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HomeMy WebLinkAboutMIN 08.22.2017 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, August 22, 2017 The Georgetown City Council will meet on Tuesday, August 22, 2017 at 6:00 PM at the Council Chambers at 101 E. 711 St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8' Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance. Mayor Dale Ross, Ana Eby, District 1, Valerie Nicholson, District 2, John Hesser, District 3, Steve Fought, District 4, Ty Gipson, District 5, Rachael Jonrowe, District 6, and Tommy Gonzalez, District 7 were in attendance. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Purple Heart Proclamation City Council Regional Board Reports Councilmember Nicholson thanked the City's Long Term Planner, Nat Waggoner, for his presentation on the Williams Drive Study at the recent CAMPO meeting. Announcements - K9 Kerplunk Party Action from Executive Session Motion by Eby, second by Fought, to approve settlement authority of Cause # 15-1180-CC4, City of Georgetown, Texas vs. A.C. Weir Properties, Ltd., et al, filed in the County Court at Law #4 of Williamson County, Texas, on the terms discussed in Executive Session for the Southwest Bypass Project; and to authorize Travis Baird, Real Estate Services Coordinator, and Kristina Silcocks, Counsel for the City, to execute the necessary settlement documents. Approved: 7-0 Motion by Eby, second by Fought, to approve, on the terms discussed in executive session: (1) the approval of an updated appraisal, (2) authorization to make an amended initial offer for the purchase of real property, and (3) authorization to purchase real property for said offer amount plus closing costs, for Parcel 15, located at 1603 Northwest Boulevard, in connection with the Rivery Boulevard Project. Approved: 7-0 Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, August 8, 2017 and the Special Meeting held on Tuesday, August 15, 2017 -- Shelley Nowling, City Secretary C. Consideration and possible action to appoint Thom Sinwell to the Library Advisory Board to fill a vacancy -- Mayor Dale Ross D. Consideration and possible action to appoint Connie Clark to the Georgetown Housing Authority Advisory Board to fill a vacancy -- Mayor Dale Ross E. Consideration and possible action to approve an Assumption Agreement with Superion, LLC to allow Superion to assume the obligations of existing software maintenance contracts previously made between the City of Georgetown and SunGard Public Sector -- Rosemary Ledesma, Purchasing Manager F. Consideration and possible action to approve the granting of an easement by Enterprise Crude Pipeline, LLC to allow a pipeline to cross right-of-way for the future Southwest Bypass south-west of the intersection of IH -35 and SE Inner Loop, owned by the City of Georgetown, Texas, and to authorize the Mayor to execute the Easement document -- Travis Baird, Real Estate Services Coordinator G. Consideration and possible action to approve a Resolution finding public convenience and necessity and authorizing eminent domain proceedings, if necessary, for acquisition of real property to effectuate certain public improvements in connection with Rivery Boulevard Extension Project -- Travis Baird, Real Estate Services Coordinator H. Consideration and possible action to approve a variance to Sections 13.02.030 and 13.06.020(A) (2) of the Uniform Development Code (UDC) located at 605 E. University Drive -- Wesley Wright, P.E., Systems Engineering Director I. Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action authorizing the Mayor to sign a Resolution to approve the Advanced Funding Agreement (AFA) with TxDOT for the FM 971 Realignment from North Austin Avenue to Gann Street -- Edward G. Polasek, AICP, Transportation Planning Coordinator J. Forwarded from the Georgetown Transportation Advisory Board (GTAB): Consideration and possible action authorizing the Mayor to sign a Resolution to approve the Advanced Funding Agreement (AFA) with TxDOT for the Northwest Boulevard Bridge construction over IH -35 -- Edward G. Polasek, AICP, Transportation Planning Coordinator K. Consideration and possible action to approve vacating and abandoning a remainder of a right-of-way known as Montgomery Street, located on the north line of West 10th Street east of the intersection of West 10th Street and Scenic Drive, and to authorize the Mayor