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HomeMy WebLinkAboutMIN 08.28.2018 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, August 28, 2018 The Georgetown City Council will meet on Tuesday, August 28„ 2018 at 6:00 PM at the Council Chambers at 101 East 7 1 St., Georgetown, Texas. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81 Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross, called the meeting to order at 6:00 PM. All Councilmembers were in attendance. Mayor Ross, Anna Eby, Councilmember District 1, Valerie Nicholson, Councilmember District 2, John Hesser, Councilmember District 3, Steve Fought, Councilmember District 4, Kevin Pitts, Councilmember District 5, Rachael Jonrowe, Councilmember District 6, and Tommy Gonzalez, Councilmember District 7 were in attendance. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Public Works Team Recognition — Octavio Garza, Public Works Director - Citizen Award — John Sullivan, Fire Chief City Council Regional Board Reports Announcements - 2030 Comprehensive Plan Update - K9 Kerplunk - San Gabriel Park Phase 2 Action from Executive Session No motions were made from Executive Session. Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meetings held on Tuesday, August 14, 2018, and the minutes of Special Meetings held on August 7, 2018 and August 21, 2018 -- Shelley Nowling, City Secretary C. Consideration and possible action to appoint Amanda Parr to the position of commissioner on the Historic and Architectural Review Commission (HARC) to fill a vacancy -- Mayor Dale Ross D. Consideration and possible action to appoint Eric Thornell to the position of Alternate #1 on the Historic and Architectural Review Commission (HARC) to fill a vacancy -- Mayor Dale Ross E. Consideration and possible action to authorize the vacation and abandonment of a 1.06 acre drainage easement out of Lots 1 & 2 of the Gateway Northwest subdivision; and to authorize the Mayor to execute a Quitclaim Deed -- Travis Baird, Real Estate Services Coordinator F. Consideration and possible approval to accept a Trail easement across a 10.919 acre area from CSW Wolf, LP -- Travis Baird, Real Estate Services Coordinator G. Consideration and possible action to approve a one year renewal to the Bank Depository Services Agreement between the City of Georgetown and J.P. Morgan Chase Bank, N.A. This is the second renewal authorized in the agreement and will be effective Sept. 1, 2018 through August 31, 2019 -- Leigh Wallace, Finance Director H. Forwarded from Georgetown Economic Development Corporation (GEDCO): Consideration and possible action to approve a Resolution to approve the proposed fiscal year 2019 Budget for the Georgetown Economic Development Corporation (GEDCO) -- Leigh Wallace, Finance Director I. Forwarded from Georgetown Economic Development Corporation (GEDCO): Consideration and possible action to approve the Administrative Services Contract between the City of Georgetown and the Georgetown Economic Development Corporation (GEDCO) for the 2019 fiscal year -- Leigh Wallace, Finance Director J. Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to approve a Resolution to approve the proposed fiscal year 2019 Budget for the Georgetown Transportation Enhancement Corporation (GTEC) -- Leigh Wallace, Finance Director K. Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to approve the Administrative Services Contract between the City of Georgetown and the Georgetown Transportation Enhancement Corporation (GTEC) for the 2019 fiscal year -- Leigh Wallace, Finance Director L. Consideration and possible action to amend the agreement increasing the contract amount to $62,610.00 with D.I.J. Construction Company to provide street striping services -- Octavio Garza, PE, CPM, Public Works Director M. Consideration and possible action to approve an amendment to a procurement agreement increasing the purchase order amount with Iteris for the Williams Drive traffic signal controller upgrade project by $37,980.00 for a total amount not to exceed $87,480.00 -- Octavio Garza, PE, CPM, Public Works Director N. Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a Task Order KPA-18-013 with Kasberg, Patrick & Associates, LP of Georgetown, Texas for professional services related to the CR 289 Water Line Improvements in the amount of $473,210.00 -- Wesley Wright, P.E., Systems Engineering Director O. Forwarded from Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to renew the current contract with Avfuel Corporation to supply aviation fuel (Jet-A and 100LL/Avgas) and services to the Georgetown Municipal Airport, City of Georgetown, in the estimated annual amount of $2,600,000.00 -- Octavio Garza, PE, CPM, Public Works Director Motion by Fought, second by Hesser, to approve the Statutory Consent Agenda in its entirety. Approved: 7-0 Legislative Regular Agenda P. Public Hearing and First Reading of an Ordinance amending the 2030 Comprehensive Plan and adopting the Airport Master Plan -- Octavio A. Garza, P.E., C.P.M, Public Works Director Public Works Director, Octavio Garza, spoke on amending the 2030 Comprehensive Plan and adopting the Airport Master Plan. He noted that the presentation would be a summary of what the Council had previously heard at the August 14, 2018 City Council workshop meeting. Garza provided updated requirements. • The Federal Aviation Administration (FAA) recommends an update every 7 to 10 years, or as necessary to address local changes at the airport • Chapter 1.08, Subsection 2 of the Georgetown City Charter • Directs the City Council, staff, and/or commissions in rendering actions and resolutions relating to the utilization of the Georgetown Municipal Airport and surrounding property for the purpose of development; safety; and noise control at the GMA • Last updated 11/22/2005 He described the Purpose of the Update. • To evaluate the airport's capabilities and role, to forecast future aviation demand • To plan for the timely development of improved or new facilities that may be required to meet demand • The ultimate goal of the Master Plan is to provide systematic guidelines for the airport's overall maintenance, development, operation and land use Garza spoke on the Public Involvement Process. • Planning Advisory Committee (PAC) • 7 members selected by City Council. • Review draft chapters and provide feedback to the project