HomeMy WebLinkAboutMIN 11.14.2017 CC-RMinutes of Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, November 14, 2017
The Georgetown City Council will meet on Tuesday, November 14, 2017 at 6:00 PM at the Council Chambers at
101 E. Th St., Georgetown, Texas
The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you
require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable
assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's
Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81
Street for additional information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance, with the exception of
Ty Gipson, Councilmember District 5. Mayor Dale Ross, Anna Eby, District 1, Valerie Nicholson, District 2, John
Hesser, District 3, Steve Fought, District 4, Rachael Jonrowe, District 6, and Tommy Gonzalez, District 7 were in
attendance.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
Invocation
Pledge of Allegiance
Comments from the Mayor
Mayor Ross announced a meeting that he and Nicholson attended today.
- Judge Bill Gravell Proclamation
- National Hospice and Palliative Care Month
- National Alzheimer's Month Proclamation
- Shop Small Saturday Proclamation
City Council Regional Board Reports
Mayor Ross said that he had attended the recent CAMPO meeting but did not have anything significant to report.
Announcements
- City Boards and Commissions Accepting Applications
Action from Executive Session
No motions were made out of Executive Session.
Mayor Ross announced that Item M and Item N had been pulled from the agenda.
Motion by Eby, second by Nicholson, to move Item I from the Consent Agenda to the Legislative Regular Agenda
for discussion.
Approved: 6-0 (Gipson absent)
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine that may be acted upon with one single vote.
An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of
the Regular Agenda.
B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on
Tuesday, October 24, 2017 and the Special Meetings held November 1, 2017 and November 2, 2017 -- Shelley
Nowling, City Secretary
C. Consideration and possible action to formally cancel the City Council meeting that would fall on the fourth
Tuesday of December, cancelling the City Council meeting that would have fallen on December 26, 2017 —
Shelley Nowling, City Secretary
D. Consideration and possible action to enter into a Public Right of Way Maintenance and License Agreement
with Woodhull Ventures 2015, L.P., to allow the installation and maintenance of stamped asphalt in the right-
of-way known as Saddlecreek Avenue -- Travis Baird, Real Estate Services Coordinator
E. Consideration and possible action to vacate and abandon a 0.013 acre Water and Wastewater Easement of
variable width out the Woodruff Stubblefield Survey, Abstract 556, being that same easement granted by Paula
and Monty Thomas to the City of Georgetown in Document No. 2011037148 of the Official Public Records of
Williamson County, Texas and to authorize the Mayor to execute a quitclaim deed -- Travis Baird, Real Estate
Services Coordinator
F. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve the annual contract for facility access control and security
technician to be provided by Convergint Technologies of Austin, TX who is the City's current security, video
surveillance, and access control provider in the amount of $83,000.00 -- Eric Nuner, Assistant Parks and
Recreation Director
G. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action to approve a consulting agreement with Plante Moran, PLLC for consulting
services for a citywide risk assessment -- Elaine Wilson, Controller
H. Forwarded from the General Government and Finance Advisory Board (GGAF):
Consideration and possible action for the approval to purchase vehicles and equipment in the amount of
$1,600,188.00 -- Stan Hohman, Fleet Services Manager
I. Consideration and possible action authorizing the Mayor to execute a Right of Entry Agreement with
Williamson County for due diligence analysis related to the Berry Creek Wastewater Interceptor -- Wesley
Wright, P.E., Systems Engineering Director
Item I was moved to the Legislative Regular agenda for discussion.
Motion by Fought, second by Nicholson, to approve the Statutory Consent Agenda in its entirety, with the
exception of Item I, which was moved to the Legislative Regular Agenda for discussion
Approved: 6-0 (Gipson absent)
Legislative Regular Agenda
I. Consideration and possible action authorizing the Mayor to execute a Right of Entry Agreement with
Williamson County for due diligence analysis related to the Berry Creek Wastewater Interceptor -- Wesley
Wright, P.E., Systems Engineering Director
Item I was moved from the Consent agenda to the Legislative agenda for discussion.
Jim Briggs, General Manager of Utilities, explained changes in the agreement that had occurred at the County
Commissioner's Court that day. He explained that a right of entry agreement was requested from Williamson
County for the Berry Creek Interceptor. Staff discussed this with the County and the County Commissioners
unanimously approved the agreement with some non -substantive changes. Briggs spoke on the changes.
City shall provide a weekly testing schedule to the County's Parks Director prior to testing being performed
each week within the County's Berry Springs Park and Preserve, as well as provide a status update on all
prior testing and any issues or damages resulting from such testing
At the City's expense, Dr. Kemble White, PhD, PG of Cambrian Environmental shall oversee all subsurface
testing and provide all testing protocol oversight to provide adequate protection of the County's springs and
other natural resources within the County's Berry Springs Park and Preserve. To the extent that Dr. White
deems his presence is necessary onsite during any testing, the City shall provide compensation for his
onsite services
Motion by Eby, second by Hesser, to approve Item I.
