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HomeMy WebLinkAboutMIN 09.12.2017 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, September 12, 2017 The Georgetown City Council will meet on Tuesday, September 12, 2017 at 6:00 PM at the Council Chambers at 101 E. 71 St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81 Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:12 PM. All Councilmembers were in attendance. Mayor Dale Ross, Anna Eby, District 1, Valerie Nicholson, District 2, John Hesser, District 3, Steve Fought, District 4, Ty Gipson, District 5, Rachael Jonrowe, District 6, and Tommy Gonzalez, District 7 were in attendance. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - National Preparedness Proclamation Mayor Ross thanked Fire Chief, John Sullivan, Assistant Chief of Police, Cory Tchida and staff for the 9/11 Memorial Stair Climb Ceremony. He noted that it was very meaningful and well done. Ross then commented on the recent "Kerplunk Pool Party' for canines, held Saturday, September 9"'. Ross noted that it was a particularly successful event and said that the Fire Department dog, Koda, had a good time. Mayor Ross then asked to say a few words regarding the recent Hurricane Harvey. He noted that we are very fortunate in Georgetown that we did not face more severe weather events like our neighbors to the south and east. Ross said that Georgetown has shown its true colors after Hurricane Harvey passed through Texas late last month. He explained that the community pulled together in an incredible fashion and provided their time, talent, and treasure to help those in need. Ross said that he is proud of the folks from the police and fire departments who deployed in the immediate aftermath of the storm, including members the Fire Department engine crew who deployed to Aransas Pass for a week, the Fire Department swift water rescue team who helped with rescues in the Houston and Port Arthur areas, and the police officers who were part of a tactical rescue team in the Port Arthur -Beaumont area. Ross said there had even been a group of utility employees who took vacation time to go and conduct rescues with a boat as part of the so-called "Texas Navy" in the Houston area. Ross noted that the faith community, local nonprofits, businesses, and volunteers have done the yeoman's work and showed tremendous resolve and resourcefulness in helping their fellow Texans. Ross said that the Georgetown airport served as a mini -hub for deploying supplies to the region and noted that it has been great seeing planes from the Georgetown Airport carrying some Rentsch beer, along with other vital supplies, to help relieve Texans on the ground in Beaumont. Ross noted that Councilmember Anna Eby started a nonprofit to help take action to assist in the long-term recovery efforts related to Harvey. Ross said he is also proud of all the staff and citizens who are members of the National Guard who have been deployed at the request of the governor to assist in recovery efforts and thanked them for their service. Mayor Ross said that Harvey's impact will be felt in the weeks, months, and years ahead and that he hopes that Georgetown continues to support our fellow Texans. He said he looks forward to deploying additional resources, as appropriate, to those communities that could benefit from our services. Ross encouraged all to consider donating to an organization involved in the rebuilding effort. Ross then added, as Sam Houston once said, "Texas has yet to learn submission to any oppression, come from what source it may." City Council Regional Board Reports Mayor Ross said he had attended the CAMPO meeting the previous evening and concurred with the recommendations made regarding the Williams Drive Corridor Study. Announcements Councilmember Ana Eby spoke on the Georgetown Film Conference to be held on October 7, 2017 at Southwestern University. She said that information can be found at gtxfilmconference.org Action from Executive Session Motion by Eby, second by Gonzalez, to approve, on the terms discussed in Executive Session,: (1) the approval of appraisals, (2) authorization to make an initial offer for the purchase of real property, and (3) authorization to purchase real property for said offer amounts plus closing costs, for Parcel 1, Parcel 3, Parcel 4 and Parcel 6, located along Airport Road between Lakeway Drive and Halmar Cove, in connection with the Airport Road Improvement Project. Approved: 7-0 Motion by Eby, second by Gonzalez, to authorize the use of the power of eminent domain to acquire fee simple and easement rights from the properties located on the east side of Airport Road between Lakeway Drive and Halmar Cove, as described in Agenda Item F, for the public purpose of constructing and improving a public roadway and public utility and drainage infrastructure. Approved: 7-0 Motion by Eby, second by Gonzalez, to approve the appointment of Elissa Underwood as an Assistant City Attorney to begin on or before December 1, 2017 at mid -point of the salary range. Approved: 7-0 Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, August 22, 2017 -- Shelley Nowling, City Secretary C. Consideration and possible action to renew the City's three year Enterprise Agreement with Microsoft