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HomeMy WebLinkAboutMIN 04.25.2017 CC-RMinutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, April 25, 2017 The Georgetown City Council will meet on Tuesday, April 25, 2017 at 6:00 PM at the Council Chambers at 101 E. 7' St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 81h Street for additional information; TTY users route through Relay Texas at 711. Mayor Ross called the meeting to order at 6:00 PM. All Councilmembers were in attendance. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Motorcycle Awareness Month Proclamation - Georgetown Ministerial Alliance Week of Prayer Proclamation - Help a Horse Day Proclamation - National Donate Life Month Proclamation City Council Regional Board Reports Announcements - Strategic Partnerships for Community Services Grant Funding - May 6, 2017 General Election Action from Executive Session Motion by Fought, second by Hesser to approve a 3% merit increase to David Morgan's annual salary, effective May 8, 2017, and to approve a $10,000 incentive payment to David Morgan, effective on or after October 1, 2017, pursuant to the terms of his employment agreement. Approved: 7-0 Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, April 11, 2017 -- Shelley Nowling, City Secretary C. Consideration and possible action to appoint Lee Bain as Chair of the Historic and Architectural Review Commission -- Mayor Dale Ross D. Consideration and possible action to appoint Alternate Karl Meixsell as a member of the Historic and Architectural Review Commission -- Mayor Dale Ross E. Consideration and possible action to appoint Catherine Morales as Alternate #2 on the Historic and Architectural Review Commission -- Mayor Dale Ross F. Consideration and possible action to approve a Resolution accepting a petition and setting public hearing dates for the Voluntary Annexation of 25.712 acres in the D. Wright Survey, located on the north side of Booty's Crossing Road, to be known as Oakmont -- Sofia Nelson, CNU-A, Planning Director G. Consideration and possible action to approve a Resolution giving Elaine Wilson, Controller, the approval to conduct business with various banking institutions and to appoint them as "Representatives of the Depositor," and removing Danella Elliott, Executive Assistant to the Assistant City Manager -- Leigh Wallace, Finance Director H. Consideration and possible action to approve contracting with Stillwater Site Services (City Facilities) for $168,843.00. Heart of Texas Landscape (Parks & Recreation, IOOF Cemetery and Georgetown Village) for $399,125.89, Stillwater Site Services (Collection/Transfer Station) for $7,340.00, Elk Ridge Construction (Water and Wastewater Treatment Facilities) for $48,655.00, Brightview Landscape Services (Stormwater Rights-of-Way, water quality ponds and IH35 Corridor) for $127,913.89 and Brightview Landscape Services (Water and Wastewater Collection and Distribution) for $25,979.72 for landscaping, grounds maintenance and right-of-way mowing services — Jack Daly, Assistant to the City Manager I. Forwarded from the Georgetown Economic Development Corporation (GEDCO): Consideration and possible action to approve an amendment to the agreement between GEDCO and Rentschler Brewing, LLC -- Michaela Dollar, Economic Development Director J. Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve an agreement with Paymentus Corporation for electronic bill presentment, credit card processing, and outbound notification services in the amount of $430,000.00 to be implemented in conjunction with the UMAX Customer Information System -- Leticia Zavala, Customer Care Director K. Forwarded from Georgetown Transportation Enhancement Corporation (GTEC): Consideration and possible action to approve an amendment to Task Order KPA-15-001 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related to the Rivery Boulevard Extension Project, in the amount of $172,720.00 -- Wesley Wright, P.E., Systems Engineering Director L. Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve Task Order CDM-17-006 with CDM Smith, Inc. of Austin, Texas, for professional services related to Pastor Pump Station and West Loop Water Line Improvements in the amount of $310,750.00 -- Wesley Wright, P.E., Systems Engineering Director M. Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to amend the contract for the Electric System Underground Construction & Maintenance with Pedro S.S. Services, Inc. of Austin, Texas, not to exceed an amount of $3,000,000.00 -- Wesley Wright, P.E., Systems Engineering N. Forwarded from Georgetown Transportation Advisory Board (GTAB): Consideration and possible action to approve a Resolution authorizing execution of the necessary agreements with the Texas Transportation Commission and Texas Department of Transportation for the -City of Georgetown to sponsor a Wildlife Hazard Assessment and develop a Wildlife Hazard Management Plan -- Russ Volk, C.M., Airport Manager and Octavio A. Garza, P.E., C.P.M., Public Works Director O. Forwarded from the Parks and Recreation Advisory Board: Consideration and possible action to approve a Task Order with RVi of Austin, TX for professional services for San Gabriel Park Phase 11 improvements and hike and bike trail extension in the amount of $502,265.00 — Kimberly Garrett, Parks and Recreation Director P. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible approval of a contract with Fiberlight, LLC to provide a second dedicated internet service for a total of $63,000.00 over three years -- Chris Bryce, Information Technology Director Motion by Gonzalez, second by Gipson to approve the Statutory Consent Agenda in its entirety.- Approved: ntirety.Approved: 7-0 Legislative Regular Agenda Q. Public Hearing for the Voluntary Annexation of 113.00 acres in the Pulsifer and Stubblefield Surveys, located at the northwest corner of Interstate 35 and Highway 29, to be known as Wolf Lakes -- Sofia Nelson, CNU-A, Planning Director Sofia Nelson, the City's Planning Director, spoke on the voluntary annexation of 113 acres to be known as Wolf Lakes. She explained that this is the second public hearing. Nelson provided a location map. She explained that the first reading of the ordinance will be placed on the May 9, 2017 agenda and the second reading would come on the May 231d agenda. Mayor Ross opened the Public Hearing at 6.20 PM. No persons had signed up to speak on this item. Mayor Ross closed the Public Hearing at 6.20 PM. Public Hearing only. No action needed. R. Public Hearing for the Voluntary Annexation of 12.228 acres in the J. Powell Survey, located at the intersection of Kelley Drive and Gateway Drive, along North Interstate 35, to be known as Echo Lakes -- Sofia Nelson, CNU-A, Planning Director Sofia Nelson, the City's Planning Director, spoke on the voluntary annexation of 12.228 acres to be known as Echo Lakes. Nelson provided a location map. She explained that the first reading of the ordinance will be placed on the May 9, 2017 agenda and the second reading would come on the May 23rd agenda. Mayor Ross opened the Public Hearing to at 6.21 PM. No persons had signed up to speak on this item. Mayor Ross closed the Public Hearing at 6.21 PM. Public Hearing only. No action needed S. Public Hearing and First Reading of an Ordinance to rezone 7.32 acres, located at 1301 NE Inner Loop, from the Agriculture (AG) District to the Local Commercial (C-1) District— Sofia Nelson, CNU-A, Planning Director (action required) Planning Director, Sofia Nelson, spoke on the rezoning request for 7.32 acres. She explained that the request is from an existing business, AAA Storage. Nelson provided a location map, a zoning map and a future land use map. She noted that the property is currently zoned agriculture. Nelson explained that the request is a request for consistency and to bring the zoning into compliance with the property use. AAA would like to build more storage units and expand their business. Nelson provided the C-1 description and development standards for Local Commercial District zoning. Nelson showed the criteria for zoning changes and how this request is consistent. The application is complete and the information contained vnthin the application 8 suffioentand correct enough to allow adequate renew and final action; The zor ng change is consistent with the Coniprehenstae Plan; The zorungchange promotes the health, safety or general vm1fareof the Cdy and the safeorderiy, and healthful development of the City; The tomngchange is compatible vnth the pr •sentzorng and conforming uses of nearby property andwith the character of the neighborhood; and The property to be rezoned is suitable for uses permitted by the d6trict that would be aoW-d by the proposed amendment Nelson noted that both staff and the Planning and Zoning Commission had recommended approval. Mayor Ross opened the Public Hearing at 6.22 PM. No persons had signed up to speak on this item. Mayor Ross closed the Public Hearing at 6.22 PM. Motion by Brainard, second by Hesser to approve Item S. Approved: 7-0 T. Public Hearing and First Reading of an Ordinance to rezone 87.517 acres located at the intersection of Westinghouse Road and the extension of Mays Street, from MF -2 District (Multifamily), C-1 (Local commercial), and Business Park (BP) to the Planned Unit Development District (PUD) to be known as New Westinghouse Investors Tract -- Sofia Nelson, CNU-A, Planning Director (action required) Planning Director, Sofia Nelson, spoke on the rezoning request for 87.517 acres to be known as the New Westinghouse Investors Tract. She provided a location map, zoning map, and future land use map. She explained that the request is for a proposed planned unit with single family, multi -family and business park designations. Nelson said the rezoning request was made in order to meet compliance with the development intentions. Nelson spoke on the proposed employment center and its' supporting uses and provided images of the proposed project. R . commerdal lot C-1 Nelson explained that staff has looked at pedestrian connections, care connections and emergency access. She noted that staff had reviewed the project according to the criteria for a PUD and found it to be consistent. A variety of houSin8types,ernp'vymenf opportunities, or commercialsenricts to achievea balanced community; An orde lyand creative arrangement of all