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HomeMy WebLinkAboutMIN 03.13.2018 CC-RMinutes of Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, March 13, 2018 The Georgetown City Council will meet on Tuesday, March 13, 2018 at 6:00 PM at the Council Chambers at 101 East 71 St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8" Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance, with the exception of John Hesser, Councilmember District 3 and Tommy Gonzalez, Councilmember District 7. Mayor Dale Ross, Anna Eby, Councilmember District 1, Valerie Nicholson, Councilmember District 2, Steve Fought, Councilmember District 4, Ty Gipson, Councilmember District 5, and Rachael Jonrowe, Councilmember District 6, were in attendance. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - City of Georgetown Public Library Recognition City Council Regional Board Reports Announcements Action from Executive Session Motion by Eby, second by Jonrowe, to have the City not actively participate in Cause No. 15 — 0661 — CP4 regarding the estate of Martin Duvall, as discussed during executive session. Approved: 5-0 (Hesser and Gonzalez absent) Motion by Eby, second by Jonrowe, to approve a 4% merit and 6% market increase in Shelley Nowling's annual salary as the City Secretary, effective May 7, 2018. Approved: 5-0 (Hesser and Gonzalez absent) Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, February 27, 2018 -- Shelley Nowling, City Secretary C. Consideration and possible action to approve a Resolution pertaining to the cancellation of the May 5, 2018 General Election for District 5, due to an unopposed candidate — Shelley Nowling, City Secretary D. Consideration and possible action to approve a Resolution to appoint Crystal Saucedo as the City of Georgetown Public Information Officer, authorized to respond to open records requests — Shelley Nowling, City Secretary E. Consideration and possible action to appoint Arthur Browner as the Chair of the Historic and Architectural Review Commission -- Mayor Dale Ross F. Consideration and possible action to reject all bids for Bid # 201806 for commercial HVAC system repair, maintenance, and installation -- Eric Nuner, Assistant Parks and Recreation Director and Trish Long, Facilities Superintendent G. Consideration and possible action to approve a License Agreement with Taylor Morrision, Inc. to allow the construction of a temporary roadway across a portion of the old MoKan corridor; and to authorize the Mayor to execute the agreement -- Travis Baird, Real Estate Services Coordinator H. Consideration and possible action to approve and execute an Easement Termination Agreement with Laredo Water Oak Ltd., and to authorize the Mayor to sign the Agreement -- Travis Baird, Real Estate Services Coordinator I. Consideration and possible action to authorize the City Manager to settle claims against the City in an amount not to exceed $5,000.00 -- Charlie McNabb, City Attorney Item I was pulled to the Legislative Regular agenda for discussion by Councilmember Jonrowe. J. Consideration and possible action to approve a Resolution accepting a petition and setting public hearing dates for the Voluntary Annexation of approximately 314.54 acres in the Burrell Eaves Survey, located 2451 TX -195 Georgetown, Texas, to be known as Berry Creek Highlands -- Sofia Nelson, CNU-A, Planning Director Item J was pulled to the Legislative Regular agenda for discussion by Councilmember Fought K. Consideration and possible action to approve the submission of the application to Williamson County to request FY 2018-19 Community Development Block Grant (CDBG) funding -- Susan Watkins, Housing Coordinator and Sofia Nelson, Planning Director L. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the purchase of a Dodge Ram 5500 -Diesel Wildland Interface Fire Engine from Chastang Chrysler Dodge RAM Jeep through the H -GAC Contract FS12-17 for a cost not to exceed $250,000.00 -- John Sullivan, Fire Chief M. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the purchase of four replacement servers for the City's video surveillance system from Convergint Technologies in the amount of $109,600.00 per TCPN contract #R170502 -- Eric Nuner, Assistant Parks and Recreation Director and Trish Long, Facilities Superintendent N. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve issuance of a correcting Purchase Order for janitorial and floor cleaning services through August 22, 2018 to Predictable Business Strategies, LLC d/b/a PBS of Texas pursuant to a piggyback clause in an agreement with the City of Round Rock replacing Purchase Order # 3800701 and repealing any contracts in conflict -- Eric Nuner, Assistant Parks and Recreation Director and Trish Long, Facilities Superintendent O. