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HomeMy WebLinkAboutMIN 08.21.2018 CC-SMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, August 21, 2018 The Georgetown City Council will meet on Tuesday, August 21, 2018 at 6:00 PM at the Georgetown Communication and Technology Building (GCAT), 510 W. 91 Street, Georgetown, Texas. The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81' Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order —A Special Meeting of the City Council Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance, with the exception of Anna Eby, Councilmember District 1. Mayor Dale Ross, Valerie Nicholson, Councilmember District 2, John Hesser, Councilmember District 3, Steve Fought, Councilmember District 4, Ty Gipson, Councilmember District 5, Rachael Jonrowe, Councilmember District 6, and Tommy Gonzalez, Councilmember District 7 were in attendance. B. Public Hearing on the Proposed FY2019 Annual Budget -- Leigh Wallace, Finance Director Finance Director, Leigh Wallace, spoke on the Proposed FY2019 Budget. She began the presentation with the Budget Process to Date. Q1%Amui Budget Process To Date Council Goals established — Strategies developed — Budget impact evaluated for implementation • Council budget workshops completed — Utility Rates, Fire Station 7 Staffing; Fiscal Policies, Transportation CIP, Parks Capital Improvements, Facilities CIP, Utilities CIP, Council Goals, Debt and Tax Rate models —July 17 draft budget Wallace said the 3 major budget themes are infrastructure investment, maintaining service levels and continuing to plan for the future. The Key Budget Highlights were shown next. L FYI019Mnw01 60410T I Key Budget Highlights • Continued growth in sales tax • Continued growth in new and existing property value - Maintain property tax rate of 42 cents per$ 100 of valuation • Rate increases for infrastructure - Electric residential base rate - wastewater residential base rate • 31 new staff positions • Compensation plan for employees funded • 3% average merit based increase for non -civil service • Steps, certification, assignment funded per agreements for civil service • 5% increase for employee and employer on health and dental premiums (beginning )an F) Wallace spoke on Property Tax Revenue - FY2019 and the Tax Rate for FY2019 budget. Property Tax Revenue -- FY2019 • General Fund (Operations & Maint) • $13AM in FY2018 • $13.85M in FY2019 • 3% increase • Debt Service Fund (Interest & Sinking) • $13.5M in FY2018 • $15.3M in FY2019 • 13% increase tIItIK(A I0%%%� Tax Rate for FY2019 Budget • Property Tax Valuations: — Total assessed valuation is certified at 57.83 billion, which is an overall increase of 7% Increase over last year New value represents $249M, up 26.76%. • TIRZ value increased by $85.2M, or 57% • Tax Ceiling exemption values increased 8.7% to $2.61 billion • Existing property increased 3.71% over last year • The average taxable home value is $279,521. This is an increase of $13,602 (5.1%) over the past year Tax Rate for FY2019 Budget • The proposed tax rate is $0.4200 per $100 valuation, the same rate as FY2018. • The effective tax rate is $0.407273, which represents the rate that would be needed to produce the exact same revenue as the previous year. • The rollback rate is $0.428038. • The estimated tax increase for the average homeowner would be $57 per year. Wallace provided Operating Budget Highlights. FY2019AMUd awrat Operating Budget Highlights • Continued growth in call volume — Hire 3 positions in October to prepare for Station 7 • Opening of two stations — One company moves from FS5 to FS6 — Hire 11 FTE in June for FS7 • Operational January 2020 • FF/EMT hiring option to train up to paramedic L_ FY2019Annwi Sadw 11111111111P1111111F 11 71 Operating Budget Highlights • Development — Annexation services — Landscape Planner position — Fire Life Safety inspection position ■ Police Division — Investigative supplies, contract increases — One School Resource Officer - 50% funded by GISD — One Animal Control Officer • �,, - �� ifl�kl .I I�Nti1� Operating Budget Highlights • Parks and Recreation — Parks maintenance position — San Gabriel River maintenance contract — Landscape maintenance contract • Public Works — Funding for transit budget; offset by Georgetown Health Foundation grant — Neighborhood Traffic Management Wallace provided slides showing the CIP for Electric, Water, Wastewater, Other Enterprise, Roads, Street Maintenance, Parks and Sidewalks and Facilities and described each. FV2019 Annum Buftm CIP - Electric • Electric CIP totals $7.81VI • $3.5 M related to new development • Feeders and improvements associated with transportation and other projects • Continued system