land useswith respect to each otMr and to the entire commururyi A planned and integrated comprehensive transportation system prwddingfor a separation of pedestrian and veh,cular traffic, to Include facilities such as roadways, bicycle ways, and pedestrian walkways; the prrnisionsof cultural or recteational f"bes for as segments of the Community; the location of general building envelopes to take ma umum advantage of the natural and rnanmadeenvironment; and The staging of development in a manner which can be accommodated by the timely pra•Ision of public utilities, f"T,es, and sev6oes. Nelson said that both staff and the Planning and Zoning Commission recommend approval. Nelson read the ordinance caption. Mayor Ross opened the Public Hearing at 6.28 PM. No persons had signed up to speak on this item. Mayor Ross closed the Public Hearing at 6.28 PM. Motion by Brainard, second by Hesser to approve Item T. Approved: 7-0 U. Consideration and possible action to adopt the Final Transit Project Plan, including Fares, Ridership Policies and Branding -- Nathaniel Waggoner, Transportation Analyst, PMP, AICP Nat Waggoner, the City's Transportation Analyst, spoke briefly on the Transit Project Plan. The Plan had been presented to the Council at multiple meetings, most recently at the April 11, 2017 workshop meeting and regular council meeting. Persons signed up to speak on Item U included Mary Calixtro, Dawn Jennings, Cinthia Medina, Ron Swain, Jaquita Wilson, Susan Upshaw, Norma Perales, Mariz Drarciz, Lalena Parkhurst, Katherine Kerr Kubatzky, Molly Grautges, Joe Palma and Tina Folts Comments and Concerns Voiced included: In favor of public transportation Not able to go to doctor or groceries without it Very important to have a bus system High schools need to be considered on the routes. Please pass Son has autism, working at B.I.G., fixed transit would enhance his life, and enable him to be independent Shopping will be wonderful with the transit system People will not need to steel grocery carts People have a need Hopes to have system continue to expand People can work because of public transportation So important Southeast Georgetown Community Council in favor Struggle is real — need the bus Please expand to the schools Need to get people their basic needs This is amazing Work for GISD with students with special education, this will be so helpful to many special needs students 100 students working to be able to work within the community Will start training the students in August Disappointed that this did not pass last meeting Must provide mobility and in inexpensive way for all Allows participation in social events Public transport creates equality Area will be more desirable Ability to link areas Environmentally friendly Creates jobs Possibility of bus stop by your home — only con Bus is a lifesaver for many Please adopt final transit plan Much needed Local business will have better access to employees Great community to be a part of Must not be selfish — must show regard for others Supports the bus plan Keep improving a robust public transit system Much needed for our community Bus stop 10 feet from my garage and believe is on my property Have no driveway — park on street Accessibility a problem — Very small area — might not be safe Suggestion of route change Wonderful addition to Georgetown Bus stop is in between two driveways at Primrose school and on a curve and not safe — blind curve Georgetown Farm Supply across the street with dangerous large semis Bus stop there would not be safe Primrose school is accessed by 160 families Please research this — will work with Nat Waggoner Waggoner read the caption. Motion by Eby, second by Jonrowe to approve the Final Transit Project Plan. Councilmember Eby asked to make a comment. She thanked staff and thanked the community. Eby said she wanted to thank the speakers that took the time to come to the meeting tonight. Eby added that we must not forget to thank the Georgetown Health Foundation and their generous financial contribution to this project. She said they are a great partner. Eby noted that this is only a first step and changes will continue and improvement will continue. She said the transit system will continue to be refined. Motion by Hesser, second by Gonzalez, to amend the motion to approve the Final Transit Plan with the movement of both of the Primrose stops to Simon road. Councilmember Jonrowe asked Waggoner to display the map for review. Mayor Ross asked the Council to consider if they are entrusting staff to make revisions to improve routes without coming to Council. Waggoner pulled up a map of the green route. He explained how staff arrived at the bus stops. He explained that it started with public input, connectivity studies and consideration for where people need to go. Waggoner said a lack of sidewalks on Simon Road is a concern and medical and employment opportunities cannot be reached as easily there. Waggoner explained that staff will move according to Council's direction. He noted that if the addition stop were approved, the project would need a budget request of $15,000 for the additional sidewalk project. Hesser said there is not much deviation, because