HomeMy WebLinkAboutMinutes_GGAF_06.28.2017Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, June 28, 2017 at 4:30 PM
The General Government and Finance Advisory Board met on Wednesday, June 28, 2017 at 4:30 PM at the
Georgetown Communications and Technology building (GCAT), located at 510 West 9h Street, Georgetown,
Texas.
Board Members Present:
Tommy Gonzalez, Chair
John Hesser, District 3
James Bralski
Chere' Heintzmann
Board Members Absent:
Severine Cushing
Others Present :
Claire Lacombe, GISD Intern
Legislative Regular Agenda
City Staff Present:
David Morgan, City Manager
Laurie Brewer, Assistant City Manager
Danella Elliott, Executive Assistant
Eric Johnson, CIP Manager
Trish Long, Facilities Superintendent
Sabrina Poldrack, Administrative Assistant
Tommy Gonzalez, Chair, called the meeting to order at 4:33 p.m. He asked that any guest in attendance
introduce themselves. The only guest is Claire Lacombe, with GISD, who is shadowing Laurie Brewer,
Assistant City Manager.
A Review minutes from the May 31, 2017 General Government and Finance (GGAF) Advisory Board —
Danella Elliott, Executive Assistant
Board did not have any comments regarding the minutes from May 31, 2017.
Motion to approve the minutes by James Bralski, second by Chere' Heintzmann. Approved 4-0; Severine
Cushing absent.
Before moving on to Agenda Item B, James Bralski signed a Conflict of Interest form and asked to recuse
himself for the remainder of the meeting.
B Consideration and possible action to approve the Guaranteed Maximum Price (GMP) for the
Design/Build agreement with G. Creek Construction of Austin, Texas for the restoration of Grace
Heritage Center — Eric Johnson, CIP Manager, and Laurie Brewer, Assistant City Manager
Eric Johnson, CIP Manager, began the presentation with passing out handouts, which included Workshop
Minutes from Council dated October 13, 2015, Grace Heritage Center Restoration Timeline, and
ARCHITEXAS Grace Heritage Condition Assessment Presentation dated October 13, 2015, from the
Council Workshop Meeting dated October 13, 2015. These items were requested by John Hesser prior to the
GGAF meeting.
Eric summarized each handout with the Board Members in order to bring them up to up-to-date on Council's
original approval of monies, and Architexas' original evaluation in 2015. After a brief summarization, Eric
began his current presentation on the costs for restoring Grace Heritage. Many questions and concerns arose
Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, June 28, 2017 at 4:30 PM
from the Board as Eric presented the additional dollar amount needed to restore the Grace Heritage Church.
The main questions from the Board were why the American's with Disabilities Act (ADA) requirements and
the restroom upgrades were not in the original estimate from Architexas, and why the monies approved by
Council for restoration of Grace Heritage had not been used yet. The concern among the Board was deciding if
the total cost being requested to restore the Church is beneficial to the City, which David Morgan advised that
would need to a Council driven discussion.
In response to the concerns, David Morgan explained that the City does not spend money on design plans on
projects before approval from Council. Once approval for the project is given, the City goes through the design
and bidding process which takes time, and this is where some of the unexpected expenditures come into place.
David and Laurie Brewer both agreed that it was exasperating that the original estimate did not include ADA.
Eric presented the total amount that it would cost to restore Grace Heritage, $491,500, which includes complete
restorative construction, required ADA, bathroom updates, and restoration of the stained glass. $290,000 of the
$491,500 was already approved by Council through the Council Special Revenue Fund and the budget process.
Members of the Board, Eric, Laurie, and David were in agreement that when this item is brought to Council,
the bathroom upgrades need to be presented as a different project, due to the fact that this will be completed by
the City no matter the outcome of the Grace Heritage Church restoration. The Board also felt comfortable
recommending approval for ADA requirements, using monies the City already has allocated to updating City
facilities for these said requirements.
The Board recommended that the amount of $491,500 be broken up as such when presented to Council; original
Council approved amount of $290,000 be spent on restoration, additional $103,500 for ADA compliance be
approved for recommendation, additional $25,500 for restroom upgrades be presented as a different project to
Council, and the remaining $72,500 needed to be raised by Preservation Georgetown or reduction in scope.
Motion by Tommy Gonzalez, second by John Hesser. Approved 3-0; Severine Cushing & James Bralski absent.
Motion to adjourn the meeting at 5:48 p.m. by Tommy Gonzalez; second by John Hesser. Approved 3-0; Severine
Cushing and James ralski absent.
9 {_ ? Gly
Tommy Gonzalez Date
Board Chair
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Board Secretary
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Danella Elliott Date
Board Liaison