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HomeMy WebLinkAboutMIN 03.27.2018 CC-WMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, March 27, 2018 The Georgetown City Council will meet on Tuesday, March 27, 2018 at 3:05 PM at the Council Chambers, at 101 East 7"' St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81h Street for additional information; TTY users route through Relay Texas at 711. Policy Development/Review Workshop — Call to order at 3:10 PM Mayor Ross called the meeting to order at 3: 10 PM. All Councilmembers were in attendance, with the exception of Ty Gipson, Councilmember District 5. Mayor Dale Ross, Anna Eby, Councilmember District 1, Valerie Nicholson, Councilmember District 2, John Hesser, Councilmember District 3, Steve Fought, Councilmember District 4, , Rachael Jonrowe, Councilmember District 6, and Tommy Gonzalez, Councilmember District 7 were in attendance. A. Presentation and discussion regarding the Texas State University Citizen Survey -- Dr. Thomas Longoria, Professor and Director of the Center for Research, Public Policy and Training at Texas State University, Paul Diaz, Budget Manager, Keith Hutchinson, Public Communications Manager and Jackson Daly, Assistant to the City Manager Jack Daly, Assistant to the City Manager, opened the presentation on the Citizen Survey and introduced Dr. Longoria from Texas State University. Longoria said that he would provide a review of the survey, a project timeline and discuss efforts to improve response. He began with a Survey Overview. Longoria described the 12 Focus Areas of the Survey. • Quality of Life • Mobility • Development • Public Safety • Service Quality (GUS) • Service Quality (Parks/Library) • Service Utilization • Media Usage ■ Perception of Government • Employee Interaction • Perception of Safety • Value for Taxes Longoria next described the Project Timeline • March: Council Direction on the Survey ■ April: TXST Finalizes the Survey Instrument • April & May: Analyze the Results • Summer: Final Product is Delivered and Presentation of Findings is Provided for Council Longoria described the efforts to Improve Response. • Continue Direct Mail Survey • Promote Survey Online to Entire Community • Synthesize Results to Ensure Data Reflects Household Data • More Robust Efforts to Improve Renter Response Councilmember Gonzalez asked if it was possible to make sure that the same respondent does not reply multiple times. Longoria explained that IP addresses are monitored to control this and keep the survey from being skewed. Longoria spoke on the effort to include more renter respondents. Councilmember Fought said it seems that they are aggressively pursuing renters, subsidized housing residents and students. He asked why those 3 groups would be specifically pursued instead of others. Longoria explained that these groups have been under represented. Fought asked how they determine under representation. Longoria said there is a federally known number of renters across the nation and the last Georgetown survey fell well below that percentage in renter respondents. He explained that there will be an effort to encourage all responders. Councilmember Gonzalez asked if 27% of the population are renters, does the survey analysts make sure 27% of the portion of the population gets the survey. Longoria said they will over sample the areas they are looking for. Longoria said the survey will be available in both English and Spanish. Gonzalez asked if over sampling skews the results. Longoria said yes, but there are trade-offs in methodology. He explained that a group not represented in the results, also skews results, and makes it is out of balance. Councilmember Hesser asked how a disproportionate sampling would be handled. Longoria said this will not happen, but if renters are over represented then the numbers would be adjusted accordingly. Councilmember Jonrowe said she likes the continuity of service, with follow-up surveys and analysis from the same institution. Jonrowe said there were groups over represented in the 2016 survey. She said that one more population to be examined would be the homeless. She said she would like to know their perception of services. Longoria said they will be working with non-profit organizations that can encourage people to fill out the publicly available survey. Jonrowe said she will be doing her part to help, as well. Ross asked about the next steps. Jack Daly said they would need to know if the Council approved of the Survey Instrument. Hesser asked if there is a way to evaluate the numbers of homeless, renters, or those who walk or bike to work. Daly said they use census household data to determine these type of numbers at large. City Manager, David Morgan, said the survey would not necessarily do this. Dr. Longoria said the current methodology is to do a random survey of utility accounts, but walking or riding to work could be added as a specifically asked question on the survey. Councilmember Gonzalez said the language is crucial in these types of questions. Morgan said they will easily add these specific questions with Council direction. Ross asked how accurate the results would be. Longoria said these would be self-reported answers, so accuracy is difficult. Mayor Ross noted that those walking to work because they do not own a car, would not likely be the person whose name is on the utility account. B. Presentation and discussion regarding the Home Repair Program and a potential partnership with Habitat for Humanity -- Susan Watkins, Housing Coordinator Housing Coordinator, Susan Watkins, spoke on the Home Repair Program and a possible partnership with Habitat for Humanity. She noted that the purpose of the presentation would be to review the program, and present and discuss a partnership with