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Home My WebLink AboutORD 2018-01 - FY2018 Roll-Forward BudgetORDINANCE NO. AN ORDINANCE AMENDING THE FISCAL YEAR 2018 ANNUAL BUDGET DUE TO CONDITIONS THAT RESULTED IN NEW PROGRAM REQUIREMENTS IN THE CURRENT YEAR, AND EXCESS FUND BALANCE AT THE END OF FISCAL YEAR 2017 DUE TO THE TIMING OF CAPITAL PROJECTS AND OTHER EXPENDITURES APPROVED IN THE PRIOR YEAR; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. WHEREAS, certain mid -year adjustments are required to accommodate timing and changing conditions due to growth and capital improvements that occurred during FY 2017; and WHEREAS, certain transfers among divisions and funds are required to allow better budget oversight; and WHEREAS, the various budgets need to be amended in FY2018 for these adjustments and transfers; and WHEREAS, certain capital improvement and other planned projects budgeted in FY2017 were not completed in FY2017; and WHEREAS, these certain capital improvements and other planned projects need funds and related budget appropriations to be rolled forward into FY2018; and WHEREAS, the General Fund, EMS Fund, Electric Fund, Water Fund, Joint Service Fund, CDBG Fund, Stormwater Fund, GTEC, General Capital Projects, Tree Fund, Fleet Fund, PEG Fund, Court Technology Fund, and Information Technology Fund have excess revenues and FY2017 fund balances in excess of amounts projected at the time of the FY 2018 budget adoption; and WHEREAS, Certificates of Obligation have been or will be issued to fund the capital improvements not already included in the adopted 2018 budget; and WHEREAS, the City Council of the City of Georgetown wishes to use those excess funds for these new conditions in FY2018; and WHEREAS, the changes were unknown and unforeseeable at the time the fiscal year 2017 budget was approved; and WHEREAS, the City Charter allows for changes in the Annual Operating Plan by a Council majority plus one in emergency situations; Ordinance Number:a0106-01 Description: Roll -forward Amendment Date Approved: Page 1 of 3 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. The amendment to the 2018 Annual Budget of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, is in all things adopted and approved as an addition to the previously approved budget of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 2017, and ending September 30, 2018. A copy of the amendments are attached hereto as Exhibit "A". SECTION 3. The total of $91,647,344 is hereby appropriated for payments of expenditures and payments of the funds and included in the Exhibit "A". SECTION 4 All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies with the vision statement of the Georgetown 2030 Plan. SECTION 5. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the _a day of bLcQw�y, 2017. PASSED AND APPROVED on Second Reading on the _a_ day of #wu4 ,, 2018. Ordinance Number: D Description: Roll -forward Amendment Date Approved: Page 2 of 3 ATTEST: THE CITY OF GEOR TOWN: Shelley Nowling By: Dale Ross City Secretary Mayor :M=S�/ Charlie McNabb City Attorney Ordinance Number: Page 3 of 3 Description: Roll -forward Amendment Date Approved: Exhibit A - Roll Forward Budget Amendment 2018 Impact of This 2016 Amended A roved Action Budget General Fund Beginning Fund Balance 5 11,155,457 S 1,078,139 $ 12,233,596 There are several proposed elements for roll Revenues forward in the general fund. Administrative Revenues 128,000 $ 128,000 Services is requesting to roll $54,000 for a Joint Service Transfer in Ori inar Revenue 61.993,165 $ 37,000 $ 37,000 $ 61,993,165 Home grant program and Marketing funds for the sales of Downtown properties The planning department is requesting to roll $158,043 of one time funds for a comp plan update, housing feasibility study, and consulting service funds The police department budget is proposed to increase by $37,000 for the downtown parking contract Proposed transportation roll forwards total Total Revenues 61 993165 37,000 62,030,165 Expenses Downtown Parking Contract 37,000 Home Grant Program 24,000 Marketing of Downtown Properties 30,000 Planning One Time Programs 158,043 37,000 24,000 30,000 158,043 Transportation Projects Original Ex enses 63,246,622 866,096 866,096 63,246.522 $866,096 and include projects relating to Iraffic signals, sidewalk repairs, and street repairs Total Expenses 63246,522 1,115,139 64,361,761 349,370 349,370 Ending Fund Balance 9p902,000 - 9,902,000 2,075,364 Contingency Reserve 8,500000 8,500,000 Benefit Payout Reserve 252,000 252,000 Economic Stability