,
Connor, and Shell; No: Colbert.
The following annual Pole Bids were received:
Crown
Wolf
Sanders
Lackey & Clark
Quan.
Unit
Item
Total
Total
Total
24
Gals.
Oil lOw-40
$ 91.92
No Bid
$ 81.60
100
Gals.
Oil Hd30 S-1
300.00
No Bid
295.00
120
Gals.
Oil Motor
408.00
No Bid
366.00
100
Gals.
Hydraulic Oil
278.00
No Bid
275.00
480
Lbs.
Gear Lubricant
276.48
No Bid
321.60
120
Lbs.
Grease -Multi
103.20
No Bid
86.40
40,000
Gals.
Regular Gas
37160.00
$37480.00
37720.00
15,000
Gals.
Unleaded Gas
14385.00
14655.00
14610.00
10,000
Gals.
Diesel
7390.00
7490.00
7390.00
11000
Gals.
Naptha
1400.00
no bid
1950.00
Total
Net Price
13750.00
$61792.60
$59625.00
$63095.60
Motion by King and second by Connor to accept
the Lackey & Clark Annual Gas and Oil Bid. The
voting went as follows: Yes: Girvin, King,
Connor, and Shell; No: Colbert.
The following annual Pole Bids were received:
Motion by Connor and second by Colbert to accept
the Temple Utility Pole Annual Bid. Motion
carried by unanimous vote.
4. LEANDER 12 -INCH WATER LINE AND BORES BIDS - W. L. WALDEN
Motion by Connor and second by Colbert to
approve the Leander 12 inch water line and bores
bid submitted by G & H General Contractors, the
only bidder, in the amount of $48,110.00. Motion
carried by unanimous vote.
Crown
Zellerbach
Temple
Conroe
Quan.
Item
Total
Total
Total
40
30 Ft.,
Class 4
Utility
Pole W/Min
8#
Creosote
Treatment
$ 2767.60
$ 2710.00
$ 2926.00
40
35 Ft.,
Class 4
Utility
Pole W/Min
8#
Creosote
Treatment
3660.40
3800.00
4026.00
110
40 Ft.,
Class 4
Utility
Pole W/Min
8#
Creosote
Treatment
12831.50
13750.00
14564.00
20
45 Ft.,
Class 4
Utility
Pole W/Min
8#
Creosote
Treatment
2792.60
2750.00
3003.00
20
50 Ft.,
Class 4
Utility
Pole W/Min
8#
Creosote
Treatment
3376.80
3260.00
3745.00
Delivery
Time
1 Month
7-10 Days
1 Week
Total
$25428.90
$26270.00
$28264.00
Motion by Connor and second by Colbert to accept
the Temple Utility Pole Annual Bid. Motion
carried by unanimous vote.
4. LEANDER 12 -INCH WATER LINE AND BORES BIDS - W. L. WALDEN
Motion by Connor and second by Colbert to
approve the Leander 12 inch water line and bores
bid submitted by G & H General Contractors, the
only bidder, in the amount of $48,110.00. Motion
carried by unanimous vote.
305
5. TRANSFORMERS & DUMP BED BIDS - W. L. WALDEN
The following Annual Transformers Bids were
received:
12 Transformers
100 KVA 7200/12470Y
volts, single phase
pole mount 19980.60 21187.20
9 Transformers
167 KVA 7200/12470Y
volts, single phase
pole mount 24021.00 23140.80
10 Transformers
50 KVA 7200/12470Y
volts, single phase
pad mount 12458.50 13020.50
2 Transformers
500 KVA 7200/12470Y
volts, single phase
pad mount 18363.20 17590.60
Total $177523.30 $168593.80
Motion by Colbert and second by Shell to accept
the R.T.E. Corporation Annual Transformers Bid
due to the consignment of R.T.E. Corporations
supplies to the City of Georgetown storage
yard. Motion carried by unanimous vote.
Motion by Connor and second by King to approve
the bid of Commercial Body Corporation, the only
bidder, for an eight cubic yard dump bed
(mounted) for $4225.00. Motion carried by
unanimous vote.