it is only two blocks away, and feels like be a better alternative. Fought asked the Council to approve the Transit Plan. He noted that, if the route change is approved, he hopes the entire Council could vote together. Eby asked Waggoner if there would be a timing impact, in addition to the financial impact, by the bus stop change. Waggoner said he would have faith in the engineering team to make this sidewalk project a priority Gipson asked about the ability to change routes as needed. Waggoner confirmed that routes would be changed as needed. Gipson asked about the timing to know the need for change Waggoner explained that the feasibility study advises an 18 month time frame to really know how a route is working. He explained that staff will be reporting back to the Council every 6 months. Mayor Ross asked if safety issues would be addressed immediately. Waggoner confirmed. Amended Motion: Approved: 7-0 Original motion Approved: 7-0 Mayor Ross called a five minute recess. V. Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a contract with CSA Construction, Inc. of Houston, Texas for the Pecan Branch Wastewater Treatment Plant (W WTP) Expansion in the amount of $10,506,000.00 — Wesley Wright, the City's System Engineering Director, spoke on the contract with CSA Construction for the Pecan Branch Wastewater Treatment Plan Expansion Systems Engineering Director, Wesley Wright, spoke on the expansion necessary at the Pecan Branch Wastewater Plant. He explained that the Pecan Branch Wastewater Plant is an existing treatment plant, built in 2000 or 2001. Wright said that it can currently treat 1.8 million gallons of water, but is at a 90% capacity daily. He explained the need to maximize the capacity. Wright noted that the plant needs expansion. He said that the design contract was entered into in 2010 and then put on hold. Wright said the existing plant is proposed to stay and an addition would be added to mirror the existing plant on the site, doubling the capacity. Wright described the location and how the system would be capable of serving many more areas. Wright said it would be a very well-connected system. He spoke briefly on CSA Construction and their proven capabilities. Wright read the caption. Motion by Fought, second by Hesser to approve Item V. Councilmember Brainard asked how long it would be before another plant was necessary. Wright said, with the current growth rate, approximately 15 years. He said he would be confident with 15 to 20 years, and that the life of the plant is much longer. Brainard asked if the funding for this expansion would be part of the regular budget. Wright confirmed and said that the actual amount is less than what was expected. He said it would be paid for through impact fees and bonds. Wright said that impact fees pay for 60% of capital costs. He explained how infrastructure has to be planned, because a city cannot build for just one or two gallons, as needed. Approved: 7-0 W. Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve Task Order CDM -17-002 with CDM Smith, Inc. of Austin, Texas, for professional services related to Pecan Branch Wastewater Treatment Plant Resident Project Representative (RPR) in the amount of $520,000.00 -- Wesley Wright, P.E., Systems Engineering Director Systems Engineering Director, Wesley Wright, spoke on the professional services needed for the Pecan Branch Wastewater Treatment Plant Resident Project. Motion by Fought, second by Hesser to approve Item W. Approved: 7-0 X. First Reading of an Ordinance of the City Council of the City of Georgetown, Texas, amending Section 2.108 of the Code of Ordinances relating to the number of members on the Youth Advisory Board -- Kimberly Garrett, Parks and Recreation Director (action required) Parks and Recreation Director, Kimberly Garrett, spoke on the request to amend the number of members on the Youth Advisory Board. Garrett explained that the current board requires nine members and has difficulty with vacancies and meeting quorum for meetings. Garrett read the caption Motion by Jonrowe, second by Eby to approve Item X. Approved: 7-0 Y. First Reading of an Ordinance authorizing the Issuance of City of Georgetown, Texas Combination Tax and Revenue Certificates of Obligation, Series 2017, levying an Ad Valorem Tax and the pledge of certain revenues in support of the certificates, approving an Official Statement, a Paying Agent/Registrar Agreement and other agreements related to the sale and issuance of the certificates and authorizing other matters related to the Issuance of the Certificates -- Leigh Wallace, Finance Director (action required) Finance Director, Leigh Wallace, spoke on the Combination Tax and Revenue Certificates of Obligation She said the results of 2017 debt sale would be presented. Wallace provided an overview of the process. She spoke on major capital projects approved by Council through budget adoption. Wallace spoke on Specialized Public Finance and McCall Parkhurst, the City's bond council, who conducted the competitive sale for the City. Wallace noted that Standards & Poor's issued an AA+ rating for the City's General Debt and an AA rating for the City's Utility Debt. Wallace listed