Habitat for Humanity for administration of the program Watkins spoke on Council Direction and Feedback that would be needed. • Would Council like to pursue a partnership with Habitat for Humanity? ■ If so, is there additional information they would like prior to setting goals, eligible activities, budget, measures of effectiveness and a reporting process She explained that the presentation would be divided into 4 portions. • Program History • Current Program Overview • Habitat for Humanity Repair Program • Administration Options Watkins described the Program History. • Pre -2008, the City provided utility bill assistance through non -profits • City modified the program in 2008 to direct funding toward home repairs o Budget between $25,000 - $40,000 o Mix of volunteers and contractors o Roof repairs o Painting o Windows o Electrical work • 2010-2014 — 24 homes were repaired o Average of $4,200 per home • 2010-2013 Community Restore partnership o $35,759 spent ■ 2014 — Program policies modified by Council • 2015 — Neighborhood Cleanup & Community Restore o $14,608 spent Watkins explained that high utility bills were coming from needed repairs. Councilmember Fought said he supports this program. He explained that the City ended up having to excuse utility bills in certain circumstances, and said that this makes sense. Fought said that discussion needs to take place on how to fund this and attaching a lien on the home that could be recovered at the time of sale is a smart way to go. He said he wants to look at this again. Fought said he would like to see the reimbursement go back into the pot and be available to help others. City Manager, David Morgan, said staff will do additional research and look into this. Councilmember Eby noted that this is shown on page 16 of the presentation and would likely be discussed further into this presentation. Watkins provided before and after images of repair projects. She spoke next on the Current Program Goals and noted that the funding allocation of $24,000 would be a part of the Planning Department budget. ■ Provide home repairs to homeowners with limited resources • Avoid demolition by neglect by code enforcement • Maintain neighborhood (neighborhood revitalization) • Safety • Accessibility Watkins described the Current Application Process. Watkins spoke on Current Program Guidelines. • Property must be: o Located inside the City limits o Owner occupied o Owned for at least 2 years o Taxes must not be outstanding • Income eligibility: 0 60% Area Median Income • Homeowner agrees to repay if the home is sold within 2 years • Under $10,000 Repair 0 Reviewed by staff • Over $10,000 Repair o Reviewed by the Housing Advisory Board o Lien placed against the property for the value of repairs over $10,000 Councilmember Fought said he would like to delete the $10,000 dollars and the 2 year requirement and simply require payment for the repairs at the time of sale He explained that this would build the program over time. Councilmember Hesser asked if repairs under $10,000 are considered a gift. Watkins confirmed. She said anything over $10,000 is given a lien. Councilmember Gonzalez suggested setting a 75% pay back, if the home owner lives in the home a number of years. Mayor Ross said this would allow the homeowner to sell the home and move out of Georgetown. Ross said he agrees with Fought. Hesser said he agrees, as well. Ross said 2 years is not enough Watkins spoke on the History of Habitat for Humanity partnerships in Georgetown and Habitat for Humanity Home Repair. • 43 Home built • 2017/2018 funds granted for Home Repair o Strategic Partnership Grant Funds of $23,000 Habitat for Humanity Home Repair ■ 24 Repairs between 2013-2017 Five currently under repair Watkins described the Habitat for Humanity Home Repair Program Requirements. • Own and live in the home • Meet income limits (50% AMI) • U.S. Citizen or permanent resident • Current mortgage and property tax payments • Active homeowner's insurance ■ Be present during the repair project • Demonstrated need for repairs based on inspection Watkins said that the Habitat Home Repair Program partners with the City of Round Rock. She explained that staff had reached out to Round Rock and had received favorable comments on the partnership. Watkins spoke on Options for Administration and the City of Georgetown Role. She provided a list of Benefits to Partnering with Habitat for Humanity. Watkins explained Staffs Recommendation.- Partner ecommendation:Partner with Habitat for Humanity • Direct staff to return in Spring 2018 with o Goals o Eligible activities o Budget o Measures of effectiveness o Reporting process o Draft contract with Habitat for Humanity Councilmember Jonrowe asked about the Habitat requirements and how they determine a permanent resident. Debbie Hoffman, Executive Director for Habitat, spoke and introduced Debbie Sloan, the Administrator of the program. Sloan said documented identification is required and pertains to government documentation of a permanent resident of the Country, not a permanent resident of Georgetown. Jonrowe asked how much was spent, on average, for repairs. Hoffman said the average was $2,500 and noted that volunteers are used for a lot of the labor. Jonrowe asked about Habitat's requirements to maintain ownership after repairs. Sloan said there are different agreements with different funding requirements. She said some agreements require 5 years, and some have no requirements. Councilmember Hesser said he is in favor of the partnership. He noted that Habitat is better equipped to administer this program. Councilmember Gonzalez agreed. Councilmember Fought said hurray for Habitat. He stressed the distinction of owning the property and how people take care of something they own. He said he wants more