for Microsoft -branded software and cloud services for a total of $257,489.23 per year -- Greg Berglund, Assistant Director of Information Technology D. Consideration and possible action to approve the Texas Department of Transportation Grant for Routine Airport Maintenance — Russ Volk, C. M., Airport Manager and Octavio Garza, P.E., C.P.M., Public Works Director E. Consideration and possible action to vacate and abandon portions of two 10' public utility easements on the property known as Lot 11, Block D, Serenada West Section Two, and authorize the Mayor to sign a quitclaim deed -- Travis Baird, Real Estate Services Coordinator F. Consideration and possible action to approve a Resolution finding public convenience and necessity and authorizing eminent domain proceedings, if necessary, for acquisition of real property to effectuate certain public improvements in connection with Airport Road Improvement Project -- Travis Baird, Real Estate Services Coordinator G. Consideration and possible action to vacate and abandon a 10' public utility easement on the property known as Lot 34-A, Block 1, Oak Crest Ranchettes, Unit III, and authorize the Mayor to sign a quitclaim deed --Travis Baird, Real Estate Services Coordinator H. Consideration and possible action to approve an amendment for professional planning services with Freese and Nichols, extending services for one year and adding a not -to -exceed increase -- Sofia Nelson, CNU-A, Planning Director I. Consideration and possible action to approve the purchase and installation of the confidence and physical agility course by Rope Works, Inc. in an amount not to exceed $87,000.00 to be installed at the Public Safety Operations & Training Center — Wayne Nero, Chief of Police J. Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve a purchase of Iteris Battery Backup and Video Processors from John Drake, of Santa Ana, Ca. in the amount of $133,345.00 — Octavio Garza, P.E. — Public Works Director K. Consideration and possible action to approve a Resolution authorizing the Georgetown Municipal Airport to sell fuel at cost to certain individuals and organizations providing relief aid to communities affected by Hurricane Harvey --Charlie McNabb, City Attorney Item K was pulled to the Legislative Regular Agenda for discussion by Councilmember Hesser, District 3. Motion by Jonrowe, second by Gipson to approve the Statutory Consent agenda in its entirety, with the exception of Item K, which was moved to the Legislative Regular Agenda for discussion. Approved: 7-0 Legislative Regular Agenda The Council Chambers experienced technical difficulties with the projector screens and presentations were not able to be shown at this meeting. K. Consideration and possible action to approve a Resolution authorizing the Georgetown Municipal Airport to sell fuel at cost to certain individuals and organizations providing relief aid to communities affected by Hurricane Harvey --Charlie McNabb, City Attorney Councilmember Hesser asked Charlie McNabb, City Attorney, to clarify the purpose of the item. McNabb explained that Council was being asked to approve selling fuel at cost to those pilots aiding in the Hurricane Harvey rescue and recovery efforts. McNabb read the caption. Motion by Hesser, second by Gonzalez, to amend the approval to include having the funds, or deficit in sales, taken from the City Council Discretionary Fund instead of as a deficit in airport funds. Councilmember Fought asked if this means the amount of discount given. Hesser confirmed. Councilmember Jonrowe asked how much money this represents. City Manager, David Morgan, said it is estimated to be about $7,000.00, but would not be more than $10,000.00. He clarified that this is only for these unique operations, which are verifiable. Approved: 7-0 L. Consideration and possible action to approve the FY18 agreement for reimbursement of $1,615,535.00 via Exhibit C of the Interlocal Agreement with Williamson County Emergency Services District #8 -- John Sullivan, Fire Chief Fire Chief, John Sullivan, spoke on an agreement for reimbursement through the Interlocal Agreement with the Williamson County Emergency Services District 8. He explained that the agreement began in 2005, has been renewed, and that the City is currently in the final year of a 5 year agreement. Sullivan said that the area this represents is 80 square miles around the City. Sullivan read the caption Motion by Jonrowe, second by Gonzalez to approve Item L. Approved: 7-0 M. Consideration and possible action to approve a Resolution accepting the 2016 Historic Resource Survey -- Sofia Nelson, CNU-A, Planning Director Sofia Nelson, Planning Director, spoke on the 2016 Historic Resource Survey. Nelson said that the information had been presented in detail at an earlier workshop meeting. Nelson thanked Karen Frost and Nat Waggoner for their work on the project. Nelson said she would be providing a brief overview of the survey and describe what properties were included. She said she would like to also follow up with answers to questions that had been posed at the August 22, 2017 City Council workshop. Nelson explained that the Historic Resource Survey is an inventory tool. She noted that approval of the study would allow the staff to use the