HomeMy WebLinkAboutMIN 03.27.2018 CC-RMinutes of a Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, March 27, 2018
The Georgetown City Council will meet on Tuesday, March 27, 2018 at 6:00 PM at the Council Chambers at 101
East 7' St., Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least three (3) days prior to the scheduled meeting date, at (5 12) 93 0-3 652 or City Hall at 113 East 8`h
Street for additional information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting to order at 6:07 PM. All Councilmembers were in attendance. Mayor Dale Ross,
Ana Eby, District 1, Valerie Nicholson, District 2, John Hesser, District 3, Steve Fought, District 4, Ty Gipson,
District 5, Rachael Jonrowe, District 6, and Tommy Gonzalez, District 7 were in attendance.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
Invocation
Pledge of Allegiance
Comments from the Mayor
- Mayor Ross spoke on Georgetown's many recent recognitions. He said that Mayor Frank Walsh of Knowsley,
England, a suburb of Liverpool, had visited with him at City Hall, along with his City's entire soccer team, who
were scheduled to compete in the Dr. Pepper Cup Soccer Tournament in Dallas later in the week. Mayor Ross
said that he had been interviewed the previous evening on BBC Radio in London, regarding green energy. He
said he was proud to learn that Georgetown was recently mentioned in the 12 Prettiest Southem Cities List in
Southern Living Magazine. Ross also noted that Texas Monthly's April edition will feature Georgetown. He
explained that the article mentions Georgetown businesses such as Mesquite Creek, Rentsch Brewery, Sweet
Lemon Kitchen, EI Monumento Restaurant and Georgetown Winery, as well as Southwestern University. Ross
spoke of a feature on Georgetown in the April edition of Smithsonian Magazine. He said that he was also
honored to be asked to be the Keynote Speaker at a Conference at Tarleton University, for the Texas Regional
Alliance for Campus Sustainability. Ross said it is exciting to have Georgetown receive these types of
recognition.
City Council Regional Board Reports
Announcements
Action from Executive Session
Motion by Eby, second by Jonrowe to 1) approve the appraisal as presented and 2) authorize making the initial
offer to purchase real property on the terms discussed in Executive Session on Parcel 2, in connection with the
Northwest Blvd. Bridge Project.
Approved: 7-0
Motion by Eby, second by Jonrowe to 1) approve the appraisal as presented and 2) authorize making the initial
offer to purchase real property on the terms discussed in Executive Session on Parcel 8 in connection with the
Northwest Blvd. Bridge Project
Approved: 7-0
Motion by Eby, second by Jonrowe, to approve the purchase of approximately 10.8 acres of real property on
South East Inner Loop from Real Treasures, LP, plus any associated costs to close, on the terms discussed in
Executive Session.
Approved: 7-0
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine that may be acted upon with one single vote.
An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of
the Regular Agenda.
