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Home My WebLink AboutORD 2018-34 - FY2018 BudgetORDINANCE NO. 'D 0 t g- 3� AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS, AMENDING THE 2018 ANNUAL BUDGET FOR MID -YEAR OBLIGATIONS THAT WERE NOT KNOWN AT THE TIME THE BUDGET WAS ADOPTED, APPROPRIATING THE VARIOUS AMOUNTS THEREOF, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. WHEREAS, the City had a greater than anticipated ending Fund Balance in the General Fund for Fiscal Year 2017; and WHEREAS, the Council provided direction on the transfer of this excess Fund Balance to the Council Discretionary Fund and identified items for funding on June 12, 2018; and WHEREAS, the City is aware of obligations not currently funded in the fiscal year 2018 Budget; and WHEREAS, the changes were unknown and unforeseeable at the time the fiscal year 2018 budget was approved; and WHEREAS, the City Charterand State law allows for changes in the Annual Operating Plan by a Council majority plus one in emergency situations and for municipal purposes; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. The amendment to the 2018 Annual Budget of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, is in all things adopted and approved as an addition to the previously approved budget of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 2017, and ending September 30, 2018. A copy of the amendment is attached hereto as Exhibit "A" incorporated by reference herein. SECTION 3. The total of $4,930,241 is hereby released from appropriation for payments of expenditures and payments of the funds and included in the Exhibit "A". SECTION 4 All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies with the vision statement of the Georgetown 2030 Plan. SECTION 5. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 26th day of June, 2018. PASSED AND APPROVED on Second Reading on the 10th day of July, 2018. ATTEST: '—py W- J, — " �12 Shelley Nli City Secre WV TOFORM: Charlie Mc abb City Attorney THE CITY OF GEO GETOWN: Mayor Exhibit A - Mid Year Budget Amendment 2018 Approved Impact of This 2018 Amended CDBG Grants Beginning Fund Ba ante Revenues Transfer In - GCP Ori finavenues al Revenues Budget Action Bud et Genera/ Fund Beginning Fund Balance $ 12,233,59$ $ 172,123 S 12,405,719 The proposed amendments in the General Fund includes increased 140,902 Ending un a ince 4) 48.404 appropriations for Public Safety due to retirement payouts and Revenues Transfer In, Council SRF Sales tax $ 14,800,500 $ 75,000 $ 274,500 $ 75,000 $ 15,075,000 increased overtime. The increased appropriations will be offset by 'recognizing additional revenue in sales tax and development fees, and by appropriating the Benefit Payout Reserve. The amendment also Development fees 1,832,500 $ 205,000 $ 2,037,500 includes transferring the $188k year-end balance from FY 2017 to the Franchise fees 5,203,863 10,000 $ 5,213,863 Council Discretionary Fund, as well as correcting the roll forward Library Revenue All Other Revenue 147,972 40.045,330 20,000 - $ 167,972 $ 40.045.330 amendment in Planning and City Secretary The proposed amendment also includes recognizing both $20,000 of revenue and expense related to the Library $30,000 is included in Administrative Services for Legislative Assistance Lastly, the proposed amendment includes Total Revenues 62,030,165 584,500 62,614,665 Expenses Main Street Fa ade 183,079 84.779 267.858 Expenses Transfer Out, Council SRF 1,000,000 188,580 1,188,580 recognizing $10,000 in TV Franchise Fees which will be offset by $10,000 in Communication expenses Police 11, 511, 871 448,000 11, 959, 871 Fire 10,789,592 350,000 11,139,592 Administrative Services 1,580,015 30,000 1,610,015 Planning 1,685,954 (45,043) 1,640,911 Library 2,554,935 20,000 2,574,935 Communications 400,137 10,000 410,137 City Secretary 920,537 (68,000) 852,537 All Other Expenses 33,918,720 - 33,918,720 Total Expenses 64,361,761 933,537 65,295,298 Ending Fund Balance 9,902,000 (176,914) 9,725,086 Contingency Reserve 8,500,000 8.500,000 Benefit Payout Reserve 252,000 252.000) - Economic Slal>ilrty Reserve 1.150,000 75,000 1.225,000 Avaifabte