most recent information. She explained that it would allow clarification for contributing and non-contributing structures. Nelson said that the information had been presented at several meetings. She said that letters to all owners had been sent in July and Council was provided information at their workshop meetings in July. Nelson said one on one meetings with owners had also been provided. Nelson said that there had been another workshop in August, as well as a public hearing. Nelson said that because the survey includes photographs and maps, it is a great tool for making informed decisions while maintaining historic character. Nelson spoke on previous surveys and said this survey contains about 1600 resources, primarily buildings. She said that each resource has been given a priority level of high, medium or low. Nelson went onto say that 11% were high, 35% were medium and 53% were low priorities. She noted that in the course of the study 57 properties have been upgraded and 179 properties were downgraded. Nelson explained how the survey is used on a daily basis. She said that the UDC identifies both contributing and non-contributing statuses and contributing properties are required to be reviewed by the Historic and Architectural Review Commission (HARC), while the non-contributing properties would be reviewed by a Historic or Downtown Planner on staff. Nelson noted that HARC recommends acceptance of this survey. Nelson said she would like to address some of the questions asked at the previous meeting. She said that one question had been about terminology, specifically the terms high, medium, low, contributing and non- contributing. Nelson explained that these terms are all common terminology and are used uniformly by the State of Texas. Nelson had provided the Council with a spreadsheet showing the top 40 properties in Georgetown with the designation of high priority and being on the National Register of Historic Properties within a Historic District. She noted that these properties are off the square. Nelson noted that the Visitors Center provides a booklet on the most significant historic properties and provides maps for visitors to go to see the properties. Nelson next addressed the question from a previous meeting regarding properties that are rentals. Nelson said that 65% of properties in the historic overlay district are owner occupied. Nelson explained that the Council had 2 options this evening and could either accept the survey as presented, or instruct staff to continue to use the 2007 Survey. Nelson read the caption. Motion by Jonrowe, second by Fought to approve Item M. Approved: 7-0 Councilmember Fought said he appreciates the list that was provided. Mayor Ross asked for a list of the top 25 Texas historic properties and asked an electronic copy of the list provided earlier. Jonrowe asked if this list just represents properties in the Downtown Overlay District. Nelson said it included the Downtown District and Old Town. Jonrowe asked for a list of properties on the National Register but outside the Overlay Districts. N. First Reading of an Ordinance of the City Council of the City of Georgetown, Texas granting to American Medical Response of Texas, Inc. DBA American Medical Response (AMR) a franchise to operate a medical transfer service -- John Sullivan, Fire Chief (action required) John Sullivan, Fire Chief, spoke on the American Medical Response of Texas and their request to operate a medical transfer service in Georgetown. He said the transports would primarily be between St. David's main hospital and St. David's rehab facility. Sullivan described the services and noted that the rates are compliant with the ordinance. Sullivan said there is a 9 minute response time requirement. Sullivan read the caption. Motion by Jonrowe, second by Gipson, to approve Item N. Councilmember Eby asked if this is a renewal of an agreement. Sullivan said that the American Medical Response agreement had expired and the company was reapplying, but under a different scope. Approved: 7-0 Mayor Ross called for a 10 minute break to allow the Information Technology staff to continue working on the technical difficulties with the projector screens. O. First Reading of an Ordinance amending Title 13, Chapter 13.15, Section 13.15.130 titled "Water Utility Services" of the Code of Ordinances of the City of Georgetown, Texas, Repealing conflicting ordinances and resolutions; including a severability clause, and establishing an effective date -- Glenn Dishong, Utility Director (action required) Glenn Dishong, the City's Utility Director, spoke on the proposed amendments to Water Utility Services. He described the purpose and read the caption. Motion by Jonrowe, second by Gonzalez, to approve Item O. Approved: 7-0 P. First Reading of an Ordinance amending Title 13, Article VII, Section 13.04.220 titled "Other Services and Charges- All Utility Services" of the Code of Ordinances of the City of Georgetown, Texas, Repealing conflicting ordinances and resolutions; including a severability clause, and establishing an effective date -- Leticia Zavala, Customer Care Director (action required) Leticia Zavala, the City's Customer Care Director, spoke on proposed amendments to "Other Services and Charges — All Utility