B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on
Tuesday, March 13, 2018 -- Shelley Nowling, City Secretary
C. Consideration and possible action to reappoint Anna Eby, Councilmember for District 1, to the Central
Texas Clean Air Coalition -- Mayor Dale Ross
D. Consideration and possible action to appoint Octavio Garza, Public Works Director, as an alternate member
to the Central Texas Clean Air Coalition -- Mayor Dale Ross
E. Consideration and possible action to appoint Robert Redoutey as a member of the Georgetown
Transportation Advisory Board (GTAB) to fill a vacancy -- Mayor Dale Ross
F. Consideration and possible action to approve a license to encroach for a Goodwater Wealth Management
for a concrete pad to encroach into the right of way at 806 Myrtle St. -- Travis Baird, Real Estate Services
Coordinator
G. Consideration and possible action to approve an agreement for 2018 with Focused Advocacy — Mike Babin,
Deputy General Manager, Utilities
H. Consideration and possible action to approve an Interlocal Agreement with the Williamson Central Appraisal
District (WCAD) to allow access to My Permit Now -- Charlie McNabb, City Attorney
1. Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve issuance of a Purchase Order for utility bill printing and
mailing services through 2/21/19 to Dataprose LLC pursuant to a piggyback clause in an agreement with
the City of Plano in an annual cost of $240,240.00 -- Leticia Zavala, CGFO Customer Care Director
J. Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to authorize payment to Tyler Technologies for online web account
management and web portal fee in the amount of $75,825.00 -- Leticia Zavala, CGFO Customer Care
Director
K. Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve a contract with Archer Western Construction, LLC of Irvin,
Texas for Pastor Pump Station Improvements in the amount of $1,094,700.00 -- Wesley Wright, P.E.,
Systems Engineering Director
L. Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve Task Order CDM -18-003 with CDM Smith Inc. of Austin,
Texas for professional services related to the San Gabriel Wastewater Treatment Plant Belt Press in the
amount of $306,068.00 -- Wesley Wright, P.E., Systems Engineering Director
Motion by Gonzalez, second by Fought, to approve the Consent Agenda in its entirety.
Approved: 7-0
Legislative Regular Agenda
M. Public Hearing for the Voluntary Annexation of approximately 106.21 acres in the Burrell Eaves Survey,
generally bounded by SH 195 and Bonnet lane and located at 2453 SH 195 Georgetown, Texas, to be known
as Berry Creek Highlands -- Sofia Nelson, CNU-A, Planning Director
Planning Director, Sofia Nelson, spoke on the Voluntary Annexation request for 106.21 acres and described
the location.
Planning Director, Sofia Nelson, spoke on the Voluntary Annexation request for 106.21 acres. She
described the location and explained that the development would be known as Berry Creek Highlands.
Nelson provided a location map. She described the property as less than 1.5 mile wide and contiguous to
the City limits. A future land use map was shown.
Nelson provided the annexation process and proposed schedule
Nelson read the agenda caption.
Mayor Ross opened the Public Hearing at 6.20 PM. No persons had signed up to speak on Item M. Mayor
Ross closed the Public Hearing at 6.20 PM.
No action was required of the City Council.
N. Public Hearing for the voluntary annexation of approximately 208.33 acres in the Burrell Eaves Survey,
generally bounded by SH195, south of Bonnet Lane, and north Shell Stone Trail and located at 2451 SH 195
Georgetown, Texas to be known as Berry Creek Highlands -- Sofia Nelson, CNU-A, Planning Director
Planning Director, Sofia Nelson, spoke on the Voluntary Annexation request for 208.33 acres and described
the location. Nelson said the property was to be known as Berry Creek Highlands. A location map and
future land use map were shown.
Nelson provided the annexation process and proposed schedule.
Annexation Process
Resolution Public
Hearing 1
7f
PublicI 11� reading
Hearing 2 of an
Ordinance
Proposed Schedule
reading of
an
Ordinance
• March 13. 2018: Resolution accepting petition
• March 27, 2018 : 1 st Public Hearing held at City
Council Meeting @ 3pm.
• March 27, 2018: 2nd Public Hearing at City
Council Meeting @ 6pm.
• April 24, 2018: 1st Reading of Ordinance at City
Council Meeting_
• May 8, 2018: 2nd Reading of Ordinance.
O. Consideration and possible action to appoint a Comprehensive Plan Steering committee to support the
City's 2030 Comprehensive Plan Update -- Sofia Nelson, CNU-A, Planning Director
Nathaniel Waggoner, the City's Long Term Planning Manager, spoke on the appointment of a
Comprehensive Plan Steering Committee. Waggoner provided a diagram depicting the participation. He
noted a diversity of perspectives and the plan to "tap" into community knowledge. He said this creates an
opportunity to share technical knowledge and the opportunity to increase civic participation by going to where
the public naturally gathers, harnessing online tools.