team. • Communicate with their constituency. • Public Information Workshop • Conducted three (3) public workshops. • Ask questions of the project team. • Provide written feedback. • Public website • Access draft documents. • Provide written feedback. Garza described the Primary Findings. • Role to remain a general aviation reliever airport catering to leisure and business aviation. • Change designation from C-11 to B-II/ruture C-11. • Plan for non -aviation revenue support in southwest quadrant. • Runway length modification (increase takeoff distance only) • Increase length of ground leases up to 50 years. • Plan for restaurant/concession options. • Consider airport branding/name. • Plan for future aviation development. - Around fire station (Area 3) - Northwest quadrant (Area 5) - Redevelopment north of terminal building_ (Area 1) - Infill development(Areas 2 & 4) Garza said the Airport Master Plan is a guiding document, but does not approve projects. He explained that the runway length modification is based on FAA guidelines for minimum runway length. Garza explained that it is not approval of expansion in anyway. Key Takeaways were shown next. • Change ARC to B -II design standards ■ Land Use o Identify non -aviation revenue support areas • Recognition of a prior master plan recommendation to enhance safety by extending Runway 18/36 • 180+ person hanger wait list o Development plan to meet the demand Garza providing the Findings — UDC 3.04.30. He explained that staff had reviewed the request and found the following. 1. The application is complete and the information contained within the application is sufficient and correct enough to allow adequate review and final action 2. The amendment promotes the health, safety or general welfare of the City and the safe orderly and healthful development of the City Garza explained that, in considering Amendments to the Plan, staff considered the following. 1. The need for the proposed change 2. The effect of the proposed change on the need for City Services and facilities 3. The compatibility of the proposed change with the existing uses and development patterns of nearby property and with the character of the neighborhood 4. The implications, if any, that the amendment may have for other parts of the Plan. Garza spoke on the Next Steps • GTAB Workshop — 8/10/2018 (complete) • Council Workshop — 8/14/2018 (complete) • Public Hearing and recommendation to Council — 8/21/2018 (complete) • This evening's City Council Public Hearing and First Reading — 8/28/2018 (complete) • City Council Second Reading — 9/11/2018 Garza read the caption. Mayor Ross opened the Public Hearing at 6.35 PM. No persons signed up to speak on Item P. Mayor Ross closed the Public Hearing at 6.35 PM. Motion by Fought, second by Hesser, to approve Item P. Approved: 7-0 Q. Public Hearing and First Reading of an Ordinance rezoning approximately 19.4894 acres out of the Ephraim Evans Survey, Abstract No. 212, generally located east of the intersection of Page Whitney Pkwy and John Hamilton Way, from the General Commercial (C-3) to the Planned Unit Development (PUD) zoning district to be known as Whitney Crossing -- Sofia Nelson, CNU-A, Planning Director Planning Director, Soffa Nelson, spoke on the rezoning request for property to be known as Whitney Crossing. She noted that the request will be for a PUD. Nelson explained that the request was to rezone approximately 19.5 acres from General Commercial (C-3) to Planned Unit Development (PUD) zoning district with uses permitted in the C-3 and High Density Multi -Family (MF -2) zoning districts. Nelson provided a Location map, an Aerial view, a Future Land Use map and an Existing Zoning map. She described the surrounding properties. Nelson spoke on the Planned Unit Development (PUD) ■ This PUD has been designated to be used in conjunction with the General Commercial (C-3) and High Density Multi -Family (MF -2 zoning districts (base districts) ■ In accordance with the UDC, the standards and requirements of the specified districts shall apply, save and except those that are specifically outlined in the PUD Development Plan Nelson provided comparisons of the Whitney Crossing PUD Proposed Standard and Current UDC Standards. She noted that C-3 is one of the most intense zoning categories and allows many uses. u, to be Permitted By Right: •I! , • Tavern or Pub +: Center �f arrt i• Market •liar Musk or Entertainment �Micrr Brewery or Micro winery Permitted with limitations: •Bed and Breakfast •Bed and Breakfast with Events Prohibited Uses: :Auto related uses .t rmg Range, Indoor •Flea Market Fuel Sales ePrsi Control or larntonal Services ►Itecrealinr• Vehicle Sales Rental or Service O3941 Ston 1L.'- Outdoor Uses Pertnitted with limitations: *Bar, Tavern or Pub •Data Center •Farmer's Market •Live Music or Entertainment *Micro Brewery or Micro Winery Uses Permitted with approval of a Special Use Permit (SUP) •fled and Breakfast *Bed and Breakfast with Events Uses Permitted by Right, with limitations or approval of an SUP: *Auto related uses •Firing Range, Indoor *Flea Market *Fuel Sales •Pest Control or Janitorial Services •Recreational Vehicle Sales Rental or Service 115eif 51014ARe 040td00r .Number of dwelling units per structure: No maximum .For building with 25 or more dwelling units, no fa4ade shall exceed 240 feet in length. •Front Setback: 10 feet •Building Height: 70 feet or 4 stories •Front: Page Whitney Pkwy ■Fence: 8 -foot wrought Iron or similar material, located 50 feet from Page Whitney Pkwy right-of-way. *Number of dwelling units per structure: 24 units •Front Setback: 25 feet •Building Height: 45 feet *Front: To be determined by the narrowest side of the lot. .Fence: 6 -foot wrought iron fence within front and side setbacks abutting a local or collector level street. •AII buildings primary building •AI least 80% of collective walls material shall be within 5% of shall be finished In one or more each other. of materials such as brick, stone, *Exterior facade of a structure cast stone, rock, marble, granite, shall be made up of a glass block or tile; stucco or minimum of 90% primary plaster; split -face concrete building materials and a block. minimum of 10% secondary materials. .Stucco visible from public way shall be limited to a maximum overall building average of 45%. Glazing reflectance shall be limited to 20% or