Services" section of Title 13. She explained that this represents updates to utility fees to include a customer service processing fee. Zavala read the caption. Motion by Jonrowe, second by Gonzalez, to approve Item P. Approved: 7-0 Q. Consideration and possible action to authorize execution of an extension to the contract for Solid Waste, Recycling, Yard Trimmings and Bulky Waste Collection, Disposal and Processing Services with Texas Disposal Systems (TDS) for a second term ending October 31, 2022 -- Mike Babin, Deputy General Manager, Utilities Deputy General Manager of Utilities, Mike Babin, spoke on extending the current contract with Texas Disposal Systems. He explained that this would be an extension and renewal of the current contract with TDS, under the terms discussed in the earlier workshop meeting that day. He explained that the increases would be discussed in the following item. Babin read the caption. Mayor Ross explained that a lengthy presentation and discussion regarding the agreement had taken place in the earlier workshop meeting. Motion by Jonrowe, second by Gonzalez, to approve Item Q. Approved: 7-0 R. First Reading of an Ordinance amending Title 13, Article VI, Section 13.04.180 titled "Rates and Charges — Solid Waste Disposal — Schedule" of the Code of Ordinances of the City of Georgetown, Texas, Repealing conflicting ordinances and resolutions; including a severability clause, and establishing an effective date -- Leticia Zavala, Customer Care Director (action required) Leticia Zavala, the City's Customer Care Director, spoke on proposed amendments to the "Rates and Charges — Solid Waste Disposal Schedule" section of Title 13. She explained that the rates will be effective November 1st of this year. Zavala read the caption. Motion by Jonrowe, second by Gonzalez, to approve Item R. Approved: 7-0 S. First Reading of an Ordinance amending Title 13, Chapter 13.20, Section 13.20.060 titled "Sewer System Maintenance" of the Code of Ordinances of the City of Georgetown, Texas, Repealing conflicting ordinances and resolutions; including a severability clause, and establishing an effective date -- Glenn Dishong, Utility Director (action required) Glenn Dishong, Utility Director, spoke on amendments to the Sewer System Maintenance Program. He said the changes proposed to the ordinance followed Council direction at a workshop in August. Dishong read the caption. Motion by Jonrowe, second by Gonzalez to approve Item S. Approved: 7-0 T. First Reading of an Ordinance for the Voluntary Annexation of 244.86 acres in the Fredrick Foy Survey located approximately along and between the intersections of Ronald Reagan Boulevard at County Road 245 and Ronald Reagan Boulevard and Sun City Boulevard to be known as Somerset Hills -1 and for the Voluntary Annexation of the adjacent right-of-way known as Ronald Reagan Boulevard and County Road 245 -- Chris Yanez, CNU-A, Assistant Planning Director (action required) Assistant Planning Director, Chris Yanez, spoke on the voluntary annexation request for a development to be known as Somerset Hills 1. He explained that Items T, U and V are a continuation of Council's approval of the petitions and public hearings held in August. Yanez read the caption. Motion by Fought, second by Hesser, to approve Item T. Approved: 7-0 U. First Reading of an Ordinance for the Voluntary Annexation of 133.1 acres in the Fredrick Foy Survey located approximately along and between the intersections of Ronald Reagan Boulevard at County Road 245 and Ronald Reagan Boulevard and Sun City Boulevard to be known as Somerset Hills -2 and for the Voluntary Annexation of the adjacent right-of-way known as Ronald Reagan Boulevard -- Chris Yanez, CNU-A, Assistant Planning Director (action required) Assistant Planning Director, Chris Yanez, spoke on the voluntary annexation request for a development to be known as Somerset Hills 2. Yanez read the caption. Motion by Fought, second by Hesser, to approve Item U. Approved: 7-0 V. First Reading of an Ordinance for the Voluntary Annexation of 120.5 acres in the Lewis P. Dyches Survey located approximately west of the intersection of Ronald Reagan Boulevard and County Road 245 to be known as Highland Village and for the Voluntary Annexation of the adjacent right-of-way known as Ronald Reagan Boulevard and County Road 245 -- Chris Yanez, CNU-A, Assistant Planning Director (action required) Assistant Planning Director, Chris Yanez, spoke on the voluntary annexation request for a development to be known as Highland Village. Yanez read the caption. Motion by Fought, second by Hesser, to approve Item V. Approved: 7-0 W. First Reading of an Ordinance to Rezone approximately 0.07 acres, Part of Lot 3, Block 9 of the Glasscock Addition, located at 806 S. Myrtle, from the Residential Single -Family (RS) and Old Town Overlay to Mixed Use Downtown and Downtown Overlay Districts -- Sofia Nelson, Planning Director (action required) Planning Director, Sofia Nelson, spoke on the rezoning request. She provided mixed-use uses for the property and said that the applicant is not proposing changes at this time. She said the property is located between 8th and 91h, south of the Union on 8'h, and 200 feet from the Historic Downtown District. Nelson explained that