Waggoner said that the purpose of the Steering Committee is to help guide the development of the
Comprehensive Plan. He explained that the Committee would represent the community of Georgetown and
would be encouraged to participate throughout the Comprehensive Plan process. Waggoner said the
Committee would meet at least monthly to provide feedback to the Planning Department and Planning
Consultant.
Waggoner provided lists of the proposed Steering Committee representation and members. He noted that
the process would begin in May or early June.
Councilmember Jonrowe asked if Josh Schroeder and Scott Stribbling have business dealings together and
said that this could be a conflict. City Manager, David Morgan, said alternates could be chosen, if so directed
by the Council. Morgan said that Stribbling had been suggested because he is the President of the School
Board. Jonrowe asked if anyone else from the Planning and Zoning Commission had been asked to
participate. Jonrowe asked when these meetings would start. Waggoner said the first meeting was
scheduled for May 10th. Jonrowe suggested listing the District 1 Councilmember as the position, rather than
a specific name, since that District is up for election in May. Mayor Ross noted that 1 board member would
not stop the process. Morgan said staff could come back with an alternate name.
Waggoner read the caption.
Motion by Fought, second by Gipson, to approve Item O.
Approved: 6-1 (Jonrowe opposed)
P. Consideration and possible action to approve a contract to Freese and Nichols, Inc. of Austin, Texas for
planning services in support of an update to the City's 2030 Comprehensive Plan in the amount of
$263,160.00 -- Nat Waggoner, AICP, Long Range Planning Manager and Sofia Nelson, CNU-A, Planning
Director
Long Range Planning Manager, Nat Waggoner, spoke on a contract with Freese and Nichols for planning
services to support an update of the City of Georgetown 2030 Comprehensive Plan. He recognized the
Proposal Review Team and thanked them for their diligent work and preparation.
• Kimberly Garrett, Parks
• Ed Polasek, Public Works
• Keith Hutchinson, Communications
• Rosemary Ledesma, Purchasing
• Eric Lashley, Library
• Nat Waggoner, Planning
■ Susan Watkins, Planning
• Sofia Nelson, Planning
Waggoner provided a slide depicting Consultant Selection and spoke on the Consultant Interview Criteria.
He explained that interviewees were asked to present experience related to specific topic areas. Waggoner
spoke on examples of an innovative approach, including public participation, communication strategies,
deliverables and implementation plans. Waggoner said they had used a technical approach to current and
future housing needs Interviewees were asked to comment on the ever changing land use patterns as they
relate to traditional brick and mortar stores. Waggoner noted that interviewees were asked about commercial
and residential development and how they determine balance. He explained that they were also asked to
describe 3 examples of a relevant project implemented as a result of their planning efforts and how they
would structure the Plan for success once the City takes ownership.
Waggoner said that Freese & Nichols was a clear winner for the job and listed some of their Award -Winning
Plans.
AWARD-WINNING PLANS
Waggoner spoke about the level of detail that the City would expect in the analysis. He said that Freese &
Nichols had been asked to recommend a consultant that would be an expert in understanding the housing
market, across the three different spectrums, including low income, workforce, and senior housing. CDM was
highly recommended.
Waggoner provided a slide showing the Contract for Planning Services.
Waggoner read the caption.
Motion by Gonzalez, second by Nicholson, to approve Item P
Approved: 7-0
Q. Consideration and possible action to approve a Resolution, by the City Council of Georgetown, Texas, related
to the request by Atmos MidTex ("ATMOS") and Atmos Pipeline Texas ("APT"), each a division of Atmos
Energy, to pass through to ratepayers a reduction in rates resulting from the reduction in the corporate
federal income tax rate from 35% to 21 % -- Mike Babin, Deputy General Manager, Utilities
Mike Babin, the City's Deputy General Manager of Utilities, spoke on an Atmos request to reduce rates. He
explained that Atmos had received a large deduction that they would pass through to the rate payers. Babin
said it equates to about a 4% reduction.