Reserve 1,150,000 1,150,000 Reserve for Capital - Available Fund Balance $ - $ 2018 ARud Impact of This 2018 Amended eed td Action Budget EMS Beginning Fund Balance $ (501,205) $ (501,205) The proposed amendment would increase the Revenues number of firefighters in FY2018 by 4. TASPP 128,000 $ 128,000 Additionally, this proposed amendment would Peak Unit Revenue 107,100 $ 107,100 recognize new revenue for the peak unit and Original Revenue 2.575.532 2,575.532 TASPP Medicare reimbursement funds. Total Revenues 2,575,532 235,100 2,810,632 Expenses Peak Unit Expenses 349,370 349,370 Original Expenses 2,075,364 2,075,364 Total Expenses 2,075,364 349,370 2,424,734 Reserve for Capital - Available Fund Balance S (1.0371 5 (714,270 S 115,307) 2018 Impact of This 2018 Amended Approved Impact of This 2018 Amended Water Fund Beginning Fund Balance Budget Action Budget Electric Fund Beginning Fund Balance $ 12,328,770 5 495,487 S 12,824,257 The Electric Fund has three proposed Revenues elements- First, the AMR allocation will Revenues 48,159,443 48,159,443 increased for shared services between Water AMR Transfer from Water 48,159.443 $ 1,304,955 $ 1,304,955 and Electric based on meter counI Original Revenue 77 436,436 16,739,967 $ 77,436.438 Additionally the remaining budgets For the CIS 'System and Communications Equipment projects are proposed to roll forward. Total Revenues 77,436,438 1,304,955 78,741 393 53,440,414 water lines, and lift stations Expenses 37,000 1,454,955 1,454,955 Total Expenses 16,739,967 - CIS System 51 156,935 308,565 308,565 S Communications Equipment 106,052,304 186,922 186,922 Ending Fund Balance 11,443225 (1.454.9651 Original Expenses 79,133305 79,139,305 6,000,000 Total Expenses 79,139,305 495,487 79,634,792 Available Fund Balance $ 5,443,225 $ 108,335,783 S 3,988,270 Rate Stabrillxation Reserve 5,500 000 5,500.000 Contingency Reserve 5,125,000 5,125,000 Available Fund Balance $ 903 $ 1,304,955 $ 1,305,858 2018 Approved Impact of This 2018 Amended Bud et Action Budget Water Fund Beginning Fund Balance $ 14,440,717 S 53,440,414 $ 67,881,131 The proposed amendments to the Water fund include increasing the AMR allocation Revenues between Water and Electric for shared Ori inat Revenue 48,159,443 48,159,443 services tmcfgeted in the Electric fund Additionally, the proposed amendment includes the roll forward of several CIP Total Revenues 48,159.443 - 48,159.443 Expenses Expenditures 16,739,967 16,739,967 projects including elevated storage tanks, Water CIP Projects (37,000) 53,440,414 53,440,414 water lines, and lift stations AMR Allocation 37,000 1,454,955 1,454,955 Total Expenses 16,739,967 - Original Expenditures 51 156,935 51.156.935 S Total Expenditures 51,166,935 54,895,389 106,052,304 Ending Fund Balance 11,443225 (1.454.9651 9,988,270 Contingency Reserve 6,000,O00 6,000,000 Available Fund Balance $ 5,443,225 $ 108,335,783 S 3,988,270 2018 Approved Impact of This 2018 Amended Budget Action Budget Joint Service Fund Beginning Fund Balance S 302,555 $ 302,565 The proposed amendment is to transfer funds for the parking enforcement contract from the Revenues Joint Service Fund to the General Fund. Ori inal Revenue 16,437.402 16,437,402 Total Revenues 16,437,402 16,437,402 Expenses Original Expenses 16,739,967 16,739,967 Reduce Parking Enforcement Contract (37,000) (37,000) Transfer Out to General Fund 37,000 37,000 Total Expenses 16,739,967 - 16,739,967 Available Fund Balance S S 2018 Approved Impact of This 2018 Amended Stormwater Fund Beginning Fund Balance Revenues Ori incl Revenue Budget Action Budget CDBG Grants Beginning Fund Balance S 148,404) $ 106,588 S 58,184 The one proposed roll forward in the CDBG is 18,011 189 Contingency 250,000 260,000 Reserved for Capital 476.553 476,553 Ending Fund Balance 11,29M23 - for $106,588 for the Scenic Dr. Sidewalk R? Wenues Conlingency 1643,750 1.643,750 project Ofr sf1al Revenue 106.710 $ 562,914 108.710 $ 5,501,373 Total Revenues 108,710 108,710 Expenses $ 300,000 Original Expenses 108,710 38,843,000 108,710 38,843,000 Scenic Dr Sidewalks 106.588 106,588 Total Expenses 108,710 106,588 215,298 Ending Fund Balance 5 (48.404) S 5 48,404) 2018 Approved Budget Impact of This Action 2018 Amended Budget Stormwater Fund Beginning Fund Balance Revenues Ori incl Revenue $ 191,186 4 538,125 $ 629,003 3 820,189 4.538,125 Four Stormwater projects are proposed for the roll forward. 1) Curb & Gutter repair is scheduled to go to bid in late fall: Proposed roll forward amount of 462,150 2) 18th and Hutto Drainage: Proposed Roll forward of 77,977. 