Fund Balance $ 66 $ 86 2018 Approved Impact of This Budget Action 2018 Amended Budget CDBG Grants Beginning Fund Ba ante Revenues Transfer In - GCP Ori finavenues al Revenues 58,184 $ $ $ 108,710 $ (56,831) 30,839 $ 1,353 $ 30,839 $ 108.710 The proposed amendment is to reduce appropriation for the Scenic Dr, Sidewalk project to 108,710, and add appropriation of $34,314 for the Scenic and 6th project. otal ,710 0,39,549 Expenses 6th and Scenic 34,314 All Other Expenses 215,298 (108,710) 34,314 106,588 TRTExpenses 215,298 7d,396 140,902 Ending un a ince 4) 48.404 va a e 1-unct ba ante 2018 Approved Impact of This Budget Action 2018 Amended Budget Mafn Street Facade Beginning Fund Balance Revenues Program Revenues $ 66,879 $ $ 116,200 $ 84,779 $ 151,658 $ 116.200 The one proposed amendment in this fund is to increase expenses by $84,779. The funding source is fund balance from unspent funds in FY2017 Due to the interest in the program, it is anticipated these funds will be spent by the end of the fiscal year Total Revenues 116,200 116,200 Expenses Main Street Fa ade 183,079 84.779 267.858 Total Expenses 183,079 84,779 267,858 Ending Fund Balance - - - Available Fund Balance $ - $ - $ 2018 Approved Impact of This Budget Action 2018 Amended Budget Cemetery F ►{_nd Beginning Fund Balance Revenues Cemetery Revenues $ 306,659 $ $ 144,000 $ 150,254 $ 456,913 $ 144,000 The one proposed amendment in this fund is to increase expenses try $123.625 for the completion of the dolumbarium. Money was appropriated In a previous Fsral year and is currenlly in fund balance. Total Revenues 144,000 144,000 Expenses Cemetery Maintenance 94,000 94,000 Columbarium 123,625 123 625 Total Expenses 94,000 123,625 217.625 Ending Fund Balance 356,659 26,629 383.288 Perpetual Reserve 325,000 - 325.000 Available Fund Balance $ 31,659 $ 26,629 $ 58,288 2018 Approved Impact of This Budget Action 2018 Amended Budget Streets Fund Begin;iing Fund Balance Revenues Revenue $ 1,406,676 $ 5 3,297,500 $ 1,517,680 - $ 2,924,356 $ 3,297.500 The one proposed amendment in this fund is to increase expenses by $1.517,680 to help implement the street program discussed with Council. Currently this money Is in fund balance from a prior fatal year Total Revenues 3,297,500 3,297.500 Expenses Street Repair 3,954.176 1,517,680 5,471.856 Total Expenses 3,954,176 1,517,680 6,471 856 Ending Fund Balance 760,006 - 760000 Arterial Reserve 750,000 75O,000 Available Fund Balance $ - $ $ 2018 Approved Impact of This 2018 Amended Budget Action Budget GOP Beginning Fund Balance $ 30,727,343 $ (13,107,585) $ 17,619,758 The first proposed amendment in the General Capital Project fund is to recognize $2,300,000 in bond proceeds sold in the spring of 2018. Revenues $2,000,000 funds the ERP project, with the remaining portion Bond Proceeds 35,450,000 $ 2,300,000 $ 37,750,000 atlotated to Fire Station 7. The next proposed amendment is to TIA Revenue 25,000 $ 200,000 $ 225,000 recognize $200,000 in TIA revenue for the Verde Vista TIA project, Grant Revenue - $ 200,000 $ 200,000 Additionally, $200,000 of grant revenue is proposed to be recognized Interlocal $ 675,000 $ 675,000 Transfer in 562,914 $ 222,000 $ 784,914 and appropriated for the Katy Trail Crossing project. $675,000 is All Other Revenue 3,668,000 3668.000 proposed to be recognized and appropriated for the Inner Loop- Rockride project. The amendment also corrects the Downtown West related projects that had errors in the December roll forward budget Total Revenues 39,705,914 3,587,000 43,302,914 Expenses amendment. The Facilities efficiency study is reduced by $100,000 Bond Funded Projects 5,810,235 2,061,919 7,872,154 after pricing was received. The study is funded by a transfer from the ERP Project 2,950,000 2,000,000 4,950,000 Fire Station 7 2,000,000 300,000 2,300,000 Council SRF. The Public Safety Facility has a proposed increase in Fire Station 6 600,000 (300,000) 300,000 appropriations of $61,243 for finish out projects and IT Data Centers Public Safety Facility 27,100 61,243 88,343 proposed increase totals $100,676. The back-up data center is funded IT Data Center - 100,676 100,676 by remaining bond