6. LOCAL CERTIFIED GOVERNMENT PROGRAM APPLICATION - SUSIE CLINARD
Motion by Colbert and second by King to apply
fro the Local Certified Government Program which
will certify that the Georgetown Historical
Preservation Committee is authorized to apply
for grants administered by the Texas Historical
Commission for preservation related projects in
Techline Inc.
R.T.E. Corp.
Total
Total
Quan.
Item
(evaluated)
(evaluated)
50
Transformers
25 KVA 7200/12470Y
volts, single phase
pole mount
$ 33807.50
$ 30445.00
20
Transformers
37.5 KVA 7200/12470Y
volts, single phase
T'i
pole mount
18263.00
16041.00
t"i
30
Transformers
co
50 KVA 7200/12470Y
volts, single phase
Q
pole mount
33571.50
29191.50
Q
12
Transformers
75 KVA 7200/12470Y
volts, single phase
pole mount
17058.00
17977.20
12 Transformers
100 KVA 7200/12470Y
volts, single phase
pole mount 19980.60 21187.20
9 Transformers
167 KVA 7200/12470Y
volts, single phase
pole mount 24021.00 23140.80
10 Transformers
50 KVA 7200/12470Y
volts, single phase
pad mount 12458.50 13020.50
2 Transformers
500 KVA 7200/12470Y
volts, single phase
pad mount 18363.20 17590.60
Total $177523.30 $168593.80
Motion by Colbert and second by Shell to accept
the R.T.E. Corporation Annual Transformers Bid
due to the consignment of R.T.E. Corporations
supplies to the City of Georgetown storage
yard. Motion carried by unanimous vote.
Motion by Connor and second by King to approve
the bid of Commercial Body Corporation, the only
bidder, for an eight cubic yard dump bed
(mounted) for $4225.00. Motion carried by
unanimous vote.
6. LOCAL CERTIFIED GOVERNMENT PROGRAM APPLICATION - SUSIE CLINARD
Motion by Colbert and second by King to apply
fro the Local Certified Government Program which
will certify that the Georgetown Historical
Preservation Committee is authorized to apply
for grants administered by the Texas Historical
Commission for preservation related projects in
306
the community. Motion carried by unanimous
vote.
7. OKTOBERFEST CARNIVAL CONTRACT
No action taken on this matter.
8. PARKS & RECREATION COMMITTEE RECOMMENDATIONS
Motion by King and second by Connor to accept
the recommendation of the City of Georgetown
Parks and Recreation Committee to maintain and
operate all city owned swimming pools, and
direct acting City Manager Frank Reed to
recommend the necessary revenue and expenditure
budget amendments related to the operation of
the swimming pools. Motion carried by unanimous
vote.
Motion by Connor and second by King to accept the recommendations
of the Georgetown Parks and Recreation Committee
as follows: 1) The City should continue to
provided lease facilities for all non-profit
organizations where the stated use is for youth
groups or senior citizens city-wide. 2) The
City should provide metering devices on all
leased facilities and charge any organization
for consumeo utilities in such facilities unless
such utilites.
charges are included in the lease
or rental fe. Motion carried by unanimous
vote.
9. BUILDING PERMIT WAIVER - LOCATION OF SEWER MAIN
Motion by Girvin and second by Connor to deny a
variance to allow a. sanitary sewer to cross
under the Northeast corner of a proposed
addition to the Wesleyan Nursing Home. Motion
carried by unanimous vote.
10. REATA TRAILS UNIT I AND SERENADA ANNEXATION STUDY
Motion by King and second by Colbert to instruct
the staff to proceed with the necessary plans
for annexation of Reata Trails Unit I to be
completed by December 31, 1985. Motion carried
my unanimous vote.
Motion by King and second by Girvin to instruct
the staff to study the annexation of Serenada
further and report back when more information is
available from the Serenada residents as to
whether or not they want to be annexed
voluntarily. Motion carried by unanimous vote.