less. .Hotel and Hotel Restaurant: I space/guestroom .Mixed -Use Retail: 1 space/200 sq.ft. GFA •Restaurant:1 space/150 sq.ft. of GRA .Multi -Family: ✓Efficiency: 1 space/unit ✓1BR: 1.5 space/unit ✓2BR: 2 spaces/unit *Hotel: 1 space/guestroom, plus 1 space/250 sq.ft. of GFA of office/conference room. ■Mixed -Use Retail: 1 space/150 sq.ft. GFA *Restaurant: 1 space/100 sq.ft. of seating area, plus 4 additional spaces ■Multi -Family: ✓1BR: 1.5 space/unit ✓2BR: 2 spaces/unit ✓Plus 5% of total spaces for visitor use .Height: 8 feet .Area: 64 sq.ft. polygon only *Area- 1 sq.ft.l1 I ft of primary fagade *Projecting Signs shall be a minimum of 14 feet in height above grade .Height: 5 feet .Area: 20 sq,ft. Way display business names or i❑cas .Height: 6 feet .Area: 1 sq.ft./l I.R. of primary facade -,Areas 1 sq ft /11 ft, of primary facade •Height: 4 feet -Area: 2 s%ft Way not be used for purposes of advertisement Nelson spoke on the proposal and showed intentions for the property on the map. She said the request is consistent with other requests that have been allowed. Approval Criteria was shown next. The application is complete and the information contained within the application is sufficient and X correct enough to allow adequate review and final action. The zoning change is consistent X with the Comprehensive Plan. The zoning change promotes the health, safety or general welfare of X the City and the safe orderly, and healthful development of the City. The zoning change is compatible with the present zoning and conforming uses of nearby X property and with the character of the neighborhood. The property to be rezoned is suitable for uses permitted by the X District that would be applied by the proposed amendment. A variety of housing types, employment opportunities, or X commercial services to achieve a balanced community. An orderly and creative arrangement of all land uses with X respect to each other and to the entire community. A planned and integrated comprehensive transportation system providing for a separation of pedestrian and vehicular traffic, to X include facilities such as roadways, bicycle ways, and pedestrian p walkways. The provisions of cultural or recreational facilities for all X segrnents of the community. The location of general building envelopes to take maximum X advantage of the natural and manmade environment. The staging of development in a manner which can be accommodated by the timely X provision of public utkities, facilities, and services. Nelson said that staff had reviewed the request for consistency and the application is complete and meets an approval recommendation. She said the request is compatible with surrounding properties. Nelson said the Planning and Zoning Commission recommended approval, as well. Nelson read the caption. A representative for the applicant, Michele Haussmann, Principal of Land Use Solutions, provided a short presentation. She spoke on the property location, surrounding land uses, future land uses and provided a conceptual plan. Haussmann described city staff requirements that had been complied with. She described the extension of Page Whitney Parkway and the plans for the mixed-use development. Haussmann also described the concept for the pedestrian network through the development and provided conceptual renderings. Haussmann spoke on the landscape master plan, the retention pond and the master signage plan. She then noted the development benefits. Mayor Ross opened the Public Hearing at 6.50 PM. No persons signed up to speak on Item Q. Mayor Ross closed the Public Hearing at 6.50 PM. Motion by Nicholson, second by Gonzalez, to approve Item Q. Councilmember Pitts asked about stubs outs shown on the maps for the south and north sides of the development. Nelson explained that the development is required to have connectivity. Ross asked how many people will live in the development. Nelson said there would be 440 units. Approved: 7-0 R. Public Hearing and First Reading of an Ordinance rezoning approximately 0.165 acres out of Block 69, Lost Addition to the City of Georgetown, located at 310 W University Ave, from the Residential Single Family (RS) to the Office (OF) zoning district -- Sofia Nelson, CNU-A, Planning Director Planning Director, Sofia Nelson, spoke on the rezoning request for property at 310 W. University. She provided a location map, aerial view, future land use map, image of the Downtown Master Plan and an image of the existing zoning. Nelson described Office (OF) zoning. She said OF is intended to provide a location for offices and related uses. Nelson explained that the uses allowed have relatively low traffic generation. She said that small areas of the OF District may be appropriate adjacent to most residential uses and as a transition between residential areas and commercial areas. Dagnez r, t Comer H". I Nee11h (.we Sery re, Nerd em 0" <eX I—f (IC r1tf* Iia 4, CeiC'+r S G' tars Oft ca Fore•'a, Sary+ras Ory Goan -nq Sar.;w, Dap c Onl r P. -t. nCFt.SP -in C,+'Ccvr S" -Try K9,* cJ.+ ?. oal Sr- I- 61--­ ri61--­ e' S-'Tw I ry Nj nr4 iar,ra. iIatan GC .. -','n a1 is Pail al Oft <a L t)(4,0 V�wum SK.,. Sr^ 6y4ay N ttu•r ;Y_'!.vriC Urn m..,n,ty C:• -d -n 5`14'mKlm C44 S.P. PAA,n,t Lct Corm'norr a: PaA n AIA: taolav OFFICE (OF) DISTRICT Fmnt S-MAll .;51err ;04errre-N1 id WdnW.I*.nS Sidi i:rtoxk. LO foot S+da Se19ac1 :C Ras,di,n t,al . IS laat RQ.V SotDa[.. 1G 1a t SLN%ect to 41wit"att Rast aurant, ria na Tal Gare lrrter �Ur,mi )mr. Rrr,rynt+tl Bit, �, s;r TraCa :ti -teal Dav QCsa iGrou��Cor=itarrr aJl C �crtA C'+unh wt (nl„T(• frwT P ilJ : �',r., rl�ghcsngnA Nr or -f Wird a$: lralsm,sr.an Fx'l :r 1:11 I So atolal FrcC V rt Sa QS FY^la'l Varly�t %'-Moora-r �n _t,f44it.t. T.-n��yy l nnrrrY :�ndo•_n, "gn•_�nr�y ti.7nt 9r+,. -f nn F• r1 ACII< �r •Cona;r, 1 an St aq i'lYi, Qt4 I,ta iPaAmgtet, fom.pc.my Arr-rdref . t S Irrt .