to execute a quitclaim deed -- Travis Baird, Real Estate Services Coordinator L. Consideration and possible action to support Faith in Action's Application and authorize Mayor Dale Ross to sign a letter of support for Federal Transit Administration (FTA) 5310 Grant Funding for FYI to the Capital Area Metropolitan Planning Organization (CAMPO) -- Edward G. Polasek, AICP, Transportation Planning M. Forwarded from the Parks and Recreation Board: Consideration and possible action to recommend approval of a Lease Amendment and Renewal with the Georgetown Youth Baseball Association at the San Gabriel Youth Fields for the operation of a youth baseball program to benefit the City of Georgetown area -- Kimberly Garrett, Parks and Recreation Director N. Forwarded from the Arts and Culture Board: Consideration and possible action to approve the renewal of the Operating Agreement with Georgetown Art Works to operate Georgetown Art Center -- Eric P. Lashley, Library Director Motion by Eby, second by Hesser, to approve the Statutory Consent Agenda in its entirety. Approved: 7-0 Legislative Regular Agenda O. Consideration and possible action to approve a Resolution for the proposed fiscal year 2018 Budget for the Georgetown Economic Development Corporation (GEDCO) -- Leigh Wallace, Finance Director Leigh Wallace, Finance Director, spoke on the proposed fiscal year 2018 budget for GEDCO. Wallace said that the budget had been approved by the Georgetown Economic Development Corporation Advisory Board (GEDCO) and read the caption. Motion by Fought, second by Nicholson to approve item O. Approved: 7-0 P. Consideration and possible action regarding the Administrative Services Contract between the City of Georgetown and the Georgetown Economic Development Corporation (GEDCO) for the 2018 fiscal year -- Leigh Wallace, Finance Director Leigh Wallace, Finance Director, spoke on the Administrative Services Contract with GEDCO. She noted that the contract had been approved by the Georgetown Economic Development Corporation Advisory Board (GEDCO) and read the caption. Motion by Nicholson, second by Hesser, to approve item P. Approved: 7-0 Q. Consideration and possible action to approve a Resolution for the proposed fiscal year 2018 Budget for the Georgetown Transportation Enhancement Corporation (GTEC) -- Leigh Wallace, Finance Director Leigh Wallace, Finance Director, spoke on the proposed fiscal year 2018 Budget for GTEC. She noted that the budget had been approved by the Georgetown Transportation Enhancement Corporation (GTEC) and read the caption. Motion by Hesser, second by Gonzalez, to approve item Q. Approved: 7-0 R. Consideration and possible action regarding the Administrative Services Contract between the City of Georgetown and the Georgetown Transportation Enhancement Corporation (GTEC) for the 2018 fiscal year -- Leigh Wallace, Finance Director Leigh Wallace, Finance Director, spoke on the Administrative Services Contract with GTEC. She said that the Georgetown Transportation Enhancement Corporation (GTEC) had approved the budget and read the caption. Motion by Nicholson, second by Hesser, to approve item R. Approved: 7-0 S. Second Reading of an Ordinance approving and adopting the final 2018 Service Plan, 2017 Assessment Roll, establishing classifications for the apportionment of costs and the methods of assessing special assessments for the services and improvements to property in the Georgetown Village Public Improvement District No. 1 (GVPID), closing the hearing and levying assessments for the cost of certain services and improvements to be provided in the GVPID during 2018, fixing charges and liens against the property in the GVPID and against the owners thereof, and providing for the collection of the assessments -- Andreina Davila - Quintero, Current Planning Manager and Leigh Wallace, Finance Director Andreina Davila spoke on the second reading for approving and adopting the final 2018 Service Plan, 2017 Assessment Roll and apportionment of costs for the Georgetown Village Public Improvement District No. 1 (GVPID). Davila read the caption. Persons who signed up to speak on Item S included Dr. Timothy Fleming and William Hilburn Comments and Concerns included: Provided hand-outs to the Council Lives in Section 9 Georgetown Village Disparity of improvements Wants different tax rate for Section 9 Developer said cannot give extra Went to