Loading...
HomeMy WebLinkAboutMIN 06.27.2017 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, June 27, 2017 The Georgetown City Council will meet on Tuesday, June 27, 2017 at 6:00 PM at the Council Chambers at 101 E. 71, St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81 Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance, with the exception of Councilmember District 2, Valerie Nicholson. Mayor Dale Ross, Ana Eby, District 1, John Hesser, District 3, Steve Fought, District 4, Ty Gipson, District 5, Rachael Jonrowe, District 6, and Tommy Gonzalez, District 7 were in attendance. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Jerry Hammerlun Tribute City Council Regional Board Reports Mayor Ross said that the June CAMPO meeting had been cancelled. Announcements - Parks and Rec Awarded Grant - National Main Street Accreditation Action from Executive Session No action was taken from Executive Session Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, June 13, 2017 -- Shelley Nowling, City Secretary C. Consideration and possible action to appoint Ercel Brashear to the Planning and Zoning Commission to fill a vacancy — Mayor Dale Ross D. Consideration and possible action to approve an Interlocal Agreement with Georgetown Independent School District for the purpose of a joint Aquatics Feasibility Study --Kimberly Garrett, Parks and Recreation Director Councilmember Gonzalez pulled Item D from the Statutory Consent Agenda to the Legislative Regular Agenda for discussion. E. Forwarded from the Parks and Recreation Advisory Board: Consideration and possible action to approve Change Order #2 to Westar Construction, Inc. of Georgetown, Texas in the amount of $137,589.92 for ADA trail improvements in San Gabriel Park — Kimberly Garrett, Parks and Recreation Director F. Forwarded from the Parks and Recreation Advisory Board: Consideration and possible action to approve a BuyBoard contract with TF Harper and Associates LP of Austin Texas, for the installation of playground equipment and surfacing at Garey Park in the amount of $144,999.75 -- Kimberly Garrett, Parks and Recreation Director G. Consideration and possible action to approve the acquisition of Revocable Licenses by the City of Georgetown in connection with the GoGeo 2017 Transit Project to allow the placement and operation of bus stops and necessary improvements on private property -- Nathaniel Waggoner, AICP, PMP, Transportation Analyst Motion by Gonzalez, second by Gipson to approve the Statutory Consent Agenda in its entirety, with the exception of Item D, which has been placed on the Legislative Regular Agenda at the request of Councilmember Gonzalez. Approved: 6-0 (Nicholson absent) Legislative Regular Agenda D. Consideration and possible action to approve an Interlocal Agreement with Georgetown Independent School District for the purpose of a joint Aquatics Feasibility Study --Kimberly Garrett, Parks and Recreation Director Councilmember Gonzalez pulled Item D from the Statutory Consent Agenda to the Legislative Regular Agenda for discussion. Kimberly Garrett, the Parks and Recreation Director, spoke on the joint workshop held with the City Council and the Georgetown Independent School District. She explained that the decision had been to formulate an Interlocal Agreement between the two parties to implement a joint Aquatics Feasibility Study and this Item would memorialize this agreement. Councilmember Gonzalez said that he wants a second look at this. He said that Georgetown does not have the capacity to enter into yet another pool and that perhaps this money could be well served for something else. Councilmember Fought said he agrees with the concern, but the City had given their word back in February and could not pull out at this time. Fought added that there will be questions to be answered in the future. Motion by Fought, second by Gipson to approve Item D Approved: 6-0 (Nicholson absent) H. Public Hearing and First Reading of an Ordinance to Rezone 0.791 acres of vacated right of way, located at the southwest corner of Booty's Crossing Road and Williams Drive from no zoning to C-1 (Local Commercial), to be known as Williamsburg Village -- Sofia Nelson, CNU-A, Planning Director Planning Director, Sofia Nelson, spoke on the rezoning request for a vacated right of way at the southwest corner of Booty's Crossing Road and Williams Drive. She provided a location map and pictures of the subject property and pictures of Williams Drive and businesses near the subject property. Nelson then provided the zoning map and future land use maps. Nelson provided the criteria for Local Commercial (C-1) zoning The UDC criteria for zoning changes was shown next and Nelson explained that the request was found to be consistent. The appkation is complete and the information contained wahn the appbcaoon hs sutfitimt and correct enough to albw adequate review and final action; The zorungchinge is consistent with the Compreheasrve Plan; The zonirhg change promotes the health, safety or general weffore of the City and the safe orderly, and heakhM developrnent of the Gey; The zorungchange is compatible with the present xorhmg and conforming uses of nearby property and with the character of the neighborhood; and The property to be rezoned is unable for uses permitted by the dhstrkt that would be applied by the pronnsad arnendmerht. Nelson noted that both the UDC Advisory Board and the Planning & Zoning Commission have recommended approval. Nelson read the caption Mayor Ross opened the Public Hearing at 6.12 PM. No persons