people in Georgetown to be able to own their property. Hoffman said that the repair program is important in helping to maintain homes and giving individuals the opportunity to stay in their homes. Mayor Ross asked to see the options slide and asked for the role of Habitat. Watkins said it was tricky to illustrate and only the Georgetown role was illustrated. She explained that, if a partnership is pursued, these roles would go to Habitat because they would then be administrating the program. Ross spoke on other City contributions such as donated staff time and waived development fees. Watkins said that fees have been waived historically in order to help, but as of January 1, 2018, Council direction is required to waive fees. Watkins asked if Council had any additional information that they needed before staff moved forward with their recommendation. City Manager, Morgan, asked Council if they are in favor of pursuing the partnership. He noted that he is hearing a yes. He said that Council seemed to want discussion on liens to properties and the administrative process. Morgan said staff will come back with recommendations for these things and fee waivers. Ross asked that staff look at in kind services as well. C. Presentation and discussion of the City's Interim Municipal Utility District (MUD) Policy and a new Public Improvement District (PID) policy and discussion on establishing revised/new policies -- Wayne Reed, Assistant City Manager, and Laurie Brewer, Assistant City Manager Assistant City Manager, Wayne Reed provided a presentation on MUD Policy. He said that Assistant City Manager, Laurie Brewer, would follow with a presentation on PID Policy. Reed had provided handouts to the Council of some of the slides, for their ease of review. These included a summary of staff recommendations, a map of MUDs 2004 to present and the January 9, 2018 spreadsheet of 9 MUDS spread across 10 subdivisions. He asked Council to look at the backside of the handout, highlighting 4 subdivisions in the City limits. Reed said that an error had been found in the Shadow Canyon subdivision numbers and explained that it should be the same at 2.296 tax rate, with a maximum tax rate of 2.956. Reed said that the purpose of the presentation is to seek direction from Council on desired updates to the City's Interim Municipal Utility District (MUD) Policy, based upon practice and lessons learned since the policy was adopted in 2014. He noted that creating a Comprehensive Annexation and MUD Strategy has been determined as a City Council strategy. Reed thanked the presentation team for their hard work. Reed noted that the presentation would be divided into 5 parts: • Recap of Council Presentation on 1/9/18 • Response to Council's questions from 1/9/18 • Practices in the past 4 years • Staff recommendation • City Council direction Maps of Georgetown MUDS from 2004 — 2017 were provided. Reed explained that there are 9 approved MUDs and staff is currently working with 4 new applicants interested in forming special districts. He said that the reason for 9 MUDs and 10 subdivisions is because one MUD is in 2 different subdivisions. Reed provided a recap with specific answers to the Council's questions posed at the January 9, 2018 meeting. Recap of Council's Questions from January 91h • Acreage and Number of Homes in MUDs 4 410 acres in 9 developments with a maximum of 13,184 DU Georgetown has approved 4 204 single-family lots (final plats) in larger developments between Oct 1. 2014. and Feb 28, 2018, of which 1 516 lots or 38% were located in MUDs (in -city and E TJ) • Tax Rate in MUDs — MUDs inside city limits have a total tax rate of S2 839 - 52-946 — MUDs in the ETJ have a total tax rate of S2 869 - S3 005 • Foreclosure Information Analysis of Williamson County s foreclosure data of residential properties located in Georgetown between January 2016 and February 2.018 showed foreclosures were more numerous in residential areas without MUDs than with MUDs This may be due to subdivisions with MUDs bung relatively new except for Terra ista Parmer Ranch and Shadow Canyon are undeveloped Recap of Council's Questions from January 911 Price Point of Single-family Housing In MUDs Saddle Creek MU(.) S22.Os to high 5200s Oaks at San Gabriel- S280s to mid-S500s Water Oak S250s to high S400s Crescent Bluff-. S25Os to high S400s I erra Vista .. low S200s to S700s Hillwood at Wolf Ranch... S300s to mid-S500s Cimarron Hills S3 -,')Os to in excess of S1.000.000 • Type of Housing — Predominantly single-family (;-90%) — Hillwood at Wolf Ranch has 1.690 SF and 895 MF I 1 \ \ Mayor Ross asked what would be an advantage to an Out of City MUD. Reed said a development in the ETJ might not develop in the same fashion as in the City and the City would have the opportunity to ensure design and similarity, with opportunities for a strategic partnership. Ross asked if an In -City MUD had any disadvantages. Reed said there could be slightly higher taxes, but that would be the only disadvantage. He explained that these developments have higher building standards and generally are highly developed with amenities such as recreational facilities. Ross asked if the City could require higher building standards. Morgan confirmed. Ross mentioned park land. Reed said it would be the quality of the park land rather than more park land. Jonrowe asked for a price range and said that she was under the understanding that the average home in Georgetown was worth $262,000.00. Jonrowe asked the average of MUD home pricing. Reed asked if Jonrowe was asking for information on sold homes in order to create an average. Morgan said they will ask the developers for the average sales price. Jonrowe asked that non -mud developments also be included, and a side by side comparison provided. Councilmember