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HomeMy WebLinkAboutMIN 06.12.1984 CC-R170 June 12, 1984 The City Council met in regular session on the above date with Mayor Carl Doering presiding. The followign Council members and Officials were present: Eb C Girvin, Bill Connor, William C. Shell, Joan King, Jim Colbert, City Manager Leo Wood, City Secretary Pat Caballero, Public Works Driector W. L. Walden, Planning Director Renee Hanson, Tax/Finance Director Barbara Raney and Building Official Frank Wineinger. 6:00 P.M. - Work Session - City Council and Planning and Zoning. 7:00 P.M. - Regular Council Meeting Minutes Motion by Connor and seconded by King to approve the May 8, 1984 and the May 21, 1984 minutes with the following corrections: under the section dealing with Award Audit Proposals for Fiscal Year 1983-84 the work "bid" be dropped; under the article dealing with Williamson County lease agreement should be changed to read "....a resolution to this effect...."; and under the section dealing with an Ordinance rezoning 3.988 acres should be changed from C2A to C2B. Motion carried by unanimous vote. Bills Motion by Connor and seconded by Shell to approve the bills over $2,000.00. Motion carried by unanimous vote. Award Pickup The Council considered the following bids for two pickups: Bids Draeger Motor Co., Inc. 14,990.00 Compton Motores, Inc. 16,195.00 Motion by Connor and seconded by Shell to approve the Draeger Bids conditioned upon it meeting all specifications. Motion carried by unanimous vote. Bids - Breathing The Council considered the following bids for two MSA ultralite Apparatus self contained breathing apparatus, complete with Composite II cylinder and case: four MSA Composite II cylinders: SW SAles 2,735.00 Austin Firefighting & Equipment 3,270.00 Claude Wright & Associates 3,178.00 S & L Seagrave Sales 2,768.44 W. A. Neel Associates, Inc. 2,690.00 Mine Safety Applicances, Co. 3,013.00 Motion by Shell and seconded by King to accept the low bid of W. A. Associates, Ind in the amount of $2,690.00. Motion carried by unanimous vote. Request - San Vivian Wood appeared before the Council to request on Gabriel Park - behalf of the Chamber of Commerce for the use of San Georgetown Gabriel Park for Chisholm Trail Days June 26 through Chamber of June 30, 1984. She informed the Council that the Chamber Commerce planned to use the area around the gazebo, slab and new parking lot. She furthr stated that in the interest of safety a barricade would be placed in the road at the old restroom to prohibit traffic from entering the lower road into the parking lot. Motion by Shell and seconded by Connor to approve the request. Motion carried by unanimous vote. Request - Increase Erchel Brashear appeared before the Council representing the Hotel/Motel Tax - Tourist Development Commission and Chamber of Commerce request - 'tourist Dev. Com. ing that the portion of the collected Hotel/Motel Tax that is Chamber of Com. given to the Chamber and Tourist Development Commission be raised from its present 1% to 3%. This money would be used to help increase the amount of tourist that come to Georgetown. Motion by King and seconded by Shell 'to approve the request. Voting went as follows: YES: King, Colbert, Connor and Shell. NO: Girvin. Motion carried. 171 Request - Lease The Council considered a request from the Chamber of Commerce Agreement - for approval of a 99 year year for a city owned site at the Chamber of Com. east corner of Highway 81 across from the Georgetown Commission Company. The use being for the construction of a new Chamber of Commerce office. Motion by Connor and seconded by Colbert to instruct the City staff to proceed to work up a lease agreement subject to Council's approval. The voting went as follows: YES: Connor, Colbert and Shell. NO: Girvin. ABSTAIN: King. Motion carried. Resolution - Motion by Connor and seconded by Girvin to approvea Approving the official resolution approving the notice of sale and bidding Statement of the instructions, official bid form and official statement General OB issue and in connection with $2,000,000.00 Utility System Revenue the Revenue Bond Issue Bonds, Series 1984 and resolution approving the notice of sale and bidding instructions, official bid form and official statement in connection with $1,785,000.00 General Obligation Bonds, Series 1984. Motion carried by unanimous vote. (Ord. Book #5 , . Pages 275-276). T-1 Approve - Paying Motion by Connor and seconded by Shell to approve First Agent/Registrar City Bank of Austin as Paying Agent. Motion carried by Contract unanimous vote. Q Ordinance - Budget Motion by Girvin and seconded by Colbert to approve the first Amendment and final reading of an ordinance amending the annual budget Q for the fiscal year September 1, 1983 through August 31, 1984, fixing effective date of amendment and declaring an emergency. Motion carried by unanimous vote. (Ord Book #5, Pages 277-280) Resolution - Williamson No action was taken on this matter. County Lease Agreement Ordinance - Timber Motion by Connor and seconded by Colbert to approve the second Street name change and final reading an ordinance changing the name of Timber 2nd reading Street to Martin Luther King, Jr. Street. Motion carried by unanimous vote. (Ord. Book #5, Page 281). Annexation Request - Planning director Renee Hanson presented a fiscal