11. BUILDING LINE ENCROACHMENT VARIANCE - 4312 WEST CORDOBA
Motion by Shell and second by Connor to allow
the residence located at 4312 West Cordoba
Circle (Lot 6, Block 1 Serenada East Unit Four)
to remain encroached some 1.4 ft into the
recorded 10 ft. building setback and public
utility easement. Motion carried by unanimous
vote.
12. BUILDING LINE AND DENSITY VARIANCE - EAGLE'S NEST APARTMENTS
No Action taken on matter.
13. CRYSTAL KNOLL TERRACE SECTION II PUD - FINAL PLAT & SITE PLAN
Motion by Connor and second by Shell to approve
Crystal Knoll Terrace Section II PUD Final Plat
& Site Plan with the following conditions: 1)
Plat meeting ordinance requirements. 2)
Drainage requirements being met. 3) Utilities
being adequate (water availability note shall
apply). 4) T.D.W.R. approval of a Water
307
Pollution Abatement Plan is required. 5) A
DrainF.9e Facility Maintenance Agreement is
required. 6) The final landscape plan shall
indicate the number, size and type of proposed
trees, shrubs and ground cover; and include both
detention areas and street parkways. 7) The
final landscape and site plans shall be included
with the construction plans. 8) A landscape
buffer between the north and east sides of Sunny
Side subdivision should be required. 9) Plat
shall be resubmitted for survey review prior to
recordation. 10) Building Permits for this
subdivision shall not be issued until 50% of off
site utility construction is complete, and all
other City policies are met. 11) Off-site
improvements to County Roads 151 and 152 are
needed. 12) Improvements to Off-site water
mains shall be made to City Engineers
specifications with incorporation into the three
new City water wells. Motion carried by
unanimous vote.
14. TRI CORNERS - PRELIMINARY/FINAL PLAT
Q Council Member Bill Connor announced that he
Q would abstain from discussing or voting due to
conflict of interest. Motion by King and second
by Colbert to: A) Instruct the public works
department to study the feasibility of extending
water and sewer service to the tract and B)
Approve Tri corners - Preliminary/Final Plat
with the following conditions 1) Plat shall meet
all ordinance requirements. 2) Drainage
requirements shall be met. 3) Utilities being
adequate. Water availability note shall apply
and Water certification letter from Jonah Water
Supply Corporation is required. 4) The
following notes shall be added to the plat: a)
An approved site layout and drainage plan shall
be required for the lots shown on this plat. b)
Driveway access to the lots shall be restricted
to one 24" approach for each lot except as
otherwise approved by City. c) This subdivision
lies within the Edwards Aquifer Recharge Zone.
An approved Water Pollution Abatement Plan is
required. 5) A 10 ft. dedication for road
widening shall be required along County Road 151
and a 45 ft. radius shown at it intersection
with Hwy 81. 6) The minimum fire protection
standards of the state Fire Insurance Board
shall be met. Voting went as follows: Yes:
Girvin, King, Colbert and Shell; Abstain:
Connor. Motion carried.
15. WILLIAMSON CROSSING - PRELIMINARY PLAT (RESUBDIVISION OF LOTS
1,2,3,23 & 24 OF SAN GABRIEL ESTATES)
Motion by Connor and second by King to approve
Williamson Crossing Preliminary Plat
(Resubdivision of Lots 1,2,3,23, & 24 of San
Gabriel Estates) with the following conditions:
1) All ordinance requirements shall be met. 2)
All drainage requirements shall be met including
detention. 3) All utilities being adequate.
Water availability note shall apply. 4) An
approved Water Pollution Abatement Plan is
required. 5) A site plan shall be submitted in
conjunction with the final plat which: a)
demonstrates compliance with the drainage
ordinance, b) indicates landscaping within the
25 ft. setback areas and along the common line
with residential property to the west. c)
conserves existing trees in the parking area
308
where possible, and d) provides safe access to
perimeter streets. e) creates a uniform
architectural theme. 6) Rezoning to C-1 Local
Commercial District shall be required in
conjunction with final plat. 7) Off-site
wastewater improvements are required. 8)
Adequate fire protection shall be provided.
