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HomeMy WebLinkAboutMIN 03.27.2018 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, March 27, 2018 The Georgetown City Council will meet on Tuesday, March 27, 2018 at 6:00 PM at the Council Chambers at 101 East 7' St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (5 12) 93 0-3 652 or City Hall at 113 East 8`h Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:07 PM. All Councilmembers were in attendance. Mayor Dale Ross, Ana Eby, District 1, Valerie Nicholson, District 2, John Hesser, District 3, Steve Fought, District 4, Ty Gipson, District 5, Rachael Jonrowe, District 6, and Tommy Gonzalez, District 7 were in attendance. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Mayor Ross spoke on Georgetown's many recent recognitions. He said that Mayor Frank Walsh of Knowsley, England, a suburb of Liverpool, had visited with him at City Hall, along with his City's entire soccer team, who were scheduled to compete in the Dr. Pepper Cup Soccer Tournament in Dallas later in the week. Mayor Ross said that he had been interviewed the previous evening on BBC Radio in London, regarding green energy. He said he was proud to learn that Georgetown was recently mentioned in the 12 Prettiest Southem Cities List in Southern Living Magazine. Ross also noted that Texas Monthly's April edition will feature Georgetown. He explained that the article mentions Georgetown businesses such as Mesquite Creek, Rentsch Brewery, Sweet Lemon Kitchen, EI Monumento Restaurant and Georgetown Winery, as well as Southwestern University. Ross spoke of a feature on Georgetown in the April edition of Smithsonian Magazine. He said that he was also honored to be asked to be the Keynote Speaker at a Conference at Tarleton University, for the Texas Regional Alliance for Campus Sustainability. Ross said it is exciting to have Georgetown receive these types of recognition. City Council Regional Board Reports Announcements Action from Executive Session Motion by Eby, second by Jonrowe to 1) approve the appraisal as presented and 2) authorize making the initial offer to purchase real property on the terms discussed in Executive Session on Parcel 2, in connection with the Northwest Blvd. Bridge Project. Approved: 7-0 Motion by Eby, second by Jonrowe to 1) approve the appraisal as presented and 2) authorize making the initial offer to purchase real property on the terms discussed in Executive Session on Parcel 8 in connection with the Northwest Blvd. Bridge Project Approved: 7-0 Motion by Eby, second by Jonrowe, to approve the purchase of approximately 10.8 acres of real property on South East Inner Loop from Real Treasures, LP, plus any associated costs to close, on the terms discussed in Executive Session. Approved: 7-0 Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, March 13, 2018 -- Shelley Nowling, City Secretary C. Consideration and possible action to reappoint Anna Eby, Councilmember for District 1, to the Central Texas Clean Air Coalition -- Mayor Dale Ross D. Consideration and possible action to appoint Octavio Garza, Public Works Director, as an alternate member to the Central Texas Clean Air Coalition -- Mayor Dale Ross E. Consideration and possible action to appoint Robert Redoutey as a member of the Georgetown Transportation Advisory Board (GTAB) to fill a vacancy -- Mayor Dale Ross F. Consideration and possible action to approve a license to encroach for a Goodwater Wealth Management for a concrete pad to encroach into the right of way at 806 Myrtle St. -- Travis Baird, Real Estate Services Coordinator G. Consideration and possible action to approve an agreement for 2018 with Focused Advocacy — Mike Babin, Deputy General Manager, Utilities H. Consideration and possible action to approve an Interlocal Agreement with the Williamson Central Appraisal District (WCAD) to allow access to My Permit Now -- Charlie McNabb, City Attorney 1. Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve issuance of a Purchase Order for utility bill printing and mailing services through 2/21/19 to Dataprose LLC pursuant to a piggyback clause in an agreement with the City of Plano in an annual cost of $240,240.00 -- Leticia Zavala, CGFO Customer Care Director J. Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to authorize payment to Tyler Technologies for online web account management and web portal fee in the amount of $75,825.00 -- Leticia Zavala, CGFO Customer Care Director K. Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a contract with Archer Western Construction, LLC of Irvin, Texas for Pastor Pump Station Improvements in the amount of $1,094,700.00 -- Wesley Wright, P.E., Systems Engineering Director L. Forwarded from the Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve Task Order CDM -18-003 with CDM Smith Inc. of Austin, Texas for professional services related to the San Gabriel Wastewater Treatment Plant Belt Press in the amount of $306,068.00 -- Wesley Wright, P.E., Systems Engineering Director Motion by Gonzalez, second by Fought, to approve the Consent Agenda in its entirety. Approved: 7-0 Legislative Regular Agenda M. Public Hearing for the Voluntary Annexation of approximately 106.21 acres in the Burrell Eaves Survey, generally bounded by SH 195 and Bonnet lane and located at 2453 SH 195 