HomeMy WebLinkAboutMIN 10.08.1985 CC-R315
October 8, 1985
The City Council met in Regular Session on the
above date at 7:00 P:M with Mayor Carl Doering
presiding. The following Council Members and
Officials were present: Eb C. Girvin, Bill
Connor, William C. Shell, Joan King, Jim
Colbert, City Secretary Pat Caballero, City
Manager Frank Reed, Tax/Finance Officer Barbara
Raney, Accounting Officer Diann Syme, Director
of Public Works Allyn Moore, Community
Development and Planning Director Ed Barry, and
Transition Consultant Renee Hanson.
1. MINUTES Motion by King
the September
City Secretary
unanimous vote.
and second by Connor to approve
24, 1985 minutes as submitted by
Pat Caballero. Motion carried by
2. BILLS Motion by Shell and second by King to approve
the following expenditures:
Bills:
Georgetown Area Public Library $ 5771.66
Chaparral Electric 3800.00
McMaster and Bain 4800.00
316
Philcom System, Inc.
6520.00
Life and Casualty Insurance Co.
19536.08
Moore Business Forms
2097.77
Wolf Gulf Agency
3370.49
LCRA
574989.88
A -Tec, Inc.
2921..86
Hoyt "s Auto Parts
2315.93
General Telephone Company
2194.13
Chamber of Commerce Tourism
4478.71
Employees Retirement System
(Period August 1 - 15, 1985)
22262.11
Employees Retirement System
(Period August 16 - EOM, 1985)
13512.87
Employees Retirement System
(Period Sept. 1 - 15, 1985)
13201.88
Employees Retirement System
(Period Sept. 16 0 EOM, 1985)
13254.99
State Treasurer (Report on Fines)
5021.40
Coupons•
First National Bank $ 29925.00
Citizens State Bank 17343.75
Bids:
Trans -Tex Supply Company
$ 2559.55
Temple, Inc.
4834.23
Rohan Company
4579.53
Priester-hell & Nicholson, Inc.
4575.12
RTE Corporation
8330.00
Bowles & Edens Company
2106.70
American Utility Supply
3774.56
Motion carried by unanimous vote.
3. APPROVE ELECTRIC CONTRACTOR BID - W.L. WALDEN
No action taken on this matter.
4. APPROVE LEANDER TANK BID - ALLYN MOORE
The following bids for construction of the 0.5
million gallon Leander Road Elevated Water
Storage Tank were received:
Company Name: Bid
CBI NaCon, Inc. 375800.00
Brown Steel Contractors, Inc. 398950.00
Universal Co9nstruction, Inc. 409700.00
Hydrostorage, Inc. 478700.00
Motion by Connor and second by Shell to award
the Leander tank bid to CBI NaCon for $375,800.
Motion carried by unanimous vote.
4A. DISCUSS GASOLINE BID - JAY WOLFE
The council was addressed by Jay Wolfe who spoke
about the awarding of the annual fuel and oil
bids. No action taken on this matter.
5. SWIMMING POOL BUDGET - W.L. WALDEN
No action taken on this matter.
6. BUILDING SITE LOCATION - LIBRARY BOARD - PARKER MCCOLLOUGH
Motion by Shell and second by Connor to adopt
the Library Site and Plans Resolution as
submitted by the Chairman of the Library
Committee. Motion carried by unanimous vote.
7. EFFECTIVE TAX RATE - BARBARA RANEY
Motion by Connor and second by Girvin to set the
City of Georgetown Fiscal Year 1985 - 1986
31'7
Effective
valuation.
Connor and
carried.
Tax Rate at $.28 per $100.00
Voting went as follows: Yes: Girvin,
Shell; No: King, Colbert. Motion
8. J & A AIRCRAFT LEASE - R. GAYLOR
Motion by Colbert and second by Connor to
approve in principle the provisions of the lease
with J & A Aircraft as recommend by the airport
advisory board with the following stipulation:
1) That such lease agreement be approved by the
City Attorney. 2) That after such approval that
the lease be brought back to the city council
for final approval. Motion carried by unanimous
vote.