advisory board meeting 2 parks east of Shell 14 parks west of Shell Green belt not mowed 6 projects in project report Section 9 did not receive the same amenities Maintenance going on the west side of Shell, but not section 9 Needs to see a financial report Large number in the current fund available Accountant confirmed Advisory board said developer went bankrupt so has to be used for emergency only Chair of board said government is causing the City not to release funds to Section 9 Why can't Section 9 receive the same amenities as the other neighborhoods? Things happening very quickly Why assessed for things that are not there Public meeting should be held for residents to be educated on issues Survey inaccessible on website No one had the information from the public hearing Please postpone any decisions until all information is reviewed Councilmember Fought asked why this a question for Council instead of the GVPID board. Jim Briggs, General Manager of Utilities, said the GVPID board will be taking this up at their next meeting. He said there will bean agenda item asking to insure consistencies throughout Georgetown Village. Briggs explained that the fund balance has been greatly improved with City staff assistance and monies already collected are available to go to Georgetown Village PID improvements. Briggs said the board has discussed taking a survey to every resident. He said the discussion will come after the budget, but will not prohibit them from dispersing the funds. Charlie McNabb, City Attorney, explained that the GVPID Board is an advisory board to the Council. Briggs said there have been a number of meetings on the service plan. Briggs said Section 9 is included in the list of troubled areas. Fought said the Council should not preempt the board. He said the board should make a recommendation first. City Manager, David Morgan, spoke on the assessment ordinance. He said the board can recommend changes to the service plan and then it would be brought to the Council. Davila read the caption. Motion by Jonrowe, second by Gonzalez to approve Item S, service plan and assessment plan. Councilmember Gipson said he agrees with the concerns voiced and the complaint will be brought to the GVPID Board for adjustments and recommendations. Briggs confirmed that discussion will go to the board in September. Councilmember Hesser asked if this could be postponed for one month. Morgan said it must be adopted by September 22nd. Approved: 7-0 T. Consideration and possible action to approve a Resolution for the proposed fiscal year 2018 Budget for the Georgetown Village Public Improvement District (GVPID) -- Andreina Davila -Quintero, Current Planning Manager Andreina Davila spoke on the proposed fiscal year 2018 Budget for the Georgetown Village Public Improvement District (GVPID). Davila read the caption. Persons signed up to speak on Item T included Marilynn Liddell. Comments and concerns voiced included: Lives in Section 9 Public servant for over 20 years Handled fiscal responsibility Spoke on rainy day funds Must invest the tax payer money in the community No objection to budget, just want inequities resolved Does not want government to hold back monies The City must take responsibility for what is going on in Georgetown Village Be careful that citizens of Section 9 get their fair share. Complete disparity from west to east side Charlie McNabb, City Attorney, addressed the question of monies not allowed to be spent in Section 9. Liddell said the GVPID Board Chair said that government was the reason the funds are not dispersed. McNabb said this can be put into the service plan. He explained that as the PID expanded throughout the years, the developer did not include Section 9. Liddell asked Council to amend this. Councilmember Gipson said over the last 2 years, there has been a lot of good work done. Gipson said this is likely a misunderstanding of what they can and cannot do. He explained that both the City and the PID are still trying to understand each other's role. Briggs said some maintenance funds have been spent in Section 9, but the board will be speaking further on the inequities. He explained that Section 9 had been developed differently than the rest of the development, but conversations are taking place for solutions. Councilmember Jonrowe asked how many members are on the PID board. Briggs said there are 7 members that are