Approved: 6-0 (Gipson
J. Public Hearing and First Reading of an Ordinance to Rezone approximately 3.235 acres in the Porter Survey
located at 2805 Mesquite Lane from the Local Commercial (C-1) District to the Multi -family 1 (MF -1) District
-- Sofia Nelson, CNU-A, Planning Director (action required)
Assistant Planning Director, Chris Yanez, spoke on a rezoning request for a property located at 2805 Mesquite
Lane. He provided a location map, zoning map, future land use map, and an aerial view of the property.
Yanez spoke on suburban mixed-use and medium density mixed housing for the project.
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Yanez provided the zoning description for Low -Density Multi -Family (MF -1)
Yanez listed the criteria for the zoning changes and said that staff and the Planning and Zoning Commission had
found the request to be consistent in all areas and recommended approval.
Yanez showed the Public Notifications map and said that staff had received just 1 letter of objection and 1 phone
call of concern.
Yanez read the caption
Mayor Ross opened the Public Hearing at 6.30 PM. No persons had signed up to speak. Mayor Ross closed
the Public Hearing at 6.30 PM.
Motion by Jonrowe, second by Nicholson, to approve Item J.
Approved: 6-0 (Gipson absent)
K. Consideration and possible action to approve submission of a grant application for the Bloomberg
Philanthropies 2017 Mayor Challenge -- Jack Daly, Assistant to the City Manager, and Chris Foster, Manager
of Resource Planning & Integration
Jack Daly, Assistant to the City Manager, spoke on a grant application to the Bloomberg Philanthropies 2017
Mayor's Challenge. He explained that Georgetown had been invited to participate and winners are based on the
impact of a great idea. Daly said the City would like to submit a project called Virtual Power Plant, devised by
Chris Foster, the City's Manager of Resource Management & Integration. Daly said the project would include a
network of solar panels and reduce the need for purchased power. He explained that this is a good way to test
the idea, with no impact to the City. Daly explained that this item was asking the Council for their approval for
submission of the idea only.
Motion by Fought, second by Jonrowe, to approve Item K
Approved: 6-0 (Gipson absent)
L. Consideration and possible action to approve and ratify the Construction Manager at Risk Agreement with
Balfour Beatty executed on January 27, 2017 for the Downtown West Civic Center Project and approve
Amendment No. 1 to the same Agreement establishing a guaranteed maximum price of $10,831,365.00 --
Eric Johnson, CIP Manager
CIP Manager, Eric Johnson, spoke on a Construction Manager and Risk Agreement with Balfour Beatty. Mayor
Ross announced that the Council had discussed this at length and in detail at their workshop meeting earlier in
the day.
Johnson said that the City Council had provided feedback at their August 23, 2016 meeting to proceed with a
renovation plan that is worthy of our City and exemplifies our Values, with a budget of $13,000,000.00. He
provided renderings of the New City Hall and Council Chambers and provided a video of the virtual Court Room.
Johnson next described the campus and landscaping of the site and its features. He showed images of the
signage on the buildings and images of the entry doors. Johnson provided descriptions and images of the floor
plans.
Johnson spoke on the Downtown West Project Budget, Contracted Services and Professional Services
Johnson explained that, in addition to design modifications, possible alternate funding sources are being
evaluated to supplement the sale of the Downtown buildings at $6,249.000.00 and he provided funding options
and a funding summary.
Bond Issued in 2016 - Deign of Greenspace $ 460,000
PEG Fund Balance through 2017 $ 315,000
PEG Fund 2018 $ 130,000
Court Security Fee $ 20,000
Tree Fund $ 15,000
Parkland Dedication/Parks $ 85,000
Funding Summary
• Cash Funding $ 6,249,000
• Other Funding $ 1,025,000
• Certificate of Obligation 2017 S 5,726,000
• TOTAL FUNDING $13,000,000
Next Steps
• Ground Breaking Ceremony
- November 28, 2017 @ 10:30am
• dUd Martin Luther ming Jr_ Street
• Begin Construction -
- Early December 2017
• 12 month construction time
• Update Council
- Spring 2018
• Sale of Buildings
- Spring 2018
Johnson read the caption.
Motion by Jonrowe, second by Gonzalez, to approve Item L.
Approved: 6-0 (Gipson absent)
M. Consideration and possible action to approve Amendment No. 1 to the Professional Services Agreement with
The Lawrence Group of Austin, Inc. executed on June 9'h, 2015 for the Downtown West Civic Center
Project, establishing a fixed fee for premium services and removing Historic Light and Waterworks
Building Concept and Festival Space Concept, for a new total estimated design fee of $1,404,419.00,
including Programming, Basic Services, Premium Basic Services and Sign Master Plan -- Eric Johnson, CIP
Manager and Laurie Brewer, Assistant City Manager
Mayor Ross announced at the beginning of the meeting, that Item M had been pulled from the agenda.
