HomeMy WebLinkAboutMIN 06.13.2017 CC-RMinutes of a Meeting of the
Governing Body of the
City of Georgetown, Texas
Tuesday, June 13, 2017
The Georgetown City Council will meet on Tuesday, June 13, 2017 at 6:00 PM at the Council Chambers at 101 E. 71
St., Georgetown, Texas
The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require
assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance,
adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least
four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8' Street for additional
information; TTY users route through Relay Texas at 711.
Mayor Ross called the meeting to order at 6:10 PM. All Councilmembers were in attendance. Mayor Dale Ross,
Ana Eby, District 1, Valerie Nicholson, District 2, John Hesser, District 3, Steve Fought, District 4, Ty Gipson,
District 5, Rachael Jonrowe, District 6, and Tommy Gonzalez, District 7 were in attendance.
Regular Session
(This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by
the Open Meetings Act, Texas Government Code 551.)
A. Call to Order
Invocation
Pledge of Allegiance
Comments from the Mayor
- Muscular Dystrophy Association
City Council Regional Board Reports
Announcements
- Music on the Square
Action from Executive Session
No action was taken from Executive Session.
Statutory Consent Agenda
The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single
vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as
part of the Regular Agenda.
B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on
Tuesday, May 23, 2017 -- Shelley Nowling, City Secretary
C. Consideration and possible action to approve the appointment of John Hudson to the Georgetown Library
Advisory Board to fill a vacancy -- Dale Ross, Mayor
D. Consideration and possible action to approve a contract with Hydro Pro Solutions, LLC to provide Master
Meter water meters, registers and related items for the Advanced Metering Infrastructure system in an
amount not to exceed $325,000.00 -- Rosemary Ledesma, Purchasing Manager
E. Consideration and possible action to approve a contract with Wesco Distribution, Inc. to provide Honeywell
electric meters, water modules and related items for the Advanced Metering Infrastructure system in an
amount not to exceed $420,000.00 -- Rosemary Ledesma, Purchasing Manager
F. Consideration and possible action to approve vacation and abandonment of a 0.327 -acre utility easement out
of the A. Flores Survey, Abstract No. 234, as described in Document 2000062350 of the Official Public Records
of Williamson County, Texas, and to authorize the Mayor to execute a quitclaim deed -- Travis Baird, Real
Estate Services Coordinator
G. Consideration and possible action to approve vacation and abandonment of portions of a Right of Way and
Utility Easement out of the William Roberts Survey, Abstract No. 524 as recorded in Volume 1233, Page 642 of
the Official Public Records of Williamson County, Texas; the portions of said easement being those that cross
and encumber Lot 39, Block C, Lots 21 & 22, Block E, and Lots 17 & 18 Block F of the Berry Creek
Subdivision, Section 5, Phase 2, and to authorize the Mayor to execute a quitclaim deed -- Travis Baird, Real
Estate Services Coordinator
H. Consideration and possible action to approve the request for a Revocable License by Woodhull Ventures
2015, LP to allow the placement of landscaping in the rights-of-way of Saddlecreek Avenue, Daisycutter
Crossing and Bell Gin Road, and to authorize the Planning Director to execute the Revocable License
Agreement -- Travis Baird, Real Estate Services Coordinator
I. Consideration and possible action to approve the request for a Revocable License by 212 W. 7th Street, LLC to
allow the placement of a grease trap and appurtenant structures in the right-of-way of Rock Street, and to
authorize the Planning Director to execute the Revocable License Agreement -- Travis Baird, Real Estate
Services Coordinator
J. Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve change order 004 with Itineris N.A. to develop, configure, and
implement integrations into the UMAX CIS software that will transfer data from/(to) the GUS business systems
in the amount of $103,000.00 -- Leticia Zavala, Customer Care Director
Councilmember Fought pulled item J to the Legislative Regular Agenda because a citizen comment form had
been submitted for this item.
K. Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve change order 005 with Itineris N.A. which extends the CIS
Project implementation date by four (4) months at a cost not to exceed $294,000.00 -- Leticia Zavala, Customer
Care Director
Councilmember Fought pulled item K to the Legislative Regular Agenda because a citizen comment form had
been submitted for this item.
Motion by Jonrowe, second by Hesser to approve the Statutory Consent Agenda in its entirety with the exception
of Items J and K, which were pulled to the Legislative Regular Agenda.
Legislative Regular Agenda
J. Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve change order 004 with Itineris N.A. to develop, configure, and
implement integrations into the UMAX CIS software that will transfer data from/(to) the GUS business systems
in the amount of $103,000.00 -- Leticia Zavala, Customer Care Director
Item J was pulled from the Statutory Consent agenda to the Legislative Regular Agenda by Councilmember
Fought.