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to accept the independent audit of all accounts of the City reported in the Comprehensive Annual Financial Report (CAFR) for the fiscal year ended September 30, 2017 -- Elaine S. Wilson, Controller Motion by Jonrowe, second by Fought, to approve the Consent Agenda in its entirety, with the exception of Items I and J. Approved: 5 - 0 (Hesser and Gonzalez absent) Legislative Regular Agenda I. Consideration and possible action to authorize the City Manager to settle claims against the City in an amount not to exceed $5,000.00 -- Charlie McNabb, City Attorney Item I was pulled to the Legislative Regular agenda for discussion by Councilmember Jonrowe. Motion by Fought, second by Eby to approved Item I. Councilmember Jonrowe said she will be voting against authorizing the City Manager to settle claims against the City in an amount of $5,000 or less. She explained that she felt elected officials should have the responsibility in these types of matters. Approved: 4-1 (Hesser and Gonzalez absent, Jonrowe opposed) J. Consideration and possible action to approve a Resolution accepting a petition and setting public hearing dates for the Voluntary Annexation of approximately 314.54 acres in the Burrell Eaves Survey, located 2451 TX -195 Georgetown, Texas, to be known as Berry Creek Highlands -- Sofia Nelson, CNU-A, Planning Director Item J was pulled to the Legislative Regular agenda for discussion by Councilmember Fought. Nat Waggoner, the City Long Range Planning Manager, spoke on the item. He provided a location map and described the area. Waggoner spoke on a request for the creation of a MUD in this area. He provided a future land use map and described the annexation process. Waggoner provided the proposed schedule. • March 13, 2018: Resolution accepting petition • March 27, 2018: 1s' Public Hearing held at City Council Workshop Meeting at 3 PM ■ March 27, 2018: 2nd Public Hearing held at City Council Meeting at 6 PM • April 24, 2018: 1s' Reading of Ordinance at City Council Meeting • May 8, 2018: 2nd Reading of the Ordinance Waggoner read the caption. City Attorney, Charlie McNabb, clarified that there will be two public hearings at each meeting because it will be treated as two separate annexations, because of the ownership in the tract. Motion by Fought, second by Gipson to approve Item J. Approved: 5 - 0 (Hesser and Gonzalez absent) P. Public Hearing and First Reading of an Ordinance rezoning approximately 0.682 acres out of the Flores A. Survey generally located at the southeast corner of North Austin Avenue and NE Inner Loop, from the Agricultural (AG) zoning district to the General Commercial (C-3) zoning district -- Sofia Nelson, CNU- A, Planning Director (action required) Current Planning Manager, Andreina Davilla, provided a presentation on a rezoning request for 0.682 acres at the southeast corner of North Austin Avenue and NE Inner Loop. She provided a location map, a zoning map, and a future land use map, as well as an aerial view of the property. Davilla spoke on the area and said that it is mostly surrounded by undeveloped property. Davilla provided a slide showing the existing conditions. Existing Conditions � r EAST irtr� NE innrr lct>p RMP7 chr3ow- 1% 7 General Commercial (C-3) • Intended to provide a location for general commercial and retail activities that serve the entire community and its visitors Uses may be large in scale and generate substantial traffic making the C-3 District only appropriate along freeways and major arterials • Development standards Max height 60 ft Front setback 25 ft Rear setback 10 fl C;Ic�uc�lliii�.� 111.\� Side setback 10 ft Max IC 70% ST The application is complete and the informative+ contained Ymhat the application is sufficient and correct enough to allow adequate review and final action; The torvrg change is consistent with the <omprehenwe PV n, The toning change promotes the heakh, safety or general welfare of the CnV and the safe ord", and healthful development of the City; The romngchange is compatible w$h the procent toruN and conforming uses of nearby property intiwith the character of the neghborhood;and The property to be rezoned Is suitable for uses permitted by the district that would be applied by the proposed arnendmi nt Davilla provided the staff analysis for the request. She described the Public Notification process that had been conducted and said that the City did not receive any written comment. Davilla said the Planning & Zoning Commissions had recommended approval of the zoning request. Davilla read the caption. Mayor Ross opened the Public Hearing at 6.20 PM. No persons had signed up to speak on Item P. Mayor Ross closed the Public Hearing at 6.20 PM. Motion by Jonrowe, second by Gipson, to approve Item P. Approved: 5-0 (Hesser and Gonzalez absent) Q. Public Hearing and First Reading of an Ordinance amending the Saddlecreek Planned Unit Development (PUD), for