the voter approved projects and other projects included in the debt sale this year. Jennifer Douglas, from Specialized Public Finance, provided a summary of the CO sale. She noted that 9 bids had been received and the winning bidder was RW Baird, a firm out of Milwaukee, with an interest rate of 2.89%. Douglas passed out a summary sheet of the bids. She said the City was fortunate to hit the sale at a good time. She said she was very pleased with the bid and recommends approval. Wallace read the caption Motion by Brainard, second by Hesser, to approve Item Y. Approved: 7-0 Z. First Reading of an Ordinance authorizing the Issuance of City of Georgetown, Texas General Obligation Bonds, Series 2017, authorizing the levy of an Ad Valorem Tax in support of the Bonds, approving an Official Statement, a Paying Agent/Registrar Agreement and other related documents, awarding the Sale of the Bonds and authorizing other matters relating to the bonds -- Leigh Wallace, Finance Director (action required) Finance Director, Leigh Wallace, spoke on the General Obligation Bonds Jennifer Douglas, from Specialized Public Finance, spoke on the bond sale. She said that 10 bids had been received. Douglas passed out a summary sheet to the Council. She explained that Bank of Oklahoma was the winning bidder at a rate of 3.02%. Douglas explained that the interest rate was higher for the G.O.s because C.O.s have a shorter life span. Wallace read the ordinance caption Motion by Brainard, second by Hesser to approve Item Z. Councilmember Gonzales asked if longer bonds are getting a better rate. Douglas said it is the opposite She explained that shorter bonds get a better interest rate. Approved: 7-0 AA. First Reading of an Ordinance authorizing City of Georgetown, Texas Utility System Revenue Bonds, Series 2017, authorizing the pledge of certain revenues in support of the bonds, approving a Paying Agent/Registrar Agreement, an Official Statement and other related documents and authorizing other matters related to the Issuance of the Bonds -- Leigh Wallace, Finance Director (action required) Finance Director, Leigh Wallace, spoke on the Utility System Revenue Bonds. She explained that refunding is included. Jennifer Douglas, from Specialized Public Finance, explained that these bonds are different. She said the City did not have current CO debt this year, but did have revenue debt of $2.785 million. Douglas said these were able to be refinanced at better rates, included in this issuance to make the refunding more efficient. Bank of America was the winning bidder. Douglas said there was much interest from Wall Street firms and aggressive bids because the size is larger and has a slightly shorter amortization. Douglas said since these bids were later in day, firms could see where earlier bids went. Douglas noted that the City would be saving $354,000, or 11 % over what the City is currently paying. Douglas complimented the staff for being very helpful Wallace read the ordinance caption. Motion by Brainard, second by Hesser to approve Item AA. Councilmember Gonzalez asked where the savings is realized and where the funds go. Wallace said these funds go back into the overall debt capacity model. City Manager Morgan and Wallace said it would stay in the general utility fund. Morgan explained that this allows the City to borrow money better in the future and reduces overall debt. Approved: 7-0 Wallace introduced Elaine Wilson, the City's new Controller AB. Second Reading of an Ordinance amending Chapter 2.16 of the Code of Ordinances relating to Compensation for the Mayor and Councilmembers as recommended by the Council Compensation Committee — Charlie McNabb, City Attorney (action required) City Attorney, Charlie McNabb, spoke on the Council Compensation Committee's findings and the Committee's recommendation for Council Compensation. McNabb read the caption. Motion by Jonrowe, second by Fought to approve Item AB. Approved: 7-0 Project Updates AC. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff — David Morgan, City Manager Mayor Ross asked City Manager, David Ross, if he had any updates to speak about. Morgan said he did not have updates, at this time, but would be happy to answer any questions. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/430-3651. AD. - At the time of posting, no persons had signed up to address the City Council Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. AE. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Appeal of an Administrative Decision regarding the determination that a pump station for crude oil is a "Utility Services, Intermediate" use, Dr. Jeffrey S. Miller (Rawhide, LLC), Adjacent Property Owner, in regards to 555 Rabbit Hill Road, Enterprise Crude Pipeline, LLC - Sheriffs Posse Rodeo Lease Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Manager Performance Evaluation Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Rentsch Brewery Performance Agreement Amendment Adjourn Motion by Eby, second by Fought to adjourn the meeting. Mayor Ross adjourned the meeting at 7:38 PM. Approved by the Georgetown City Council on �s `a'y l acyl % Date 2fi!�e tel.( Dale Ross, Mayor 0 Attest: City t tory