Mike Babin, Deputy General Manager of Utilities, spoke on the change orders for the Itineris project. He
explained that his presentation would cover both Item J and Item K.
Babin spoke on the Total Project Budget. He noted that the changes were within the scope of the contract and
would not change the budget of the CIS project.
Babin spoke next on the Costs to Date of the project
He described a 4 month extension due to the complexities of the project. Babin explained that Item J is funded
through Information Technology costs and infrastructure, along with the budget for other integration systems. He
noted 60 different integrations and explained that the final design determined that some changes needed to be
made on the Itineris side. Babin said the costs of the new determinations would be shared by the City and
Itineris.
Babin provided a chart showing that the project is moving along as expected, followed by a chart showing the
complexities of the project.
Babin explained to the Council what he would need for them to review, and spoke on the next steps of the
project.
Next Steps
• GUS Board recommended items to Council on 6/9/2017
• Consideration of items by Council (June 131h)
• Upon approval, project will proceed with new implementation date of April 2018.
Babin read the caption.
Mr. Terry Putnam had signed up to speak on Items J and K. Mayor Ross called him to speak. Putnam said his
comments would include both Item J and Item K.
Comments and Concerns voiced included:
Wants more visibility
Could not find the total budget
Now has more information
Encouraged the City staff to provide visibility of attachments in agenda packets on these types of items
Would like to know the schedule — When started/ When completed
Does not see how the integration with ERP
How does this integrate with the current system?
Councilmember Fought said this system has been discussed for the past 5 years and is nothing new. He
explained that this system is part of the Georgetown Utility Systems and has nothing to do with ERP, which is
part of the Finance and Human Resource departments. Fought explained that the GUS Board has spent a lot of
time reviewing the system and reiterated that there is no increase to the budget. He explained that GUS dollars
would be paying for the entire project. Fought said a contingency term has been cleared up which caused a
delay in decisions. He noted that the City now knows how to do the product integration and will split the cost with
Itineris.
Motion by Fought, second by Hesser to approve Item J.
Councilmember Hesser asked if this system was a cloud version. Babin said the platform would be in the data
center but there will be an opportunity for cloud versions in the future.
Approved: 7-0
K. Forwarded from the Georgetown Utility Systems Advisory Board (GUS):
Consideration and possible action to approve change order 005 with Itineris N.A. which extends the CIS
Project implementation date by four (4) months at a cost not to exceed $294,000.00 -- Leticia Zavala, Customer
Care Director
Item K was pulled from the Statutory Consent agenda to the Legislative Regular Agenda by Councilmember
Fought. Mike Babin, Deputy General Manager of Utilities included Item K with Item J in his presentation.
Speaker Terry Putnam included Item K in his comments for Item J.
Motion by Fought, second by Hesser to approve Item K.
Approved: 7-0
L. Public Hearing and First Reading of an Ordinance to rezone 23.527 acres, located Southwest of the
intersection of Booty Crossing and Williams Drive, to be known as Oakmont, from the Agriculture (AG)
District to the Residential Single -Family (RS) District -- Sofia Nelson, CNU-A, Planning Director (action
required)
Sofia Nelson, the City's Planning Director, spoke on the rezoning request for Oakmont. She noted that the
annexation for the project was approved last month.
Nelson provided a location map, a zoning map and a future land use map.
Nelson described Residential Single Family (RS) zoning requirements.
■ Intended for medium density single-family residential
• Development Standards
o Max height 35 ft.
o Front setback 20 ft.
o Side setback 6 ft.
o Rear setback 10 ft.
o Minimum lot size 5,500 sq. ft.
o Minimum lot width 45 ft.
Nelson said that staff had reviewed the approval criteria and recommends approval. She said that the Planning
and Zoning Commission recommended approval unanimously. Nelson noted that there had been concerns
voiced regarding the general lot layout, which will be addressed in the subdivision phase of the development
process. Nelson said the City will continue to keep in contact with the property owners.
Nelson read the caption
Mayor Ross opened the Public Hearing at 6:32 PM. No persons came forward to speak on Item L. Mayor Ross
closed the Public Hearing at 6:32 PM.
Motion by Gonzalez, second by Gipson to approve Item L.
Approved: 7-0
M. Public Hearing and First Reading of an Ordinance for a Special Use Permit to allow an automotive sales
facility located at 2030 S. Austin Avenue and within the General Commercial (C-3) District, to be known as
Alan's Auto Sales -- Sofia Nelson, CNU-A, Planning Director (action required)
Sofia Nelson, Planning Director, spoke on the request for a Special Use Permit to allow auto sales at 2030 S.
Austin Avenue. She provided a location map, zoning map and a future land use map. She noted that the
property is in a mixed use and moderate density area of the City. Nelson provided a picture of the current site
condition. Nelson spoke on the land use and noted that the property is within a Council designated gateway
area.
