HomeMy WebLinkAboutMinutes_GGAF_10.25.2017Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, October 25, 2017 at 4:30 PM
The General Government and Finance Advisory Board met on Wednesday, October 25, 2017 at 4:30 PM at the
Georgetown Communications and Technology building (GCAT), located at 510 West 9" Street, Georgetown,
Texas.
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Board Members Present:
Tommy Gonzalez, Chair
Chere' Heintzman, Secretary
John Hesser, District 3
James Bralski
Board Members Absent:
Stu McLennan
Others Present :
Kevin, Convergint Technologies
Jeff, Plante Moran (phone conference)
Legislative Regular Agenda
City Staff Present:
David Morgan, City Manager
Eric Nuner, Assistant Parks and Recreation Director
Trish Long, Facilities Superintendent
Elaine Wilson, Controller
Stan Hohman, Fleet Manager
Rosemary Ledesma, Purchasing Manager
Leigh Wallace, Finance Director
Danella Elliott, Executive Assistant
Sabrina Poldrack, Finance Admin
Tommy Gonzalez, Chair, called the meeting to order at 4:30 p.m.
A Review minutes from the September 27, 2017 General Government and Finance Advisory Board
Meeting. — Sabrina Poldrack, Board Liaison.
Board did not have any comments regarding the minutes from September 27, 2017.
Motion to approve the minutes by James Bralski, second by Chere' Heintzman. Approved 4-0 (Stu McLennan
absent)
B Consideration and possible action for the approval to purchase vehicles and equipment in the amount of
$1,600,188.— Stan Hohman, Fleet Services Manager
Stan Hohman gave an overview of this item, noting that there is a 4% increase of vehicle and equipment
purchases due to more City employees being required to drive, in accordance with their job duties. The Fleet
Department manages which vehicles and equipment are assigned to each department, but do not track specific
employees on which vehicles they use. The current purchases of the City's replacement vehicles are cash-
Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, October 25, 2017 at 4:30 PM
funded, aside from police cars, which are bond funded. The Board would like to see the City moves
towards cash funding all vehicles, that are considered short term, depreciating assets. No other discussion on
item.
Motion to approve this item by James Bralski, second by Chere' Heintzman. Approved 4-0 (Stu McLennan
absent)
C Consideration and possible action to approve the annual contract for facility access control and security
technician to be provided by Convergint Technologies of Austin, TX who is the City's current security,
video surveillance, and access control provider in the amount of $83,000. — Trish Long, Facilities
Superintendent & Eric Nuner, Assistant Parks & Recreation Director
Trish Long provided the Board an outline of the services that have been provided by Convergint Technologies
to the City over the past two years. The City has been extremely satisfied with the security services that this
company provides. Unless there is an increase in facilities or services needed, the part time work that the
technician from Convergint provides meets the needs the City has. Kevin, with Convergint, spoke on how there
are four technicians that are trained as "Georgetown specific", so should there be an issue where our current
technician cannot be available, there are plenty of well-trained backups available to service the City.
Motion to approve this item by James Bralski, second by John Hesser. Approved 4-0 (Stu McLennan absent)
D Consideration and possible action to recommend an engagement letter and professional services
agreement with Plante Moran, PLLC for consulting services for a citywide risk assessment. — Elaine
Wilson, Controller & Leigh Wallace, Finance Director
Leigh Wallace and Elaine Wilson gave a PowerPoint presentation on the scope and timeline of work that will
be given by Plante Moran, should the Board and Council approve to move forward with this company. Plante
Moran would interview each department on their processes and inventory internal controls to identify any areas
that would pose as a risk to the City, and work towards correcting them before it resulted in a negative impact
to the City. The Board would like to be informed on the results of the Risk Assessment and want to be sure that
not only are the risks identified, but that they are also followed up on to correct.
Motion to approve this item, pending the final contract be approved by the City Attorney, by Tommy
Gonzalez, second by John Hesser. Approved 4-0 (Stu McLennan absent)
Before meeting was adjourned it was decided, by the Board, that the November 22, 2017 meeting would be
canceled, as well as the December 27, 2017 meeting and that one meeting, on December 6, 2017, will be
scheduled as the last meeting for the 2017 calendar year.
Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, October 25, 2017 at 4:30 PM
Motion to adjourn the meeting at 5:19 p.m. by James Bralski; second by Chere' Heintzman. Approved 5-0.
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a'ormrry-UIUM28lCZ Date
Chere' Heintzman Date
Board Secretary
Sabrina Poldrack Date
Board Liaison