impact Oak Crest, Riverside analysis of the proposed annexation. Motion by Connor and and Spring Valley seconded by Girvin to direct the planning department to proceed with the annexation procedures in accordance with the petition with December 1, 1984 being the ideal date for completion and approval. Motion carried by unanimous vote. Sidewalks - Mrs. No action was taken on this matter. Etherl Clark Resolution - Frontage Motion by Shell and seconded by Connor to approve a Road Hwy. 2243 to South resolution for a frontage road south from Leander Road to IH 35 interchange at Inner -space of the on-ramp from Leander Road to I-35. Motion carried by unanimous vote. (Ord. Book # 5, Page 282). Resolution - Texas Motion by Connor and seconded by King to approve a resolution Highway Dept. - Austin requesting Texas Department of Highways and Public Transpor- Ave. Drainage Project tation for survey and production of construction plans and inspections of Austin Ave -16th Street Project in the City of Georgetown, Williamson County, Texas. Motion carried by unanimous vote. (Ord. Book #5, Page 283). Resolution - Texas No action was taken on this matter. Highway Dept. Turtle Bend - Street Motion by Shell and seconded by Connor to allow resubdivision Location of lots six thru 10 and relocating access easement provided proper procedures are followed and if any change of water service developer bears the costs. Motion carried by unanimous vote. Variance - 4011 Motion by Connor and seconded by Shell to approve a variance to Lune Trail allow the house to encroach 6' into Public Utility Easement. Motion carried by unanimous vote. 172 Ordinance - Rezoning 4.5 Motion by Connor and seconded by King to table this matter. Acres out of the Clement Motion carried by unanimous vote. Stubblefield Survey, Abstract 558, from RS and RP to C2A 1st reading Transitional Use - The Council considered a request from Clare Mashburn for 912 Forest Street a transitional use for a duplex at 912 Forest. Motion for duplex by Girvin and seconded by Connor to apporve the request. Motion carried by unanimous vote. Fianl Plat - Motion by Connor and seconded by Colbert to approve the Sierra Vista II final plat of Sierra Vista, submitted by R. E. Weekly, Builder, Inc., with the following conditions and variances: A) Plat approval conditioned upon plat meeting all ordinance requirements. B) Variance for lot 10, Block K to exceed the maximum length -to -width ratio requirement of 2.5 to 1. C) Annexation request approved. Motion carried by unanimous vote. (Ord. Book #5, Page 284). Stanton Concept Plan No action taken on this matter. Revised Lots - The Council considered lot revisions as submitted by Jimmy Reata East Coffman and Bobby G. Stanton for certain lots in Reata East. Motion by King and seconded by Connor to approve the revisions and the following variance: to allow Block C to exceed the maximum length of 1200 feet. Motion carried by unanimous vote. Revised Lots and Streets The Council considered lot and street revisions as Reata Trails III submitted by Jimmy Coffman and Bobby Staton for centain lots in Reata Trails III. Motion by Connor and seconded by Shell to approve the revisions with the following con- ditions and variances: A) Variance to allow 28, Block C to exceed the maximum length -to -width ratio of 2.5 to 1. B) Variances all ready granted need to reflerct new lot and block numbers. Motion carried by unanimous vote. Preliminary and Final Motion by Connor and seconded by Shell to approve the plat Plats - G & L with the following conditions and variances: Estates A) Plat meeting all ordinance requirements. B) Additional right-of-way of 10' along County Road 151. C) Variance to waiver stormwater detention requirements based on less than 5 CGS increase. D) Variance to waiver building set -back line and Public Utility Easement requirement from both side lot lines. E) Variance of one time fee. Motion carried by unanimous vote. (Ord Book # 5, Page 285). Preliminary Plat - Motion by Connor and seconded by Colbert to approve the Parkview Estates Preliminary Plat with the following conditions and variances: A) Plat meeting all ordinance requirements. B) Drainage requirements being met. C) Utilities being adequate D) Parque Court be extended through E) Developer shall work with surrounding owners F) Limited access to commercial lots. G) Variance for the following lots to exceed the maximum length -to-width ratio requirement of 2.5 to 1: Lots 8 & 9, Block B; Lots 9, 11, 28 and 29, Block C; 173 Preliminary & Motion by Connor and seconded by Colbert to send plat back Final Plat - to P & Z for reconsideration and that all ordinance require - Sutherland ments be met. Motion carried by unanimous vote. Concept Plan The Council reviewed a concept plan submitted by Bruce University Hills Flower. Concept Plan The Council reviewed a concept plat submitted by Marbert Stonehedge Moore. Authorization for The Council heard a request from Planning Director to approve Ordinance Study an ordinance study in relation to amending the Zoning and Subdivision Ordinances. Hanson indicated that the total cost of the project would be approximately $7,500.00. Motion by Connor and seconded by King to approve the study. Motion carried by unanimous vote. Resolution - Motion by Girvin and seconded by Connor to approve a resolution to Committee improve the effectiveness and representativeness of the City Appointments of Georgetown's system of Committees, Boards and Commissions. Motion carried by unanimous vote., Motion by Girvin and seconded by Connor to approve the following recommendations: A. FOR IMMEDIATE ACTION 1. That the Council request each committee to submit a written report by October 1, 1984 containing a statement of its goal(s) and functions, description of its organization and pattern of work and recommendations. 