Nelson noted that the current zoning does not allow auto sales and the applicant is requesting a special use
permit for this purpose. She provided a Conceptual Plan.
Conceptual Plan
Approval Criteria
1. The proposed Special use is riot detrimental to the health,
welfare, and safety of the surround-ing neighborhood or Its
occupants.
2. The proposed conceptual site layout, circulation plan• and
design are harmonious with the ch�ir<3cter of the surroundins;
arca.
I The proposed use does not negatively impact existing, uses in
the area and in the City through impacts On public
infrastructure such is roads, parking facilities, and water and
Sewer systems, and on public services such -as police and fire
protection and solid waste collection and the ability of
existing infrastructure and services to adequately provide
services.
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Nelson explained that staff recommends denial of this request because car sales have specifically been
identified for key locations and the overall use is not consistent with the Master Plan. She said that the Planning
& Zoning Commission had recommended approval of the request.
Nelson read caption.
Motion by Fought, second by Jonrowe to deny the request for a special use permit.
Mayor Ross opened the Public Hearing at 6.40 pm. Mr. Clayton Carnley asked to speak. He said that he is the
applicant, along with his sister and father, Alan. He explained that the family was raised in Georgetown and
graduated from Georgetown High School. Carnley said they are about community and run a high quality
business. He explained that their current space is small and they would likely move locations in 3 to 5 years.
Carnley added that they would like to continue to provide their service to Georgetown residents and asked the
Council to approve their request for a Special Use Permit. He added that the approval is vital for them to stay in
business.
Mayor Ross closed the Public Hearing at 6:42 PM.
Motion to deny the request for a special use permit:
Approved: 7-0
N. Consideration and possible action to approve a Resolution approving the rules for the electronic receipt of
bids or proposals; providing a severability clause; and providing for an effective date -- Rosemary Ledesma,
Purchasing Manager
Rosemary Ledesma, the City's Purchasing Manager, spoke on electronic receipt of bids for proposals. She
explained that most cities have adopted electronic bidding and the City of Georgetown needs to implement this
to improve efficiency. Ledesma explained that electronic receipt would reduce mailing costs and administrative
errors. She noted that it would also promote competition and reasonable access for all vendors. She explained
that both security and confidentiality would improve. Ledesma said submittals would be received 24 hours a
day.
Ledesma read the caption.
Motion by Jonrowe, second by Gipson, to approve item N
Approved. 7-0
O. Second Reading of an Ordinance to Rezone 0.63 acres, located at 1301 West Street and 609 West 14th
Street, to be known as the West Street Townhomes, from the Office (OF) District to the Townhouse (TH)
District -- Sofia Nelson, CNU-A, Planning Director (action required)
Sofia Nelson, Planning Director, spoke on the rezoning request for 1301 West Street and 609 West 14th Street,
to be known as West Street Townhomes. Nelson corrected an acreage discrepancy from the first reading of this
item. She provided a location map, zoning map and future land use map, as well as photos depicting the current
site condition.
Nelson described the TH District (TH) requirements.
Nelson said staff had reviewed the request according to the criteria for rezoning and found it to be consistent.
She said that both staff and the Planning & Zoning Commission recommend approval.
Nelson read the caption.
Motion by Jonrowe, second by Eby, to approve item O.
Approved; 7-0
P. Second Reading of an Ordinance amending Chapter 5 of the Unified Development Code (UDC) land use
chart to allow medical/dental/clinic offices as a permitted use in the Industrial zoning district -- Sofia Nelson,
CNU-A, Planning Director (action required)
Sofia Nelson, Planning Director, spoke on the second reading of the proposed UDC amendment to allow medical
and dental offices in industrial zoning districts.
Nelson said that staff had reviewed the criteria and recommends support.
Motion by Jonrowe, second by Eby, to approve item P.
Approved: 7-0
Project Updates
Q, Project updates and status reports regarding current and future transportation and traffic project; street,
sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development
projects; city facility projects; and downtown projects including parking enhancements and possible direction to
city staff -- David Morgan, City Manager
Mayor Ross asked City Manager, David Morgan, if he had any project updates to share. Morgan said he did not
have any updates at this time, but would be happy to answer any questions.
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table
at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak
and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward
to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic
they would like to address and their name. The City Secretary can be reached at 512/930-3651.
- At the time of posting, no persons had signed up to address the City Council
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the
items listed below will be discussed in closed session and are subject to action in the regular session.
R. Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the
City Council, including agenda items
Sec. 551.074: Personnel Matters
- City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Holt Caterpillar
Adjourn
Motion by Fought, second by Eby, to adjourn the meeting. Mayor Ross adjourned the meeting at 6.38 PM.
Approved by the Georgetown City Council on
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Dae s, Mayor
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Date
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Attest: City Se t y