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HomeMy WebLinkAboutMIN 10.08.1985 CC-R315 October 8, 1985 The City Council met in Regular Session on the above date at 7:00 P:M with Mayor Carl Doering presiding. The following Council Members and Officials were present: Eb C. Girvin, Bill Connor, William C. Shell, Joan King, Jim Colbert, City Secretary Pat Caballero, City Manager Frank Reed, Tax/Finance Officer Barbara Raney, Accounting Officer Diann Syme, Director of Public Works Allyn Moore, Community Development and Planning Director Ed Barry, and Transition Consultant Renee Hanson. 1. MINUTES Motion by King the September City Secretary unanimous vote. and second by Connor to approve 24, 1985 minutes as submitted by Pat Caballero. Motion carried by 2. BILLS Motion by Shell and second by King to approve the following expenditures: Bills: Georgetown Area Public Library $ 5771.66 Chaparral Electric 3800.00 McMaster and Bain 4800.00 316 Philcom System, Inc. 6520.00 Life and Casualty Insurance Co. 19536.08 Moore Business Forms 2097.77 Wolf Gulf Agency 3370.49 LCRA 574989.88 A -Tec, Inc. 2921..86 Hoyt "s Auto Parts 2315.93 General Telephone Company 2194.13 Chamber of Commerce Tourism 4478.71 Employees Retirement System (Period August 1 - 15, 1985) 22262.11 Employees Retirement System (Period August 16 - EOM, 1985) 13512.87 Employees Retirement System (Period Sept. 1 - 15, 1985) 13201.88 Employees Retirement System (Period Sept. 16 0 EOM, 1985) 13254.99 State Treasurer (Report on Fines) 5021.40 Coupons• First National Bank $ 29925.00 Citizens State Bank 17343.75 Bids: Trans -Tex Supply Company $ 2559.55 Temple, Inc. 4834.23 Rohan Company 4579.53 Priester-hell & Nicholson, Inc. 4575.12 RTE Corporation 8330.00 Bowles & Edens Company 2106.70 American Utility Supply 3774.56 Motion carried by unanimous vote. 3. APPROVE ELECTRIC CONTRACTOR BID - W.L. WALDEN No action taken on this matter. 4. APPROVE LEANDER TANK BID - ALLYN MOORE The following bids for construction of the 0.5 million gallon Leander Road Elevated Water Storage Tank were received: Company Name: Bid CBI NaCon, Inc. 375800.00 Brown Steel Contractors, Inc. 398950.00 Universal Co9nstruction, Inc. 409700.00 Hydrostorage, Inc. 478700.00 Motion by Connor and second by Shell to award the Leander tank bid to CBI NaCon for $375,800. Motion carried by unanimous vote. 4A. DISCUSS GASOLINE BID - JAY WOLFE The council was addressed by Jay Wolfe who spoke about the awarding of the annual fuel and oil bids. No action taken on this matter. 5. SWIMMING POOL BUDGET - W.L. WALDEN No action taken on this matter. 6. BUILDING SITE LOCATION - LIBRARY BOARD - PARKER MCCOLLOUGH Motion by Shell and second by Connor to adopt the Library Site and Plans Resolution as submitted by the Chairman of the Library Committee. Motion carried by unanimous vote. 7. EFFECTIVE TAX RATE - BARBARA RANEY Motion by Connor and second by Girvin to set the City of Georgetown Fiscal Year 1985 - 1986 31'7 Effective valuation. Connor and carried. Tax Rate at $.28 per $100.00 Voting went as follows: Yes: Girvin, Shell; No: King, Colbert. Motion 8. J & A AIRCRAFT LEASE - R. GAYLOR Motion by Colbert and second by Connor to approve in principle the provisions of the lease with J & A Aircraft as recommend by the airport advisory board with the following stipulation: 1) That such lease agreement be approved by the City Attorney. 2) That after such approval that the lease be brought back to the city council for final approval. Motion carried by unanimous vote. 9. ANNEXATION SCHEDULE - ED BARRY Motion by Colbert and second by King to proceed with the annexation of Reata Trails Unit I, Parkview Estates Sections I -IX, River Ridge Ti Sections IIA and IIB, Thousand Oaks Section IV, (� Remainder of University Park Section I and —� Westwood Plaza with the following annexation Q schedule for 1985: Q First Public Hearing November 12 Second Public Hearing November 19 First Reading of Annexation Ordinance December 10 Second Reading of Annexation Ordinance Prior to December 31 Motion carried by unanimous vote. 