upgrades • Continue radio replacement rr2019AAmMi Ooftlt -71 CI P - Water • DB Wood — 24" transmission $3.1M • Lake WTP Intake $13.45M • Line upgrades $250K • Rabbit Hill —16" $1.05M • Radio replacement $150K ■ Daniels/Reagan 30" $4.25M • Round Rock supply line $1.1M • South Lake plant design/permit $5M • Tank Rehab (Daniels) $480K $28.83 M CI P - Wastewater • EARZ/TCEQ requirement $2M • Lift station upgrades $550K • SGWWTP rehab $1.15M $3.7 CI P — Other Enterprise • Airport — Airport Rate Study — Continue hangar replacement — Street maintenance — Wildlife management • Stormwater — 2^' St Water Quality Pond — Curb and Gutter, Infrastructure — Street Sweeper Spoils Facility Improvements C •tr PC 4LC�LC T4h. CI P - Roads �.. _ •�" • Southeast Inner Loop - * s: $1.2M • Leander Road - $2M - Norwood to SW Bypass • r � • NB Frontage Road - $150K; Austin Ave, south of Lakeway^-t - -- m �y• • Southwestern Blvd � �• •• design - $1.55M - expansion to 4 lanes }� 0 -- • U1,_ ;YZ0I9Mmal O%dtn U�Rnwq 71 CIP - Street Maintenance • Estimated $3,200,000 sales tax revenue ■ Estimated $800,000 General Fund revenue • Mix of Hot -in -Place Recycling and High Performance Pavement Seals • Final PCI study results due late summer ■ Design Task Order/Street Selection for FY19 anticipated this fall CIP — Parks and Sidewalks • VFW parking lot expansion $200K • Neighborhood Park Devp $250K • Sidewalks — Rock Street (6th -9th) - $250K — Shell Road (Sequoia to Rosedale) - $180K t FM19AWm i -s 771 CIP -Facilities/Other • Parking expansions — Downtown Garage — Lot across from library — Blue Hole parking • Fire Station 7 - $6.25M • Fire station study for future remodel $30K • Transfer station design — $800K Wallace spoke on the Spring 2019 Preliminary Debt Issue f •; 'l Spring 2019 Preliminary Debt Issue General Obligation Cert of Obligation CO -Self Supporting Debt Utility Debt Total $4,900,000 $12,4841000 $12,230,000 $13,914,165 $43,528,165 Wallace described the Convention & Visitors Bureau fund, the Electric Fund, the Water Fund, the Airport Fund, the Stormwater Fund and the Internal Services Funds Convention & Visitors Bureau Fund ■ Collects Local Hotel ,,(„ C,^ r Occupancy Tax of 7% ■ Use is restricted by state law • Used to fund visitor center and promote the City ■ New Funding • Special Event Traffic Control ■ Red Poppy Festival 20',^ Anniversary • C.VR Strategic Plan ■ Reserve for capital for Visitor Center relocation cY2015 WWAt MdW Electric Fund FY2019 Revenue Operating revenues budgeted to increase 1.3% due to customer growth and cost of service rate increase • Base rate increase $4.80 per month to cover fixed costs • Decrease monthly conservation fee from $1 to 20 cents (Conservation Fund) FY2019 Arvid Electric Fund • Operations increase for pressure digger equipment • CIP for new development and relocate lines • Purchased power $48M • Fund balance projected to be $10.5M — Meet 90 day operational contingency of $4.1M — Start non -operational reserve at $6.4 — Increase total fund balance to $17M over next 3 years crzoxaAWL" 8U"*! 73 Water Fund • FY2019 Revenue — Moderate increase for customer growth and rate increase • Proposed monthly wastewater rate increase of $1.35 • FY2019 Expense — Water Distribution maintenance and equipment — Plant management technician and controls — Water services technicians, supervisor and inspector I ( " 1( D Ki . I I l )iN h Airport Fund • FY2019 — revenues projected to increase based on projected fuel price increase • FY2019 — expenses — Convert part-time maintenance position to full- time fYtal?AMw: waft_ Stormwater Fund • FY2019 — Increase to revenue by 3% due to growth — Mower and tractor for enhanced maintenance services FY2019Amvs simiiK Internal Service Funds • Joint Services — Software Systems Support • Customer Information System • Geographic Information System • Enterprise Asset Management — Expand Business Improvement Program (BIP) citywide — 2 Public Improvement Inspectors — Transportation Impact Fees study — Economic Development recruitment and retention programs — Human Resources — Fire Station 7 pre-employment costs — Insurance and Legal — Increase to TML risk pool Internal Services • Fleet — New mechanic for increased on total units • Information Technology — Lead System Administrator position — Vehicle for public safety support staff —Administrative Assistant position — Convert part-time A/V position to full-time Staffing increases were shown and summarized- MOIVArnw: Eudj*t Summary — Staffing increases Fire — New FF positions - Oct 1 3 — Staffing Station 7 11 — Fire Inspector 1 • Police School Resource Officer 1 • Animal Control Officer 1 • Planning - Landscape Planner 1 • Parks maintenance 1 Summary - Staffing