Gonzalez said it would be easier to ask developers for ranges, such as how many of their homes are in the 220s, 250s, 300s, etc. He noted a home sold for $220,000 today might sell for $230,000 within time. Morgan said there are ways to compare apples to apples and staff will come back to the Council with more data. He said if Councilmember Jonrowe is trying to determine if MUD homes are priced lower, this can be done. Mayor Ross said the MUD developers could use a lower sales price as a marketing tool, but then these home owners will experience higher taxes. Jonrowe said she wants the information to see what type of community that Georgetown is building. Morgan said MUDs have a time limit and a length of time for debt and a length of time between first and last sale. He said the utility infrastructure becomes a part of the City's utility infrastructure and when the MUD is paid off, the debt goes away. Gonzalez noted the good opportunity with a development such as Saddlecreek. He said purchasing a home with good quality for $220,000 in Williamson County is a great opportunity for some and there is nothing available cheaper than that anywhere. Morgan said the establishment of a MUD allows developers to be competitive and drive affordability with the price point and provide much needed affordable housing. Reed continued with his presentation with Practices in the Past 4 Years Practices Past 4 Years • Policy 6. Utilities - Utility Infrastructure (extend, oversize, and partnerships) • Crescent Bluff MUD contributed roughly S1 5 million to the SSGI wastewater line • Saddle Creek MUD extended wastewater system • Parmer Ranch MUD to extend wastewater system along Ronald Reagan Blvd • Policy 7 Debt — Bond Maturity and Issuance Period • City has approved 25 year vs 20 year for bond maturity • City has maintained 10 year issuance period in most instances • Water Oak MUD was provided 20 year issuance period Practices Past 4 Years • Policy 7. Debt - Tax Rate • Out -of -city MUDS have SO 90 to SO 95;5100 AV tax rates • In,city Ml1Ds have lower tax rates of about SO 55/$100 AV with Hillwood as one exception (SO 66;S100AV) • Hillwood allowed to issue debt for 'hard costs" associated with on and off-site water.wastewater, roads and parks and trails • Policy 8. Annexation Provision for future annexation of development • City has consistently addressed potential for annexation of districts in the future Vit)=;�,� it1�S♦ Practices Past 4 Years • Policy 9. Land Development - Development Standards Exceed Minimum in UDC • Enhanced architectural standards for residential in all MLJ[)s • Policy 10. Parkland and Trails - Parkland • Fullwood MUD has enhanced parkland development standards for parklands along with private amenity center and trail network • Crescent Bluff MUD will develop parkland along with private amenity center and trail network and construct a public trailhead with parking along South San Gabriel River • Parmer Ranch MUD will develop parkland and extend regional trail along Ronald Reagan Blvd. corridor Practices Past 4 Years • Policy 11. Transportation Transportation Infrastructure • Crescent Bluff MUD to contribute S 1 million toward Water Oak Parkway bridge supplement Water Oak MIJI) s funding • Water Oak MUD amendment (2017) clarified requirement to build all d lanes of Water Oak Pkwy and complete the bridge • Saddle Creek MIJI) is contributing to arterial that runs through the development • Strategic Partnership Agreements - Sales Tax • City has required SPA to ensure City collects its sales tax frOrTI future retail development located in out -of -city MUDS <<,��N Staff Recommendation Changes to the Policy will require amending Section 13.10 of the UDC (purpose and conditions): • Policy 1. Location - Revise threshold questions - In city MUDs should be preferred due to recent changes in State law conceming annexations • Policy 2. Unique Factors - No change. Encourage conservation subdivision design (where appropriate). greater tree preservation, greenways and trails along rivers or creeks, and regional transportation and utility facilities • See Polices 9 and 10 (�li�;t�.l tuna♦ Staff Recommendation • Policy 3. Submit MUD creation petition and info. - Remove as a policy and require as part of process in UDC • Policy 4. Cross Departmental MUD Review Team Remove as a policy and require as part of process in IJDC • Policy 5. Public Services and Safety - No change Continue to incorporate fire stations and/or SIP fee • Policy 6. Utility Service Issues No change Require extension of utility master plan lines and granting of easements: continue to require City to be provider of water, sewer, sold waste. and electric (wherever possible) Staff Recommendation • Policy 7. Debt - Bonds Provide up to 25 years for bond maturity and 10 years for issuance between first and last bond sales - Tax Rates • Out -of -city (ETJ) MUDs at SO 90 to SO 9515100 AV tax rates • In -city MUDs at max of SO 55rS100 AV • Allow in -city MUDs to issue debt for -hard costs' associatedwith on and off-site wateriwastewaler. roads. and parks and trails • Policy 8. Future Annexation when in ETJ - Maintain but unlikely to be actionable ;see Policy 1) Staff Recommendation • Policy 9. Exceed minimum UDC Development Stds - Require concurrent PUD application to memorialize standards ,,vith in -city MUDs - Remove criteria for all MUDs to contain at least 20°o nonresidential land uses, seek consistency With Future Land Use Plan - Remove criteria for portion of commercial land uses to develop in first five years of first building permit - Remove criteria for workforce housing and include criteria for diversity in housing products - Evaluate rnerrt of requiring gross impervious cover— less than UDC - Require higher architectural standards for residential and nonresidential