Babin read the caption
Motion by Gonzalez, second by Fought, to approve Item Q
Approved: 7-0
R. First Reading of an Ordinance amending the Saddlecreek Planned Unit Development (PUD), for
approximately 353.084 acres out of the William Addison Survey, Abstract 21, and the Stubblefield Survey,
Abstract 556, generally located on the north side of Sam Houston Ave, between Rockride Ln and SH 130 -
- Sofia Nelson, CNU-A, Planning Director (action required)
Andreina Davila, Current Planning Manager for the City, spoke on proposed amendments to the Saddlecreek
Planned Unit Development (PUD). She explained that discussion on this item is continued from the March
13, 2018 City Council meeting. Davila described the Items Under Consideration and provided a location
map, future land use map, zoning map and land use plan for the property.
Davila descried the Proposed PUD Amendment
• Courtyard Product Fencing
o New housing type that will include a courtyard in the front yard between the detached
garage and the primary structure
o Not permitted by right due to the UDC's definition of a front yard and height limitations and
transparency requirements for fences in the front yard.
Davila described the Courtyard Product
• The courtyard would be enclosed by a 6 -foot tall fence, and subject to the following requirements
o Fencing shall be a maximum of 6 feet in height
o Fencing must be located a minimum of 20 feet from the front property line and 10 feet from
the street side corner property line
o Fence materials shall consist of wood, masonry, or wrought iron or a combination of two or
more of these materials
o If wood fencing is utilized, the finished side of the fence shall face the street or area visible
to the public. Wood fences shall be stained a consistent color throughout the
neighborhood.
o Masonry columns shall be placed on the front street lot line, and all street side corner lot
lines
o Fences located within the front yard shall vary in depth by a minimum of 5 feet, or provide
plant beds in front of the fence
o Iron gates shall be provided between the street/alley area and the courtyard
Davila noted that the project had been reviewed under the criteria for rezoning and under the criteria for
PUDs and had been found by staff to comply in all categories. She also noted that all property owners within
200 feet of the project had been properly notified and no opposition has been received.
Davila said that the Planning & Zoning Commission had recommended approval 6-1.
Davila spoke on Council's request from the March 13th meeting, that the Fire Department and Police
Department analyze the safety of these courtyard homes and weigh in with their recommendations. Roland
Waits of the Police Department and Clay Shell of the Fire Department provided their recommendations.
City Council First Reading March 13
• Request for additional information regarding
safety and access
— Fire: Fire Code does not include design standards
for single-family residential structures. To ensure
access to the property, property owners may
voluntarily join the residential Knox -box program
to ensure timely access to the property in case of
an emergency.
=�'
City Council First Reading March 13
• Request for additional information regarding
safety and access
— Police: Due to the location of the front door deep
into the property and possible locked gate, the
proposed concept presents some unique
challenges for law enforcement in answering calls
for service.
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TI US
Councilmember Fought said he had asked for the input from Police and Fire. He asked Police Captain,
Roland Waits, if it is normal to walk up and knock on a door and if this type of housing would cause an officer
to have to go further. Waits said when entrance is not granted, the officers would need to make entry, but
they generally do not go up to a home without a call for service. Waits said he does not see this housing as
more of a problem.
Assistant Chief of Police, Clay Shell was asked about a voluntary Knox Box. Shell said the Fire Department,
too, would force entry, if not granted entry. He explained that the front gate is the same as a locked fence
anywhere. He said damage can be averted in a medical event, but Fire or EMS will breach in the case of a
fire or emergency. Fought thanked Shell and Waits for their input. He said he will be voting against this
project because he does not want to cause police and fire additional work. Fought said they could also be
put at risk.
Council member Jonrowe asked if the garage in front is allowed. Davila said it would be the height of the
fence that is not allowed. Jonrowe asked how it is possible that these homes are already being constructed.