selected through the annual advisory board process, with the Mayor making recommendations for appointment. Jonrowe asked if the City keeps data on what neighborhoods the members come from. She suggested that a policy could be written on membership requirements to insure representation from all neighborhoods or sections. City Manager, David Morgan, noted that there has been a problem getting any applicants, but that it could change now and should. Briggs said the existing board has strongly tried to represent all neighborhoods. Councilmember Nicholson asked if there was a target fund balance for the GVPID. Briggs said there is not necessarily a target fund balance but the board is aware of the current fund balance, the desired fund balance and the figure they would not want the fund to exceed, which is the $700,000 that it is currently at. Briggs said the board is hoping to establish what a reasonable balance would be and what amount of the existing fund balance can be used for capital improvements. Hesser asked about attendance at the meetings. Briggs said that there is typically 15 or more people that attend the GVPID meetings. Hesser said people should be encouraged to attend. Briggs said the escalation in interest is coming from the assessment information being distributed. He said people tend to think it is new tax, when they receive the information, which is not the case. Mayor Ross noted that the tax has actually been reduced from 20 cents to 14 cents. Motion by Jonrowe, second by Hesser, to approve Item T Approved: 7-0 U. First Reading of an Ordinance adopting the City of Georgetown Annual Budget for the fiscal year beginning October 1, 2017, and ending September 30, 2018 -- Leigh Wallace, Finance Director Mayor Ross said that on August 15th, the Council took public comment about the City's proposed budget and closed the public comment part of the budget hearing. He said the hearing would be concluded by discussing and voting to adopt the City's budget. He explained that Item U is an ordinance adopting the City's Operating and Capital Budget for Fiscal Year 2018. Ross said there are no changes from staff to the budget proposed on July 25, 2017. Wallace read the caption Motion by Eby, second by Jonrowe to approve an ordinance adopting the fiscal year 2018 budget Councilmember Jonrowe said she has concern with the half time arts and culture person and would like to suggest adjusting this to a full time position to begin in April, instead. She said this adjustment would assure the opportunity to get the best people submitting an application for the position. Nicholson said she would support this idea, as long as it was budget neutral. City Manager, David Morgan, said the proposed position is currently funded at half pay, but if it started in April it would be budget neutral for this year's budget but not for future budgets. Leigh Wallace, Finance Director, said an adjustment to adopt the full time position would need to be brought back to the Council. Motion by Jonrowe to amend the budget to include a change from part time to full time for the arts and culture position, starting the position in April. No second was initiated. Mayor Ross stated that the motion dies for lack of a second Councilmember Gipson said since this is revenue neutral, it could be approved. Councilmember Gonzalez said it could not be approved, as is, because it would be adding future debt. Mayor Ross returned to the original motion and said that state law requires this to be a record vote and asked the City Secretary to read the roll. Anna Eby, Councilmember District 1: Yes Valerie Nicholson, Councilmember District 2: Yes John Hesser, Councilmember District 3: Yes Steve Fought, Councilmember District 4: Yes Ty Gipson, Councilmember District 5: Yes Rachael Jonrowe, Councilmember District 6: Yes Tommy Gonzalez, Councilmember District 7: Yes Approved: 7-0 V. Consideration and possible action to approve a Resolution ratifying the property tax increase included in the 2018 Annual Budget and acknowledging that the 2017 tax rate will raise more revenue from property taxes than the previous year -- Leigh Wallace, Finance Director Mayor Ross said Item U was to ratify the property tax increase reflected in the budget. He said the vote is required by law. He explained that the Council must take this vote separately to make clear that it is known that it will take more