Motion carried by unanimous vote.
16. RIVER RIDGE THREE A - FINAL PLAT
Motion by Connor and. second by Colbert to
approve River Ridge Three "A" Final Plat with
the following conditions and variances: 1) All
ordinance requirements shall be met. 2) All
drainage requirements shall be met. 3) All
utilities being adequate. Water availability
note shall apply. 4) An approved Water
Pollution Abatement Plan is required. 5) The
following notes shall added to the plat: a)
Fence shall be required along the rear of all
lots in Block "S" and extend west the the water
tower. b) An approved site plan shall be
required prior to issuance of building or
utility permits for all lots in Block "S" and
Block "T". 6) Applicable variances granted at
preliminary stage shall apply. 7) Granting of
the following additional variances upon request
by applicant: a) Block "T", lots 3 & 4 - lots at
right angles. b) Block "Y", lots at right
angles. Motion carried by unanimous vote.
17. SNYDER ADDITION, EAST HALF OF BLOCK 37 - RESUBDIVISION PLAT
(FORMERLY HILLIARD ADDITION)
Motion by Shell and second by Connor to approve
the Snyder Addition, East half of Block 37
Resubdivision Plat with the following
conditions: 1) All ordinance requirements shall
be met. 2) All drainage requirements shall be
met. 3) Utilities being adequate. A waiver
from the water availability policy should be
granted due to the circumstances peculiar to
this case. Motion carried by unanimous vote.
18. PLANNING REPORT
Community Development and Planning Director Ed
Barry informed the council of the upcoming
planning workshops and training sessions offered
by the Capitol Area Planning Council.
19. APPOINTMENTS - BUILDING CODE BOARD OF ADJUSTMENTS & APPEALS
Motion by Connor and second by Shell to
temporarily reappoint Floyd Lackey, Bob Hogberg,
Jim Caskey and David volter to the Building Code
Board of Adjustments until it may be determined
who may be reappointed permanently and until
proper notification of these committee positions
have been published. Motion carried by
unanimous vote.
20. APPOINT COUNCIL MEMBER TO COUNCILS COMMITTEE ON COMMITTEES
Motion by Colbert and second by Connor to
appoint Council Member Joan King to take Bill
Connor's place on the Council's Committee on
Committees. Motion carried by unanimous vote.
21. BUILDING PERMIT PROCESS
No action taken on this matter.
22. ORDINANCE - COMMERCIAL DEPOSIT REQUIREMENTS - 1ST READING
Motion by Connor and Second by Shell to adopt
the first reading of an ordinance exempting
309
certain commercial establishments from paying
utility deposits. Motion carried by unanimous
vote.
The council indicate that a discussion of
deposit refunds should appear on the September
24, 1985 agenda.
23. EAST LYNN ADDITION LAND ACQUISITION
Motion by Colbert and second by Connor to
instruct acting City Manger Frank Reed to obtain
an appraisal of the eightfoot strips required to
provide the road thoroughfare from the East Lynn
subdivision to the adjacent subdivision and
further authorize him to negotiate with the
owner based upon the results of such appraisal
and return this matter to council attention if
the owner does wish to accept the offered
priced. Voting went as follows: Yes King,
ti Colbert, Connor and Shell; No: Girvin. Motion
carried.
24. CONFIRM POLICY ON UTILITY CONNECTION LETTER
Q Motion by Connor and second by Colbert to adopt
Q the recommendations of Director of Public Works
Allyn Moore that the city issue, upon request, a
standardized Utility Service Letter to
Developers, committing the City of Georgetown to
providing electrical utility service to a
development. Motion carried by unanimous vote.
25. MISC. Council Member Bill Connor indicated that the
staff make recommendations on the future of
waste water treatment.
26. ADJOURN Motion by connor and second by king to adjourn.
Motion carried by unanimous vote. Time: 10:45
PM
Carl Doering, Ma or
ATTEST:
Pat Caballero, City Secretary