increases • IT Security Analyst 1 • IT Admin Support 1 • IT upgrade to AV position .5 • Fleet Mechanic 1 • Business Improvement Program 1 — Expand to city-wide • GUS Inspections 2 • Water supervisor and crew; plant operator S • Airport — upgrade PT to FT maint .5 Total 31 Wallace provided an Overview Summary. "2019 A nuM 6 MENNIMUNIF-79 Overview Summary • $354 million all funds budget; 5% increase over 2018 budget • Major Funds will increase to maintain service levels for staffing, maintenance and operations — 6.3% increase in General Fund (2.3% w/o EMS merge) — 1.3% increase in Electric Fund — 10.4% increase in Water Fund • Mirrors higher growth in water service area Wallace spoke on the Budget Schedule and described the Public Outreach processes. fY1019Am%4' 66,diai Budget Schedule • August 7 — City Manager's Proposed Budget and Set Maximum Tax Rate (special called mtg) • August 14 — 151 Public Hearing on Tax Rate August 21— Public Hearing on Budget and 2nd Public Hearing on Tax Rate (special called mtg) • August 28 — 151 Reading of Budget Ordinance and Levy of Tax Rate September 11— 2" d Reading of Budget Ordinance Public Outreach • Current - budget and presentation posted at finance.georgetown.org, library and facebook • Future- - 4 Budget Videos —summary of proposed budget • Public Hearings on Budget and Tax Rate 8/14 and 8/21 • Adopted Budget in Brief published on website • Adopted Budget (full book) published on website/library Budget Video on Adopted Budget on website/social media Mayor Ross said the Council would now conduct a public hearing to receive comments on the proposed budget in accordance with the local government code. He explained that anyone wishing to speak would be afforded 3 minutes to speak. Mayor Ross opened the Public Hearing at 6.15 PM. No persons had signed up to speak on the Item. Mayor Ross said the City Council will vote to adopt the budget on first reading at 6:00 pm on Tuesday, August 28, 2018 at the City Council Chambers at 101 E. 71h Street in Georgetown, Texas and on second reading at 6:00 PM on Tuesday, September 11, 2018 at the City Council Chambers at 101 E. 7m Street in Georgetown, Texas. Motion by Fought, second Gonzalez, to close public comment section. Mayor Ross closed the Public Hearing at 6:16 PM. No action was required as this was a Public Hearing only C Public Hearing on the Proposed 2018 Property Tax Rate used for the FY2019 Annual Budget — Leigh Wallace, Finance Director Finance Director, Leigh Wallace, spoke on the Proposed 2018 Property Tax Rate. She said she does not have a presentation for the item. Mayor Ross said the Council will now conduct the second public hearing to receive comments on the proposed property tax rate. He said anyone wishing to speak will be given 3 minutes. Mayor Ross opened the Public Hearing at 6.17 PM. No persons had signed up to speak on the Item. Mayor Ross said the City Council will vote to adopt the tax rate on first reading at 6:00 pm on Tuesday, August 28, 2018 at the City Council Chambers at 101 E. 71h Street in Georgetown, Texas and on second reading at 6:00 PM on Tuesday, September 11, 2018 at the City Council Chambers at 101 E. 7'h Street in Georgetown, Texas. Motion by Fought, second by Gonzalez, to close the public comment section. Mayor Ross closed the Public Hearing at 6.18 PM. No action was required as this was a Public Hearing only D. Second Reading of an Ordinance establishing the classifications and number of positions (Strength of Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the Texas Local Government Code pertaining to Civil Service — Tadd Phillips, Human Resource Director (action required) Human Resource Director, Tadd Phillips, spoke on the Strength of Force Ordinance. He explained that Chapter 143 of the Texas Local Government Code, Section 143.021, requires that the governing body of a municipality shall establish classifications and numbers of positions by ordinance. Phillips said this ordinance supplements the Ordinance that adopts the Annual Operating Budget Plan as the ordinance that establishes the classifications and numbers of positions. This "Strength of Force" Ordinance separates and details the specific classifications and numbers of Civil Service positions. Phillips noted that the change reflected in this Strength of Force ordinance is 6 additional firefighter positions and 1 additional Lieutenant. Phillips read the caption. Motion by Fought, second by Gonzalez, to approve Item D. Approved: 6-0 (Eby absent) Adjournment Motion by Fought, second by Hesser, to adjourn the meeting. Mayor Ross adjourned the meeting at 6.20 PM. Approved by the Georgetown City Council on $ O Date C L , Dale Ross, Mayor -',t a QJk Attest: "City Sary