property taxes than the City raised last year to pay for the budget that would be approved this year. Ross said this is not a vote on the tax rate and that will be a separate vote in another item. Ross asked Council for a motion. Motion by Eby, second by Nicholson, to ratify the property tax increase reflected in the Fiscal Year 2018 budget. Approved: 7-0 W. Consideration and possible action to approve a Resolution to defease the Texas Combination Tax and Revenue Certificates of Obligation, Series 2009 Obligations, in the principal amount of $465,000.00 -- Leigh Wallace, Finance Director Leigh Wallace, Finance Director, spoke on the Resolution to defease the Texas Combination Tax and Revenue Certificates of Obligation, Series 2009 Obligations in the principle amount of $465,000.00. Wallace said this is a new item for the budget adoption process this year and was recommended by the City's Bond Counsel, McCall and Parkhurst. She explained that the rate for debt service will bring in the amount necessary to pay the City's principle and interest on debt service for fiscal year 2018 as well as an additional $500,000.00 to pay off a portion of the Series 2009 certificates of obligation. Wallace explained that this action will save the City over $200,000.00. Wallace read the caption Motion by Eby, second by Nicholson, to approve Item W. Approved: 7-0 X. First Reading of an Ordinance levying a tax rate for the City of Georgetown for the tax year 2017 -- Leigh Wallace, Finance Director Mayor Ross said Item W would be to adopt the property tax rate of 42.0 cents per $100 of assessed valuation and asked the Council for a motion. Motion by Eby, second by Fought, to approve the property tax rate to be increased by the adoption of a tax rate of $0.4200, which is effectively a 3.8% increase in the tax rate. Mayor Ross said that state law requires this to be a record vote and asked the City Secretary to read the roll. Anna Eby, Councilmember District 1: Yes Valerie Nicholson, Councilmember District 2: Yes John Hesser, Councilmember District 3: Yes Steve Fought, Councilmember District 4: Yes Ty Gipson, Councilmember District 5: Yes Rachael Jonrowe, Councilmember District 6: Yes Tommy Gonzalez, Councilmember District 7: Yes Approved: 7-0 Y. First Reading of an ordinance amending Section 5.03. "Administrative Divisions and Departments" of the Georgetown Code of Ordinances -- Leigh Wallace, Finance Director Leigh Wallace, Finance Director, spoke on amendments to Administrative Divisions and Departments. She explained that this simply represents changes to the organization of the City. Wallace read the caption. Motion by Nicholson, second by Gipson, to approve Item Y. Approved: 7-0 Z. First Reading of an Ordinance establishing the classifications and number of positions (Strength of Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the Texas Local Government Code pertaining to Civil Service -- Tadd Phillips, Director of Human Resources Tadd Phillips, Human Resource Director, spoke on classifications and the number of positions for City Fire Fighters and Police Officers. Phillips read the caption. Motion by Gonzalez, second by Gipson, to approve Item Z. Approved: 7-0 AA. Consideration and possible action to approve the termination of the Plumbing Inspection Agreement with Roadrunner Inspection Services —Wayne Reed, Assistant City Manager Wayne Reed, Assistant City Manager, spoke on terminating an agreement with Roadrunner Inspection Services. He explained that the City is spending more on services than the revenue received. Reed said state law does not mandate plumbing inspections in this area because it is outside the City Limits, specifically a portion of the former Chisholm Trail Water District. Reed provided information about the Inspection Change • City contracts with Roadrunner to conduct plumbing inspections • Going forward, applicants would hire a Customer Service Inspector or Licensed Plumber to conduct inspections and provide the City with the reports Reed spoke on the Transition Timeline • Letter to Roadrunner — 30 day notice • Email and letters to customers in the Western District — 30 day notice • Customer outreach and meeting in September • Roadrunner ceases services Friday, September 29, 2017 ■ New Utility Connect Process begins Monday, October 2, 2017 • Building Inspections to close out all permits issued prior to October 2nd with no interruption