10. GEORGETOWN/ROUND ROCK ETJ LINE RESOLUTION - ED BARRY Motion by Shell and second by King to adopt a resolution of understanding and agreement between the City of Round Rock, Texas and the City of Georgetown, Texas establishing a line of demarcation for expansion of each city's respective extra -territorial jurisdiction fog a notation by Colbert that the negotiations with Round Rock would continue and that the Council was to be provided a concept plan for sewer service to the area adjacent to Westing House Road. Motion carried by unanimous vote. 11. PLANNING ITEMS: A) PLANNING CONSENT AGENDA: Motion by Colbert and second by Connor to approve the three consent items. Voting went as follows: Yes: King, Colbert, Connor and Girvin; Abstain: Shell. Motion carried. 1) ROLLING MEADOW SECTION ONE - REINSTATEMENT OF PRELIMINARY PLAT VARIANCE Approve a variance to grant a three month extension of the approval given to the plat of Rolling Meadow Section One on April 23, 1985 in order to have more time in which to complete the construction plans with a notice that due to the water availability policy no further extensions will be recommended by planning staff and that a final plat must be submitted for consideration prior to new expiration date of January 8, 1986. 2) CRYSTAL KNOLL TERRACE PUD UNIT III - FINAL PLAT AND SITE PLAN Approve Crystal Knoll Terrace PUD Unit III Final Plat and Site Plan with the following conditions: 1) Plat and Site Plan meeting ordinance requirements. 2) Drainage 318 requirements being met and a drainage facility maintenance agreement being required. 3) Utilities being adequate (water availability note shall apply). 4) T.D.W.R. approval of a water pollution abatement plan is required. 5) Block 3 shall be redesigned to provide pedestrian access to the park from Magnolia Drive and increase the depth of Lots 9 & 10 to 125 feet. 6) The final landscape plan shall show existing trees and include both detention areas and street parkways and shown proposed improvements to the park. 7) The final landscape and site plans shall be included with the construction plans. 8) Plat shall be resubmitted for survey review prior to recordation. 9) Building permits for this subdivision shall not be issued until 50% of off-site utility construction is complete. 10) Improvements to county roads are needed. 11) Off-site improvements shall meet City Engineers specifications for conditions reflecting development of the three City wells in this area. 3) SHELL ADDITION - RESUBDIVISION OF BLOCK 6 Approve Shell Addition Resubdivision of Block 6 with the following conditions: 1) All ordinance requirements shall be met. 2) Drainage requirements shall be met. 3) Utilities being adequate (water availability note shall apply). 4) Utility Plan shall be revised per city engineers comments prior to recordation. B) UNIVERSITY PARK TWO PUD - PRELIMINARY PLAT AND SITE PLAN Motion by Colbert and second by Connor to approve University Park Two PUD with the following conditions: 1) Plat and Site Plan meeting ordinance requirements. 2) Drainage requirements being met. 3) Utilities being adequate (water availability note shall apply). 4) T.D.W.R. approval of a water pollution abatement plan is required. 5) Additional water storage facilities are required to adequately accommodate this development. 6) Preliminary landscape plan shall be submitted for staff approval prior to submittal of final plat. 7) Final site plans shall be at a scale of 1"=50' for each product type and shall reflect the "ideal" product mix within each type. 8) Construction phasing plan and schematic grading plan shall be submitted with final plat. 9) Stormwater facility maintenance covenant shall be requested. 10) Site plan for Product Type III "Townhouses"shall be subject to standard review process. 