HomeMy WebLinkAboutMinutes_GGAF_03.29.2017Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, March 29, 2017 at 4:30 PM
C Consideration and possible approval of a contract with Stewart Organization to provide managed
computer printer and photocopier services for an amount of $130,000.00 — Chris Bryce, IT Director;
James Davis, IT Operations Manager
Chris explained that he is requesting approval of a new contract to provide managed printing services. He noted
that the contract was quoted by three vendors, and Stewart Organization offers the best solution for the new
contract.
The following items are included in the contract:
- All OEM toner
- All service, OEM parts, and repairs
- Initial and ongoing replacement of multi -Function, black & white, and color printers at no cost except
for added page counts (all new and replacement equipment becomes property of the City)
- Removal and disposal of any replaced or retired units
- Print fleet reduced to 2 manufacturers and 15 models of printers
- 2 print drivers to manage
- All printers purchased with in the last two years will not be replaced, saving the City's investment in
these units
Chris said that Legal is reviewing the contract. John and Tommy suggested that he add some additional
information, including the total number of machines and different types, when presenting this item to Council.
Motion to approve Item C by James Bralski, second by John Hesser. Approved 4-0; Severine Cushing absent.
D Consideration and possible approval of a contract with Fiberlight, LLC to provide a second dedicated
internet service for a total of $63,000 over three years — Chris Bryce, IT Director
Chris explained that the proposed contract will add a second internet connection at 200 megabits/second with
a separate internet service provider to be terminated at the Public Safety complex. This will allow City staff to
stay connected to internet services should our primary internet service provider, router, or firewall located at
the GCAT building go down.
There were no questions from the board.
Motion to approve Item D by James Bralski, second by John Hesser. Approved 4-0; Severine Cushing absent.
Page 4 of 103
Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, March 29, 2017 at 4:30 PM
E Discussion and possible action to recommend FY 2017 budget amendments to the Council Discretionary
Fund — Leigh Wallace, Finance Director
Leigh told the Board that the Council Discretionary Fund was established in 2015. The purpose of the fund is to
take year-end balance in the General Fund and determine appropriate one-time uses. The current available
balance of the fund is $1,919,824.
The handouts (listing of Long-term Commitments, Reservations and Other Unfunded Liabilities and Council
SRF Amendment Options) provided by Leigh were reviewed. Discussion followed, including suggestions to
use the funds for Tier 1 (current obligations) and Tier 2 (unfunded liabilities), and prioritize the remaining list.
2017 Current Obligations
One-time cost
Other Capital Equipment or
Recommended
Property plat obligation
$
25,000
Programs _
Amount
Total
Obligation _
Intervention on transmission line
S
80,000
EMS Start Up Costs
$:
500,000 $
909,490
Tier 1 Study for aquatics
S
20,000
Cash fund radios (FY 18)
$
500,000 $
1,000,000
Sign settlement
5
95,000
ERP project(FY 18)
$
500,000 $
2,500,000
Marketing downtown buildings
$
30,000
TRV replacement (FY 18)
S
120,000 $
120,000
Subtotal _ _
_ $
250,000 _
Street maintenance
$
500,000
Cash fund police vehicles (FY 18)
$
500,000 $
500,000
Unfunded Liabilities
One-time cost
Economic Uncertainly Reserve
$
650,000
Tier 2 1
Benefit Payout Reserve (Comp Ab)
$
222,000
Subtotal
$
872,000
Motion to recommend Tier 1 and Tier 2 funding and present a staff -recommended prioritized list of other options,
and let Council decide on the use of available funds, either from the list or make their own recommendation for
one-time use of the approximate $800,000 remaining funds.
Motion to approve Item E by Chere' Heinzmann, second by John Hesser. Approved 4-0; Severine Cushing
absent.
Page 5 of 103
Minutes
General Government and Finance Advisory Board
City of Georgetown, Texas
Wednesday, March 29, 2017 at 4:30 PM
Adjournment
Motion to adjourn the meeting at 6:27 p.m. by Chere Heintzman; second by John Hesser. Approved 4-0
13oard Uliair
verine Cushing
Board Secretary
L
0. •
Page 6 of 103
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