Georgetown, Texas, to be known as Berry Creek Highlands -- Sofia Nelson, CNU-A, Planning Director Planning Director, Sofia Nelson, spoke on the Voluntary Annexation request for 106.21 acres and described the location. Planning Director, Sofia Nelson, spoke on the Voluntary Annexation request for 106.21 acres. She described the location and explained that the development would be known as Berry Creek Highlands. Nelson provided a location map. She described the property as less than 1.5 mile wide and contiguous to the City limits. A future land use map was shown. Nelson provided the annexation process and proposed schedule Nelson read the agenda caption. Mayor Ross opened the Public Hearing at 6.20 PM. No persons had signed up to speak on Item M. Mayor Ross closed the Public Hearing at 6.20 PM. No action was required of the City Council. N. Public Hearing for the voluntary annexation of approximately 208.33 acres in the Burrell Eaves Survey, generally bounded by SH195, south of Bonnet Lane, and north Shell Stone Trail and located at 2451 SH 195 Georgetown, Texas to be known as Berry Creek Highlands -- Sofia Nelson, CNU-A, Planning Director Planning Director, Sofia Nelson, spoke on the Voluntary Annexation request for 208.33 acres and described the location. Nelson said the property was to be known as Berry Creek Highlands. A location map and future land use map were shown. Nelson provided the annexation process and proposed schedule. Annexation Process Resolution Public Hearing 1 7f PublicI 11� reading Hearing 2 of an Ordinance Proposed Schedule reading of an Ordinance • March 13. 2018: Resolution accepting petition • March 27, 2018 : 1 st Public Hearing held at City Council Meeting @ 3pm. • March 27, 2018: 2nd Public Hearing at City Council Meeting @ 6pm. • April 24, 2018: 1st Reading of Ordinance at City Council Meeting_ • May 8, 2018: 2nd Reading of Ordinance. O. Consideration and possible action to appoint a Comprehensive Plan Steering committee to support the City's 2030 Comprehensive Plan Update -- Sofia Nelson, CNU-A, Planning Director Nathaniel Waggoner, the City's Long Term Planning Manager, spoke on the appointment of a Comprehensive Plan Steering Committee. Waggoner provided a diagram depicting the participation. He noted a diversity of perspectives and the plan to "tap" into community knowledge. He said this creates an opportunity to share technical knowledge and the opportunity to increase civic participation by going to where the public naturally gathers, harnessing online tools. Waggoner said that the purpose of the Steering Committee is to help guide the development of the Comprehensive Plan. He explained that the Committee would represent the community of Georgetown and would be encouraged to participate throughout the Comprehensive Plan process. Waggoner said the Committee would meet at least monthly to provide feedback to the Planning Department and Planning Consultant. Waggoner provided lists of the proposed Steering Committee representation and members. He noted that the process would begin in May or early June. Councilmember Jonrowe asked if Josh Schroeder and Scott Stribbling have business dealings together and said that this could be a conflict. City Manager, David Morgan, said alternates could be chosen, if so directed by the Council. Morgan said that Stribbling had been suggested because he is the President of the School Board. Jonrowe asked if anyone else from the Planning and Zoning Commission had been asked to participate. Jonrowe asked when these meetings would start. Waggoner said the first meeting was scheduled for May 10th. Jonrowe suggested listing the District 1 Councilmember as the position, rather than a specific name, since that District is up for election in May. Mayor Ross noted that 1 board member would not stop the process. Morgan said staff could come back with an alternate name. Waggoner read the caption. Motion by Fought, second by Gipson, to approve Item O. Approved: 6-1 (Jonrowe opposed) P. Consideration and possible action to approve a contract to Freese and Nichols, Inc. of Austin, Texas for planning services in support of an update to the City's 2030 Comprehensive Plan in the amount of $263,160.00 -- Nat Waggoner, AICP, Long Range Planning Manager and Sofia Nelson, CNU-A, Planning Director Long Range Planning Manager, Nat Waggoner, spoke on a contract with Freese and Nichols for planning services to support an update of the City of Georgetown 2030 Comprehensive Plan. He recognized the Proposal Review Team and thanked them for their diligent work and preparation. • Kimberly Garrett, Parks • Ed Polasek, Public Works • Keith Hutchinson, Communications • Rosemary Ledesma, Purchasing • Eric Lashley, Library • Nat Waggoner, Planning ■ Susan Watkins, Planning • Sofia Nelson, Planning Waggoner provided a slide depicting Consultant Selection and spoke on the Consultant Interview Criteria. He explained that interviewees were asked to present experience related to specific topic areas. Waggoner spoke on examples of an innovative approach, including public participation, communication strategies, deliverables and implementation plans. Waggoner said they had used a technical approach to current and future housing needs Interviewees were asked to comment on the ever changing land use patterns as they relate