N. Consideration and possible action to authorize the Environmental Services staff to apply for a Capital Area
Council of Governments (CAPCOG) FY 2017/18 Regional Solid Waste Management Grant program, in the
amount of $8,110.00 -- Jordan Fengel, Environmental Service Programs Coordinator and Octavio Garza,
Director of Public Works
Mayor Ross announced at the beginning of the meeting, that Item N had been pulled from the agenda.
O. First Reading of an Ordinance amending the 2017 Annual Budget for year-end obligations that were not
known at the time the budget was adopted, appropriating various amounts thereof, and repealing all
ordinances or parts of ordinances in conflict therewith -- Leigh Wallace, Finance Director (action required)
Finance Director, Leigh Wallace, spoke on amendments to the 2017 Annual Budget. She explained that this had
been presented to the City Council, in detail, earlier that day in the City Council Workshop meeting. Wallace
listed the funds for consideration.
• General Fund
• EMS Fund
• Council Discretionary Fund
• Airport Fund
• Transportation Fund
Electric Fund
• Water Fund
Wallace acknowledged that Councilmember Gonzalez had asked about the water fund balance in the earlier
meeting and Wallace had said she would have the exact figures for him at this evening's meeting. Wallace said
the water fund balance and figures can be found in the agenda packet on page 222, where there is a summary of
the water fund and how it would change with this amendment. She noted that $8.9 million dollars was the ending
balance. She explained that a $5 million dollar contingency is required in the fund and the amendment
represents $1.5 million dollars. Wallace said that, when the year is closed, the operational savings will be
realized. She explained that after the needed reserves, there is cash available even after this amendment.
Wallace read the caption.
Motion by Jonrowe, second by Hesser, to approve Item O.
Approved: 6-0 (Gipson absent)
P. First Reading of an Ordinance of the City of Georgetown amending the Code of Ordinances by adding Chapter
10.10 entitled "Thru Truck Traffic" and directing the Traffic Engineer to erect appropriate signs; repealing
conflicting ordinances and resolutions; providing a severability clause; providing for a penalty as stated in Section
1.08.010 of the Code of Ordinances; providing for publication and setting an effective date — Octavio Garza,
Public Works Director (action required)
Public Works Director, Octavio Garza, spoke on the signage for the Thru Truck Traffic proposed for Apache
Mountain Blvd. He spoke on residential and commercial traffic and the need for the signage.
Garza read the caption.
Motion by Nicholson, second by Hesser, to approve Item P
Councilmember Jonrowe asked about the map and if the construction companies will be required to send the
new regulations to their employees. She asked if other cities are grappling with these issues. Garza said he is
not aware of any. City Manager, David Morgan, said he will look into this and report back.
Councilmember Nicholson asked about the penalty and enforcement of violations. Garza said the penalty is a
fine up to $500.00 and enforcement would be handled by the City of Georgetown Police Department, but only in
the city limits. He explained that the County would need to place the signage for Majestic Oak and that they
would not be helping with enforcement.
Approved: 6-0 (Gipson absent)
Q. Second Reading of an Ordinance Renaming the 800 Block through 1500 Block of FM 1460 to Old 1460
Trail -- Edward G. Polasek, AICP, Transportation Planning Coordinator (action required)
Ed Polasek, Transportation Planning Coordinator, spoke on the renaming of FM 1460 to Old FM 1460 Trail. He
explained that this is the portion of FM 1460 abandoned by the state and passed to the City.
Polasek read the caption.
Motion by Jonrowe, second by Eby, to approve Item Q.
Approved: 6-0 (Gipson absent)
Project Updates
R. Project updates and status reports regarding current and future transportation and traffic project; street,
sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development
projects; city facility projects; and downtown projects including parking enhancements, city lease agreements,
sanitation services, and possible direction to city staff -- David Morgan, City Manager
Mayor Ross asked City Manager, David Morgan, if he had any project updates to report. Morgan said that he did
not have anything to report at the time, but would be happy to answer any questions.
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the
table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish
to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be
called forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
S. Alex Curry would like to address the Council regarding the impact of growth in the area. Cynthia Curry would like to
address the Council on the same subject and has given her speaking time to Alex Curry.
Cynthia Curry did not want to donate her 3 minutes. Alex Curry spoke to the Council regarding his concerns with growth
and development in the area.
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
T. Sec. 551.071: Consultation with Attorney
Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the
City Council, including agenda items
- Hoskins Brown Update
Sec. 551.072 Deliberations about Real Property
- Downtown Real Estate Sale
Sec. 551:074: Personnel Matters
City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal
Sec. 551.087: Deliberations Regarding Economic Development Negotiations
- Project Legacy
Adjournment
Motion by Fought, second by Hesser, to adjourn the meeting. Mayor Ross adjourned the meeting at 6.53 PM.
Approved by the Georgetown City Council on k L 60(--]
Date
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Dae ass, Mayor
Attest: City S e