the request supports the transition of the downtown master plan. Nelson described uses that would be available and provided the maximum height requirements of 40 feet. She explained that staff has examined the request and finds it consistent for rezoning. Nelson said the Planning & Zoning Commission approved the request with a 6-1 vote. She said that the concerns for the request were parking and pervious cover. Nelson read the caption. Citizen Larry Olsen signed up to speak on Item W. He noted that he and other neighbors on Myrtle Street had met. He explained that the property is within 12 feet of the event center next door and the noise and flashing lights make it non -usable as a residence. Olson said the neighbors do not want the property rezoned but understand the use limitations because of the facility next door. He said that he and the neighbors want to protect the history of the neighborhood and have spoken to the new owner about their concerns. Motion by Gonzalez, second by Fought, to approve Item V. Jonrowe asked about the map in the agenda packet and if it was 2 colors or 3 colors. Nelson said the map identifies one color of gray representing residential properties. She said the blue color represents the downtown overlay and red outlines the boundary of the area. Jonrowe asked if the property was a historic home. Nelson said the property was within the historic survey. Jonrowe asked what priority had been given to the property. Nelson said she will follow up with an answer at the second reading. Jonrowe said a medium or high priority historic structure should add an additional layer of protection for historic significance. Jonrowe said she is questioning the 40 foot height requirement for mixed use within for a transitional area and it seems high for the area. She asked if the definition for transitional zone is clearly defined as to what meets or does not meet criteria. Nelson said the transition area comes from the downtown master plan, but is not defined. Jonrowe said she would like to have this more clearly defined. Jonrowe said the increased activity is butting up against residential homes and there is a need for better definitions to be in place. She said she wants specific regulations and protections in place. Mayor Ross said this property had already been zoned commercial and the last owner asked to make it residential. He explained that this request would take the property back to the former zoning. Approved: 7-0 X. Second Reading of an Ordinance adopting the City of Georgetown Annual Budget for the fiscal year beginning October 1, 2017, and ending September 30, 2018 -- Leigh Wallace, Finance Director (action required) Finance Director, Leigh Wallace, spoke on the adoption of the City of Georgetown Annual Budget. She noted that the next 4 items on the agenda are a series of 4 items related to adopting the Fiscal Year 2018 budget. Wallace read the caption. Motion by Eby, second by Hesser to approve the Ordinance adopting the fiscal year 2018 annual budget. Mayor Ross asked the City Secretary to conduct the required Record Vote for item X. The vote was recorded as follows: Anna Eby, Councilmember District 1: YES Valerie Nicholson, Councilmember District 2: YES John Hesser, Councilmember District 3: YES Steve Fought, Councilmember District 4: YES Ty Gipson, Councilmember District 5: YES Rachael Jonrowe, Councilmember District 6: YES Tommy Gonzalez, Councilmember District 7: YES Approved: 7-0 Y. Second Reading of an Ordinance levying a tax rate for the City of Georgetown for the tax year 2017 -- Leigh Wallace, Finance Director (action required) Finance Director, Leigh Wallace, spoke on the Ordinance levying a tax rate for the City of Georgetown for the tax year 2017. Mayor Ross noted that this item would be the second reading of the ordinance to adopt the property tax rate of 42 cents per $100 of assessed valuation, which is effectively a 3.8% increase in the tax rate. Wallace read the caption Motion by Eby, second by Hesser, to approve the Ordinance levying a tax rate for the City of Georgetown for the tax year 2017. Mayor Ross asked the City Secretary to conduct the required Record Vote for item AA. The vote was recorded as follows: Anna Eby, Councilmember District 1: YES Valerie Nicholson, Councilmember District 2: YES John Hesser, Councilmember District 3: YES Steve Fought, Councilmember District 4: YES Ty Gipson, Councilmember District 5: YES Rachael Jonrowe, Councilmember District 6: YES Tommy Gonzalez, Councilmember District 7: YES Approved: 7-0 Z. Second Reading of an Ordinance amending Section 5.03. "Administrative Divisions and Departments" of the Georgetown Code of Ordinances -- Leigh Wallace, Finance Director (action required) Finance Director, Leigh Wallace, spoke on the item and read the caption. Wallace said this reflects the Main Street Department being merged with the Economic Development Department. Wallace read the caption Motion by Jonrowe, second by Gipson, to approve Item Z. Approved: 7-0 AA. Second Reading of an Ordinance establishing the classifications and number of positions (Strength of Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the Texas Local Government Code pertaining to Civil Service -- Tadd Phillips, Director of Human Resources (action required) Tadd Phillips, Human Resource Director, spoke on the ordinance to amend the classification and number of positions of the Georgetown Fire Fights and Police Officers. Phillips said this ordinance represents the addition of one sergeant and two police officers. Phillips read the caption. Motion by Jonrowe, second by Nicholson, to approve Item AA. Approved: 7-0 Project Updates AB. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff -- David Morgan, City Manager Mayor Ross asked City Manager, David Morgan, if he had any updates to share. Morgan said he did not at this time, but would be happy to answer any questions. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. AC. Melinda Marler would like to address the Council regarding statements made about the Georgetown Village PID at the August 22, 2017 City Council meeting and discuss workings of the PID which may assist the Council with future PID topics. Marler said that she is the current PID Board Chairman. She noted that her primary goal in addressing the Council is to correct misinformation provided to the Council regarding PID issues at the August 22, 2017 City Council meeting. Marler said she would also like to provide information to the Council that will increase their knowledge of and confidence in the GVPID Board. Marler said the accusation made by Dr. Fleming and his wife at the August 22nd meeting that the PID spends no money in Section 9 is false. She said money is being spent there and will continue to be spent there, as the law allows. She said that Dr. Fleming's remarks about an HOA needed to be corrected because an H.O.A and a P.I.D. are actually quite different. She noted that Dr. Fleming told her that he had gathered information from the PID Facebook page, when, in reality, the PID does not have a Facebook page. Marler said the official Georgetown Village PID site is on the City of Georgetown website and is managed by the City. She noted that various governing documents and minutes of PID meetings can be found there. Marler next corrected the answer to Councilmember Hesser's question about attendance at the PID meetings. The response at the August 2211 meeting stated that an average of 15 people generally attended the meetings. Marler said there is generally between 0 and 5 people who attend. Marler clarified Councilmember Jonrowe's suggestion that the Board be comprised of members from each area of Georgetown Village. Marler said that is the intent and is mentioned in the Code of Ordinances, but the problem and frustration is that the PID Board has had great difficulty in getting any members. Marler said the 7 member board actually operated with only 4 members from October 2013 to March of 2017, which was the first time the board had full membership. Marler explained that the Board members went door to door to 800 homes recruiting members, which resulted in only 1. Marler said she wants to be clear that there is no conspiracy to spend more money in one section of Georgetown Village than another. She said there will always be varying needs, but there is no bias. She added that in 2016 the City became more involved, which helped the Board to become more efficient. Marler said the Board is pleased with the new partnership with the City and hopes that the Council has confidence in the PID Board making recommendations to the Council. Marler had delivered a handout to the Council addressing some issues in Georgetown Village prior to the meeting. The handout addressed the inconsistent fence in the Village Gateway and the reasons for this. Marler explained that the fence is on private property and therefore cannot receive PID monies. She explained the landscaping differences on the east side of Shell Rd. Marler said this occurred because of the plan to widen Shell Rd. Marler explained that the PID maintains amenities but has not been authorized to provide them and this would be done by the developers. The handout addressed the Section 9 HOA and the proposed swimming pool. Marler described tree requirements. She explained that parks over 1 acre are maintained by the City. The handout also noted the difficulty getting applications for membership on the PID Board. She described a PID Board brochure for communication and their website. The handout addressed mailings and other forms of communication that have been distributed by the PID Board. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. AD. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Sec. 551.072 Deliberation about Real Property Fire Station 7 Site Consideration - Forwarded from the Georgetown Transportation Enhancement Corporation (GTEC): Parcel 1 (NEC of Lakeway Dr. and Airport Road), Parcel 3 (2301 Airport Road), Parcel 4 (SEC Airport Road and Aviation Dr.), and Parcel 6 (106 Halmar Cove) -- Travis Baird, Real Estate Services Coordinator Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - Approval of appointment of Assistant City Attorney - City Manager Evaluation Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Tamiro Plaza II Adjourn Motion by Fought, second by Gipson, to adjourn the meeting. Mayor Ross adjourned the meeting at 7:30 PM. Approved by the Georgetown City Council on �2 J G" - Dale Ross, Mayor 9 [ a( -o t a01-1 Date Attest: City Secr ary