to traditional brick and mortar stores. Waggoner noted that interviewees were asked about commercial and residential development and how they determine balance. He explained that they were also asked to describe 3 examples of a relevant project implemented as a result of their planning efforts and how they would structure the Plan for success once the City takes ownership. Waggoner said that Freese & Nichols was a clear winner for the job and listed some of their Award -Winning Plans. AWARD-WINNING PLANS Waggoner spoke about the level of detail that the City would expect in the analysis. He said that Freese & Nichols had been asked to recommend a consultant that would be an expert in understanding the housing market, across the three different spectrums, including low income, workforce, and senior housing. CDM was highly recommended. Waggoner provided a slide showing the Contract for Planning Services. Waggoner read the caption. Motion by Gonzalez, second by Nicholson, to approve Item P Approved: 7-0 Q. Consideration and possible action to approve a Resolution, by the City Council of Georgetown, Texas, related to the request by Atmos MidTex ("ATMOS") and Atmos Pipeline Texas ("APT"), each a division of Atmos Energy, to pass through to ratepayers a reduction in rates resulting from the reduction in the corporate federal income tax rate from 35% to 21 % -- Mike Babin, Deputy General Manager, Utilities Mike Babin, the City's Deputy General Manager of Utilities, spoke on an Atmos request to reduce rates. He explained that Atmos had received a large deduction that they would pass through to the rate payers. Babin said it equates to about a 4% reduction. Babin read the caption Motion by Gonzalez, second by Fought, to approve Item Q Approved: 7-0 R. First Reading of an Ordinance amending the Saddlecreek Planned Unit Development (PUD), for approximately 353.084 acres out of the William Addison Survey, Abstract 21, and the Stubblefield Survey, Abstract 556, generally located on the north side of Sam Houston Ave, between Rockride Ln and SH 130 - - Sofia Nelson, CNU-A, Planning Director (action required) Andreina Davila, Current Planning Manager for the City, spoke on proposed amendments to the Saddlecreek Planned Unit Development (PUD). She explained that discussion on this item is continued from the March 13, 2018 City Council meeting. Davila described the Items Under Consideration and provided a location map, future land use map, zoning map and land use plan for the property. Davila descried the Proposed PUD Amendment • Courtyard Product Fencing o New housing type that will include a courtyard in the front yard between the detached garage and the primary structure o Not permitted by right due to the UDC's definition of a front yard and height limitations and transparency requirements for fences in the front yard. Davila described the Courtyard Product • The courtyard would be enclosed by a 6 -foot tall fence, and subject to the following requirements o Fencing shall be a maximum of 6 feet in height o Fencing must be located a minimum of 20 feet from the front property line and 10 feet from the street side corner property line o Fence materials shall consist of wood, masonry, or wrought iron or a combination of two or more of these materials o If wood fencing is utilized, the finished side of the fence shall face the street or area visible to the public. Wood fences shall be stained a consistent color throughout the neighborhood. o Masonry columns shall be placed on the front street lot line, and all street side corner lot lines o Fences located within the front yard shall vary in depth by a minimum of 5 feet, or provide plant beds in front of the fence o Iron gates shall be provided between the street/alley area and the courtyard Davila noted that the project had been reviewed under the criteria for rezoning and under the criteria for PUDs and had been found by staff to comply in all categories. She also noted that all property owners within 200 feet of the project had been properly notified and no opposition has been received. Davila said that the Planning & Zoning Commission had recommended approval 6-1. Davila spoke on Council's request from the March 13th meeting, that the Fire Department and Police Department analyze the safety of these courtyard homes and weigh in with their recommendations. Roland Waits of the Police Department and Clay Shell of the Fire Department provided their recommendations. City Council First Reading March 13 • Request for additional information regarding safety and access — Fire: Fire Code does not include design standards for single-family residential structures. To ensure access to the property, property owners may voluntarily join the residential Knox -box program to ensure timely access to the property in case of an emergency. =�' City Council First Reading March 13 • Request for additional information regarding safety and access — Police: Due to the location of the front door deep into the property and possible locked gate, the proposed concept presents some unique challenges for law enforcement in answering calls for service. �G �tORGETO_4VN TI US Councilmember Fought said he had asked for the input from Police and Fire. He asked Police Captain, Roland Waits, if it is normal to walk up and knock on a door