11) The following variances shall be granted under the PUD Ordinance: a) Lot area less than 6000 sq. ft. b) lot frontage less than 60 ft. c) Lot depth less than 100 ft. d) lots with frontage on two non -intersecting street. e) Lots at right angles. f) Reduction of front setback to 15 ft. g) Reduction of side setback to 5 ft. except for 15 ft on corner lots h) Elimination of side and rear public utility easements i) Corner lot width less than 5 ft wider than average interior lot. j) Street centerline radius less than 300 ft. on Rachel Court and Steel Court. k) Street Centerline radius less than 800 ft on Morrow Drive. Voting went as follows: Yes: King, Colbert, Connor and Shell; No: Girvin. Motion carried. 319 C) BUILDING LINE, PARKING DENSITY EAGLES NEST APTS. VARIANCE No action taken on this matter. D) RIVER HILLS - CONCEPT PLAN No action taken on this matter. E) PLANNING REPORT No action taken on this matter. 12. HIRING OF INVESTIGATIVE AUDITOR FOR PLANNING DEPARTMENT RECORDS AND CHECKING ACCOUNT Motion by Connor and second by Colbert to adopt a resolution instructing the City Manager to immediately enter into an engagement letter authorizing the City Auditor to conduct a full audit of the operations, bookkeeping, billing and expenditures of the Planning Department of the City of Georgetown and give a full report of its findings, including but not limited to: the practices and activities of the Planning (� Department concerning bookkeeping (accounting —� records), billings and expenditures from the Q inception of the operations to the end of the Fiscal Year 1985. In the engagement letter it Q shall provide that if in the full audit there appears to be reason for an investigative audit, then the City Auditor is to stop his activity and to return to the Council to advise the Council of the need for an investigative audit. The City Manager should further request that the City Auditor make such recommendations, if any, as it appears are needed to bring the operations of the Planning Department into acceptable standards. These findings and reports are to be delivered directly to the City Manager, the Mayor and the members of the City Council. Voting went as follows: Yes; King, Colbert, Connor and Shell; Abstain Girvin. Motion carried. 12A. FINANCE PROCEDURES Mayor Doering indicated to the council that he wanted to clarify the City's policy on re -investment procedures. He stated that it is now necessary to hold special council meetings before any establishment or renewal of certificates of deposit are made. The following special council meetings were called by the Mayor: October 15, 1985 at 12:45 PM October 16, 1985 at 12:45 PM October 21, 1985 at 12:45 PM October 28, 1985 at 12:45 PM November 11, 1985 at 12:45 PM November 25, 1985 at 12:45 PM December 13, 1985 at 12:45 PM December 26, 1985 at 12:45 PM December 30, 1985 at 12:45 PM January 9, 1985 at 12:45 PM January 13, 1985 at 12:45 PM January 16, 1985 at 12:45 PM March 5, 1985 PM March 16, 1985 PM March 27, 1985 PM 13. EMPLOYMENT OF HYDROLOGIST CONSULTANT Motion by Colbert and second by Shell to hire Ron Hardin and Associates as a Hydrologist 320 Consultant with such cost of service no-: to exceed $6000.00 and that the City of Georgetcwn staff make no representations on any Waste Water discharge permits unless brought before the Council. Motion carried by unanimous vote. 14. APPOINTMENT TO BUILDING CODE BOARD OF ADJUSTMENTS Mayor Doering recommended that Stanley Bland and Bill Shelby be appointed, and Floyd Lackey, Jim Caskey and David Voelter be re -appointed to the Building Code Board of Adjustments Motion by Shell and second by Girvin to confirm these appointments. Motion carried by unanimous vote. 15. OCTOBERFEST INSURANCE REQUIREMENTS Motion by Girvin and second by Shell to allow 6 children's rides to be placed on 7th street between Main and Church Streets and on the City Parking Lot located adjacent to 7th Street from October 17th - 20th 1985 and state that this does not constitute a carnival and to include the City of Georgetown as a co-insured on the 1 million dollar liability insurance policy. Voting went as follows: Yes: Girvin, King, Connor and Shell; No: Colbert. Motion carried. 16. ANNEXATION The City Council indicated that the Planning Department should study the possibility of annexing north along the IH 35 from current City Limits to the intersection of IH 35 and State Highway 195. 