9. ANNEXATION SCHEDULE - ED BARRY
Motion by Colbert and second by King to proceed
with the annexation of Reata Trails Unit I,
Parkview Estates Sections I -IX, River Ridge
Ti Sections IIA and IIB, Thousand Oaks Section IV,
(� Remainder of University Park Section I and
—� Westwood Plaza with the following annexation
Q schedule for 1985:
Q
First Public Hearing November 12
Second Public Hearing November 19
First Reading of Annexation Ordinance December 10
Second Reading of Annexation Ordinance Prior to December 31
Motion carried by unanimous vote.
10. GEORGETOWN/ROUND ROCK ETJ LINE RESOLUTION - ED BARRY
Motion by Shell and second by King to adopt a
resolution of understanding and agreement
between the City of Round Rock, Texas and the
City of Georgetown, Texas establishing a line of
demarcation for expansion of each city's
respective extra -territorial jurisdiction fog a
notation by Colbert that the negotiations with
Round Rock would continue and that the Council
was to be provided a concept plan for sewer
service to the area adjacent to Westing House
Road. Motion carried by unanimous vote.
11. PLANNING ITEMS:
A) PLANNING CONSENT AGENDA:
Motion by Colbert and second by Connor to
approve the three consent items. Voting went as
follows: Yes: King, Colbert, Connor and Girvin;
Abstain: Shell. Motion carried.
1) ROLLING MEADOW SECTION ONE - REINSTATEMENT OF PRELIMINARY PLAT
VARIANCE
Approve a variance to grant a three month
extension of the approval given to the plat of
Rolling Meadow Section One on April 23, 1985 in
order to have more time in which to complete the
construction plans with a notice that due to the
water availability policy no further extensions
will be recommended by planning staff and that a
final plat must be submitted for consideration
prior to new expiration date of January 8, 1986.
2) CRYSTAL KNOLL TERRACE PUD UNIT III - FINAL PLAT AND SITE PLAN
Approve Crystal Knoll Terrace PUD Unit III Final
Plat and Site Plan with the following
conditions: 1) Plat and Site Plan meeting
ordinance requirements. 2) Drainage
318
requirements being met and a drainage facility
maintenance agreement being required. 3)
Utilities being adequate (water availability
note shall apply). 4) T.D.W.R. approval of a
water pollution abatement plan is required. 5)
Block 3 shall be redesigned to provide
pedestrian access to the park from Magnolia
Drive and increase the depth of Lots 9 & 10 to
125 feet. 6) The final landscape plan shall
show existing trees and include both detention
areas and street parkways and shown proposed
improvements to the park. 7) The final
landscape and site plans shall be included with
the construction plans. 8) Plat shall be
resubmitted for survey review prior to
recordation. 9) Building permits for this
subdivision shall not be issued until 50% of
off-site utility construction is complete. 10)
Improvements to county roads are needed. 11)
Off-site improvements shall meet City Engineers
specifications for conditions reflecting
development of the three City wells in this
area.
3) SHELL ADDITION - RESUBDIVISION OF BLOCK 6
Approve Shell Addition Resubdivision of Block 6
with the following conditions: 1) All ordinance
requirements shall be met. 2) Drainage
requirements shall be met. 3) Utilities being
adequate (water availability note shall apply).
4) Utility Plan shall be revised per city
engineers comments prior to recordation.
B) UNIVERSITY PARK TWO PUD - PRELIMINARY PLAT AND SITE PLAN
Motion by Colbert and second by Connor to
approve University Park Two PUD with the
following conditions: 1) Plat and Site Plan
meeting ordinance requirements. 2) Drainage
requirements being met. 3) Utilities being
adequate (water availability note shall apply).