to customers Motion by Gonzalez, second by Nicholson, to approve Item AA. Approved: 7-0 AB. Public Hearing for the Voluntary Annexation of 244.86 acres in the Fredrick Foy Survey located approximately along and between the intersections of Ronald Reagan Boulevard at County Road 245 and Ronald Reagan Boulevard and Sun City Boulevard to be known as Somerset Hills -1 and for the Voluntary Annexation of the adjacent right-of-way known as Ronald Reagan Boulevard and County Road 245 -- Chris Yanez, CNU-A, Assistant Planning Director Chris Yanez, Assistant Planning Director, spoke on voluntary annexations. He said his presentation would address annexations for Items AB, AC, and AD, representing annexations for properties to be known as Somerset Hills 1, Somerset Hills 2 and Highland Village. Yanez provided a location map and Item Summary for each voluntary annexation request. Mayor Ross opened the Public Hearing for Item AB at 7.05 PM. No persons had signed up to speak. Mayor Ross closed the Public Hearing at 7.05 PM. AC. Public Hearing for the Voluntary Annexation of 133.1 acres in the Fredrick Foy Survey located approximately along and between the intersections of Ronald Reagan Boulevard at County Road 245 and Ronald Reagan Boulevard and Sun City Boulevard to be known as Somerset Hills -2 and for the Voluntary Annexation of the adjacent right-of-way known as Ronald Reagan Boulevard -- Chris Yanez, CNU-A, Assistant Planning Director This item is a public hearing and no action is required. Mayor Ross opened the Public Hearing for Item AC at 7.11 PM. No persons had signed up to speak. Mayor Ross closed the Public Hearing at 7.11 PM. AD. Public Hearing for the Voluntary Annexation of 120.5 acres in the Lewis P. Dyches Survey located approximately west of the intersection of Ronald Reagan Boulevard and County Road 245 to be known as Highland Village and for the Voluntary Annexation of the adjacent right-of-way known as Ronald Reagan Blvd -- Chris Yanez, CNU-A, Assistant Planning Director Chris Yanez, Assistant Planning Director, spoke on a voluntary annexation for the property to be known as Highland Village. This item is a public hearing and no action is required. Mayor Ross opened the Public Hearing for Item AD at 7.12 PM. No persons had signed up to speak. Mayor Ross closed the Public Hearing at 7.12 PM. AE. First Reading of an Ordinance of the City Council of the City of Georgetown, Texas granting Acadian Ambulance Service of Texas, LLC a franchise to operate a medical transfer service -- John Sullivan, Fire Chief John Sullivan, Fire Chief, spoke on an agreement to franchise with Acadian Ambulance Service to operate a medical transfer service. He said he would be speaking on Item AE (Acadian) and AF (Bluebird) in combination. Sullivan provided slides and described the Medical Transfer Services Ordinance, the MTS Application Process, the MTS Agreement Ordinance and the Integrated Healthcare. Medical Transfer Services, Ordinance: s. Goal wash to eslab4ah performance criteetr and accountob6ty for rnedicai transport services within the City ii. Enocted by Council on May 2b. 7015 pi. Ordinance highYgrits: a. Specalies n**nvm standards tot personnel and medical transport vehicles b. Establishes reQoding and auditing provisions c. Establishes performance metrics to ensure Sze transport days d. Eslab16tres conuxwmatbn compalitAty to rrAnNrae deltas e. fsfabt6hes rate structure to cofnply w+th Medicare requirements f. Eslatblishes nwiirnurn insvronce regwements Medical Transfer Services Application Process: i. two appNcabons were received i. Acacillan AmbVlance x. $luebtrd Medical Enterprises (dba AiiagKance Motile Health) u. Imled Scope applicaWn for Neonate ICUIPecsolac ECU Response 1. Arne con Medical Response oi. Compliance temw by EMS Chief and Medical Meclor rv. Site Vols & Reference Checks a. Capabilities. relinbW, specialty services, customer service. commurticalion. vehicles & processes/policies Councilmember Jonrowe asked if both applicants meet the standards. Sullivan said both exceeded the standards and met the deadlines. Sullivan described the performance measures and monthly monitoring and penalty assessments. Jonrowe asked if the information is available. Sullivan confirmed. Jonrowe asked if it was posted on the City's website. Sullivan said it is not posted on the website. He explained that this is built into the ordinance and