Davilla said the houses and garage meet all the criteria, and it is only the fence that is coming to Council for
direction. Jonrowe spoke on garage-scapes instead of landscapes. She said this type of housing creates an
isolation and people become unsocial.
Jonrowe asked to see the Staff Findings slide again. She said that she has heard that people buying these
properties do not leave their homes much.
Councilmember Gonzalez said anyone who chooses this home, it is their business. He said Council cannot
dictate how someone interacts with our community. Gonzalez said it is up to the buyer, how they would like
to live.
Ross said the action tonight is more simply about a 6 foot fence vs. a 4 foot fence.
Mark Baker of SCC Planning spoke to the Council and introduced Lee Whitaker, the developer of the project.
Whitaker said that the product had been developed a decade ago. He explained that the buyer profile is not
always a growing family. He said many of the buyers today are single income people with no children and
dual income families with no children. He noted an attraction to less yard maintenance. Whitaker said that
the first buyers of the Georgetown Courtyard project have been single females. Whitaker said that in their
developments, the courtyard home was overwhelmingly bought over the traditional product. He noted that it is
a buyer profile that is not well served today.
Councilmember Hesser asked how many of these will be built. Whitaker said 105 homes will be the
courtyard product out of 1220 homes all together. He explained that the courtyard homes will be on the
interior of a U shaped street, and on both sides of the U are traditional home sites.
Councilmember Gipson said he agrees with Councilmember Gonzalez that it is getting too deep to tell people
how they can or cannot live. He noted that both Fire and Police did not see an issue and it passes code.
Gipson said one cannot go so inside with how someone should live, if it passes code.
Motion by Gonzalez, second by Gipson, to approve Item R.
Approved: 6-2 (Fought and Jonrowe opposed)
S. Second Reading of an Ordinance rezoning approximately 0.682 acres out of the Flores A. Survey
generally located at the southeast corner of North Austin Avenue and NE Inner Loop, from the
Agricultural (AG) zoning district to the General Commercial (C-3) zoning district -- Sofia Nelson, CNU-
A, Planning Director (action required)
Andreina Davila, Current Planning Manager, spoke on a rezoning request for property located at the
southeast corner of North Austin Avenue and NE Inner Loop. She noted that there had been no changes
since the first reading and read the caption.
Motion by Nicholson, second by Hesser, to approve Item S
Approved: 7-0
Project Updates
T. Project updates and status reports regarding current and future transportation and traffic project; street,
sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic
development projects; city facility projects; and downtown projects including parking enhancements, city
lease agreements, sanitation services, and possible direction to city staff — David Morgan, City Manager
Mayor Ross asked City Manager, David Morgan, if he had any updates to share. Morgan said he did not at
this time, but would be happy to answer any questions.
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish
to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be
called forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
U. At the time of posting, no persons had signed up to address the City Council
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
V. Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise
the City Council, including agenda items
Sec. 551.072: Deliberation Regarding Real Property
- Parcel 2 (101 FM 971) and Parcel 8 (302 Apple Creek) Discussion of Appraisals and Initial Offers to Acquire, Northwest
Boulevard Project -- Travis Baird, Real Estate Services Coordinator
- Sale of a portion of Lot 5, Block 49 to Lofts on Rock, LLC — Travis Baird, Real Estate Service Coordinator
- Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC):
Consideration and possible action to approve the purchase of approximately 10.8 acre tract on South East Inner Loop,
west of FM 1460 -- Travis Baird — Real Estate Services Coordinator
Sec. 551:074: Personnel Matters
City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment,
evaluation, reassignment, duties, discipline, or dismissal
- Municipal Court Judge Update to Council
- City Manager Update to Council
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Project Badge
Adjournment
Motion by Fought, second by Gipson, to adjourn the meeting. Mayor Ross adjourned the meeting at 6:58 PM.
Approved by the Georgetown City Council on
Dale Ross, Mayor
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