17. 9TH & ROCK STREET RESTRICTED PARKING ZONES ORDINANCE — 2ND READING Motion by Shell and second by Connor to adopt on second and final reading an ordinance amending sections 22-41 and 22-421 of the Code of Ordinances of The City of Georgetown by adding thereto a fifteen -minute parking zone in front of the County Tax Office located on Rock Street and a two hour parking zone beginning on the east curb line of Rock Street and extending westwardly along 7th street for approximately 110 feet. Motion carried by unanimous vote. 18. ETHICS ORDINANCE - 2ND READING Motion by King and second by Connor to adopt on second and final reading an ordinance providing for the distribution of the written text of certain statutes, including the open meetings act, the open records act, and the conflict of interest statute to certain city officials, including the mayor, all city council members, city manager, deputy city manager, all city divisions heads, city secretary, municipal court judge, city attorney, and all members of such committees, commissions and boards appointed by the city council, to provide for acknowledgement by city officials of their receipt of such statutes as well as their written pledges to abide by such laws, providing for the required attendance of such city officials at a seminar conducted by the city attorney explaining such statutes; providing for a fine for violation thereof; providing for publication of this ordinance and providing for severability. Motion carried by unanimous vote. 19. L.C.R.A. PROJECTIONS UPDATE RESOLUTION Motion by Shell and second by Colbert to adopt a 321 resolution authorizing the Mayor of the City of Georgetown to execute an agreement of projected use of electricity between the Lower Colorado River Authority and the City of Georgetown. Motion carried by unanimous vote. 20. PUMP STATION ABANDONMENT - THOUSANDS OAKS Motion by Colbert and second by Shell to authorize City Manager Frank Reed to sell the city pump station located in Thousand Oaks Subdivision. Motion carried by unanimous vote. 21. NEW TELEPHONE SYSTEM The council indicated that the City Manager should review the purchase of a new telephone system and report back to the council. 22. EMPLOYEE RELOCATION EXPENSES The council indicated that the City Manager should prepare a policy statement on relocation expense for certain city employees. 23. WHOLESALE POWER ASSOC. - RESOLUTION Q Motion by Connor and second by Shell to adopt a Q resolution authorizing the City to participate in an appeal in District Court of the cost allocation and rate design (but not rate increase) issues raised in the Whole Sale Power Associations motion for rehearing in the LCRA rate case, PUC Docket No. 6027. Motion carried by unanimous vote. 24. EAST LYNN ADDITION PROPERTY APPRAISAL Motion by Connor and second by Colbert to authorize City Manager Frank Reed to offer $240.00 for two tracts of land needed to complete roadway easements in the East Lynn Addition and if the land owner does not accept the offer then the City Manger is authorized to begin condemnation procedures to acquire such tracts. Motion carried by unanimous vote. 25. COUNCILS COMMITTEE RECOMMENDATION ON FREESE/NICHOLS CONTRACT Mayor Doering told the council that he, Council Members Colbert and Connor, City Manager Frank Reed, Director of Public Works Allyn Moore, and Public Works Supervisor W. L. Walden had met with Freese/Nichols to discuss the Water Treatment Plants Contract. Doering said that the figure of $115,985.10 was arrived at by the City. Motion by Connor and second by Shell that the council make the offer of $115,985.10 for the cost of the contract to Freese/Nichols and if the offer is not accepted that the matter is to be submitted for arbitration. Motion carried by unanimous vote. 26. MISC. No action taken on this mater. 27. ADJOURN Motion by Shell and second by Connor to adjourn. Motion carried by unanimous vote. TIME: 11:10 PM Carl.Doering, M or ATTEST• M Pat Caballero, City Secretary