approximately 353.084 acres out of the William Addison Survey, Abstract 21, and the Stubblefield Survey, Abstract 556, generally located on the north side of Sam Houston Ave, between Rockride Ln and SH 130 -- Sofia Nelson, CNU-A, Planning Director (action required) Current Planning Manager, Andreina Davilla, provided a presentation on an ordinance to amend the Saddlecreek Planned Unit Development (PUD) for 353.084 acres located on the north side of Sam Houston Ave., between Rockride Lane and SH 130. Davilla described the items under consideration She provided a location map, future land use map, zoning map and described the property. Davilla spoke on the PUD intention and provided information on the proposal, as well as images of the courtyards. Proposed PUD Amendment • Courtyard Product Fencing — New housing type that will include a courtyard in the front yard between the detached garage and the primary structure. — Not permitted by right due to the UDC's definition of a front yard and height limitations and transparency requirements for fences in the front yard. Courtyard Product • The courtyard would be enclosed by a 6 -foot tall fence, and subject to the following additional requirements (Exhibit 4, Page 12): — Fencing shall be a maximum of 6 feet in height. — Fencing must be located a minimum of 20 feet from the front property line and 10 feet from a street side corner property line — Fence materials shall consist of wood, masonry, or wrought iron or a combination of two or more of these materials — If wood fencing is utilized, the finished side of the fence shall face the street or area visible to the public. Wood fences shall be stained a consistent color throughout the neighborhood. GiuK�.t �111� Councilmember Jonrowe asked if it was a communal courtyard or individual to each home. Davilla said private courtyard to each home. Mayor Ross asked about the materials that would be used. Davilla said the materials would consist of wood, wrought iron and masonry. She explained that the gates will be required to be wrought iron. Davilla explained that staff had found all criteria for the rezoning request to be met. The application is complete and the information contained within the application Is sufficient and correct enough to allow adequate review and final acwn. The zoning charge ti con stent s9rih the Compreha nsive Pian. The toning change promotes the heahh, safety or goneral wedareof the City and the safe orderly, and healthful deveiopntent of the City. The zoning change m comparable with the present ionrngard conformingusrri of nearby property and vMh Ibe character of tho nPjhhnrh-Kd The property to be retoned is suitable for use, permitted by the District that would be applied by the proposed amendment. A variety of housarxg types, erttpbyment opporturroes, or commercial services to achieve a balanced community. An orderly.) ndcreative arrangement of as tand uses with respect to each other and to the enit a conuimuty A planned and integrated comprehensive transportation system providing tot a separation of pedestrian and vehicular traffic, to Include facilities such as roadways, bicycle ways, and pedestrian wabtways the piovistons of cultur if or recreat evil fA(&ires for as segnwntsof the community The location of general building envelopes to take maximum advantage of the natural and manmade environment, The staging of development to a manner which can be accommodated by the timely provision of public utilities, fac+tres, and services Davilla spoke on the public notification process and said that the City had not received any written communication regarding the request. Davilla described the Planning and Zoning Commission Consideration and said that the Commission had recommended approval (6-1) at their March 6, 2018 meeting. Davilla read the caption Mayor Ross opened the Public Hearing at 6.29 PM. No persons had signed up to speak on Item Q. Mayor Ross closed the Public Hearing at 6.29 PM. Councilmember Jonrowe asked about the limitations to erecting a front yard fence according to the City's current standards for height and transparency. Davilla noted that there would be a 4 foot height maximum limit and a 50% transparency limit. Jonrowe explained that the intention of these requirements is to make neighborhoods approachable, pedestrian friendly from the sidewalk edge and possess a friendly feeling with visual interest. Councilmember Jonrowe asked the developer for his thoughts on the innovation for this development and the different front yard concept. Mark Baker, with SCC Planning, a representative for the developer, said the product has had a lot of success and is very marketable, especially in this type of neighborhood with 45 foot wide lots. Baker said he would not describe these fences as a front yard fence. He explained that the developer has had great