• th � n+t nC. Ad .K'rn} MAC Of R:. Ill. V4 1. or hip l e, :lncts Sp.eiel Uu Poenta RUV' •.0:91 BJUE+qua Lkd <r ('nrrrler Si�r�: rV Crrt'e' tlntry.'At.d 1:�I+r^ LrM� Nelson reviewed the approval criteria, which had all been met. She noted that the Planning & Zoning Commission had recommended approval of the zoning request. Nelson read the caption. Mayor Ross opened the Public Hearing at 6.55 PM. No persons signed up to speak on Item R. Mayor Ross closed the Public Hearing at 6.55 PM. Motion by Pitts, second by Fought, to approve Item R. Approved: 7-0 S. Public Hearing and First Reading of an Ordinance granting a Special Use Permit (SUP) for a Commercial Daycare specific use within the Mixed -Use Downtown (MU -DT) zoning district on the property located at 1009 Rock Street, bearing the legal description of 0.16 acre out of Block 64, Lost Addition -- Sofia Nelson, CNU-A, Planning Director Planning Director, Sofia Nelson, spoke on the special use permit request for property at 1009 Rock Street intended to be a Daycare Facility. She explained that the special use permit would be for a daycare which would operate Monday through Friday from 8 am to 6 pm and holiday closures would follow those of GISD. Nelson said the children's ages would range from 6 weeks to five years old and the facility would allow for ages up to 13 years of age. The applicant had predicted the maximum capacity to be 34 children. Nelson provided a location map, aerial view, future land use map, image of the Downtown Master Plan and the existing zoning map. Nelson described Mixed -Use Downtown (MU -DT) zoning and the Special Use Permit requirements. Special Use Permit • A Commercial Daycare requires a special use permit to allow for the supervision of 12 or more children and to set operating hours in a residential area not to exceed 6 am to 10 pm. • The SUP also allows for additional restrictions to be placed on the use by Planning and Zoning and City Council. Conceptual Plan Cit[;; kIuwN Approval Criteria was shown to comply. The proposed special use is not detrimental to the health, welfare, and safety of the surrounding neighborhood or its occupants. The proposed conceptual site layout, circulation plan, and design are harmonious with the character of the surrounding area. The proposed use does not negatively impact existing uses in the area and in the City through impacts on public infrastructure such as roads, parking facilities, and water and sewer systems, and X on public services such as police and fire protection and solid waste collection and the ability of existing infrastructure and services to adequately provide services. Nelson noted that the Planning & Zoning Commission unanimously recommended approval of the Special Use Permit with the following condition: • Parking (on or off site) shall be available at all times. Nelson read the caption. Mayor Ross opened the Public Hearing at 7.02 PM. No persons signed up to speak on Item S. Mayor Ross closed the Public Hearing at 7.02 PM Motion by Jonrowe, second by Pitts, to approve Item S. Councilmember Jonrowe asked what P&Z meant by their recommendation. Nelson said they wanted to have adequate parking at all times, even as the area grows. She explained that the Commissioners had questions about parking for workers and drop off and pick up times. Nelson said this will be reviewed. The applicant spoke and explained that if the current building was sold, the new tenant would still need to provide adequate parking or lose the SUP. She noted that adequate parking would be maintained. Approved: 7-0 T Second Public Hearing for the Voluntary Annexation of an approximate 262.011 -acre tract of land situated in the William Roberts League Survey, Abstract No. 524, and a portion of Shell Road, a right-of-way of varying width of record described to the Williamson County, Texas, for the property generally located along Shell Road approximately 6,800 feet north of Williams Drive, to be known as the Shell Road development -- Nat Waggoner, AICP, PMP, Long Range Planning Manager Long Range Planning Manager, Nat Waggoner, spoke on the voluntary annexation request for property to be known as the Shell Road Development. He said the property was located along Shell Road, north of Williams Drive, within the City's extraterritorial jurisdiction. Waggoner provided a location map and future land use map. Waggoner said the property has a moderate density residential future land use designation. He noted that it is the intent of the applicant to develop the subject property as a mixed-use community. The Annexation Process was shown next. Waggoner read the caption. Mayor Ross opened the Public Hearing at 7:09 PM. No persons signed up to speak on Item B. Mayor Ross closed the Public Hearing at 7:09 PM. Council action was not required for Item T since it was a Public Hearing only U. Second Public Hearing for the Voluntary Annexation of an approximate 553.463 -acre tract of land situated in the B. Manlove Survey, Abstract No. 420, Milton Hicks Survey, Abstract No. 287, P. Weathersby Survey, Abstract No. 680, A.M. Brown Survey, Abstract No. 85, J. C. Thaxton Survey, Abstract No. 756, I. Sauls Survey, Abstract No. 595, and I. & G. N. R. R. Survey, Abstract No. 741, and a portion of Farm to Market Road 2243 (FM 2243), a right-of-way of varying width of record described to the State of Texas, and initial zoning of Public Facilities (PF) zoning district designation, for the property generally located along FM 2243, east of CR 286 and west of Escalera Ranch Parkway, to be known as Garey Park -- Nat Waggoner, AICP, PMP, Long Range Planning Manager Long Range Planning Manager, Nat Waggoner, spoke on the voluntary annexation request for property to be known as Garey Park. Waggoner said that the petition for annexation had been completed on July 24, 2018. He said that the Planning & Zoning Commission unanimously recommended the zoning district of Public Facilities at their August 7, 2018 meeting. Waggoner provided a location map and future land use map. The Annexation Process and Proposed Schedule for the project were shown. Waggoner read the caption. Mayor Ross opened the Public Hearing at 7:11 PM. No persons signed up to speak on Item C. Mayor Ross closed the Public Hearing at 7:11 PM. No Council action was necessary, as this was a Public Hearing item only. V. Consideration and possible action to approve the renewal of a Lease Agreement with Opportunities for Williamson and Burnet Counties, Inc. (OWBC) fka Williamson -Burnet Opportunities, Inc. (WBCO) for the property located at 803 W. 8th Street for use as the Madella Hilliard Neighborhood Center and also the approval of in-kind utility assistance for the facilities utilized by OBWC at the Madella Hilliard Neighborhood Center and Mary Bailey Head Start Center (601 North College) -- Shirley J. Rinn Executive Assistant to the City Manager