land uses (tri li:i-,I tt���♦ Councilmember Jonrowe asked about impervious cover. Reed said the MUD Policy currently requires less pervious cover for MUDS and staff proposes that MUDs have the same requirements as rest of the City. Reed spoke on the proposal to update fees. He noted the immense amount of staff time required for these developments. He said that Georgetown currently charges $3,050 for the creation of a MUD and $1,550 for amendments to existing MUDs, while other communities charge between $5,000 and $30,000. He explained that it is costly to process muds and said that staff would come back with proposed fees if Council directs. Mayor Ross said it seems that Council is in favor of revised fees. Councilmember Hesser asked that staff come back with the revised fees. Councilmember Jonrowe asked about exceeding the minimum UDC development standards. Reed said staff would evaluate the components that are "less" than the UDC requirements and will require the same impervious cover. Eby asked about workplace housing and diversity in housing products. Reed said refers to providing multiple family housing or single family products and town homes. Morgan said this will be revisited after the new Comp Plan is adopted. Reed said staff will come back with a proposed MUD policy and fee schedule. Ross asked about the timeline of when this would come back. Morgan said within the next month. Ross asked that Council get the information ahead of time, so that they have the opportunity to be prepared. Assistant City Manager, Laurie Brewer, spoke on Public Improvement Districts (PIDs). She said that she will be seeking Council's guidance and input for policy. Brewer noted that the City has had recent discussions with developers who are requesting PIDs as a form of financing. She said that Council has limited this type of development tool in the past, as various PIDs across the state have struggled. She explained that MUDs have an oversight by the TCEQ, but PIDs are solely a dependent of the approving government. Brewer provided the basics of a Public Improvement District. ■ Allowable under Chapter 372 LGC • Created by a City or County o Defined area in City of ETJ o Dependent District — financial responsibility • Reimburse costs of development o Can fund on-going maintenance of specified public improvements • Resources o Assessments are levied on property owners within the PID based upon the percentage of benefited property o Liens placed on individual property owners — land/homeowner responsible for payment o Assessment liens subordinate only to taxes ■ Financing o PID (City or County) may sell assessment revenue bonds o Annual revenues pledged toward debt payment • Governance o Appointed by Council (dependent district) • Eligible Costs — Public infrastructure and development o Landscaping, parks, lighting, signage o Transportation, parking o Utilities o Administration and Operations Brewer described a PID Creation. • Petition by landowner o Feasibility study and findings • Created by resolution o Service Plan with improvements and related costs • Public Hearing is required o Must evaluate feasibility before PH • Assessment Plan o Adopted by ordinance Brewer described the types of PIDs. She noted that, for most PIDs, developers are planning to use debt toward development. Brewer said that reimbursement bonds are similar to how the City had treated MUD consent agreements. • Debt PIDs o Dirt Bonds — bonds issued by City to fund improvements (up front) o Project Finance Bonds — bonds issued during development o Reimbursement Bonds — developer provides financing for infrastructure, City agrees to issue bonds after benchmarks are met Brewer spoke on the PID Assessment Plan and the Georgetown area PIDS. PID — Assessment Plan • "Levy" amount determined by either: — Set amount to repay proportional cost of infrastructure — Per valuation rate pay cost of maintenance of infrastructure — Assessment roll is prepared for property • Ordinance adopts Assessment Plan & levies the assessment — Can include interest and penalties Georgetown Area PIDs • Cimarron Hills PID — master planned community established in 2000 - 517.500.000 • Debt never issued — didn't build out as planned • Village PID — master planned community established in 1999 — Maintenance PID • Per valuation assessments fund enhanced landscaping & other amenities PID policy • Outlines when the Council could support using a PID for development • Provides for a process to review and analyze • Establishes safeguards for successful debt issuance (if appropriate) • Provides administration guidelines Ci EURGEiUwN r�xws PID policy • Protects future homeowner/property owner interests • Ensures consistency in review • Provides guidelines to ensure project is viable and sustainable {�IilRl,[T��N Policy - Proposed Standards • PID should provide a higher standard of development (like MUD policy) to justify additional assessment — Follow same enhanced standards • PID improvements must be accessible to general public (no gated communities) • No City property will be assessed in a PID • PID must not adversely impact the service delivery of the City Policy — Application process • Complete plan provided by petitioner — Third party market study — Include comps for tax/assessment levy —Engineering report — Phasing plan with costs — Up front financing identified — All entitlement and utility service issues are identified and resolved • Fee paid for legal and financial review Brewer spoke on Bond Safeguards. • If bonds are issued — suggest reimbursement only • Additional requirements o Value to lien ratio — minimum 3:1, suggest 4:1 o Environmental and lien issues resolved o Developer disclosures prepared o Debt service fund established with a one year debt service payment minimum o Bond maturity