success with this product in other areas and is excited to implement it in Georgetown. Jonrowe asked if the courtyards are closed off with a locking gate. She asked Baker if this could be done without gates, because it feels too exclusive. Baker said that the security is important. He noted that it would be no different than any usable area, such as a back yard with a locked gate. Councilmember Fought said ordinarily he would say do whatever you wish with your property. He explained that, with this project, he is concerned about police and fire being able to get in without forced entry. Fought said that, before he votes, he wants to hear from Police and Fire and know that the access will be right. He said this is potentially a compound and that he will go along with the opinions or advice from Police and Fire. Fought said he would like to delay the vote until the Council can hear from them. He said, he would also like to hear from Councilmember Gonzalez, who is not present tonight, because this development is in his district. Councilmember Gipson said he has been in this type of neighborhood and it is a nice layout. He said he hopes Council will consider it and it is not as compounded as it appears. Baker added that the homes are actually more visible than others. He noted that Assistant Fire Chief, Clay Shell was invited to the last planning meeting. Baker said that Shell had said that Fire and Police would break down the gate if no one came to allow entry. He explained that it would be the same as any other home, if they would need to break down a front door for entry. Mayor Ross said he has been to GPD neighborhood security meetings when it has been noted that, for safety reasons, one does not want high bushes and low visibility. He said this front yard fence seems to be a possible safety issue for visibility. Councilmember Nicholson asked if staff had met with Fire and Police. Mayor Ross suggested that the Council still had questions that would need to be answered prior to voting and asked the City Attorney for a direction. City Attorney, Charlie McNabb, said the Council could postpone the item. Motion by Fought, second by Jonrowe, to postpone Item Q until the next Council meeting, at which time the safety and access could be addressed, with Fire and Police representation present. Approved: 5-0 (Hesser and Gonzalez absent) R. Forwarded from the Parks and Recreation Advisory Board: Second Reading of an Ordinance adopting Chapter 8.40 of the Code of Ordinances relating to establishing minimum standards of care for youth recreation programs providing a severability clause, repealing conflicting ordinances and resolutions and establishing an effective date -- Eric Nuner, Assistant Parks and Recreation Director (action required) Assistant Parks and Recreation Director, Eric Nuner, spoke on the ordinance establishing minimum standards of care for youth recreation program. Nuner said there had been no changes since the first reading. Nuner read the caption Motion by Jonrowe, second by Gipson, to approve Item R. Approved: 5-0 (Hesser and Gonzalez absent) S. Second reading of an Ordinance granting a Special Use Permit to allow a Commercial Recreation use within the Mixed Use Downtown (MU -DT) district on property located at 215 W 8th St -- Sofia Nelson, CNU-A, Planning Director (action required) Councilmember Valerie Nicholson filed a Conflict of Interest Form for Item S with the City Secretary. She left the dais for the discussion of Item S. Long Range Planning Manager, Nat Waggoner, spoke on an ordinance that would grant a special use permit for a property at 215 W. 8th St., to be known as Boomtown. Waggoner noted that nothing had changed with the Item since the First Reading on February 27, 2018. Waggoner read the caption. Motion by Jonrowe, second by Fought, to approve Item S. Approved: 5-0 (Hesser and Gonzalez absent) Project Updates T. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements, city lease agreements, sanitation services, and possible direction to city staff — Laurie Brewer, Assistant City Manager Mayor Ross asked the Assistant City Manager, Laurie Brewer, if she had any updates to discuss. Brewer said that she did not, at this time, but would be happy to answer any questions. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. U. At the time of posting, no persons had signed up to address the City Council Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. V. Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Foreclosure matter Duvall Estate Sec. 551:074: Personnel Matters City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Secretary Evaluation Adjournment Motion by Fought, second by Nicholson, to adjourn the meeting. Mayor Ross adjourned the meeting at 6.45 PM. Approved by the Georgetown City Council on (!a& (?A -A^ Dae ss, Mayor Date Attest: City te tary