4) T.D.W.R. approval of a water pollution
abatement plan is required. 5) Additional water
storage facilities are required to adequately
accommodate this development. 6) Preliminary
landscape plan shall be submitted for staff
approval prior to submittal of final plat. 7)
Final site plans shall be at a scale of 1"=50'
for each product type and shall reflect the
"ideal" product mix within each type. 8)
Construction phasing plan and schematic grading
plan shall be submitted with final plat. 9)
Stormwater facility maintenance covenant shall
be requested. 10) Site plan for Product Type
III "Townhouses"shall be subject to standard
review process. 11) The following variances
shall be granted under the PUD Ordinance: a) Lot
area less than 6000 sq. ft. b) lot frontage
less than 60 ft. c) Lot depth less than 100
ft. d) lots with frontage on two
non -intersecting street. e) Lots at right
angles. f) Reduction of front setback to 15
ft. g) Reduction of side setback to 5 ft.
except for 15 ft on corner lots h) Elimination
of side and rear public utility easements i)
Corner lot width less than 5 ft wider than
average interior lot. j) Street centerline
radius less than 300 ft. on Rachel Court and
Steel Court. k) Street Centerline radius less
than 800 ft on Morrow Drive. Voting went as
follows: Yes: King, Colbert, Connor and Shell;
No: Girvin. Motion carried.
319
C) BUILDING LINE, PARKING DENSITY EAGLES NEST APTS. VARIANCE
No action taken on this matter.
D) RIVER HILLS - CONCEPT PLAN
No action taken on this matter.
E) PLANNING REPORT
No action taken on this matter.
12. HIRING OF INVESTIGATIVE AUDITOR FOR PLANNING DEPARTMENT
RECORDS AND CHECKING ACCOUNT
Motion by Connor and second by Colbert to adopt
a resolution instructing the City Manager to
immediately enter into an engagement letter
authorizing the City Auditor to conduct a full
audit of the operations, bookkeeping, billing
and expenditures of the Planning Department of
the City of Georgetown and give a full report of
its findings, including but not limited to: the
practices and activities of the Planning
(� Department concerning bookkeeping (accounting
—� records), billings and expenditures from the
Q inception of the operations to the end of the
Fiscal Year 1985. In the engagement letter it
Q shall provide that if in the full audit there
appears to be reason for an investigative audit,
then the City Auditor is to stop his activity
and to return to the Council to advise the
Council of the need for an investigative audit.
The City Manager should further request that the
City Auditor make such recommendations, if any,
as it appears are needed to bring the operations
of the Planning Department into acceptable
standards. These findings and reports are to be
delivered directly to the City Manager, the
Mayor and the members of the City Council.
Voting went as follows: Yes; King, Colbert,
Connor and Shell; Abstain Girvin. Motion
carried.
12A. FINANCE PROCEDURES
Mayor Doering indicated to the council that he
wanted to clarify the City's policy on
re -investment procedures. He stated that it is
now necessary to hold special council meetings
before any establishment or renewal of
certificates of deposit are made. The following
special council meetings were called by the
Mayor:
October 15, 1985 at 12:45 PM
October 16, 1985 at 12:45 PM
October 21, 1985 at 12:45 PM
October 28, 1985 at 12:45 PM
November 11, 1985 at 12:45 PM
November 25, 1985 at 12:45 PM
December 13, 1985 at 12:45 PM
December 26, 1985 at 12:45 PM
December 30, 1985 at 12:45 PM
January 9, 1985 at 12:45 PM
January 13, 1985 at 12:45 PM
January 16, 1985 at 12:45 PM
March 5, 1985 PM
March 16, 1985 PM
March 27, 1985 PM
13. EMPLOYMENT OF HYDROLOGIST CONSULTANT
Motion by Colbert and second by Shell to hire
Ron Hardin and Associates as a Hydrologist
320
Consultant with such cost of service no-: to
exceed $6000.00 and that the City of Georgetcwn
staff make no representations on any Waste Water
discharge permits unless brought before the
Council. Motion carried by unanimous vote.
14. APPOINTMENT TO BUILDING CODE BOARD OF ADJUSTMENTS
Mayor Doering recommended that Stanley Bland and
Bill Shelby be appointed, and Floyd Lackey, Jim
Caskey and David Voelter be re -appointed to the
Building Code Board of Adjustments Motion by
Shell and second by Girvin to confirm these
appointments. Motion carried by unanimous
vote.
15. OCTOBERFEST INSURANCE REQUIREMENTS
Motion by Girvin and second by Shell to allow 6
children's rides to be placed on 7th street
between Main and Church Streets and on the City
Parking Lot located adjacent to 7th Street from
October 17th - 20th 1985 and state that this
does not constitute a carnival and to include
the City of Georgetown as a co-insured on the 1
million dollar liability insurance policy.