limitations Brewer explained that state law limits bond maturity to 40 years, but the City would want to consider something more conservative, yet feasible from an annual affordability standpoint. She noted that the City would need to budget for legal and administrative review. She said that the City would want to hire a 31d party administrator to work for the City to prepare assessments and service plans and the City would need to secure a bond underwriter with PID experience. Brewer asked the Council if they wanted to add PID financing as a tool for development and if there was any other information regarding PID Policy that they would like to see. She noted that Council could be more selective in types of improvements for these developments and the advantage of higher development standards. Councilmember Fought said he favors PIDs. Fought asked about the proposed policy that PIDs would not be considered for gated communities, which would have prohibited the PID in Cimarron. He asked for the logic of not allowing a PID in a gated community. Brewer said there is an advantage to public improvements rather than private. Fought said the PID in Cimarron was for water, wastewater and sewer. Brewer confirmed. Fought said this would expand the City's infrastructure and collect monies and the public benefits from improved water and wastewater infrastructure. Fought said he understands the philosophy that public funds should have a public benefit, but suggested changing the phrasing pertaining to gated communities. Brewer asked if Council wants to move forward with establishing PID Policy. The Council confirmed their approval. D. Update and direction regarding the City Council's Vision and Strategies -- David Morgan, City Manager and Jack Daly, Assistant to the City Manager David Morgan, City Manager, provided the Council with an update on their vision and strategies. Morgan began the presentation with a review of the background. Background • Revisited Council goals on November 1 and 2, 2017 • Confirmed o Role of Council o Rules of Engagement o Vision Statement o Council Goals • Refined Council Strategies o Went from 14 to 9 Strategies Morgan noted that 9 strategies have been identified to achieve the goals of the Council. He explained that staff developed narratives around each goal to confirm its meaning. Morgan said that staff then reviewed and confirmed each narrative, which gives clear direction for staff developed tactics. Morgan spoke on each narrative focusing on the strategies for each. 1. Become a destination for unique experiences • Dcwntown — Continue MUSIC on the Square — Increase opportunities to have music year round In commercial and public areas — Continue to pursue the festival street bet,veen 8m and 9" Streets • Rlv(%rsJ.ahs Improve signage along trails promoting access to downtcv:n, the Sheraton and trail extensions Continue to explore a fiver crossing on the North San Gabriel River • C�fire'� F`arYc .. Promote Garet' House as an event Yenue'destiraation k1arket Garey Park to a '.vide variety of users due to the dl;ersit•, of amenities in the park Develop Special Events trial bring ^ew visitors to Gare; :'are; �• Rs3is�ik — Encourage destination retai' that takes advantage, of Gecrgetcv: 's unique assets 2. Create a strategy to increase mobility ori,= fiY)$I iE ;ii'_Stt��eii SUr'+:eY ii' hliC',hls r77obdi1V as d Xcel `'iltli3$i&�7P j{i! co"wgh91(wn- In'2-ul v, Q, ,c`-rgeio,,vn voiors appr7vfn„ a rge,&F, ti -a I 10 j%7i1F1'Irr} bond iii the itS1000- I Ve C- ),.'cJ 'las bee,'s Slra%e t -r a lLs o;rk, (%i rri U- ro 5!6;tz, l -ate,, 1i {'..F: In`i£';to,e,nt �n iis, tit, c! i,iri', %`Phile-nlanac:n-g nils t p a c o The :it 's r(aad nei'work is it; most vallia;,te asset tt if, imp or•,a t;hat •.,ity ,.oun:.il ,;.cnmue-s to ,rr(iisciis-sicns rektor;lir r.nr.-rat*✓e at [ rnaa;hts t.� street rnarjleSiEirlce an:t io ,�Idegl.Wte',y f -,x i';he Fnai(ntei"ilnce i�+r� Jr 3rS`:. F' ^t}e^n7ore, ;yC:4srucii1 r @, c o g n iz es ;hR+rip•o^ancF of capiIaii 1. C, on pai?riers-Pis %,jilhhi the reC)ICrl LC nleike li"cir15pJrlCiti(;tl 4)t:3S0JCtll!£' I7iJ[B `(asihl(, -C.c1laberation ,)n master o+annip c efforts a d S;.ari, a -os°s :vi?t V1 -1p Ge-oryetcv:;" pfep ire for "[creased Uernand on he lra-rtspert;jbo,z nenucrk. .Attho'.,g . a majority of thr an•vestment MN be on roadway infrastn.ictune, this aisc mcludEs collaboratiri g •on mu'i i-modaG pr'mKts s::cn :as sidev:alk an.^' bicycie irafr2slruclure, 2. Create a strategy to increase mobility • Continue to review and update development standards to ensure good connectivity standards for vehicles and pedestrians • Complete 2015 transportation bond • Continue progress on future mobility planning • Bike plan and sidewalk plan implementation • Maintain relationships with key intergovernmental partners (Wilco, TXDOT, CAMPO) • Explore innovative tools to supplement public transportation 3. Promote greater diversity in our population and our businesses City Council recognizes that diversity across all aspects of society helps ensure better decision making. Diversity in thought leads to better outcomes. Diversity helps the City hedge against changes in the environment and economy. A broad range of businesses and employers should be recruited to Georgetown. Generally, growing the commercial tax base in the City will help alleviate over reliance on residential property taxes. A diverse business sector necessitates a diverse housing stock. A variety of services, resources, and amenities should be made available to residents. including seniors, families. and young professionals. 