and David Morgan, City Manager Shirley Rinn, Executive Assistant to the City Manager, spoke on the renewal of the lease agreement with Opportunities for Williamson and Burnet Counties. She noted the long standing relationship between WBCO and the City. Rinn explained that the agreement provides space for the Meals on Wheels Program and Head Start and described other uses, as well. Rinn said this would be a renewal of the current lease agreement and would be the third renewal under this contract. She spoke on the in kind utility assistance and said that it had been included in the 2019 budget. Rinn read the caption. Motion by Jonrowe, second by Eby, to approve Item V. Approved: 7-0 W. Consideration and possible action on a Resolution granting the petition for the voluntary annexation of an approximate 6.375 -acre tract in the Lewis P. Dyches Survey, Abstract No. 171, and portions of County Road 245 (CR 245) and Ronald Reagan Boulevard, rights-of-way of varying width of record described to the Williamson County, Texas, designation of initial zoning of Local Commercial (C-1); and directing publication of notice for proposed annexation, for the property generally located northwest of the intersection of CR 245 and Ronald Reagan Boulevard, to be known as Highland Village 2 Non -Residential Tract -- Nat Waggoner, AICP, PMP, Long Range Planning Manager Long Range Planning Manager, Nat Waggoner, spoke on the request for voluntary annexation for property to be known as Highland Village 2 Non -Residential Tract. He provided a location map and future land use map and described the annexation process and schedule. Waggoner read the caption Motion by Gonzalez, second by Fought, to approve Item W. Approved: 7-0 X. Forwarded from Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to select Option 6A: Bridge Rehab with a New Pedestrian Bridge to the East as the Locally Preferred Alternative for the Austin Avenue Bridges Environmental Clearance Process -- Edward G. Polasek, AICP, Transportation Planning Coordinator Transportation Planning Coordinator, Ed Polasek, spoke on the Austin Avenue Bridges Rehabilitation. He noted that the presentation had been provided at the City Council Workshop meeting on August 14th and the Georgetown Transportation Advisory Board (GTAB) had recommended moving forward with Option 6A. Polasek provided a project description and overview. PROJECT DESCRIPTION & OVERVIEW Existing Austin Avenue Facility • Constructed in 1940 • Four -lane undivided roadway (two lanes in each direction) • 11 -boot travel lanes • No anter turn lane • No shoulder or of sou to pedestrian ale merits • Four4o t sideweRc on either side • No designated bilge lanes • @ridges are cantilevered suspended -span brkiges Possible Improvements The study will consider options to: • Improve so" and mobillty • Address maintenanceneedsoverthe next several decades • Widen lanes to 12 het • Add a center tum lane or median • Improve pedestrian and bicycle accommodations EUSTMOG 8111110GE 533' OVERALL 10.75• 11' 11' 10.75' 4- --f- vv .-f.vv - I RARING VRALLUlG He also provided an overview of the Public Involvement Process. OVERVIEW UP FJW INVOLVEMENT PROCESS January 2016 - Project Kickoff To conduct envrronrnental study, public msvNvement, and 30% design and construction plans February 2016 — Meetings with Property Owners and Stakeholders Met with 26 property owners and stakeholders to introduce the project and tolled initial input March 2016 — First Public Meeting To introduce the project and process, and collect feed back on needs, preferences, and process; 104 Attendees; 1285ruveys; 189 Additional Comments; 31 Mapped Comments June 2016 - Second Public Meeting and Walking Tour Workshop to collect input on safety and mobility considerations, and aesthetic and character elements; 58 Attendees; 15 Walking Tour Attendees; 51 Mapped Comments August 2016 — Meeting and Walking Tour with Consulting Parties Review of Section 106 and Environmental Process, and walking tour May 2017 — Third Public M eeGng Presentation of prebminary and primary alternatives, updates on emrlronmental and historical process; 61 Attendees; 147 comments December 2017 — Historic Resources Survey Report Consulting Parties Meeting Meeting to discuss recommendation of the non -archeological historic property survey report prior to official comment period; 21 Attendees City of Georgetown -High level overview of public involvement -We have been engaging the public more often than required this process • Georgetown has done a great job communicating to an maintaining transparency with the public -To date: more than 20 1 on 1 meetings, 4 public meetings, 1 Section 106 overview, 249 attendees, 362 comments received Polasek spoke on the Historic Survey Report Activity and the Section 106 Evaluation. SrLcT1ON 106 Of THE NATIONAL HISTORIC PRCSGRVATION ACT PROCESS TeatmsubnrtitsHialxInReemjrroasSurveyReport(H11SR)toTxDGTfor review NRSRrOb'Nglr%UD�MnIAUQfOD�001AT5.f11N�0a1��'t�•°•�i .n.n.••n ••• . .,ti.:..•.�a�M,1y�"l e+aw.woutacen+..soon..srrp[orearorAynwoe me areoa�oNaee v+cdoreD un summer2017 .rtertitres rrwr rrr+on nrtaxaA eO�Rtartt resonrZn TxDOT revkm HRSR Summer 2017 U00Tcanducticonsuttrngpartyco teulttatlonregaiMitgHRSR Summer/fall 2017 TxDOTcootdinattsswith TexwHistorical Comrniasionfor Section 106 Winter 2018 ClearWW,w;ae rt CWnaSoea.owv aavrona«iacnsir�a,-a�r4�3eno�en Historic Preservation Act (Section 106) requires that projects with the least adverse effects move forward as preferred alternatives if they meet the Need and Purpose. Section 106 Evaluation 1. TxDOT & Texas Historical Commission Determination of Alternatives that appear to result in no adverse affects: • Option 1— No Build • Option 2A — Build new bridge to the east for one-way pair Option 6A — Bridge Rehab with new pedestrian bridge to the east. 2. In order to complete the Process the City must select a preferred alternative to move forward. The Analysis Summary was described next. L fBp bAd Ones not mad 0"Add, Mas rte lr VGM but muss mare fawerd for "aluslloin e / Mod ed by HUM and Socam tg1 v 2& Build on no.v lo[Ylon and conws-0n Meets MMt cri er.a (limited obdity improv menti fc. M6 traFflrl to ] W" pall of ti idges on east wide Has scw.t W"ts to ail rasour(as 2a nee am moat Macdom and coeaostan Maeb Blom cam%piatted .06Mr bnPMM"Mc fav So vaMte) to s-wp pair of bridges an