and if this type of housing would cause an officer to have to go further. Waits said when entrance is not granted, the officers would need to make entry, but they generally do not go up to a home without a call for service. Waits said he does not see this housing as more of a problem. Assistant Chief of Police, Clay Shell was asked about a voluntary Knox Box. Shell said the Fire Department, too, would force entry, if not granted entry. He explained that the front gate is the same as a locked fence anywhere. He said damage can be averted in a medical event, but Fire or EMS will breach in the case of a fire or emergency. Fought thanked Shell and Waits for their input. He said he will be voting against this project because he does not want to cause police and fire additional work. Fought said they could also be put at risk. Council member Jonrowe asked if the garage in front is allowed. Davila said it would be the height of the fence that is not allowed. Jonrowe asked how it is possible that these homes are already being constructed. Davilla said the houses and garage meet all the criteria, and it is only the fence that is coming to Council for direction. Jonrowe spoke on garage-scapes instead of landscapes. She said this type of housing creates an isolation and people become unsocial. Jonrowe asked to see the Staff Findings slide again. She said that she has heard that people buying these properties do not leave their homes much. Councilmember Gonzalez said anyone who chooses this home, it is their business. He said Council cannot dictate how someone interacts with our community. Gonzalez said it is up to the buyer, how they would like to live. Ross said the action tonight is more simply about a 6 foot fence vs. a 4 foot fence. Mark Baker of SCC Planning spoke to the Council and introduced Lee Whitaker, the developer of the project. Whitaker said that the product had been developed a decade ago. He explained that the buyer profile is not always a growing family. He said many of the buyers today are single income people with no children and dual income families with no children. He noted an attraction to less yard maintenance. Whitaker said that the first buyers of the Georgetown Courtyard project have been single females. Whitaker said that in their developments, the courtyard home was overwhelmingly bought over the traditional product. He noted that it is a buyer profile that is not well served today. Councilmember Hesser asked how many of these will be built. Whitaker said 105 homes will be the courtyard product out of 1220 homes all together. He explained that the courtyard homes will be on the interior of a U shaped street, and on both sides of the U are traditional home sites. Councilmember Gipson said he agrees with Councilmember Gonzalez that it is getting too deep to tell people how they can or cannot live. He noted that both Fire and Police did not see an issue and it passes code. Gipson said one cannot go so inside with how someone should live, if it passes code. Motion by Gonzalez, second by Gipson, to approve Item R. Approved: 6-2 (Fought and Jonrowe opposed) S. Second Reading of an Ordinance rezoning approximately 0.682 acres out of the Flores A. Survey generally located at the southeast corner of North Austin Avenue and NE Inner Loop, from the Agricultural (AG) zoning district to the General Commercial (C-3) zoning district -- Sofia Nelson, CNU- A, Planning Director (action required) Andreina Davila, Current Planning Manager, spoke on a rezoning request for property located at the southeast corner of North Austin Avenue and NE Inner Loop. She noted that there had been no changes since the first reading and read the caption. Motion by Nicholson, second by Hesser, to approve Item S Approved: 7-0 Project Updates T. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements, city lease agreements, sanitation services, and possible direction to city staff — David Morgan, City Manager Mayor Ross asked City Manager, David Morgan, if he had any updates to share. Morgan said he did not at this time, but would be happy to answer any questions. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. U. At the time of posting, no persons had signed up to address the City Council Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. V. Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Sec. 551.072: Deliberation Regarding Real Property - Parcel 2 (101 FM 971) and Parcel 8 (302 Apple Creek) Discussion of Appraisals and Initial Offers to Acquire, Northwest Boulevard Project -- Travis Baird, Real Estate Services Coordinator - Sale of a portion of Lot 5, Block 49 to Lofts on Rock, LLC — Travis Baird, Real Estate Service Coordinator - Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to approve the purchase of approximately 10.8 acre tract on South East Inner Loop, west of FM 1460 -- Travis Baird — Real Estate Services Coordinator Sec. 551:074: Personnel Matters City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - Municipal Court Judge Update to Council - City Manager Update to Council Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Badge Adjournment Motion by Fought, second by Gipson, to adjourn the meeting. Mayor Ross adjourned the meeting at 6:58 PM. Approved by the Georgetown City Council on Dale Ross, Mayor � I I C) � gc) 1� Date