had signed up to speak on the Item. Mayor Ross closed the Public Hearing at 6.12 PM. Motion by Eby, second by Gipson, to approve Item H. Approved: 6-0 (Nicholson absent) I. Public Hearing and First Reading of an Ordinance to Rezone 5.605 acres in the A. Flores Survey, located east of Interstate 35 and approximately 500 feet south of the intersection of Lakeway Drive and Interstate 35, to be known as Ewald Kubota from the Residential Single -Family (RS) District to a Planned Unit Development with a General Commercial (C-3) base zoning -- Sofia Nelson, Planning Director Planning Director, Sofia Nelson, spoke on the rezoning request for a property located east of 135 and 500 feet south of the intersection of Lakeway Drive and Interstate 35. She explained that this will be a PUD request. Nelson provided a location map, zoning map, and future land use map, as well as aerial views of the property and views from 135 travel lanes. She explained that the area is largely undeveloped. Nelson spoke on development along Austin Avenue and provided related pictures of the 135 frontage road. She explained that the proposed project for this property is a Kubota dealership. She noted that this Kubota dealership would be designed more for residential users with large properties, needing these types of equipment. Nelson showed a layout of the design and a picture of a Kubota building, noting that the materials proposed to be used will meet architectural and material requirements. Nelson spoke on Project Development Standards and provided the following UDC -PUD Comparison Charts. UOCttequirvment PUO Variation The display shall not extend The display shall not exceed to a height above 10 feet. 15' feet. The display should be located adacent to wall of principal building, In a front yard or street yard. Located In front, street, side, and roar yards, permitted in locations on Conceptual Land Plan, and w61 not be paved. UDCMMWrement PUD Varindon All non-residential surface parking areas or lots shall contain areas constructed, planted, and maintained as landscaped Islands, peninsulas, or medians and Parking lot landscaping shall contain shade trees to requirements shall not reduce the thermal impact apply to equipment stora, pp y p of parking lots. Enclosed and display areas. parking structures and vehicle display and sales areas are exempt from the Parking Lot Landscaping requirements set forth herein. UDC Roquirremort No light fixtures, parking, dumpsters, storage, recreation facilities, accessory buildings, or alleys shall be permitted within a required buffer yard. All commercial safes and service:1 per 300ft2 GFA of office/showroom arca + I additional per 2,500 ft2 Indoor and outdoor storage or staging area. 1V 11 C•i1 Light poles shall be allowed in a bufferyard, setbacks, and easements. UDC Requirement No additional parking required for Indoor/outdoor storage or staging area. Sidewalks required all on road frontage. Due to legal lot status the waste water extension would not normally be required. PUD Variation Owner will build sidewalk on east side of property and will pay 20% into sidewalk fund for south and west side. The developer is committing to the extension of utilities through the PUD. Nelson provided a Chart of Criteria for PUDs and showed the compliance of each requirement. A variety of housing types, employment opportunities, or commercial services to X achieve a balanced community; An orderly and creative arrangement of all X land uses with respect to each other and to the entire community; A planned and integrated comprehensive transportation system providing for a separation of pedestrian and vehicular traffic, X to include facilities such as roadways, bicycle ways, and pedestrian walkways; The provisions of cultural or recreational facilities for all segments of the community; The staging of development in a manner which can be accommodated by the timely X provision of public utilities, facilities, and services. X Nelson said that the Planning & Zoning Commission had recommended approval of the request and that the applicant was present for questions. Nelson read the caption Mayor Ross opened the Public Hearing at 6.20 PM. No persons had signed up to speak on the Item. Mayor Ross closed the Public Hearing at 6.20 PM. Councilmember Eby asked about the P&Z recommendation of approval and if that had come with conditions. She also asked if staff had suggested any conditions. Nelson confirmed that there had been conditions, but that the applicant has agreed to the recommendations. Nelson noted that the applicant had requested grass instead of pavement, but had agreed to the condition to provide an irrigation system for the grass. Councilmember Gipson asked if this will cause any other signage issues. Nelson said signage had been a concern because of this property being located in a City gateway area, which is also in need of business. She explained that staff found signage requirements that would still meet the regulations and not be excessive in the area. Nelson noted that the grass area will have a minimum 25 foot landscape buffer. She noted an initial concern to having the display pushed so far out. She explained that this is necessary because of the size of the equipment. Councilmember Jonrowe said she is concerned with the amount of variances, and the City is not getting enough in return. She questioned why the applicant was not adhering regarding landscaping requirements. Applicant, John Ewald said that he had asked for forgiveness of some codes, but had also committed to staff