www so* Moe moatb tosa reom than essl fade f2A) x 3.l Bund a r brdgo on offset afig, a µo;,tt as altwaa on the exit sde 3, a,," of ROW needed and main, Imports to hixom priV"t,, and msa ,ref x !6 &Ada rww brtdee an oNset alignment Mnb d arae. on elect" 3e saes of NOW noaeed and m Impacts so hisawle a(or paces praprgrc rteresouae x a,BWiacsanaltirnaUtoalignmamand Does not moatOwla lease brden at o mommrent fA&1T (nMxS eroarN to retakes and monuments arc rroracNca+ x S. gahaWlRabo bridges only Dees net rrrert vVi.l) x Mewnal womb to retates wso 6A Rehabilitation rRh a+e r pede/- w Mets tome mtrflo Ino rnnp.ty improremeno) braid: on oats s%do S� ROW naWod and some waaactt to iara.aK✓. v 66 0d46beatv+weh a"" pedes"' Meeh some alto le (no ^abMV Improrenw tq) bMga an nea fid♦ Som• ROW needed and mora lapacils to resources Nan aaR tide (hal x TA Rahabllitsalon" iJan bailpt h6:vee as rs(tar la M east tide Flow,k,td,d end !awe -Csctn M ret *­ " 76 k#wb&t~ and wdew brt4es Moots aM altrH on wet side Sane NOW nttded but mom imparts bo resources than, east side 17A) S cull retir�remenl Metes a> mtrla Sx ROW sadrd and imparts vara:omras, reaya.as fulla(11 �.a+rs-: Polasek spoke on the Selection of the Preferred Alternative. He explained that staffs recommendation to Council would be to move forward with Option 6A. He said that Option 6A is still under evaluation and documentation as the preliminary preferred alternative for the NEPA process. Polasek said, with this option, the bridge would be rehabilitated and a new separate pedestrian bridge would be constructed to the east of the existing bridge. He explained that, as part of this process, both the east and west side were evaluated. Polasek said that the east side was preferred as the impacts were less when considering potential karst habitat, impacts to springs, right of way needed, archeological resources, historic properties and parkland. Polasek noted that Blue Hole Park is eligible for the National Register of Historic Places listing. Polasek explained that the two remaining build alternatives that have passed the "history test' can be further compared. He said that Alternatives 2A and 6A have very similar impacts, based on the environmental categories evaluated thus far. Polasek explained that a geologic assessment is required, and formal Presence/Absence surveys will be conducted for the previously identified springs, to evaluate the potential for the remaining alternatives and the effect on endangered species. He said staff is waiting on TXDOT to complete the GA. Polasek said that, once a preferred alternative is selected by the City, coordination with TxDOT regarding the completion of environmental documentation will be undertaken and once the preferred alternative is further developed the City can ensure the technical reports are completely updated for final submission to TXDOT. Alternative 6A overview 1. $7-$30 million, cost dependent on pedestrian bridges & trail connections, roadway approaches and ADA accommodations. Rehab cost approximately $3 million+. 2. Construction duration 16-18 months. Keep lanes open during day, nightly closure for bearing replacement. 3. Estimated Service We with proper maintenance: 20-30 years for rehab, 75+ for pedestrian bridges. R x, �i, w � .s *� • a . ENVIRONMENTAL Environmental Evaluation Moving Forward 1. Geologic Assessment and formal Presence/Absence surveys being performed by TOOT. 2. GTAB Recommendation from August 10th. 3. Selection of a preferred alternative and completion of Assessment allow the environmental documentation to be completed. 4. TOOT Evaluation will lead to determination of Erwironmental Assessment or Categorical Exclusion. • Environmental Assessment requires a Public Hearing • Categorical Exclusion does not require a public Hearing, but we recommend a Public Meeting to share the latest information. Mill AVWII� Z 1Rlll 71,1CC7 Polasek described the CAMPO/Financial Status. CAM PO/Fl NANCIAL STATU _ • Advanced Funding Agreement (AFA) with TxDOT for Reconstruction of North and South Austin Avenue bridges is for $1,299,174 in Federal Participation in FY19. • Completing design of Selected alternative will allow City to meet schedule of August 2019 project clearance. • Alternative 6A can be split to Bridge Rehab (as described in AFA) and separate pedestrian project. • Must clear timing and schedule with TxDOT/CAMPO to maintain existing Federal Funds and allow application for future funding. Polasek spoke on the Post Initial Environmental Evaluation. POST INMAIL -. 1. Environmental Assessment/Categorical Exclusion determination. (Winter 2018/3pring 2019) 2. Budget Amendments for completing design that meets CAMPO/TxDOT deadlines. (Spring 2019) 3. Conduct Public Hearing/Meeting (TBD) 4. Address Comments and make revisions submit 306 Plan, Specification and Estimate (PS&E) for Section 106 review. (TBD) 5. CIP Budgeting for either: • Combined Rehab and Pedestrian Bridge Projects; or • Phased Rehab/Separate Pedestrian Bridge Polasek read the caption. Motion by Fought, second by Jonrowe, to approve Item X Councilmember Jonrowe thanked staff and citizens who have participated in a very long and comprehensive process to get the City to this point. She said she is pleased to have come up to a solution that is going to work for Georgetown and satisfies the need for public safety, preservation and pedestrian mobility. Approved: 7-0 Y. Second Reading of an Ordinance approving and adopting the final 2019 Service Plan, 2018 Assessment Roll, establishing classifications for the apportionment of costs and the methods of assessing special assessments for the services and improvements to property in the Georgetown Village Public Improvement District No. 1 (GVPID), closing the hearing and levying assessments for the cost of certain services and improvements to be provided in the GVPID during 2019, fixing charges and liens against the property in the GVPID and against the owners thereof, and providing for the collection of the assessments -- Octavio Garza, Public Works Director Public Works Director, Octavio Garza, spoke on the adoption of the 2019 GVPID Service Plan and Assessment Roll. He noted that there had been no changes since the first reading. Garza read the caption. Motion by Pitts, second by Fought, to approve Item Y. Approved: 7-0 Z. First Reading of an Ordinance adopting the City of