3. Promote greater diversity in our population and our businesses • Update the Comprehensive Plan for development - Complete a housing analysis for a more in-depth understanding of housing needs and drversity of existing inventory - Implement development policy that encourages mixed use development that enhances density and accessibility to services and amen t:es • Implement targeted recruitment of companies within targeted industries (professional services, life sciences, advanced manufacturing. destination retail) to aid in the diversification of industries • Encourage speculative development and site readiness to aid in business recruitment and development. • Work to diversify workforce development and recruitment with special emphasis on young professionals and veterans. 4. Create and maintain outstanding aesthetics and a welcoming appearance and spirit Georgetown has several key gateways leading into the City. Moreover, Georgetown serves as the northern gateway to the Austin region. As such, particular attention and resources need to be directed towards ensuring gateways are well-maintained and adhere to a high development standard. As the City progresses through the comprehensive plan update, specific focus needs to be placed on developing a more refined vision and master plan for the City's gateways. Costs associated with maintaining publically owned rights-of-way (including state- owned property) need to be appropriated and expended at a level consistent with Council's vision. 4. Create and maintain outstanding aesthetics and a welcoming appearance and spirit Identify and Review Development Standards Complete c=,preners•:e .r--as'z Flan to estadls!: -!sior,fof•ga!evra,,s Es!abisr, goals :o! PJDs !o crnp,adze aes!rc•I:cs ane ',vcica^ :rg appcararcc anc sprf;t Re,viev,, GateWvJy locations to ensure foCUS and priority on the correct locations Prlontize gate.va.vs and e-stati.sp a loud of sr-�:+ cfor'i!!cr p•ci�p, laadscap ng fc! bea'a!lhcat:or,, and Re.•IBY: and e$t:M.L, Once,-.eS fn, spec:; -j.1 - Fnr:ance --.t]per'c:.nit:es rc, p•,;I:I:c a. galcray s:ynage •114com ng :Is t r _ !.3 "i a-, ]o not nave signage and ex:SLrg - griage Car: to Continue anc, Increase Slewar�:5f�ip of all F'lrhllr_, �i�ht. of �iV-a SP! (retfiCS fot rep ^rn •^ Bn Stl'P rn.l ('_stat:4iS:1 �ohes, le C?a .d;Jr� 5-0nr 1;, pv't:llc wnvU :.,crllcrt5 Ir.. gea e'al J.^C al �:i3r^f rO?erSeCtrO^•c. � i1f r, r{ S►� ..5. $l: e.Q" :•�hi5, n18$$•� y a: TS �I; y 5. Annexation and MUD strategy an-.CteS ir, St tela„ dr -.d sign tiL.ant opl;a ion ctrn;x ih t�:xve a :.".ele-rater; rhe neer] tot C;llkv Coun- to adoF ' new arinexat an str_itegtes- fhe ortmt_ ed inflr x of PIAuri�iparl tiiity )Istrlr.,t;''.1 3i:; rec7tle$t5 1$ irlgC?r. 1le need for the (;ounCa1 to re-v?sit its . Qir,G'<es and procedelre.s reiated to t"iese types of de'velopment5- These ive challenges ,n tandem exacerbate the neer; for the Oily to ad(JregS its strategies, policies, and procedures related to, NI C)s and, annexation. 'rhe ti;ity has °,vorked extensively i,vith developers to asi!-st them in delivering cre.ative1y finarif-ed residential products to Georgetown. As laws related to annexation change, the C.;ity must be thoughtful n its approach to permitting development in the extraterrltonal iur�5dic,tlo.n that may negatively impact the City in the future, PromeUng high-quaitty growth and equitable ta.xahon and senfices is a priority for the City. 5. Annexation and MUD strategy Annexation Strategy — Move forward with annexation and development agreements as prioritized by Council MUD and PID Policy — Finalize review of interim policies — Adopt policies — Amend UDC for compliance with new policies 6. Monitor, promote, and communicate a long-term water and utilities plan and strategy City Council recognizes the importance of thoughtful utility management. As a purveyor of water. electricity. and wastewater services. it is imperative that the City both effectively manage and communicate plans associated with all city -owned and operated utilities. Acknowledging that the Texas electric and water markets are continually in flux and will always experience changes. solutions need to be presented to ensure the City's financial position remains strong, rates remain competitive, high-quality customer service is emphasized. and ample resources are available to serve the continually growing population in the City's service area. 6. Monitor, promote, and communicate a long-term water and utilities plan and strategy • Financial Position Remains Strong — Quarterly financial updates to Boards & Council (ongoing) • Rates Remain Competitive: — Complete Rate Studies • High Quality Customer Service Emphasis — Communicate customer centric features of CIS — Outreach events (ongoing) 6. Monitor, promote, and communicate a long-term water and utilities plan and strategy • Ample Resources - Continue providing Council with annual Electric/Water Integrated Resource Plan (IRP) updates (ongoing) - Based on IRP, appropriately secure resources and evaluate demands - Incorporate key points of IRP (Why's) into utility communications • Water Conservation - Improve community understanding of the relationship between Ample Water Resources' and the long term need for Water Conservation (ongoing) - Complete the 2019 Conservation Plan Update - Continue existing water conservation programs (ongoing) - Develop customer specific. direct marketing programs 7. Expand on our reputation as a City of Innovation The City executed purchased power agreements to cover Georgetown's energy usage with 100% renewable energy, making Georgetown one of the largest city -owned utilities to do so. This alone has helped Georgetown brand itself as an innovative city and garnered international acclaim. City Council recognizes that in an environment where taxation is limited and there is increasing regional competition for taxable value and natural resources, the City must find effective solutions and inventive methods of service delivery. Being a forward -thinking organization will allow Georgetown to elevate its profile in the region and recruit like-minded businesses and residents. 