codified by the City's Municipal Code provider. Jonrowe asked for a copy and Sullivan said he would be happy to provide it. Hesser asked if there are companies currently in this status. Sullivan explained that the agreements run for 2 years. He said neither applicant had submitted a renewal, by oversight, and are now reapplying. Motion by Fought, second by Hesser, to approve Item AE. Approved: 7-0 AF. First Reading of an Ordinance of the City Council of the City of Georgetown, Texas granting Bluebird Medical Enterprise, LLC, dba Allegiance Mobile Health a franchise to operate a medical transfer service -- John Sullivan, Fire Chief John Sullivan, Fire Chief, spoke on an agreement with Bluebird Medical Enterprise and said he had presented this along with Item AE in combination. Motion by Fought, second by Hesser to approve Item AF. Councilmember Jonrowe asked if it is averaged over a year or month to month. Sullivan said it is measured as call by call and participants must be in the 90"' percentile. Approved: 7-0 AG. Consideration and possible action to approve the renewal of a Lease Agreement with Opportunities for Williamson and Burnet Counties, Inc. (OWBC) fka Williamson -Burnet Opportunities, Inc. (WBCO) for the property located at 803 W. 8th Street for use as the Madella Hilliard Neighborhood Center and also the approval of in-kind utility assistance for the facilities utilized by OBWC at the Madella Hilliard Neighborhood Center and Mary Bailey Head Start Center (601 North College) -- Shirley J. Rinn, Executive Assistant to the City Manager Shirley Rinn, Executive Assistant to the City Manager, spoke on the renewal of a lease agreement with the Opportunities for Williamson and Burnet Counties, Inc. Rinn said that the relationship and community partnership the City has had with WBCO dates back to the 1960s with the early Head Start and Meals on Wheels Programs. Rinn noted that the Madella Hilliard Neighborhood Center is currently utilized for the Senior Meals on Wheels Program and the lease agreement, which expires September 30, 2017, is being brought before Council for consideration for renewal under its current terms. Rinn said the current lease agreement was executed in September 2015 and includes options to renew up to 9 times, as long as the City Council appropriates public funding for utility assistance for the Madella Hilliard facility through the City's Strategic Partnerships for Community Services annual grant program. • The facility is provided rent free • The City provides maintenance for the facility and $9,283 is appropriated for this in the FY2017-18 maintenance budget Rinn asked the Council to also consider approving the in-kind utility assistance for both the Madella Hilliard facility and the Mary Bailey Head Start facility. She explained that WBCO has traditionally asked for the in-kind utility assistance for both facilities through the Strategic Partnerships for Community Services Grant funding process. Rinn explained, as she had at the August 8, 2017 Council meeting, that the Board had not made a recommendation in regards to the in-kind utility requests because the application had been disqualified by the board for being incomplete. She noted that the City Council had asked that the in-kind utility request be brought back to the Council, separately from the Strategic Partnerships grant allocations at a future meeting. Rinn noted that the proposed FY2-17-18 budget includes $24,000 for in-kind assistance for these 2 facilities and is allocated in a separate line item from the Strategic Partnership grant funding. Mayor Ross asked if there would be additional costs. Rinn said there would not be costs other than those already in the budget. Rinn read the caption. Motion by Fought, second by Hesser, to approve Item AG. Approved: 7-0 AH. Second Reading of an Ordinance for a Special Use Permit to allow an automotive sales facility located at the intersection of Kelley Drive and Gateway Drive, along North Interstate 35 and within the General Commercial (C-3) District, to be known as Echo Park -- Sofia Nelson, Planning Director Sofia Nelson, Planning Director, spoke on the second reading for a special use permit for automotive sales company to be known as Echo Park. Nelson provided a location map, aerial map, zoning map and future land use map of the property. She noted that the request had received the approval of the