proceeds for the PSOTC facility and by one -time Facility Efficiency Study 200,000 (100,000) 100,000 savings transferred from the IT fund. The Old Town Northeast Community Service 6,732,813 200,000 6,932,813 Project's appropriation will reduce by $30,839 and be transferred to Katy Trail Crossing 500,000 200,000 700,000 CNN Fund. Downtown Masterplan Downtown West 25,990,682 (12,543,885) 13,446,797 Downtown West Parking Expansion 250,000 250,000 Downtown West Signage 125,000 125,000 Downtown Festival Area 460,000 (460,000) - Municipal CourUCVB Redesign 405,000 (230,000) 175,000 Transportation 27,310,734 844,161 28,154,895 Inner Loop-Rockride Payment - 675,000 675,000 Old Town 786,876 (30,839) 756,037 Verde Vista TIA - 200,000 200,000 Transfer Out 2,099,000 30,839 2,129,839 All Other Expenses 500,000 - 500,000 Total Expenses 69,6133,464 10,096,966 59,586 496 Ending Fund Balance 749,793 586,381 1,336,174 TIA Reserve 153,327 153,327 Available Fund Balance $ 596,466 $ 586,381 5 1,182,847 2018 Approved Impact of This 2018 Amended 2018 Amended Budget Action Budget Council Qiscretionary Library SRF Beginning Fund Balance $ 130,600 $ 256,674 The first proposed amendment is to fund a facilities feasibility study Beginning Fund Balance $ 300,473 $ (14,665) $ 285,808 originally budgeted in FY2018 funded via certificates of obligation. The second proposed amendment is for a settlement in the Joint Service Friends of the Library and appropriate an offsetting expense for the purchase of books, materials, and other library equipment Revenues 52,500 Funds Revenues Original Revenue 90,200 98,500 188,700 Transfer In, General Fund $ 188,580 188,580 90,807 Original Revenue 1,002,000 1,002,000 Total Revenues 1,002,000 188,589 11190,580 Expenses Transfer Out, General Fund 75,000 75,000 Transfer Out, Joint Services 75,000 75,000 Transfer Out, GCP 100.000 100,000 Total Ex enses 250,000 250,000 Endin Fund Balance 5 1.302.473 S 76,085) $ 1.226.388 2018 Approved Impact of This 2018 Amended Budget Action Budget Library SRF Beginning Fund Balance $ 130,600 $ 256,674 $ 387,274 The proposed amendment is to recognize more revenue from the Beginning Fund Balance $ 407 $ 55,717 $ 56,124 Friends of the Library and appropriate an offsetting expense for the purchase of books, materials, and other library equipment Revenues 52,500 52.500 Original Revenue 90,200 98,500 188,700 Transfer Out, GCP Total Revenues 90,200 98,500 188,700 Expenses Original Expenses 90,807 98,500 189.107 Total Expenses 90,607 98,500 189,107 Ending Fund Balance $ - S 55,717 S 55,717 2018 Approved Impact of This 2018 Amended Budget Action Budget Parkland Dedicafron Beginning Fund Balance $ 130,600 $ 256,674 $ 387,274 The proposed amendment is to transfer $85,000 to GCP for landscape beautification on the Downtown West Project Revenues Original Revenue 52,500 52.500 Total Revenues 52,500 52.500 Expenses Transfer Out, GCP - 85,000 85,000 OrrginaJEx nses 169.221 163,221 Total Expenses 169,221 85,000 254,221 Ending Fund Balance 13,879 $ 171.674 S 185.553 2018 Approved Impact of This 2018 Amended Water Fund Beginning Fund Balance Revenues Original Revenue Budget 7,077,021 - Action Budget Joint Service Fund Beginning Fund Balance S 302,565 $ 408,983 S 711,548 There are two proposed amendments in this fund. The first Ending Fund Balance 11,443,225 7,077,021 18,520,246 amendment is to recognize $120,000 in revenue for reimbursable legal Revenues ,Available Fund Balance $ 5,443,225 $ 7,077,021 S 12,520,246 services A corresponding expense of $45,000 is proposed The Transfers In 5,000 $ 75,000 80,000 second proposed amendment is to recognize a $75,000 transfer in Reimbursable Legal - $ 120,000 120,000 from the Council fund for a settlement Original Revenue 16,432,402 - 16,432.402 Total Revenues 16,437,402 195,000 16,632,402 Expenses Insurance & Legal 705,000 75,000 780,000 Reimbursable Legal - 120,000 120,000 All Other Ex uses 16,034,967 - 16,034.967 Total Expenses 16,739.967 195,000 16,934,967 Ending Fund Balance S S 408,983 S 408.983 2018 Approved Impact of This Budget Action 2018 Amended Budget Water Fund Beginning Fund Balance Revenues Original Revenue S 67,881,131 S 