7. Expand on our reputation as a City of Innovation • Cultivate a culture of continuous improvement — Citywide implementation of performance management program (PMP) — Deploy GUS Business Improvement Program (BIP) citywide Leverage opportunities and encourage discipline to partner on innovative ideas - Bloomberg Philanthropies, DOE Grant, Community Resource Coordinator, Georgetown Health Foundation • Explore feasibility of developing an Innovation Road Map 8. Increase our influence with State Government The City of Georgetown and the State of Texas are partners. Increasingly, the Texas Legislature has raised concerns about city decision making, and State pre- emption of local authority continues to be a topic of interest at the State Capitol. As Georgetown continues to elevate its presence in the region and in the state. the City Council recognizes the importance of dedicating time and resources to ensure the City's interests are protected The City must work with State officials to find common ground and shared goals. That said, there will be disagreements. However. it is important that the City work to build and maintain positive relationship with state agencies and elected officials. 8. Increase our influence with State Government • Be deliberate and proactive in relationship building with elected officials and staff • Continue to work and become more involved with TML's legislative initiatives • Continue work with legislative consultants • Refine communications strategy and legislative agenda for next legislative session 9. Expand our role to develop collaborative strategies with GISD, Southwestern, and other entities To remain competitive in the region. City Council recognizes the importance of investing in opportunities for young people. A healthy educational systems is critical to ensuring a successful community. Georgetown I.S.D. and Southwestern University are integral pillars in the community and key city partners with the City. All three entities must work in concert to maximize the impact of limited resources. The City is well-positioned to provide services and opportunities for youth to further their education or career in Georgetown. The City is also fortunate to be able to partner with Southwestern University to capitalize on their thought -leadership and resources to further opportunities for college students and graduates. 9. Expand our role to develop collaborative strategies with GISD, Southwestern, and other entities Parks - Leadership Camp (June 25 - 28) — Challenge Course — PD.TD City Hall Animal Shelter Service Project Youth Advisory Board Flevate board to liaison position behveen G I S D and City of Georgetown — Involve YAB with youth portion of PD s CornmUNITY Initiative — Broader city involvement with Georgetown Protect Collaborate with GISD and the Chamber on Manufacturers Day and Career Day for juniors and seniors 9. Expand our role to develop collaborative strategies with GISD, Southwestern, and other entities • Southwestern Interns - Centralize or coordinate intemship program - Bigger City presence at SU Job Fair - Coordinate intemship requirements to not preclude SU students • PD - Continue to promote Explorer Post - Youth Academy (June 11-14, June 18-21, July 9-12, July 16-19, July 23-26) - Continue Chase -the -Chief 9. Expand our role to develop collaborative strategies with GISD, Southwestern, and other entities • FD - Continue to promote Explorer Post - Youth Fire Camps (June 4 - 8. June 18 -22) - Explore feasibility of fire academy at high schools • Library - Continue to promote Library Advisory Board - Continue summer youth employment program with the Georgetown Project - Continue offering youth volunteer opportunities - Continue supporting youth programming on weekends, school holidays, and summer • GUS - Continue to support sustainability efforts of G I S D and SU Councilmember Eby said the presentation was good and thorough. She asked Morgan for the timeline for the Bike Plan. Morgan said a University of Texas Austin class is looking at this and it is being incorporated in the fall semester. He said the funding is in place for the Bike Plan and it will be initiated before the end of the year. Jonrowe asked if there is a staff person to coordinate the collaboration with GISD and Southwestern University Morgan said the staff developer, a department director, is in charge of each strategy and will coordinate these collaborations. He explained that dashboards are also in place to track this. Mayor Ross recessed the meeting to Executive Session under Section 551.071, Section 551.072, Section 551.074 and Section 551.087 at 5.05 PM. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Sec. 551.072: Deliberation Regarding Real Property - Parcel 2 (101 FM 971) and Parcel 8 (302 Apple Creek) Discussion of Appraisals and Initial Offers to Acquire, Northwest Boulevard Project -- Travis Baird, Real Estate Services Coordinator Sale of a portion of Lot 5, Block 49 to Lofts on Rock, LLC — Travis Baird, Real Estate Service Coordinator - Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to approve the purchase of approximately 10.8 acre tract on South East Inner Loop, west of FM 1460 -- Travis Baird — Real Estate Services Coordinator Sec. 551:074: Personnel Matters City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - Municipal Court Judge Update to Council - City Manager Update to Council Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Badge Adjournment Mayor Ross adjourned the Workshop meeting to begin the Regular City Council Meeting at 6:00 PM Approved by the Georgetown City Council onD� ao00 Date A,, 6 a, - Dale Ross, Mayor Attest: City Secy ary