Planning & Zoning Commission, as well as City Council approval at the first reading. Nelson read the caption Ross explained that there had been much discussion regarding this request at the previous Council meeting on August 8'" Motion by Gonzalez, second by Nicholson to approve Item AH. Approved: 7-0 Al. Second Reading of an Ordinance Rezoning approximately 1.69 acres in the C. Stubblefield and J.P Pulsifer Survey, located at 1301 West University from Residential Single -Family (RS), Agriculture (Ag), and Multi -family District (MF -2) to a Planned Unit Development with a General Commercial (C-3) base zoning, to be known as Natural Grocers -- Sofia Nelson, Planning Director (action required) Sofia Nelson, Planning Director, spoke on the second reading of a rezoning request for Natural Grocers. She provided a location map, future land use map and zoning map. Nelson described the proposed PUD and provided the Site Plan. Site Plan Reduction of a parking setback on the west side of the site - The applicant is requesting a reduction in the parking setback f ro rn 15' to S, North and South Elevations Improved Architectural Standards - the d,­AQper ,.° i meet i1i de5rijn reujirvr.;fwt ; i thi, 1 [)(! Oral ha- roumitte the riesiF.n . eqL;J-e,-nPr-'�, )f 's,Voll* (z.n Inckife materi.311-. and. -.%oth thc,s,, ranch de'..60.urnew". Nelson showed the Landscape Plan. Nelson said that the Planning & Zoning Commission had recommended approval with one exception. • Signage shall meet the requirements of the UDC Nelson read the caption. Motion by Nicholson, second by Hesser, to approve Item Al. Councilmember Hesser asked if the signage had been resolved. Nelson confirmed. Approved: 7-0 AJ. Second Reading of an Ordinance amending Chapter 10.12 entitled "Speed Limits" of the Code of Ordinances of the City of Georgetown relating to school speed zones; repealing conflicting ordinances and resolutions; providing a severability clause; providing for publication and setting an effective date -- Mark Miller, Transportation Services Director (action required) Mark Miller, Transportation Services Director, spoke on school speed zones. He explained that the proposed amendment would make all school zones consistent. He explained that all school speed zones would be set to 30 minutes before school starts to 10 minutes after the start of school in the mornings, and 5 minutes prior to dismissal to 30 minutes after dismissal in the afternoons. Miller read the caption. Motion by Eby, second by Nicholson to approve Item AJ. Approved: 7-0 Project Updates AK. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff -- David Morgan, City Manager Mayor Ross asked City Manager, David Morgan, if he had any project updates to discuss. Morgan said he did not have any updates at this time, but would be happy to answer any questions. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. AL. Timothy Fleming would like to address the Council regarding GVPID research and inequities in expenditures Fleming spoke again on the inequities in expenditures for Section 9 in the Georgetown Village. Fleming provided a petition to the City Secretary. The petition contained 105 signatures and was written as follows: We the undersigned petition that the Georgetown Village Public Improvement District Advisory Board (and/or the Georgetown City Council) rectify the disparity of improvements in GTV Section 9 compared to all other sections that lie west of Shell Road by providing comparable improvements within fiscal year 2018, and that a report be delivered to all GTV residents NLT than November 1, 2017 as to how the 2017 assess fund were spent, on what projects, where those projects are located, and when they were completed, and that the advisory board shall commit to mow and maintain all common areas and greenbelts in Section 9 on a monthly basis or to see that it is done. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. AM. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.072 Deliberation about Real Property - Parcel 15 (1603 Northwest Boulevard) Rivery Boulevard Extension Project - Weir Property (NL of 2243/1-eander Road West of Riverview Drive), Southwest Bypass Project Adjourn Motion by Fought, second by Hesser, to adjourn the meeting. Mayor Ross adjourned the meeting at 7.30 PM. Approved by the Georgetown City Council on - ` 1 t -.)-- Date Dale Ross, Mayor aa Q P""i Attest: City Sec r