recommendations and has gone above certain requirements, as well. Jonrowe noted that PUDs are generally a trade-off, allowing exceptions for something in return. Ewald explained that he was originally led to believe that septic would be allowed on the property and will now be required to extend a sewage line at a cost of $150,000 to run a septic line down to the street. Nelson said this was an enhancement in consideration for the City. Nelson agreed that there is often a negotiation for a PUD. She noted that PUDs are often used for areas that straddle two different zoning areas. She explained that, in this case, the project would need industrial zoning, but is in an area where the city would not necessarily want industrial zoning. Jonrowe asked about landscaping and lighting plans. Shelly Mitchell, an engineer for the project, explained the significance of the property being adjacent to 4 rows and how this had to be considered for sidewalk pieces. She noted that the outdoor display will be more visible with the variance. She explained that they would not want big trees in front of the display and shrubs and trees have been diverted to another area of the property. Mitchell noted that security for this type of facility requires more lighting, but the style still meets regulations, and is only about the placement. Motion by Fought, second by Hesser, to approve Item I Approved: 6-0 (Nicholson absent) J. Second Reading of an Ordinance Rezoning approximately 23.527 acres in the D. Wright Survey located southwest of the intersection of Booty Crossing and Williams Drive from the Agriculture (AG) District to Residential Single -Family (RS) District -- Sofia Nelson, Planning Director (action required) Nelson spoke on the rezoning request for property located southwest of the intersection of Booty Crossing and Williams Drive. She noted that this is a second reading of this request for the Oakmont Track. Nelson said the property had recently gone through the annexation process. Nelson provided a location map, zoning map and future land use map. She provided the requirements for Residential Single -Family (RS) Zoning. Nelson provided the UDC criteria for rezoning and spoke on the finding of consistency The application is complete and the information contained *Birt the application a suff+nem and correct enough to allow adequate review and final salon; The zorrngchinge Is consistent with the Comprehenuve Pin; The zo"change promotesthe health, safety or general welfare of the Gly and the safe orderly, and hv*hiul development of the City; The torrngchinge Is compatible vmh the present tonaV and conforming uses of nearby property and with thu characterofthe neghborhood;and The property to be rezoned is suitable for uses permitted by the distrla that world be appkd by the proposed amendment Nelson noted that the Planning & Zoning Commission had unanimously recommended approval and then read the caption. Motion by Eby, second by Gonzalez, to approve Item J. Approved: 6-0 (Nicholson absent) K. Forwarded from Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve a contract with Cholla Pavement Maintenance, Inc. of Apache Junction, Arizona for 2017 Two Course Surface Treatment with Fog in the amount of $1,066,087.50 -- Wesley Wright, P.E., Systems Engineering Director and Michael Hallmark, CIP Manager Wesley Wright, Systems Engineering Director, spoke on the contract with Cholla Pavement Maintenance, Inc. for two course surface treatment with fog. He noted that "fog" is referring to a seal. Wright explained that this has been presented at a previous Council workshop meeting on paving maintenance. He explained that staff would be coming back to the Council with other maintenance projects in September. Wright said that this particular method has been in existence for some time and has proven to be a successful method. He then described the streets to be treated. Motion by Jonrowe, second by Hesser, to approve Item K Approved: 6-0 (Nicholson absent) L. Forwarded from Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve a contract with Cutler Repaving, Inc. of Lawrence, Kansas for 2017 Street Maintenance (Hot in Place Recycling) in the amount of $1,060,008.35 -- Wesley Wright, P.E., Systems Engineering Director and Michael Hallmark, CIP Manager Wesley Wright, Systems Engineering Director, spoke on the contract with Cutler Repaving, Inc. for street maintenance. He explained that the Cutler process is a patented process. Wright described the process and the primary streets to be treated, the bulk of which are in the Old Town area. Mayor Ross asked about the downtown streets and if he was referring to East and West streets. Wright confirmed that the streets were East and West and considered to be neighborhood streets. He explained that these streets need extra treatment but not replacement. Wright said the Cutler process is a very good method and that the price on this is at a 3 year low right now. Motion by Fought, second by Hesser, to approve Item L. Councilmember Gipson asked if this method has been used in the past. Wright said it has been used for the past 10 years. Approved: 6-0 (Nicholson absent) M. Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a contract with Archer Western Construction, LLC. of Irving, Texas for Domel Pump Station Improvements in the amount of $2,147,800.00 -- Wesley Wright, P.E., Systems Engineering Director Wesley Wright, Systems Engineering Director, spoke on a contract with Archer Western Construction for the Domel Pump Station Improvements. He explained that the Domel Pump Station was a Chisholm Trail asset and is now a City of Georgetown asset. Wright noted that it provides 3 million gallons of water a day, and has safety issues and maintenance issues. He noted that more water treatment would be added, as well. Wright showed a map of the area and described the pump station and its large service area. Wright said that the intention is to reduce the amount of pumping, make the station safer and prevent future flooding. He spoke on the competitive bid process and said that the City received a fantastic bid and staff and engineers recommend approval. Motion by Jonrowe, second by Fought to approve Item L Approved: 6-0 (Nicholson absent) Project Updates N. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff -- David Morgan, City Manager Mayor Ross asked City Manager, David Morgan, if he had any project updates to speak about. Morgan said he did not have updates at this time, but would be happy to answer questions. Morgan recognized the GISD extern program. He explained that Kim Henley, a teacher at Tippit Middle School and Clair Lacombe, a teacher at Georgetown High School, had been shadowing him and Assistant City Manager, Lauri Brewer, and were in the audience. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. O. Tom Ketterhagen would like to address the City Council regarding a Georgetown Bike Plan, Safety and Awareness - Sharon Reed would like to address the City Council regarding a Georgetown Bike Plan, Safety and Awareness - Jim Hellebusch would like to address the City Council regarding a Georgetown Bike Plan, Safety and Awareness - Drew Hardin would like to address the City Council regarding a Georgetown Bike Plan, Safety and Awareness - Laura Hobgood would like to address the City Council regarding a Georgetown Bike Plan, Safety and Awareness - Mark Geppert would like to address the City Council regarding changes to Williams Drive and a proposed Ketterhagen Memorial Mayor Ross called on the speakers who had signed up to address the Council. Speakers included Sharon Reed, Drew Hardin, Laura Hobgood, Mark Geppert and Tom Ketterhagen. Jim Hellebusch donated his 3 minutes of speaking time to Tom Ketterhagen, who was then given 6 minutes of speaking time. Comments and Concerns voiced included the following: Support a Bike Plan in this year's budget Signage is needed for added safety and awareness Changes need to be made to Williams Drive with signage and lane markings In the Year 2000, the Cycling community asked for a Bike Plan 100s of cyclists signed a petition TXDOT and City said they could not make changes because there was not a Bike Plan in place It took 3 years of work by Rep. Gattis and for TXDOT to include shoulders for bicycle access Original plan was to put curbs on outside lanes, which would mean not shoulders There are no alternative roadways for bicyclists to use; Must use Williams Drive 2003 Cyclists again asked for a Bike Plan City said earliest Bike Plan would be 2004 or 2005 in a Williamson County Sun article, but did not happen Bike Community again asked for a Bike Plan in February 2016 Requesting a memorial for Tommy Ketterhagen, as well as a bike plan Georgetown is a great place to live Limitations getting around Georgetown without using a car Want to commute to downtown Georgetown with a bicycle Continued sympathies to the Ketterhagen family Rides thousands of miles per year Georgetown has plenty of places to gather with friends Bicyclists would rather ride than drive a car This is good for businesses on the square Bicyclists are an indicator of safe streets Would indicate that it is safe for pedestrians and walking pets Safety plan in Georgetown for cyclists would make everyone aware Students should be out of harm's way Must make streets safe Consider in 2018 budget Promote healthy life style Lots of riders on the roads Start a discussion on the design of bike plan Need to promote bike safety More cyclists on road, it becomes safer Bike lane markings and signage makes things safer Remember Tommy Ketterhagen with a Memorial Bikeway Help people to become more aware of cyclists Help prevent another tragedy Give back to the community 1000 people at Tommy's funeral 500 participants at Tommy's Memorial Ride starting at Eastview High School 700+ contributors to Tommy's GoFundMe account Ghost bike installed at the site where Tommy died Thanks given to Detective Kirby Thanks to D.A. Shawn Dick, Dee and Sunni Men's soccer clubs raised over $600 100s of meals, cards and letters 1000s praying for the Ketterhagen family and 100s of masses said Make roads safer for the vulnerable cyclists Improve bike infrastructure Need a master bike plan Motorists need to know where bikes are for safety Bike plan saves money in the future Good bike infrastructure is attractive for future residents Bike infrastructure is important for high tech companies to come to Georgetown Thanks to Tommy's friends here tonight Need to be big on safety Bike maps are important Need more data Cannot live in the past More bikes means less traffic congestion and road maintenance Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. P. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.087: Deliberations Regarding Economic Development Negotiations - Commercial Projects in the Following Areas • 135 and University Avenue • 135 and Southeast Inner Loop Adjourn Motion by Fought, second by Hesser to adjourn the meeting. Mayor Ross adjourned the meeting at 7.05 PM. Approved by the Georgetown City Council on 1 7 Date Dale Ross, Mayor Attest: City,ec��o jn� ry