Georgetown Annual Budget for the fiscal year beginning October 1, 2018, and ending September 30, 2019 -- Leigh Wallace, Finance Director Mayor Ross said that the Council took public comment on August 21St about the City's proposed budget and closed the public comment section of the budget hearing. He explained that Council would now conclude the hearing by discussing and voting to adopt the City's budget. Ross explained that Item Z is an ordinance adopting the City's Operating and Capital budget for Fiscal Year 2019. He noted that there are changes to the proposed budget since the August 7th Council meeting and Finance Director, Leigh Wallace, would give a brief presentation and then read the caption. Finance Director, Leigh Wallace, spoke on the adoption of the City of Georgetown Annual Budget for fiscal year beginning October 1, 2018. She began the presentation with the Budget Process and Input to Date. FT#Of4Mnua1 Budget Process and Input To Date • Boards, bond elections, master plans, citizen surveys • Council goals • Council budget meetings — Workshops: Utility Rates, Fire Station 7 Staffing; Fiscal Policies, Transportation CIP, Parks Capital Improvements, Facilities CIP, Utilities CIP, Council Goals, Debt and Tax Rate models — July 17 draft budget — Aug 7 proposed budget — Aug 14 public hearing — Aug 21 public hearing Wallace next described the Proposed Budget Changes and the Key Budget Highlights. lMrwW Mukas Proposed Budget Changes • General Fund: Increase expenditures by $10,548 for mid -year hire of Animal Control Officer. • Fleet Fund: Increase expenditures by $41,850 to purchase vehicle for Animal Control Officer. • IT Fund: Increase expenditures by $12,750 related to IT equipment for Animal Control Officer. • Position Control List: Add Animal Control Officer iV201#AnUW Ou Key Budget Highlights • Continued growth in sales tax • Maintain property tax rate at 42 cents - Increase in new and existing property values • Rate increases for infrastructure Electric residential base rate Wastewater residential base rate • New staff positions to meet demand for services • Compensation plan for employees funded • $354 million all funds budget — 5% increase over prior year Wallace read the caption Mayor Ross asked for a motion. Motion by Hesser, second by Gonzalez, to approve the ordinance adopting the City's budget Mayor Ross said that state law requires this item to be a record vote and asked the City Secretary to take the roll. Councilmember Eby, District 1: YES Councilmember Nicholson, District 2: YES Councilmember Hesser, District 3: YES Councilmember Fought, District 4: YES Councilmember Pitts, District 5: YES Councilmember Jonrowe, District 6: YES Councilmember Gonzalez, District 7: YES Approved: 7-0 AA. Consideration and possible action to approve a Resolution ratifying the property tax increase included in the 2019 Annual Budget and acknowledging that the 2018 tax rate will raise more revenue from property taxes than the previous year -- Leigh Wallace, Finance Director Mayor Ross said Council would now consider Item AA to ratify the property tax revenue increase reflected in the budget. He said this vote is required by State Law. He explained that Council must make this vote separately to make clear that they are aware that it will take more property taxes than the City raised last year to pay for the budget that the Council approved for this year. Ross explained that this is not a vote on the tax rate and that the tax rate vote would be taken in the next item. Ross asked for a motion. Motion by Hesser, second by Eby, to ratify the property tax increase reflected in the Fiscal Year 2019 budget. Approved: 7-0 AB. First Reading of an Ordinance levying a tax rate for the City of Georgetown for the tax year 2018 -- Leigh Wallace, Finance Director Mayor Ross said the Council would now consider Item AB to adopt the property tax rate of 42.0 cents per $100 of assessed valuation and asked for a motion. Motion by Hesser, second by Gonzalez, to approve the property tax rate to be increased by the adoption of a tax rate of 42 cents, which is effectively a 3.12 % increase in the tax rate. Mayor Ross said this vote is required to be a record vote by state law and asked the City Secretary to read the roll. Councilmember Eby, District 1: YES Councilmember Nicholson, District Z YES Councilmember Hesser, District 3: YES Councilmember Fought, District 4: YES Councilmember Pitts, District 5: YES Councilmember Jonrowe, District 6: YES Councilmember Gonzalez, District 7: YES Approved: 7-0 AC. Second Reading of an Ordinance rezoning approximately 43.77 acres out of the Francis A. Hudson Survey, Abstract No. 295, generally located south of La Conterra Blvd, west of FM 1460, and north of Westinghouse Road, from Agriculture (AG) to Residential Single -Family (RS) and Scenic -Natural Gateway Overlay zoning district, to be known as the Keyes Tract -- Sofia Nelson, CNU-A, Planning Director Planning Director, Sofia Nelson, spoke on the rezoning request for property to be known as the Keyes Tract. She provided a location map and noted that there had been no changes since first reading. Nelson read the caption. Motion by Gonzalez, second by Hesser, to approve Item AC. Approved: 7-0 AD. Second Reading of an Ordinance amending Chapter 13.32 of the Code Of Ordinances relating to water and wastewater impact fees to update the land use assumptions, update the capital improvements plan, and amend the impact fees in the City of Georgetown Service Area -- Glenn Dishong, Utility Director (action required) Utility Director, Glenn Dishong, spoke on water and wastewater impact fees. He said there had been an Impact Review Committee appointed to review the fees, as well as staff and consultants conducting analysis. Dishong said the fees reflected in the ordinance had been the recommendation of the Committee and Consultants. Dishong read the caption. Motion by Eby, second by Hesser, to approve Item AD. Approved: 7-0 Project Updates AE. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects, city technology projects and downtown projects including parking enhancements, city lease agreements, sanitation services, and possible direction to city staff -- David Morgan, City Manager Mayor Ross asked City Manager, David Morgan, if he had any project updates. Morgan spoke on the addition of a telephone call center to help manage the significant increase in phone calls pertaining to the updated utility billing software. He explained that the CIS project was a very significant project and has taken 3 to 4 weeks of implementation. Morgan said the transition has been challenging and there has been significant amount of work to improve the process. Morgan said the City has approximately 15,500 customers signed up for automatically draft payments or to pay online. He explained that the data in the prior system was so old that it was not possible to migrate the data. He said this required everyone to update their account. He complimented the citizens of Georgetown on their expediency to sign up the first day available, but everyone signing up at once overwhelmed the system and many folks who tried to call were unable to get through on the overwhelmed phone system. Morgan noted another problem was driver's license numbers. He said many citizens had originally signed up for service with their out of state driver's license, which they now would no longer have. This made it impossible to match up the accounts. Morgan said several things have been done to improve the process. He noted that walk-ins are welcome and that staff would be assisting in Sun City, as well. Morgan said a call center had been implemented earlier in the week. Even though the call center employees cannot help sign up an account, at least callers are getting a live person, who can take their name and number and have someone return the call. He said there is currently a two day response period, but even that will be getting better. Morgan said the process is about half way through the auto draft customers and it is still a challenging environment. Morgan said any customers who do not have their auto pay updated will received a paper bill so there should not be concern. Councilmember Gonzalez said staff is to be commended and thanked the staff. Gonzalez asked Morgan for the completion time of 1460 and Inner Loop. Morgan said he will be happy to get back to him with an update. Public Wishing to Address Council On a subject that is posted „on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward to speak when the Council considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. On a submect not posted on theagenda. An individual may address the Council at a regular City Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the individual's name and a brief description of the subject to be addressed. Only those persons who have submitted a timely request will be allowed to speak. The City Secretary can be reached at (512) 930-3651. AF. - Michelle Klingemann would like to address the Council regarding saving the Georgetown rodeo arena - Brooke Fincher would like to address the Council regarding the rodeo arena - Mike Fincher would like to address the Council regarding the rodeo arena - Mandy Fincher would like to address the Council regarding the rodeo arena Kimberly Keller would like to address the Council regarding the rodeo arena - Mackenzie Bird would like to address the Council regarding the rodeo arena - Jo Ellen Lyons would like to address the Council regarding how removing the arena affects area youth - Gina Cavallo would like to address the Council regarding smoking at workplaces by employees and employers, smoking in public and at entrances such as retail, banks, and grocery stores Michelle Klingerman, Kimberly Keller, Mackenzie Bird and Jo Ellen Lyons spoke on the rodeo arena. Gina Cavallo spoke on smoking concerns. Brooke Fincher, Mike Fincher and Mandy Fincher were not present when called upon by Mayor Ross. Comments and concerns voiced included: Rodeo Arena: Benefits the citizens Arena aligns with the goals of the City Not just for horse people 6 Seater box purchased both nights for years Can align with San Gabriel park master plan Rodeo would preserve and enhance park activities Strengthen community Money spent during rodeo Economic impact MBA from UT and could not find economic impact study done by Georgetown 5th generation Georgetown from Walberg Taught for 28 years Different types of people and kids Listed types of kids stated by children Children identify with the arena Visited Eastview — saw sign thanking Williamson County Sheriffs Posse 'T'ake away arena, take away history Heart of the children Valuable part of history Signal to the Country Kids that they don't matter Children need a place to belong Do not get rid of this viable part of history for the kids Important for the children's future Heart felt Do not want to lose the arena Willing to work on it Would not take away football or soccer Is a rodeo sweetheart Arena a big part of her business Legal adult and figuring out life Trains horses Need the arena Arena helps a lot Means a lot to a lot of people Great way to meet and communicate Horses help with your heart and deal with a lot Please save the arena Give us time to figure it out Represents thousands of people wanting to save the arena Wants to work the arena back into the parks master plan Posse required to stop all business Thousands of youth have had to stop Expo center is too expensive Ride on center for kids not able to be scheduled Many events could not take place Sale of horse was prohibited Trickle-down effect Thousands have not been able to schedule the arena for use Dusty old gem provides a valuable service Please work with us Smoking: Restaurant server Smoking a detriment Suffering in this room Looking for some alleviation from smoking during work hours Detriment HEB Blurring vision Listed physical reactions Heckled and bullied Harshly spoken too No washing of hands Trickle-down effect Told she is exaggerating Walking through an ash tray Can't walk around square Have to walk through clouds of smoke Doused within minutes with smoke Lives paranoid of cigarette smoke Do something for enforcement Help please Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Putnam v. City of Georgetown Sec. 551:074: Personnel Matters City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551:087: Deliberation Regarding Economic Development Negotiations - Project Racket - Project Tiger - Project Toms Adjournment Motion by Fought, second by Hesser, to adjourn the meeting. Mayor Ross adjourned the meeting at 8:10 PM. Approved by the Georgetown City Council on f-6 L Dale Mayor- Date I�k& -0" �� 11�( Attest: City Se etary