48,159.443 7,077,021 - 5 74,958,152 48.159,443 The proposed amendment in the Water fund transfers $450,000 to Electric for metering charges Currently, the expense for meters is budgeted only in the Electric fund. This transfer would be a true up for Water's portion of the charges. Total Revenues 48,159,443 - 48,159,443 Expenses Transfer Out, 610 3,264,486 450,000 Water Distribution 2,723,300 (450,000) All Other Expenses 98-609.553 3,714,486 2,273,300 98.809-563 Tota$ Expenses 104,597,349 - 104.597,349 Ending Fund Balance 11,443,225 7,077,021 18,520,246 Contingency Roservc 6,000,000 6.000.000 ,Available Fund Balance $ 5,443,225 $ 7,077,021 S 12,520,246 2018 Approved Impact of This 2018 Amended Budget Action Budget Electric Fund Beginning Fund Balance Revenues Transfer In, 660 Other Grant Revenue Original Revenue $ 12,824,257 $ - - 78,741,393 (6,065,982) $ 450,000 100,000 6,758,275 450,000 100,000 78,741,393 The proposed amendments in the Electric Fund increasing appropriation by $450,000 for metering charges, as well as recognizing $100,000 in revenue and expenses for the Bloomberg Project Total Revenues 78,741,393 550,000 79,291,393 Expenses Metering Services 1,278,887 450,000 Resource Management 42,564,215 100,000 All Other Expenses 35,791,690 - 1,728,887 42,664,215 35,791,690 Total Expenses 79,634,792 550,000 80.11N,7.92 4,299,024 Ending Fund Balance 11,930,858 6,065.982 5,864,876 438,918 Rate Stabilization Reserve - 1,643,750 Contingency Reserve 5,125,000 5,125,000 Available Fund Balance $ 6,805,858 $ 6,065,982 $ 739,876 2018 Approved Impact of This 2018 Amended Budget Action Budget GTEC Beginning Fund Balance Revenues On inal Revenue $ 22,061,111 $ 7,255,201 (3,809,430) $ 18,241,681 7,255,201 The proposed amendment in GTEC is to use fund balance to increase appropriation for Right of Way purchase Total Revenues 7,255,201 7,255,201 Expenses ROW Acquisition 14,316,210 900,000 All Other Expenses. 3,694,979 - 15,216,210 3,694,979 Total Expenses 18,011,189 900,000 18,911,189 4,299,024 Ending Fund Balance 11,295,123 4,709,430 6051693 438,918 Conlingency 1,543,750 1,643,750 Reserved for Bond Proceeds 4,150,000 2,500,000 1,650,000 Available Fund Balance $ 5,501,373 $ 2,209,430 $ 3,291,943 2018 Approved Impact of This Budget Action 2018 Amended Budget Air arf Beginning Fund Balance Revenues Grant Revenue Airport Revenue 5 436,734 $ 35,000 3,893,003 373,205 - $ 809,939 35,000 3.803.003 The proposed increase is appropriation for the City's portion of the TXDOT Runway Rehabilitation project Bonds will be sold at a later date to reimburse this project. Total Revenues 3,928,003 - 3,928,003 Expenses Runway Rehabilitation - 500,000 All Other Expenses 3,799,024 - 500,000 3,799.024 Total Expenses 3,799,024 500,000 4,299,024 Ending Fund Balance 566713 126,795 438,918 Contingency 213,158 213,158 Reserved for Bond Proceeds Available Fund Balance $ 352,555 $ 126,795 $ 225,760 (4,930,241) Total Change in Appropriation 2018 Approved Impact of This 2018 Amended Budget Action Budget Abandoned Vehicles Beginning Fund Balance $ 12,167 $ 46,727 $ 58,894 The proposed amendment in the Abandon Vehicles is to recognize Revenues Original Revenue - 24,000 24.000 $24,000 of revenue and increase appropriation by $3,000 to construct a fence around the impound lot Total Revenues 24,000 24,000 61697,103 Expenses 6,697.103 Total Revenues 6„697,103 5,697,103 Equipment 3,000 3,000 QrE final Expenses 12,167 Annual Contracts 12 167 (37,000) Tota) Expenses 12,167 3,000 15,187 Ending Fund Balance $ - 5 67,727 $ 67.727 (4,930,241) Total Change in Appropriation 2018 Approved Impact of This 2018 Amended Budget Action Budget IT Beginning Fund Balance $ 584,789 $ 484,209 $ 1,068,998 The proposed amendment transfers one-time savings from annual Revenues contracts expense to GCP to cover the appropriation for the DATA Center. Original Revenue 61697,103 - 6,697.103 Total Revenues 6„697,103 5,697,103 Expenses Annual Contracts 2,604,897 (37,000) 2,567,897 Transfer out-GCP 37,000 37,000 All Other Expenses 4,130,700 4,130.700 Total Ex enses 6,736,597 - 6,735,597 Ending Fund Balance $ 646,295 $ 484,209 S 1.030,504 (4,930,241) Total Change in Appropriation