3) 2nd and Rock Improvements: proposed amount of 13,876 12. 4) Village PID Inlet: Proposed roll forward $75,000 Total Revenues 4,538,126 4,538,125 Expenses Original Expenses 4,002,758 4,002,758 Stormwater Projects 629,00 628,003 Total Expenses 4002,758 629003 4,851,761 5,748,699 12,262,490 Ending Fund Balance 726,W 726,553 18,011 189 Contingency 250,000 260,000 Reserved for Capital 476.553 476,553 Ending Fund Balance 11,29M23 - Endins Fund Balance $ $ $ 2018 ABud etd ed Impact of This Action 2018 Amended Budget GTEC Beginning Fund Balance Revenues Original Revenue $ 9,788,621 7,255,201 $ 12,262,490 $ 22,051,111 7,255,201 (Roll forward projects include Pecan CentedAirport road, Mays Street Reimbursement, Rive ry Ext (Williams/NW Blvd). Total Revenues 7,255,201 7,265,201 Expenses Original Expenses 5,748,699 Roll forward Projects 12,262,490 5,748,699 12,262,490 Total Expenses 5,748,699 12,262,490 18,011 189 Ending Fund Balance 11,29M23 - 11,295 123 Revenues Conlingency 1643,750 1.643,750 Reserved far Bond Proceeds 4,150,000 4,150,000 $ 562,914 Ending Fund Balance $ 5,501,373 $ $ 5,501,373 2018 Approved Impact of This 2018 Amended Action Budget GCP Beginning Fund Balance S 10,578,178 5 20,149,165 S 30.727,343 The proposed GCP roll forward project includes projects like Garay Park, Downtown Revenues West, San Gabriel Park, Sidewalks, and ADA Special Revenue Funds for DTW $ 562,914 $ 562,914 Repairs. Additionally, the proposed Bond Proceeds $ 300,000 $ 300,000 amendment transfers $300,000 to the fleet Original Revenue 38,843,000 38,843,000 fund to purchase a new TRV. Lastly, the I otar rievertues 3B,843,000 862,914 39,705,514 proposed amendment includes a transfer in of special revenue funds for the Downtown West Expenses Project. Transfer to Fleet 300,000 300,000 CIP Roll forward Projects 20,712,079 20,712,079 Fund Balance 716,468 S 2018 Impact of This 2018 Amended Approved Action Budget Fleet Fund Beginning Fund Balance Budget Action Budget Tree Fund Beginning Fund Balance $ 704,237 5 704,237 The one proposed roll forward in the Tree Revenues fund is to increase expenses by $400,000 for Revenues $ 300,000 $ 300,000 the Rivery Project. Original Revenue 300.300 300,300 Total Revenues 300,300 300,300 Expenses Original Expenses 250,000 Original Expenses 250,000 (442,914) Transfer Out - GCP Downtown West 15,000 300.000 Rivery Project 400.000 400,000 Total Expenses 250,000 415,000 650,000 [Ending Fund Balance S 3,583.504 S - LEndinq Fund Balance $ 754,537 5 415,000 $ 354,537 2018 Approved Impact of This 2018 Amended Budget Action Budget Fleet Fund Beginning Fund Balance $ 4,420,162 Action $ 4,420,162 The one proposed roll forward in the Fleet Beginning Fund Balance $ 302,414 $ 302,414 fund is to increase expenses by $300,000 for Revenues the purchase of an additional TRV. Transfer In GCP $ 300,000 $ 300,000 GCP Downtown West GL in GCP Fund 120. Original Revenue 5,598,620 $ 5,598,820 Total Revenues 5,598,620 300,000 5,898.620 Expenses Original Expenses 6,435,278 (442,914) 6,435,278 TRV Purchase 300.000 300,000 Total Expenses 6,435,270 300,000 6,735,278 [Ending Fund Balance S 3,583.504 S - $ 3.583,504 2018 ApproveBudget Impact of This 2018 Amended Action Budget PEG Beginning Fund Balance $ 302,414 $ 302,414 The one proposed amendment would be to move Downtown West related budget to the Revenues GCP Downtown West GL in GCP Fund 120. Original Revenue 140,500 $ 140,500 Total Revenues 140,500 140,500 Expenses Original Expenses 442,914 (442,914) - 7ransfer to GCP 442,914 442,914 Total Ex enses 442,914 442,914 Ending Fund Balance S S - $ - Total Amendment 91,647,344 2018 Approved Impact of This 2018 Amended Budget Action Budget Court Tochnolocly Beginning Fund Balance $ - S 66,819 $ - The one proposed amendment would be to move Downtown West related budget to the Revenues GCP Downtown West GL in GCP Fund 120. Ori final Revenue 51,493 5 51.493 Total Revenues 51,493 51,493 Expenses Original Expenses 51,493 (20,000) 31,493 Transfer to GCP 20,000 20.000 86,819 Total Expenses 51,493 51,493 Ending Fund Balance S 5 5 Total Amendment 91,647,344 2018 Approved Impact of This 2018 Amended Budget Action Budget Information Technology Beginning Fund Balance 5 584,789 S 66,819 $ 651,608 The proposed amendment would be to fall forward $66,819 to pay for Parks software Revenues Original Revenue 6.697.103 $ 6,697103 Total Revenues 6,697,103 6,697 103 Expenses Original Expenses 6,668,778 6,668,778 IT Roll Forward Aro efts 86,819 68.819 Total Expenses 6,668,778 66,819 61736.597 Endin Fund Balance 5 613,114 $ $ 613,114 Total Amendment 91,647,344