Voting went as follows: Yes: Girvin, King,
Connor and Shell; No: Colbert. Motion carried.
16. ANNEXATION The City Council indicated that the Planning
Department should study the possibility of
annexing north along the IH 35 from current City
Limits to the intersection of IH 35 and State
Highway 195.
17. 9TH & ROCK STREET RESTRICTED PARKING ZONES ORDINANCE — 2ND
READING
Motion by Shell and second by Connor to adopt on
second and final reading an ordinance amending
sections 22-41 and 22-421 of the Code of
Ordinances of The City of Georgetown by adding
thereto a fifteen -minute parking zone in front
of the County Tax Office located on Rock Street
and a two hour parking zone beginning on the
east curb line of Rock Street and extending
westwardly along 7th street for approximately
110 feet. Motion carried by unanimous vote.
18. ETHICS ORDINANCE - 2ND READING
Motion by King and second by Connor to adopt on
second and final reading an ordinance providing
for the distribution of the written text of
certain statutes, including the open meetings
act, the open records act, and the conflict of
interest statute to certain city officials,
including the mayor, all city council members,
city manager, deputy city manager, all city
divisions heads, city secretary, municipal court
judge, city attorney, and all members of such
committees, commissions and boards appointed by
the city council, to provide for acknowledgement
by city officials of their receipt of such
statutes as well as their written pledges to
abide by such laws, providing for the required
attendance of such city officials at a seminar
conducted by the city attorney explaining such
statutes; providing for a fine for violation
thereof; providing for publication of this
ordinance and providing for severability.
Motion carried by unanimous vote.
19. L.C.R.A. PROJECTIONS UPDATE RESOLUTION
Motion by Shell and second by Colbert to adopt a
321
resolution authorizing the Mayor of the City of
Georgetown to execute an agreement of projected
use of electricity between the Lower Colorado
River Authority and the City of Georgetown.
Motion carried by unanimous vote.
20. PUMP STATION ABANDONMENT - THOUSANDS OAKS
Motion by Colbert and second by Shell to
authorize City Manager Frank Reed to sell the
city pump station located in Thousand Oaks
Subdivision. Motion carried by unanimous vote.
21. NEW TELEPHONE SYSTEM
The council indicated that the City Manager
should review the purchase of a new telephone
system and report back to the council.
22. EMPLOYEE RELOCATION EXPENSES
The council indicated that the City Manager
should prepare a policy statement on relocation
expense for certain city employees.
23. WHOLESALE POWER ASSOC. - RESOLUTION
Q Motion by Connor and second by Shell to adopt a
Q resolution authorizing the City to participate
in an appeal in District Court of the cost
allocation and rate design (but not rate
increase) issues raised in the Whole Sale Power
Associations motion for rehearing in the LCRA
rate case, PUC Docket No. 6027. Motion carried
by unanimous vote.
24. EAST LYNN ADDITION PROPERTY APPRAISAL
Motion by Connor and second by Colbert to
authorize City Manager Frank Reed to offer
$240.00 for two tracts of land needed to
complete roadway easements in the East Lynn
Addition and if the land owner does not accept
the offer then the City Manger is authorized to
begin condemnation procedures to acquire such
tracts. Motion carried by unanimous vote.
25. COUNCILS COMMITTEE RECOMMENDATION ON FREESE/NICHOLS CONTRACT
Mayor Doering told the council that he, Council
Members Colbert and Connor, City Manager Frank
Reed, Director of Public Works Allyn Moore, and
Public Works Supervisor W. L. Walden had met
with Freese/Nichols to discuss the Water
Treatment Plants Contract. Doering said that the
figure of $115,985.10 was arrived at by the
City. Motion by Connor and second by Shell that
the council make the offer of $115,985.10 for
the cost of the contract to Freese/Nichols and
if the offer is not accepted that the matter is
to be submitted for arbitration. Motion carried
by unanimous vote.
26. MISC. No action taken on this mater.
27. ADJOURN Motion by Shell and second by Connor to
adjourn. Motion carried by unanimous vote.
TIME: 11:10 PM
Carl.Doering, M or
ATTEST•
M Pat Caballero, City Secretary