2. That all present members whose terms expire before 10/1/84 be continued until that time; except Joan King be replaced on the P&Z Commission at the regular July Council meeting, and that vacancies not caused by expiration of term be filled according to the policies adopted in the above resoluiton. 3. That the Council combine present Budget and Audit Committee into one standing Council Committee on Budget and Audit composed of two Council members (one of who may be the Mayor) and the City Manager, to be appointed at once. 4. That the Council establish an AD Hoc Committee on Charter Revision, the vacancies to be announced at one and members appointed at the regular July Council meeting. The Committee shall have 12 members composed of the Mayor, another Council member and 10 citizens at least two of whom shall be lawyers and two residents of parts of the ETJ soon to be annexed. Planning Dept. The Planning Director requested clarification that Council Report wishes all changes in final plats regarding land use, streets, variances, even if minor. The Council indicated that this be ri done. (� Ord. - Motion by Connor and seconded by Shell to approve the first Emergency Manage -reading of an ordinances establishing a program of comprehensive Q ment, 1st readingemergency management which includes the mitigation, preparedness response and recovery phases of civil preparedness; acknowledg- ing the office of emergency management director ; authorizing the appointment of an emergency management coordinator; and providing tghe duties and responsibilities of those offices; identifying and operational organization; granting necessary powers to cope with all phases of emergency management which threaten life and property in the City of Georgetown; authorizing cooperative and mutual aid agreements for relief work between this and other cities or counties and for related purposes; prohibiting unauthorized warning and all -clear signals and making violations a misdemeanor punishable by fine not to exceed $200.00. Motion carried by unanimous vote. Resolution - Motion by Girvin and seconded by Connor to approve a resolution to Committee improve the effectiveness and representativeness of the City Appointments of Georgetown's system of Committees, Boards and Commissions. Motion carried by unanimous vote., Motion by Girvin and seconded by Connor to approve the following recommendations: A. FOR IMMEDIATE ACTION 1. That the Council request each committee to submit a written report by October 1, 1984 containing a statement of its goal(s) and functions, description of its organization and pattern of work and recommendations. 2. That all present members whose terms expire before 10/1/84 be continued until that time; except Joan King be replaced on the P&Z Commission at the regular July Council meeting, and that vacancies not caused by expiration of term be filled according to the policies adopted in the above resoluiton. 3. That the Council combine present Budget and Audit Committee into one standing Council Committee on Budget and Audit composed of two Council members (one of who may be the Mayor) and the City Manager, to be appointed at once. 4. That the Council establish an AD Hoc Committee on Charter Revision, the vacancies to be announced at one and members appointed at the regular July Council meeting. The Committee shall have 12 members composed of the Mayor, another Council member and 10 citizens at least two of whom shall be lawyers and two residents of parts of the ETJ soon to be annexed. 174 B. FOR FUTURE ACTION 1. Combine the presentParks & Recreation Committees into one standing community committee on Parks and Recreation with members from the Council, citizens and residents of the present ETJ. 2. Clarify the purpose of the present Citiznes Advisory Committee or abolish it and appoint Ad Hoc committees on specific issues as they may be needed. Motion carried by unanimous vote. (Ord. Book #5, Pages 286-287). Mayor Doering appointed Council members King and Colbert to be on the Budget and Audit Committee and Shell and Connor to serve as a standing committee to continue to monitor and evaluate the board and commissions of the City. Resolution - Motion by Shell and seconded by Connor to approve a resolution LCRA authorizing the Mayor of the City of Georgetown to execute Lower Colorado River Authority and City of Georgetown agreement. Motion carried by unanimous vote. (Ord Book #5, Pages 288290). Executie Session At this time Mayor Carl Doering announced that the Council would Personnel would go into executive session under T.V.C.S. artice 6252-17 section 2(b) to discuss personnel. After the executive session the council meeting was again open to the public. Misc No action was taken on this matter. Adjourn Motion by Colbert and seconded by Conn to adjourn. Motion carried by unanimous vote. &az" Carl Doering, Mayo ATTEST: Pat Caballero, City Secretary